HomeMy WebLinkAbout2017-10-24; Municipal Water District; ; Adopt a Resolution accepting bids and awarding a contract to Burtech Pipeline Incorporated for construction of the Recycled Water Phase III Pipeline Expansion Segment 9, Project No. 5208-AOn May 23, 2017, through the adoption of Resolution No. 1572, the CMWD Board approved
plans and specifications and authorized the secretary to the Board to advertise to receive bids
for the Project.
On Sept. 7, 2017, four sealed bids were received for the construction of this Project as shown in
the following table:
RECYCLED WATER PHASE Ill PIPELINE EXPANSION SEGMENT 9, PROJECT NO. 5208-A
CONTRACTOR TOTAL BID
1. Burtech Pipeline Incorporated $1,155,808
2. Orion Construction Corp. $1,192,210
3. Ferreira Coastal Construction Co. $1,253,695
4. Cass Construction, Inc. $1,397,927
Burtech Pipeline Incorporated submitted the lowest bid in the amount of $1,155,808. The
engineer's estimate of the construction cost of the Project was $1,100,000.
Staff has completed the review ofthe bid documents and has determined that Burtech Pipeline
Incorporated is the confirmed low bidder. Burtech Pipeline Incorporated submitted a list of
similar projects to show their capabilities and qualifications to perform the specified work.
Staff recommends that Burtech Pipeline Incorporated be awarded the contract.
The construction contract contains general performance standards, references technical
specifications, and includes a one year warranty period. A five percent retention will be
withheld from each progress payment until final acceptance of the Project. The construction
contract includes liquidated damages which may be assessed in the amount of $1,500 per day
for each day in excess of the time specified for completion of the work.
Fiscal Analysis
As shown in the table below, the estimated total cost of the Project is $1,544,808 and includes
the following: construction contract, contingency for change order management, construction
management and inspection, engineering support for contractor shop drawings, requests for
information and meetings, and community outreach. The Project will be funded by the
Recycled Water Ill Pipelines Program, CIP No. 5208.
October 24, 2017 Item#6 Page 2 of 8
A summary of available funds and estimated construction costs are shown in the table below:
RECYCLED WATER Ill -PIPELINES, CIP NO. 5208
Current Appropriation $21,197,529
Current Expenditures/Encumbrances $5,495,565
TOTAL AVAILABLE RECYCLED WATER Ill -PIPELINES, CIP NO. 5208 $15,701,964
RECYCLED WATER PHASE Ill PIPELINE EXPANSION SEGMENT 9, PROJECT NO. 5208-A
Construction Contract (Burtech Pipeline Incorporated) $1,155,808
Construction Contingency (Estimated) $139,000
Construction Management, Inspection and Material Testing $200,000
TOTAL ESTIMATED CONSTRUCTION COSTS $1,494,808
Engineering Support During Construction and Contingency, Staff and $30,000 Consultant (Estimated)
Community Outreach (Estimated) $20,000
TOTAL ESTIMATED PROJECT COSTS $1,544,808
REMAINING BALANCE AFTER PROJECT NO. 5208-A $14,157,156
ADDITIONAL APPROPRIATION NEEDED $0
Next Steps
Once awarded, staff will request that Burtech Pipeline Incorporated provide the required bonds
and proof of insurance, and execute the contract. Once this task is complete, staff will schedule
a pre-construction meeting with Burtech Pipeline Incorporated and a Notice-to-Proceed will be
issued. Cultural monitors for the Project have indicated that additional monitoring may be
required which would impact the construction schedule. The duration of the construction
contract is 90 working days, exclusive of rain days and change orders that may extend the
contract duration. Upon the successful completion of the Project, staff will request the
secretary of the Board to record a Notice of Completion and to release bonds.
Environmental Evaluation (CEQA)
On Nov. 27, 2012, CMWD by Resolution No. 1455 adopted a Mitigated Negative Declaration
(MND) and Mitigation Monitoring and Reporting Program (MMRP) for the Phase Ill Recycled
Water Project {EIA 12-02). This Project is a sub-component (ES 9) ofthe Phase Ill Recycled
Water Project and is subject to the Mitigation Measures (MM) that are identified in the MMRP.
The Project is within the scope of the prior environmental documents and no further
environmental documentation is required per CEQA Guidelines Section 15162. All applicable
mitigation measures contained in the prior environmental document have been incorporated
into the construction documents.
Public Notification
This item was noticed in accordance with the Ralph M. Brown Act and was available for public
viewing and review at least 72 hours prior to the scheduled meeting date. Prior to the start of
construction, the public will be notified of the construction activities using media methods such
as signage, email, website, and other city communication channels. The construction contractor
will also be required to notify the public of construction activities via changeable message signs,
door hangers, letters to residents, and/or "NO PARKING" signs, as applicable.
October 24, 2017 Item#6 Page 3 of 8
Exhibits
1. Resolution accepting bids and awarding a contract to Burtech Pipeline Incorporated for an
amount not to exceed $1,155,808 for construction of the Recycled Water Phase Ill Pipeline
Expansion Segment 9, Project No. 5208-A.
2. Location Map.
3. Contract is on file with the Carlsbad Municipal Water District.
October 24, 2017 Item#6 Page 4 of 8
RESOLUTION NO. 1585
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD
MUNICIPAL WATER DISTRICT BOARD (CMWD), ACCEPTING BIDS AND
AWARDING A CONTRACT TO BURTECH PIPELINE INCORPORATED FOR AN
AMOUNT NOT TO EXCEED $1,155,808 FOR CONSTRUCTION OF THE
RECYCLED WATER PHASE Ill PIPELINE EXPANSION SEGMENT 9, PROJECT NO.
5208-A.
EXHIBIT I
WHEREAS, the Carlsbad Municipal Water District Board of the City of Carlsbad, California has
determined it necessary, desirable, and in the public interest to install approximately 3,170 linear feet
of 8-inch diameter and 1,460 linear feet of 6-inch diameter polyvinyl chloride (PVC) pipeline for
recycled water services; and
WHEREAS, on May 23, 2017, through the adoption of Resolution No. 1572, the Carlsbad
Municipal Water District (CMWD) Board approved plans and specifications, and authorized the
secretary to the Board to advertise to receive bids for the construction of the Recycled Water Phase Ill
Pipeline Expansion Segment 9, Project No. 5208-A (Project); and
WHEREAS, an environmental impact assessment was conducted for the Phase Ill Recycled
Water Project, and a Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program
was approved by the Board through Resolution No. 1455, on Nov. 27, 2012; and
WHEREAS, on May 3, 2017, through the adoption of Planning Commission Resolution No. 7241,
the Planning Commission of the City of Carlsbad approved a Coastal Development Permit to construct
the Project; and
WHEREAS, four sealed bids were received on Sept. 7, 2017, by CMWD, for the construction of
the Project; and
WHEREAS, the lowest responsible bid was submitted by Burtech Pipeline Incorporated in the
amount of $1,155,808; and
October 24, 2017 Item#6 Page 5 of 8
EXHIBIT 1
WHEREAS, funds have been appropriated from the Recycled Water Phase Ill -Pipelines, CIP No.
5208 and are sufficient for the completion of this Project; and
WHEREAS, subsection 3.28.040(C){5) of the Carlsbad Municipal Code authorizes the executive
manager to approve change orders in the amount equal to the contingency set at the time of project
award.
NOW, THEREFORE, BE IT RESOLVED by the Carlsbad Municipal Water District Board of the City
of Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That the bid in the amount of $1,155,808 submitted by Burtech Pipeline Incorporated
for construction of the Recycled Water Phase Ill Pipeline Expansion Segment 9, Project No. 5208-A, is
accepted and the president of the Board is hereby authorized to execute a contract with Burtech
Pipeline Incorporated.
3. That the executive manager or designee is hereby authorized to approve construction
change orders up to $139,000.
4. That the award of this contract is contingent upon the bidder submitting the lowest
responsible bid, executing the required contract and submitting the required bonds and insurance
policies, as described in the contract, within 20 days of adoption of this Resolution. The executive
manager may grant reasonable extensions oftime.
October 24, 2017 Item#6 Page 6 of 8
EXHIBIT I
PASSED, APPROVED AND ADOPTED at a Special Meeting of the Carlsbad Municipal Water
District of the City of Carlsbad on the 24th day of October, 2017, by the following vote, to wit:
AYES: K. Blackburn, M. Schumacher, C. Schumacher, M. Packard.
NOES: None.
ABSENT: M. Hall ~ KEIT BLACKBURN, VICE PRESIDENT
~A i_' ~ , , I ' ,/ I <Djt(luo,,1/ k. _--'l/iu<,~·rs.._ /4-e.·c
BARBARA ENGLESON, SECRETARY ()
(SEAL)
October 24, 2017 Item#6 Page 7 of 8
• I All Receive -Agenda Item :ff ~1i ~
{city of
Carlsbad
For the Information of lhe:
CITY COUNCIL
ACM v GA_ic:::__CC v'
Date 10/').ll-li;city Manager . v
l_carlsbad
Municipal Water District
Council Memorandum
October 23, 2017
To: Honorable Mayor Hall and Members of the City Council
From: Wendy Chambers, Utilities Director/ General Manager
Via: Gary Barberio, Assistant City Manager~
Re: Answers to Questions regarding the City Council Meeting on October 24, 2017
At a City Council briefing on October 23, 2017, questions were raised regarding Agenda Item #2
and Agenda Item #6. The responses are provided below:
TOPIC: October 24 Agenda Item #2 -Advertise for bids for Simsbury Sewer Extension
Q. Did the Quarry Creek development pay for any of the Simsbury project?
A. Mark Biskup: The developer extended the sewer pipeline to the edge of their property line
for the Simsbury connection and sized the pipeline to collect the flow in addition to the
development flow. They also paid sewer benefit area fees, which are specific to this Local
Facilities Management Zone and are in addition to connection fees.
TOPIC: October 24 Agenda Item #6-Award for contract for Recycled Water Pipeline Expansion
Segment 9
Q. Did the hotel developer pay fees toward the Recycled Water Segment 9 through the city's
Growth Management Plan?
A. Lindsay Leahy: The developer will pay for all of their own water, recycled water, and sewer
infrastructure in the area, including connection/capacity fees. However, the new recycled
water expansion will serve several properties in the area. Therefore, they will not pay for the
recycled water pipeline expansion servicing other properties in the vicinity. The recycled
water line is not a growth management facility. This line is part of the Recycled Water
Expansion !II project and is funded partially by grants and the balance by a one percent loan.
cc: Celia Brewer, City Attorney
Kevin Crawford, City Manager
Marisa Lundstedt, Chief Operations Officer
Elaine Lu key, Public Works Director
Mark Biskup, Interim Water Operations Manager
Lindsay Leahy, Associate Engineer
Carlsbad Utilities Division/ Carlsbad Municipal Water District
5950 El Camino Real I Carlsbad, ·cA 92008 I 760-438-2722 t