HomeMy WebLinkAbout2017-06-13; Municipal Water District; ; TriAgencies Water Transmission Pipelines Reach 2 - Phase 1, Project No. 5008 Contract Change Order No. 4Page 723
Meeting Date:
To:
From:
Staff Contact:
Subject:
June 13, 2017
President and Board Members v
Kevin Crawford, Executive Manager\"
Scott Fisher, Municipal Projects Manager
Scott.fisher@carlsbadca.gov or 760-268-4763
CA Review If>
Adopt a Resolution ratifying and authorizing the execution of Contract
Change Order No. 4, and accepting the contract for construct ion oft he Tri-
Agencies Water Transmission Pipelines Reach 2 -Phase 1, Project No.
5008, as complete and directing the secretary to record a Notice of
Completion and release bonds in accordance with state laws and city
ordinances.
Recommended Actions
Adopt a Resolution ratifying and authorizing the execution of Contract Change Order No. 4, and
accepting the contract for construction of the Tri-Agencies Water Transmission Pipelines Reach
2-Phase 1, Project No. 5008, as complete and directing the secretary to record a Notice of
Completion and release bonds in accordance with state laws and city ordinances.
Executive Summary
On June 23, 2015, the Board of the Carlsbad Municipal Water District (CMWD) approved
Resolution No. 1527 to award a contract of $1,097,197 to Dick Miller, Inc. for construction of the
Tri-Agencies Water Transmission Pipelines Reach 2-Phase 1, Project No. 5008.
Construction of the project commenced on Sept. 15, 2015 and on March 31,2017, Dick Miller,
Inc. completed all contract work and subsequently submitted a request for change order work
in excess of the previously authorized contract and contingency amount.
Staff inspected the contract work and found it to be satisfactory. Staff recommends ratifying
and authorizing t he president of the Board of Directors of CMWD to execute Contract Change
Order No. 4, accepting the contract for construction of the Tri-Agencies Water Transmission
Pipelines Reach 2-Phase 1, Project No. 5008, as complete and directing the secretary to record
a Notice of Completion and release bonds in accordance with state laws and city ordinances.
Discussion
The Tri-Agencies Water Transmission Pipelines Reach 2-Phase 1, Project No. 5008, is a project
to replace an existing water line originally constructed by the San Diego County Water
Authority (SDCWA) in 1978.
The project was designed to replace a large segment of the original waterline and
appurtenances between the SDCWA's meter vault, referred to as CMWD No.4 Service
Connection, near the intersection of Cannon Road and Wisteria Drive in the City of Oceanside,
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and the intersection of College Boulevard and Carlsbad Village Drive in the Cal avera Hills area of
the City of Carlsbad.
On June 23, 2015, the Board of CMWD approved Resolution No. 1527 to award a contract of
$1,097,197 to Dick Miller, Inc. for construction of the Tri-Agencies Water Transmission Pipelines
Reach 2-Phase 1, Project No. 5008, and construction commenced on Sept. 15, 2017.
Resolution No. 1527 authorized the city manager to execute change orders up to the amount of
$165,000.
During construction of the project the contractor encountered several unforeseen or changed
conditions that required additional work including enlarging the pressure reducing vault size,
performing exploratory potholing due to inaccurate alignment shown on plans, modifying
connection details at SDCWA tie-in point, removal and demolition of an existing water line and
concrete slab that conflicted with the ongoing project, and increased pavement restoration
activities. Staff directed the contractor to proceed with work via change order on a time and
materials basis. Contract Change Orders No. 1 through No. 3 were executed during the course
of construction to cover these conditions.
Towards the end of the project in order to complete time sensitive work, given weather and
safety conditions on site, staff directed the contractor to proceed with work via Change Order
No.4, in the amount of $24,854. The total value of all contract change order work performed
by the contractor during construction is $189,854. This amount exceeds the city manager's
signature authorization, as authorized by Resolution No. 1527, by a difference of $24,854, and
therefore CMWD approval of Contract Change Order No. 4 is needed. Ratification of Contract
Change Order No.4 is requested under Carlsbad Municipal Code section 3.28.090(A), as the
work has already been completed. Staff is requesting the president of the Board of Directors of
CMWD execute Change Order No. 4, accept the improvements as complete and direct the
secretary to record a Notice of Completion and release bonds.
Fiscal Analysis
There is sufficient funding available in the project budget to fund Contract Change Order No. 4
as shown in the table below:
TRI-AGENCIES WATER TRANSMISSION PIPELINES PROGRAM, CIP NO. 5008
Current Appropriation-Tri-Agencies Pipeline, CIP No. 5008 $6,455,000
Current Expenditures/Encumbrances-Tri-Agencies Pipeline, CIP No. 5008 $ 2,125,353
TOTAL AVAILABLE REMAINING $4,329,647
TRI-AGENCIES WATER TRANSMISSION PIPELINES REACH 2-PHASE 1, CIP NO. 5008
Construction Award: $ 1,097,197
Construction Contingency: $ 165,000
Construction Expenditures: $ 1,262,197
Contract Change Order No. 4: $24,854
Total Estimated Construction Expenditures: $ 1,287,051
REMAINING BALANCE AFTER PROJECT NO. 5008 $4,304,793 (INCLUDING CONTRACT CHANGE ORDER NO.4)
ADDITIONAL APPROPRIATION NEEDED $0
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Next Steps
Once the Tri-Agencies Transmission Pipelines Reach 2-Phase 1 Contract Change Order No.4 in
the amount of $24,854 (see Exhibit 2) is executed, a Notice of Completion will be recorded and
bonds will be released in accordance with state laws and city ordinances.
Environmental Evaluation (CEQA)
Pursuant to Public Resources Code Section 21065, this action does not constitute a "project"
within the meaning of CEOA in that it has no potential to cause either a direct physical change
in the environment, or a reasonably foreseeable indirect physical change in the environment,
and therefore does not require environmental review.
Work completed pursuant to the change order is categorically exempt from CEOA pursuant to
section 15304 Minor Alterations to Land, and 15303 (d) New Construction or Conversion of
Small Structures of the CEOA Guidelines.
Public Notification
Thi s item was noticed in accordance with the Ralph M. Brown Act and was available for public
viewing and review at least 72 hours prior to the scheduled meeting date.
Exhibits
1. Resolution ratifying and authorizing the execution of Contract Change Order No. 4, and
accepting the contract for construction of the Tri-Agencies Water Transmission Pipelines
Reach 2-Phase 1, Project No. 5008, as complete and directing the secretary to record a
Notice of Completion and release bonds in accordance with state laws and city ordinances.
2. Tri-Agencies Transmission Pipeline Replacement Reach 2 -Phase 1, Contract
Change Order No. 4.
3. Site map.
RESOLUTION NO. 1575
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD
MUNICIPAL WATER DISTRICT BOARD (CMWD), RATIFYING AND
AUTHORIZING THE EXECUTION OF CONTRACT CHANGE ORDER NO.4, AND
ACCEPTING THE CONTRACT FOR CONSTRUCTION OF THE TRI-AGENCIES
WATER TRANSMISSION PIPELINES REACH 2-PHASE 1, PROJECT NO. 5008,
AS COMPLETE AND DIRECTING THE SECRETARY TO RECORD A NOTICE OF
COMPLETION AND RELEASE BONDS IN ACCORDANCE WITH STATE LAWS
AND CITY ORDINANCES.
EXHIBIT 1
WHEREAS, the City Council of the City of Carlsbad, California has determined that the Tri-
Agencies Water Transmission Pipelines Reach 2 -Phase 1, Project No. 5008, was completed to the
Board's satisfaction by Dick Miller, Inc. on March 31, 2017; and
WHEREAS, Dick Miller, Inc. submitted a request for change order work in excess of the city
manager's approval limits as outlined in the Carlsbad Municipal Water District's (CMWD) approved
Resolution No. 1527; and
WHEREAS, there is sufficient funding available in the project budget to fund Contract Change
Order No. 4; and
WHEREAS, staff has prepared Contract Change Order No. 4 in the amount of $24,854; and
WHEREAS, the work under Contract Change Order No.4 has already been completed, requiring
ratification of Contract Change Order No. 4 under Carlsbad Municipal Code section 3.28.090(A); and
WHEREAS, the formal Notice of Completion has been prepared.
NOW, THEREFORE, BE IT RESOLVED by the Carlsbad Municipal Water District Board of the City
of Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That the Tri-Agencies Water Transmission Pipelines Reach 2-Phase 1, Project No. 5008,
is deemed complete and is hereby accepted by the Board of Directors of CMWD of the
City of Carlsbad.
3. That the secretary of the Board is hereby authorized and directed to execute and record
the Notice of Completion, attached hereto as Attachment A, for the Tri-Agencies Water
Transmission Pipelines Reach 2-Phase 1, Project No. 5008.
4. That Contract Change Order No.4 is ratified and the president of the Board of Directors
of CMWD is authorized to execute Contract Change Order No. 4.
EXHIBIT 1
PASSED, APPROVED AND ADOPTED at a Special Meeting of the Carlsbad Municipal Water
District of the City of Carlsbad on the 13th day of June, 2017, by the following vote, to wit:
AYES: M. Hall, K. Blackburn, M. Schumacher, C. Schumacher, M. Packard
NOES: None.
ABSENT: None.
(SEAL)
;f
Recording requested by:
CITY OF CARLSBAD
When recorded mail to:
City Clerk
City of Carlsbad
1200 Carlsbad Village Dr.
Carlsbad, CA 92008
Notice is hereby given that:
DOC# 2017-0279629
1111111111111111111111111111111111111111111111111111111111111111111111
Jun21, 2017 01:26PM
OFFICIAL RECORDS
Ernest J. Dronenburg, Jr.,
SAN DIEGO COUNTY RECORDER
FEES: $0.00
PAGES: 1
Space above this line for Recorder's Use
NOTICE OF COMPLETION
1. The undersigned is owner of the interest or estate stated below in the property hereinafter
described.
2. The full name of the undersigned is Carlsbad Municipal Water District (CMWD), a municipal
corporation.
3. The full address of the undersigned is 1200 Carlsbad Village Drive, Carlsbad, California
92008.
4. The nature of the title of the undersigned is: In fee.
5. A work or improvement on the property hereinafter described was completed on March 31, 2017.
6. The name of the contractor for such work of improvement is Dick Miller, Inc.
7. The property on which the work of improvement was completed is on Pirgos Way in the City of
Oceanside, County of San Diego, State of California, and is described as Tri-Agencies Water
Transmission Pipelines Reach 2 -Phase 1, Project No. 5008.
CARLSBAD MUNICIPAL WATER DISTRICT
~1
VERIFICATION OF SECRETARY
I, the undersigned, say:
I am the Secretary of the Carlsbad Municipal Water District, 1200 Carlsbad Village
D~ve, Carlsbad, California, 92008. The Executive Board of said District on , J\AMJL \ ~~ , 20_r], accepted the above described work as completed and ordered
that a Notice of Completion be filed.
I declare under penalty of perjury that the foregoing is true and correct.
Executed on \.. V\1\fL, '.L l.Q~. 20 \1. at Carlsba , a "fornia.
Secretary
Page 729
CITY OF CARLSBAD
CONTRACT CHANGE ORDER NO. 4
PROJECT: Tri-Agencies Water Transmission Pipelines Reach 2-Phase1
CONTRACT NO. 5008 P.O. NO. P131120
ACCOUNT NO. 50570009060/500819066
CONTRACTOR: Dick Miller, Inc.
ADDRESS: 930 Boardwalk Street Ste. H
San Marcos, CA 92078
The Contractor is directed to make the following changes as described herein. Changes
shall include all labor, materials, equipment, contract time extension, and all other goods and
services required to implement this change. Payment stated on this change order includes
all charges, direct or indirect, arising out of this additional work including charges for field
overhead, extended home office overhead, delays, disruptions, cumulative impacts, loss of
efficiency, extended equipment costs and overtime premium costs and is expressly agreed
between the City and the Contractor to be the complete and final costs hereof. The
requirements of the specifications, where pertinent and not in conflict with this change order,
shall apply to these changes. This change order is not effective unless signed by the City
Manager and/or the Mayor or his/her designee.
Pursuant to Section 3 of the General Provisions of this contract, perform the following:
Item 1:
Item 2:
Item 3:
Relocate the horizontal alignment of an existing sewer lateral at Station 237+50 due
to elevation conflict with the new 18-inch Cement Mortar Lined and Coated
(CML&C) pipe.
Increase to contract cost. ................................................................. $2,062.00
Demolish and dispose of concrete to 4-foot below grade from the existing
undocumented vault in conflict with the new 18-inch CML&C tie-in point, and cap
the existing undocumented 12-inch potable water pipeline at Station 248+90.
Increase to contract cost. ................................................................. $1 ,886.42
Break out and dispose of the undocumented concrete encasement on the existing
21-inch pipeline at Station 249+00.
Increase to contract cost.. ................................................................ $1 ,302.58
-... Tri-Agencies Water Transmission Pipelines Reach 2-Phase 1, Project:# 5008 CC04 page 2
Item 4: Install additional copper anode wiring per SDCWA which was not called out in the
cathodic protection test station details on CP-1 of the contract documents.
Increase to contract cost. ................................................................. $1,724.68
Item 5: Replace existing irrigation control wiring and conduit lines between Station 234+00
and Station 235+00 which were not shown on the plans.
Increase to contract cost.. ................................................................ $2,544.96
Item 6: Furnish and place 118 tons of additional asphalt concrete, labor and equipment to
complete the paving of Pirgos Way.
Increase to contract cost. ............................................................... $15,333.06
TOTAL INCREASE TO THE CONTRACT ................................................ $24,853. 70
TIME FOR COMPLETION OF ALL WORK UNDER THIS CONTRACT SHALL BE
INCREASED BY 62 WORKING DAYS AS A RESULT OF THIS CHANGE ORDER.
RECOMMENDED BY: APPROVED BY:
(DATE) (DATE)
6-5', '7
(DATE)
FINANCE DIRECTOR (DATE)
DISTRIBUTION: INSPECTION FILE (ORIGINAL), PURCHASING, CONTRACTOR, DEPUTY DIRECTOR DESIGN
Page 731
NOT TO SCALE
LOCATION MAP
CMWDN0.4 SERVICE CONNECTION
PROJECT
SITE
PACifiC ocw
REACH2
PHASE 1
PROJECT NAME PROJECT EXHIBIT TRI-AGENCIES NUMBER 3
WATER TRANSMISSION PIPELINE REACH 2, PHASE 1 5008
PLOTTFD BY: SCOTT EVANS PLOT DAT£:4/15/IJ PATH:D: \UTIUTIES
CITY OF CARLSBAD
CONTRACT CHANGE ORDER TRANSMITTAL-C/0 #4
Tri-Agencies Water Transmission Pipelines Reach 2-Phase 1
Project No: 50081
Date Routed: To:
Construction Management & Inspection
Department Head
Finance Director!{),\
City Manager/Mayor
Construction Management & Inspection
Reasons for changes:
Item 1:
Item 2:
Item 3:
Item 4:
Item 5:
Item 6:
During excavation and installation of the new 18-inch CML&C waterline a
sewer lateral was identified in confict with the proposed horizontal alignment at
approximate Station 237+50. The city requested that the contractor relocate
the lateral to avoid the conflict.
The city water department requested the demolition and partial removal of an
existing buried vault in conflict with the proposed alignment of the new 18-inch
waterline at Station 248+90. The vault walls and lid were removed to 4-foot
below grade and the bottom was perforated and backfilled with native sandy
material. The work included cap and abandonment of an unused existing
12-inch potable water pipeline not shown on the plans.
The city requested that the contractor break out and dispose of an
undocumented concrete encasement on the existing 21-inch pipeline not
shown on the plans at Station 249+00. Removal of the concrete encasement
was required to make the connection at the tie-in point.
The San Diego County Water Authority (SDCWA) requested that the
contractor provide additional copper anodes for the cathodic protection wiring
at all test stations. The changes, which were identified by SDCWA during final
walk-through inspection, were not called out in the cathodic protection test
station details on sheet CP-1 of the contract documents.
The city requested additional work be performed to reinstall existing irrigation
control wiring and conduits which were not shown on the plans.
Additional 118 tons of asphalt concrete, labor and equipment were required to
complete the paving of Pirgos Way. The additional asphalt was required in
areas that required deep lift repairs and to pave the actual field measured
limits of paving.
Project Name: Tri-Agencies Water Transmission Pipelines Reach 2-Phase 1 Project: # 50081
COST ACCOUNTING SUMMARY:
Original contract amount $1,097,197.00
Total amount this C/0 $24,853.70
Total amount of previous C/O's $165,000.00
Total C/O's to date $189,853.70
New Contract Amount $1,287,050.70
Total C/O's as% of original contract 17.30%
Contin_genc_y amount encumbered $165,000.00
Contingency increase I decrease $25,000.00
Contingency Subtotal $190,000.00
Total C/O's to date $189,853.70
Contingency balance $146.30
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