HomeMy WebLinkAbout1989-08-21; Parks & Recreation Commission; 889-4; Commission Subcommittee Member AppointmentPARK 6 RECREATION COMMISSION - AGENDA BILL
AB#.TITLE;COMMISSION SUBCOMMITTEE
MEMBER APPOINTMENT
. HD._
CITY ATTY.
CITY MGR.
RECOMMENDED ACTION:
Appoint a member of the
preparation of a cultural
ITEM EXPLANATION
Parks and
facilities
Recreation
plan.
Commission to assist in the
The Cultural Arts manager has prepared a City Council agenda bill (Exhibit 1)
for consideration to appoint a committee for the preparation of a cultural
facilities plan. This plan will be prepared in conjunction with the development
of a long range cultural plan for Carlsbad.
Although the issue has yet to be considered by Council it is anticipated that
the Committee will be formed. Staff is requesting to submit the name of the
Parks and Recreation Commission member to serve as the representative.
EXHIBITS:
1. Council Agenda Bill (Draft)
2. Preliminary Work Plan 1?
33
APPOINTMENT OF COMMITTEE TO STUDY
CULTURAL FACILITIES FOR CARLSBAD
Adopt Resolution No. appointing an eleven-member
committee to provide advice and input during the preparation
of a cultural facilities plan. This plan will be prepared
in conjunction with the development of a long range cultural
plan for-Carlsbad.
ITEM EXPLANATION
The Arts Office is in the process of developing a long range
plan for Carlsbad to carry out the Arts Element of
Carlsbad's General Plan and to fulfill the Goals and
Objectives of City Council. The Arts Element states the
policy to "encourage the planning and development of new or
augmented arts facilities as may be needed".
City Council adopted the following goals and objectives for
the Arts Office.
Goal: Continue to develop the Arts Program
Objectives: a. finalize long range plan (begun by staff'
1988/89)
b. create a Citizens Committee appointed by
city Council to develop a cultural
facilities plan
c. select consultant to work with Citizens
Committee
d. revise ordinance and arts element as
needed to fit long-range plan
To implement objective (b), staff is requesting City Council
to appoint a Citizens Committee. The Committee will be
charged with the task of recommending a plan outlining the
cultural facility needs in Carlsbad and prioritizing those
needs.
Secondly, the Committee will be asked to identify and
recommend alternative funding mechanisms available to
finance this cultural enhancement program.
Prior to issuing a report to Council, the Committee will
submit their findings to the Arts Commission and Planning
Commission for review. It is estimated that this committee
process should be completed in a six-month period.
It is important to assess the needs and interest in the
community so the City will be in a position to act if the
1 , EXHIBIT 1
34
opportunity arises. For example, if a developer offered to
donate land, the City would be in a better position to know
what facilities had been identified and if the land would be
a desirable acquisition.
Staff recommends the selection process of Committee members,
as follows: that the Mayor appoint five representatives.
Additionally, it is recommended that the following
Commissions each nominate one member as follows: one (l)
member from the Parks and Recreation Commission, one (1)
member from the Planning Commission, one (1) member from the
Housing & Redevelopment Advisory Committee, one (1) member
from the Library Board,one (1) member from the Arts
Commission, and one (1) member from the Arts Associates.
These names will be submitted to the Mayor for appointment.
The task of the Committee as outlined on the work plan is as
follows:
a. Develop a needs assessment.
b. Develop a preliminary facilities plan to be
reviewed by the Arts Commission.
c. Address the financing, maintenance and operational
issues.
d. Prepare a facilities plan to be reviewed by the
Arts and Planning Commissions and to be presented
to City Council in the form of a recommendation.
FISCAL IMPACT '
There will be consultant fees to assist in determining need
and cost of identified facilities, not to exceed $20,000.
Consultant fees are budgeted in the Arts Office budget. A
grant application is pending for $30,000 at the National
Endowment for the Arts to match the appropriated City funds.
The Arts Manager will staff this committee. It is expected
that the committee will take 40-60 hours of staff time.
EXHIBIT
1. Resolution No.
2. Recommended Committee Work Plan
agenda\cultural.fac
35
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RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CARLSBAD, CALIFORNIA, APPOINTING A COMMITTEE
TO IDENTIFY CULTURAL FACILITIES AND EVALUATE
ALTERNATIVE FINANCING METHODS TO FUND CULTURAL
FACILITIES
WHEREAS, the City Council has approved the goals and
objectives of the Arts Office to include creating a Citizens
Committee appointed by City Council to develop a cultural
facilities plan; and
WHEREAS, City Council has determined that the Mayor
shall appoint five citizens to the Committee; and
WHEREAS, one member from each of the following
Commissions: Arts, Library, Parks and Recreation, Planning,
Housing & Redevelopment Advisory Committee and one member of the
r
Arts Associates shall be appointed by the Mayor to serve on this
Committee; and
WHEREAS, the Mayor shall also select one at-large member
to serve on this Committee as an alternate.
NOW, THEREFORE, BE IT RESOLVED by the City Council of
the City of Carlsbad, California, as follows:
1. That the following citizens of Carlsbad are hereby
appointed to the Cultural Facilities Committee:
36
8.
9.
10.
11.
Alternate
2. That the Cultural Facilities Committee is directed to (a)
develop a needs assessment, (bj develop a preliminary facilities
plan to be reviewed by the Arts Commission, (c) address the
financing, maintenance, and operational issues and (d) prepare a
facilities plan to be reviewed by the Arts and Planning Commissions
and to be presented to City Council in the form of a
recommendation.
3. That the City Manager shall assign such City staff as
r
necessary to provide assistance to this Committee.
PASSED, APPROVED AND ADOPTED at a regular meeting of the
Carlsbad City Council held on the day of August 1989, by the
following vote to wit:
AYES:
NOES:
ABSENT:
CLAUDE A. LEWIS, Mayor
ATTEST:
ALETHA L. RAUTENKRANZ, City Clerk
(SEAL)
resolution/facilities o>->
JULY 21, 1989
TO: DAVE BRADSTREET, PARKS & RECREATION
FROM: CONNIE BEARDSLEY
LONG RANGE PLAN
As a part of their Strategic Long Range Plan, the Arts Office has
asked the Mayor and City Council to appoint a committee to study
the Cultural Facilities needs in Carlsbad.
The Mayor requested that the Parks and Recreation Commission
appoint a member at their August meeting to serve on this committee
and send the name to the Mayor and the Arts Office.
Thank you.
CSB:afd
EXHIBIT 2
38
PRELIMINARY
COMMITTEE WORK PLAN FOR
CULTURAL FACILITIES
Meeting 1 - General Overview
1. Give background information - status of
existing plans
2. Define specific function of Committee.
3. Discuss roles of staff, Committee, consultant
and Arts Commission in the planning process.
4. Discuss method/s of getting public input and
assessing need.
Meeting 2 - Possibilities
1. Discuss and identify kinds of facilities.
2. Create list for consideration.
Meeting 3
Meeting 4
Meeting 5
Public Input
Public Input
Evaluation of public input
Evaluate public response from meetings,
questionnaires, etc.
Meeting 6 - Approve draft of preliminary plan to be
submitted to Arts Commission
Meeting 7 - Cost Analysis of Identified Cultural
Amenities
Review, discuss and assign cost
estimates associated with the development,
maintenance and operation of each cultural
amenity.
Meeting 8 - Selection of Facilities and Funding Method
1. Select recommended cultural facilities.
2. Select recommended financing mechanism.
3. Select alternatives and rank in order of
preference.
4. Submit to Arts Commission and Planning
Commission for review.
Meeting 9 - Final Report
1. Review and approve final report.
(Work plan to be reviewed by consultant and revised according to
consultant's recommendations).
Misc/work.plan