HomeMy WebLinkAbout1989-08-21; Parks & Recreation Commission; 889-3; Citizen Request/Carlsbad Swim ComplexPARK & RECREATION COMMISSION - AGENDA BILL
AB#_TITLE;
CITIZEN REQUEST/ CARLSBAD SWIM COMPLEX
DEPT. HD..
CITY ATTY.
CITY MGR.
RECOMMENDED ACTION:
If Commission concurs with staff report, accept
and file report.
ITEM EXPLANATION;
At the July Commission meeting, Mr. Dodson addressed
several concerns regarding the Carlsbad Swim Complex.
Staff was directed to return to the Commission at the
August meeting with a response to these issues.
Attached is the staff report. The Aquatic Supervisor
will give a verbal presentation regarding this issue.
EXHIBIT;
1. Staff Report - Swim Complex Issues
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AUGUST 9, 1989
TO: PARKS AND RECREATION COMMISSION
VIA: DAVID BRADSTREET, PARKS AND RECREATION DIRECTOR'T^?
FROM: LYNN CHASE, RECREATION SUPERINTENDENT
REPORT ON CITIZEN CONCERNS - MICHAEL DODSON
Michael Dodson addressed the Commission on a number of issues at
the July 17th meeting during the Public Open Forum. Staff was
asked to respond with a written report on the concerns.
Concern # 1: Masters program fee increase
Staff Response: The Masters workout card fee was not increased;
the fee was and is $30 for residents and $35 for non-residents for
24 workouts. However, the number of valid weeks for using the
workout card was reduced from 7 weeks to 5 weeks. When this was
brought to our attention by Mr. Dodson, the mistake was corrected.
The card holders were notified and a letter was sent to Mr. Dodson
on 7/17/89 (Attachment A).
Concern # 2: Maximum utilization of the pool r
Staff Response: In staff's opinion, we have maximized the use of
the pool on a year round basis, consistent with the original design
concepts and the Department's stated goals and objectives. Pool
use has been reviewed and graphed showing the percentages of use
for instruction, recreational swimming and competitive program use.
Overhead projections of pool use by programs and unscheduled time
slots will be available at the Commission meeting.
Concern #3: Swim program cost comparisons
Staff Response: A survey of coached Masters programs was conducted
in February, 1987. It showed Carlsbad Masters fees as the second
lowest program and offered flexibility of workouts. Staff updated
the survey to compare Carlsbad Masters fees with others in San
Diego County. The survey again shows the Carlsbad Masters fees as
among the lowest in the county (Attachment B).
Concern #4: Staff on duty and paid for doing non-city paperwork
Staff Response: When aquatic staff is at the pool, they may be
observed doing job related paperwork, including staff schedules,
class records, performance evaluations, grading lifeguard written
tests, etc.
Carl Pope welcomes immediate input and questions from the public
if it is believed that staff improprieties are observed. If such
input is received immediately, he has the opportunity to correct
any improprieties by staff and/or clear-up any misunderstanding of
the type of paperwork observed by the public.
20
REPORT ON CITIZEN CONCERN - MICHAEL DODSON
AUGUST 9, 1989
PAGE 2
ADDITIONAL CONCERN IDENTIFIED
In addition to the first four concerns voiced at the Commission
meeting, a letter from Michael Dodson was received 8/7/89. He
expressed an additional concern, asking "Why isn't your Department
pushing for such facilities as a tennis and aquatic center ..."
(Attachment E). A response is as follows:
Concern #5: Future planning for tennis and aquatic center
Staff Response: The Parks and Recreation Department is currently
involved in planning for future facilities, including tennis and
swim complexes in Carlsbad through the Capital Improvement Parks
and Recreation Facilities Development Program and the Zone 5 Local
Facilities Management Plan.
The monthly Parks and Recreation Commission meetings are open to
the public and the topics for discussion are posted on the lighted
display panels outside City Council chambers. The Commission
frequently receives updates on the future plans for parks and
facilities development. Public input is welcomed, in addition, the
City's planning process includes time for public review and input;
such meeting dates, times, and locations are well publicized in the'
local papers and again the public is encouraged to attend and give
input.
ATTACHMENTS
A. Letter from Superintendent, dated 7/17/89
B. Masters swim programs survey, dated 8/89
C. Letter from M. Dodson, dated 7/27/89
C: Frank Mannen, Assistant City Manager
Phil Carter, Assistant to the City Manager
Ken Price, Principal Recreation Supervisor
Carl Pope, Aquatic Supervisor
21
City of Carlsbad
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JULY 17, 1989
Mike Dodson
3364 Lincoln Street
Carlsbad, CA 92008
MASTERS WORKOUT CARD - CARLSBAD SWIM COMPLEX
Carl Pope and I met today and reviewed the fees and charges for all programs
at the Swim Complex, which were effective as of July 1, 1989. Let me assure
you that we heard the Council voice their support of competitive swim programs
and intended no increase in fees this year. We appreciate Council's support.
When you and I talked, I was sure that we had not increased the fees for
Masters. However, you are correct, Mike, that the Masters participants who
bought a "workout card" July 1st or after, were getting less for their money.
As you indicated, the new workout cards were issued for five (5) weeks instead
of the seven (7) weeks they had previously purchased.
I must ask you to excuse this oversight on our part and we appreciate you
bringing it to my attention.
r
This reduction in the number of weeks was proposed, planned and worked out
with the Masters Swim Coach, Jeff Pease, prior to the Fee Study going before
the Council. Unfortunately, the workout cards were already "in the works" and
didn't get replaced or changed back to the seven weeks of workout.
This error has now been corrected. The twenty people who had purchased the
five week cards will be using their workout card for seven weeks instead of
the five. I wish the first person who purchased their card had brought the
error to our attention. I find it interesting that there wasn't a single
question on the workout card until you brought it to my attention.
In the future, I would hope that you will feel free to contact me with a
concern and then allow me time to find out the facts and respond. I would
appreciate having you believe that I, too, am concerned and operate in a
professional manner.
Have a good summer, Mike.
LYNN CHASE,
RECREATION SUPERINTENDENT
C: Frank Mannen, Assistant City Manager
David Bradstreet, Parks and Recreation Director
Carl Pope, Aquatic Supervisor
ATTACHMENT A
120O Carlsbad Village Drive • Carlsbad. California 92OO8-1989 • (619) 434-2824
MASTER SWIM PROGRAM FEES
SUMMARY OF AUGUST 1989 SURVEY
Masters Swim programs provide coached workouts to adults interested in
fitness, skill improvement, and competition. Including Carlsbad's program, there
are thirteen (13) comparable programs in the county. Of these thirteen programs,
Carlsbad ranks second in the number of workouts and hours offered, and has the
lowest cost per workout.
The cost per workout is figured using an average of twelve (12) workouts
per month, as the majority of Masters swimmers swim three times per week.
Including Carlsbad, only five (5) programs offer the option of paying on a per-
workout basis. The cost to pay per-workout are: Chula Vista and La Jolla J.C.C.
= $5, U.C.S.D. = $4, San Diego-Allied Gardens = $3, and Carlsbad = $2.25 for
residents and $2.75 for non-residents.
Non-member rates were used to rank cost per workout and membership cost
per year is shown.
CTP:dm
8/17/89
23
ATTACHMENT B
Facility/Program
Name
Cost/Month Cost/Workout
(12/mo)
Rank Comments
Carlsbad Masters $17.16-R/$20-NR 1.47-R/1.67-NR 13 Seven week/24
workout card
Chula Vista
Masters
$30 2.50
National City
Swim Club
$25 2.08 12
San Diego-Allied
Gardens
Different Strokes
$30 2.50
College Area
Jewish Community
Center
$25-M/$35-NM 2.92 Membership is
$290/yr.
La Jolla
Jewish Community
Center
$25-M/$40-NM 3.33 Membership is
$330/yr.
Grossmont Pool
Heartland Masters
$35 2.92
Valley Jr. High
Heartland Masters
$30 2.50
North Coast
Y.M.C.A.
$20-M/$30-NM 3.75 Membership $183/yr
Only 2 workouts
per week available
John Davis
Y.M.C.A.
$10-M/$30-NM 2.50 10 Membership $235/yr
Program not year
round
Mission Beach Plunge
Fitness Advantage
Masters
$30-M/$35-[2.92
- U.C.S.D.$40 3.33 Must purchase
quarterly
"rec.card"
Mt. Carmel Masters $27 242.25 11
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"OarlsbLd, CA 92008 . «'•";)
(019)434-1 b02
July 27, 1989
Lynn Chase
Recreation Superintendent
Parks and Recreation Department
1200 Elm Street
Carlsbad, CA 92008
RE:. Master Swimming Charges & Community Involvement With Aquatic Facilities
Dear Lynn:
Thank you for your prompt response to my complaint and in correcting your Department's "oversight" of
increasing the Work Out Card rates for the City of Carlsbad Parks and Recreation's Master Swimming
Program to such an extreme. Such attention is greatly appreciated.
In your letter to me, you stated that you were surprised that only one out of the twenty master card
purchasers complained about the increase. I found that statement really inappropriate. I would think you
would be happy that you had only to deal with one complaint. In reality, the way the increase was
concealed on the work-out card, one would not expect the average individual to even realize that a change
had occurred until the new five week card expired and they had to renew their card some two weeks earlier
than normal.
You expressed that staff all were aware that there was not to be any fee increase for competitive swim
programs, including Master's. I am surprised. Although I was not at the Council Meeting, since I was
competing in the U.S. Master's Nationals in Boca Raton, Florida, I have spoken with a number individuals
who were at that meeting. They have all held the opinion that we had agreed that the North Coast Masters
were to have a reasonable fee increase, and that the Council was in favor of it. My complaint - supported
by the all the master swimmers I was able to contact - was that the 40% plus increase was not appropriate,
and of far more importance, the manner in which the fee increase was implemented was totally
inappropriate. This was especially upsetting to us, since we have offered on a number of occasions to set
up a community support and advisory committee to work with your staff on just,such efforts.
I am further concerned with your Department and it's coniinued stance that the pool schedule is maximized.
As near as I have been able to ascertain, there has been no dialogue set up between the High School
District and the City of Carlsbad to explore the possibility of sharing the many hundreds of hours, during the
winter that the High School reserves the pool, but does not utilize or pay lor the facility, while the citizens
of Carlsbad pay for two staff members (including the Pool Superintendent) to be on duty for an empty pool
that could be well utilized. I am also concerned that the Aquatics Staff has not begun to explore the
possibility of operating the pool for longer hours on weekends, especially during the summers. I have
requested that staff also explore increasing and adding hours to the schedule on Friday evenings year round,
as well as being open on more holidays.
A number of Master swimmers, myself included, have also agreed that the pool could feasibly use an
additional full-time staff member to help actualize maximum pool usage and fiscal returns. However, I have
seen no indication that staff is pursuing information to determine this feasibility. Instead, I see staff members,
including Lisa, the pool manager doing their personal homework, lounging in the sun, while on duty (I've
asked to make sure they weren't on breaks).
You have asked me to support staff and staff's efforts on the pool complex's behalf. You have claimed to
be professional and operate in a highly professional manner«j>jtlie administration and daily operation
ATTACHMENT C
Pago Two
Lynn Chase
July 27. 1989
of the Swim Complex facility without the benefit of a community advicory committee;, f must, very frankly,
tell you that I do not agree with your assessment of the Department's current "-.bi; ty to fully accomplish or
maximize this Community's aquatic goals or potentials without the active involvement of knowledgeable and
interested citizens.
I want you to know that I fully intend to continue to work with both the aquatic staff and the planning bodies
of Carlsbad to promote and further the recreational and competitive swimming facilities and opportunities
of our Community. It is my expressed goal to someday see an Aquatic Complex, much like the four pool
complex at Mission Bay, Boca Raton, Florida, or the three pool park and tennis facility In the City of Irvine
developed in Carlsbad. I know that Boca Raton does not have the fiscal soundness of Carlsbad, or the
vicinity population base Carlsbad has to support their facility - yet they have the facility, and more
importantly, the national and international competition with their investment dollars coming to their
community to support the facility. Why isn't your Department pushing for such facilities as an tennis
and aquatic center in areas such as the Southwest Quadrant for, perhaps, a replacement for the
Sammis University we will, obviously, never see? (Obviously, the decisions regarding this, Is beyond
your department's scope, however, the professional ability and obligation to offer such alternatives to major
decision makers should be a prerequisite of your position, and a major goal of your Department.)
I am looking forward to working with the Carlsbad Parks and Recreation Department Staff and Commission
in the future to further the Communities' goals and obligations for a varied and complete recreation program.
I hope that your staff is able to become more communicative and involved with the concerned citizens, both
swimmers, parents of swimmers and the population-at-large in the future to further these aquatic goals.
Sincerely,
Michael Dodson
cc: Carlsbad Parks and Recreation Commission
Carlsbad City Council
David Bradstreet, Director City of Carlsbad Parks and Recreation Department
Carl T. Pope III, Aquatic Supervisor
32