HomeMy WebLinkAbout1989-12-18; Parks & Recreation Commission; 1289-3; Establishment of Carrillo Ranch TrustPARKS & RECREATION COMMISSION - AGENDA BILL
AB * 1289-3
MTG. 12-18-89
DEPT. PSR
TITLE- ESTABLISHMENT OF
CARR1LLU KANCH
TRUST (ACTION)
DEPT. HD.
CITY ATTY
CITY MGR.
RECOMMENDED ACTION:
Defer Mrs. Kindle's request for a promotable trust for the Carrillo Ranch
until the master planning process for the site is complete. Consider the
establishment of a Carrillo Ranch account to be initiated administratively.
Direct curator to continue with the immediate acquisition of smaller size
memorabilia such as photographs, autobiographical documentation, and other
material that would not create an immediate demand for large storage
facilities.
ITEM EXPLANATION
Mrs. Joan Kindle, the Volunteer Curator for the Carrillo Ranch, is
requesting to establish a "Carrillo Ranch Trust." In a letter to (Exhibit
1) and subsequent conversation with the Parks and Recreation Director, Mrs.
Kindle's objective is to establish a promotable trust in an effort to
solicit the donation of funds and artifacts that would be used in the
restoration of the ranch property. In addition, Mrs. Kindle is requesting
to amend the Parks and Recreation Commission Ordinance #2.36.090 (Exhibit
2) to specifically acknowledge and create a "Carrillo Ranch Trust Fund."
In staff review of this issue (Exhibit 3), it is acknowledged that Mrs.
Kindle's efforts as curator are to be commended. However, the establishment
of such a promotable trust at this time may be premature in that the
ultimate use of the ranch property has not been determined, and solicitation
for furnishings, artifacts, and memorabilia may prejudice the future use and
planning of this site.
The master planning process for the Carrillo Ranch is scheduled, in the
current CIP Budget, to begin in fiscal year 1992-93. Until such time, Mrs.
Kindle is encouraged to continue her efforts to identify and document the
location of Carrillo Ranch memorabilia, should the approved master plan
entail the establishment of a museum. Furthermore, if Mrs. Kindle's
endeavors reveal significant opportunities that the City should be aware of,
they should be handled on a case by case basis, with an appropriate
recommendation to the Parks and Recreation Commission and City Council.
With administrative approvals, staff currently has the ability to establish
a Carrillo trust account similar to those previously established for the
triathlon, seniors, and recreation special events. All monetary donations
received for each respective account are deposited and expended specifically
for functions associated with those activities. Should the Commission
consider establishing a similar account for the Carrillo Ranch, each
donation should be reviewed and recommended for acceptance by the City
Manager (under $500) or City Council (over $500).
EXHIBITS
1. Mrs. Kindle's letter Director, dated 11/09/89
2. Parks and Recreation Commission Ordinance #2.36.090
3. Memo from Parks and Recreation Director, dated 10/20/89
Memo from Assistant City Manager, dated 10/23/89
026
November 9, 1989
Mr. David L. Bradstreet
Parks and Recreation Director
City of Carlsbad
1200 Elm Avenue
Carlsbad, CA 92008-1989
Dear Dave:
You are already aware of my strong feeling that the City
should establish a Carrillo Ranch Trust as a means of receiving
gifts of cash, property or artifacts from individual donors,
foundations and fund-raising groups. These contributors will want
to know that such gifts will be used exclusively to benefit the
Ranch and will accept the Trust as a safe and secure haven under
the City's protection.
My interest in establishing this Trust is to give the City
assistance in augmenting its own funds to answer the needs of the
Ranch into the future.
The attached draft brochure expresses my feelings as to the
general provisions of the Trust (subject, of course, to the
City's further refinement) and reflects how it can be presented
in a positive manner to the interested public. However, it seems
particularly important to me that small gifts and disbursements -
valued at $500 or less - should be administered by your
Department. Larger amounts can be reviewed and approved by
Council as it chooses. Some transactions will have to be handled
very quickly and we will need a clear, concise means for doing so
lest the opportunity be lost.
It is my understanding the Trust can be created by an
amendment to the Parks and Recreation Commission Ordinance
#2.36.090. Frank Mannen and Ray Patchett have advised me that you
would be the person to carry such a proposal to City Council. I
hope that you will be agreeable to doing so at your earliest
convenience and, as Carrillo Ranch Curator, I am available to
assist in my limited way in the preparation of the enabling
Agenda Bill.
Please let me know what I can do on behalf of you and the
Trust.
Cordially,
Joan E. Kindle
2622 El Aguila Lane
Carlsbad, CA 92009
438-1666
I.
027 EXHIBIT 1
ed. - ID r+
(/> C/) O"8 s<"
~~ CD ty intendthroughation grand conupppmit arks•§as swill be partand recreatifuanttris tunts,ribrteblinicdoonsblinItbao restoreding by stapublic faciliutns frotheteitymesofnve waownily, acered fosite.ipal costandted by> Q>2<Dt/>:TC±tOHI W.<P g g a ? 5 ig ^l^i^rycl®or. Tmdiirtually alls sold toers by Mcritically igiven tor designThe old hplementaing on thisa full-timetho te ormera number of. Carrillo andportant 10.5the City ofation as anacienda andary buildingsis final parcel ,e caretaker.ThordhisRanch, originally compriseeral thousand acres, was oncehome and working rancho oflywood star Leo Carrillo. It lieth of Palomar Airport Road anof El Camino Real and ied by expert preservationisstorically significant."sdistsd of>DO
OC
o>
3D2
i—
Of
oI
o 9'g.g-p o O S ??
^ Q. Q>CD ~ to
S c «>O. -jto CD _
So-S
c to-*&!
CO <.=:• -2 -:{/>3 •J —Dco
>
03oCH
H
Im
H33
C
Q)
2.
3
CD £-8
3§8Q.$003 —• £? -*• 5* =t
D C O' CD' § gT
•< 91 D O. 3 ™
to- w 5 co
b 3 1 3 i § 3 B-=JCDOCDCOCDCDCD
CDCOto
CD
O
IlilPllI?
11^1 8
to
i
<
n
o> 3-3-aiH =^ CD =>'
CO jS-tQ
O ^s 2-o"SS3 So-a o-,^*a«8ls!§^f£
yilll'lrffo S 6" ® D o -D 3 co -•too3too5^- = ^w
^ 3 ~o P± Q>•^ • "^ m sr:
CD
decision.CTCD
COnoCD
"D»-t>
CD
O.
cr»<
Q>
Q.q— J
5'
W~™*
i-f103r-»
<
CD
O
^fto
CO
C
CD
Q.
CO
•— *CD"toto«— >•
COZ3
<«Ol
O
oCOu the general public.of the City, its citizens, theprovisions. This isf ortheQ.-O
2 S
o—ico
ZJ
Q.
*-»•CD
O
6'u elect to accept, modify or iCDCD"a
CO
0ZJ part of the process and Oo
33g
3CO*<limitations imposed by the**^
Q.o
mUJ•^CD
a
0)
CQ
pt
>
CD<
CD
O-**
CDW
—i
O*— t-
or)CO
-n authority for approving a<Do
CD
•Q
5)3n
CD When the value is known$500, City Council is5£Q c?
K? <
— CDCD S°
>oom
3>2Om
OTl
O
T|requestedCT»<
r-*
CD
contributor.q
or- +
CD— t
3CD
CO
3to
CO
s agreeable too
—X Gifts will beQ.CD
D
^»CD'
CLcr*<
5?cp
T3
CO
X3
CCD augmentpossessiofel R
(D— ^ZJ
CO
OCO— n
6"
— *.CO3
•<"curator. TCDCO
CD
OC
Q.
toCD
CD
•-»•
O
C
•D0
30o33
CD
Q.
COr-*o'
ZJ
a
i-^-^
CD Ranch era,3
Qius**f^^
rt^ilsobewelcomCD
Q.nevertheletoto
— ^CD
T)resentative of tIT
CD it becomesproper diUnauthentr>w
CD
D.
r5-"
CD
3y>
§rr
o'3-
r\^»-M•nCO
•ST?5T °3 to^ to
sl^-t-^o
ZTT3
CD C
ft
^^T- 0F. D
O
^'
3'
CO
1ciT
CO
D
O.
to
CDO
§
TJ
CO
0
CD
Ca
£2".MaterialauthenticaCD COP-o
< 0< o.— • rn
>, appropriatiII be stored by tIT <£.
CD *<
Q. 3 O. CD
t°PNa»=•: CD o
^8 c?o -
.0
3? 8' < R-* 03 ® CD O
?II?3'8Iaw
o ^^u CD O-D 03 cn
c3 ^ 558^< g:
CD 5 CDCD -T •a. 5 c/>
• CD C
Q. "CD ^O CD
W <.
S&
*§.-* CD?i.o =
S 9 •CD'
cr 33
< 03
cnc"^5^HP!CD 3- O O 3
o-^i I ^its-;c fl> -i cr CD
C/3m
1m
03
OoD
03
3
v"03CD Q "O
3QO
«t ° W03 q CD^ -J <"»«--o °-03 032. SCD 5 =•
O
X 3- =* O. CD O CD
cn3^
5 O 03 5 =7 oO O CT 3" g OIt^ll
5SJ88I'S
Si?ff|&S
S-l3«S3
3 i-<q 8
CD C CD
-.35
3.0 on Q_ -i
O)0)
CD
cn — =*< cn ~
8B5O cn H
?v- CD cn g ^.
03 O r* 3 iri03all Io o 3 5.3 3 > CD
cn o
oTmP-3
03s-cn
O
O)O)CD
O
0) CD
3. O Q-O03
•^ CD
CD =3
N3 CO CD
O
CD
D-0
DCDT303
3-
CD
O
3D03
O
CDCD
CDCD
ct
Oo
oTo
i
O
D
O
mH
O
H
m
H33
2.36.080
2.36.080 Powers generally.
The park and recreation commission shall
have the power to equip, operate, supervise and
maintain playgrounds, athletic fields, swimming
pools, swimming centers, indoor recreation cen-
ters, auditoriums, or other park or recreational
facilities on or in any public grounds or buildings
in or about the city, which the commission may
from time to time acquire, provide, authorize
and designate for such use, subject to the
approval of the city council. The commission
shall further have the power to adopt rules and
regulations pertaining to the cutting, trimming,
pruning, planting, removal or interference with
any tree, shrub or plant upon any street, park,
pleasure ground, boulevard, alley or public place
of the city. (Ord. 1025 § 9)
236.090 Funds—Disposition of moneys.
(a) Funds generally. The park and recreation
commission is authorized to and may receive
donations, gifts, legacies, endowments or
bequests made to the city or to the commission
for or in behalf of the city for the acquisition of
park and recreation facilities and the construc-
tion, maintenance and operation of any of the
foregoing faculties, subject to the approval of the
city council.
(b) Gifts paid to treasurer. All donations, gifts,
legacies, endowments or bequests so received by
the commission shall be turned over to the city
treasurer, and shall be kept in a special fund to be
designated as the park and recreation fund.
(c) Park and recreation fund. The city council
shall establish a fund to be known as the "park
and recreation fund." There shall be deposited to
and expended from this fund all fees or moneys
received by the commission, including the pro-
ceeds from all gifts, legacies or bequests as set
forth in subsection (b) and including the pro-
ceeds of other sources managed or controlled by
the commission and derived by it in connection
with the operation of the public recreational
activities and facilities under its jurisdiction. All
moneys in the fund shall be used for the promo-
tion, supervision and operation of public recrea-
tion, and not otherwise, and if not used during
any current year shall accumulate in the park
and recreation fund. (Ord. 1025 § 10)
236.100 Budget.
The park and recreation commission shall
submit a budget for required funds to the city
council on or before the thirtieth day of June of
each year. (Ord. 1025 § 11)
236.110 Powers delegated to commission to
be advisory.
Nothing in this chapter shall be construed as
restricting or curtailing any of the powers of the
city council, or as a delegation to the park and
recreation commission of any of the authority or
discretionary powers vested and imposed by law
in the city council. The city council declares that
the public interest, convenience and welfare
require the appointment of a park and recreation
commission to act in a purely advisory capacity
to the city council for the purposes enumerated.
Any power herein delegated to the commission
to adopt rules and regulations shall not be con-
strued as a delegation of legislative authority but
purely a delegation of administrative authority.
(Ord. 1025 § 12)
59 030 EXHIBIT 2
-Li tliil 'J /.
October 20, 1989
TO: ASSISTANT CITY MANAGER
FROM: Parks and Recreation Di
CARRILLO RANCH TEMPORARY CURATOR POSITION - MRS. JOAN KINDLE
Because of Joan Kindle's enthusiastic interest in the Carrillo Ranch, Mayor Lewis
referred her to the Parks and Recreation Department. The Parks and Recreation
Director recommended that the Commission appoint Mrs. Kindle to a voluntary
curator position.
The Commission, on August 21, 1989, appointed Mrs. Kindle to a temporary position
as curator to assist the City in collecting and identifying the location of
Carrillo Ranch memorabilia. Staff met with Mrs. Kindle October 19, 1989, to
clarify and establish guidelines for her roll as curator.
Staff reiterated to Mrs. Kindle that because the Carrillo Ranch currently has
no approved master plan, the collection of certain (large) Carrillo artifacts
may be premature at this time. However, efforts to identify and document the
location of Carrillo memorabilia would be important should the approved master
plan for Carrillo Ranch Park entail the establishment of a museum. Staff feels
the immediate acquisition of smaller size memorabilia such as photographs,
autobiographical documentation, and other material that would not create a demand
for large storage facilities may be appropriate at this time.
Mrs. Kindle has expressed the desire to revise an existing ordinance in order
to establish a "promotable Carrillo Ranch Trust Fund." Her objective with this
issue is to actively promote and solicit donations for financial support and/or
the attainment of memorabilia for the Carrillo Ranch from private citizens,
service organizations, foundations, and corporate entities.
Staff informed Mrs. Kindle that the City currently has the ability, under
Municipal Code 2.36.90, to establish a separate Carrillo Ranch Trust account
pending administrative approval. However, to solicit large financial donations
which may include special conditions or attract large material contributions is
premature at this time.
Staff believes that should Mrs. Kindle's efforts reveal significant opportunities
that the City should be aware of, they should be handled on a case by case basis,
with an appropriate recommendation to the Parks and Recreation Commission and
City Council.
Although funding for the master planning and ultimate development of the 10-18
acre Carrillo site is not scheduled to begin until 1993-94 in the CIP budget,
staff feels that Mrs. Kindle's endeavors can provide a valuable asset to the
City. Staff will continue to work with her under the guidelines and scope of
her temporary volunteer curator position as outlined in this memo.
DAVID BRADSTREET
s» EXHIBIT 3
r••*".' ED r!l-'r ? '••
October 23, 1989
TO: CITY MANAGER
FROM: Assistant City Manager
CARRILLO RANCH
The Parks and Recreation Director and I met with Mrs. Joan Kindle today to
discuss her efforts in regards to Carrillo Ranch. Mrs. Kindle is attempting to
develop a program that would solicit the donation of funds and artifacts that
would be used in the restoration of the Ranch property. I explained to Mrs.
Kindle that the City has had a long-standing objective to preserve and restore
the Ranch property and the development of a restoration plan for the property
is currently underway. However, the solicitation and acceptance of artifacts
may be premature at this time in that the ultimate use of the Ranch property has
not been determined. The soliciting of furnishings, artifacts and memorabilia
may prejudice the future use and planning of the property and prior to initiating
such a program, Mrs. Kindle should present her ideas to the City Council.
Mrs. Kindle was asked to send a letter outlining her objectives and it was
indicated that this letter would be referred to the City Council for information
and direction.
FRANK MANNEN
saf
c: Mayor
Council Members
City Attorney ,
Parks and Recreation Director i/
032