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Home My WebLink About1990-01-15; Parks & Recreation Commission; 190-6; Establishment of Carrillo ranch TrustPARKS & RECREATION COMMISSION - AGENDA BILL ABtfl^O-Go MTG.J DEPT. -\5-6fo ' VWi TITLE: ESTABLISHMENT OF CARRILLO RANCH TRUST (ACTION) DEPT. HD. CITY ATTY CITY MGR. RECOMMENDED ACTION: Review and discuss Parks and Recreation Commission Agenda Bill #1289-3. ITEM EXPLANATION Prior to the December Commission meeting, Mrs. Joan Kindle, volunteer curator for the Carrillo Ranch, requested to have this agenda item withdrawn from the Commission meeting (Exhibit #1). Staff responded with a memo to the Assistant City Manager which was subsequently received by the Commission during the December meeting (Exhibit 2). Commissioner Strayer has requested to discuss AB#1289-3/Establishment of Carrillo Trust (Exhibit 3) during the January meeting. EXHIBITS 1. Letter to David Bradstreet (December 15, 1989). 2. Memo to Assistant City Manager (December 18, 1989). 3. Park and Recreation Commission AB#1289-3. CH4 December 15, 1989 Mr. David L. Bradstreet Parks and Recreation Director City of Carlsbad 1200 Elm Avenue Carlsbad, CA 92009-1989 SUBJ: Parks and Recreation Commission Agenda Bill #1289-3 "Establishment of Carrillo Ranch Trust" Dear Dave: I regret that staff has seen fit not to endorse my proposal of November 9, 1989, basing its conclusions on Council's failure to set policy for future uses of the Ranch. I feel the Agenda Bill in its present form will not stimulate donations of artifacts or.cash from the public. Thus, I recommend that it be withdrawn since it will serve no worthwhile purpose; the Commission will be wasting its valuable time deliberating the matter. References have been made in our discussions to "other proposals" for the Ranch that must be given fair hearing to avoid liability problems. I urge that these particulars be delineated and made available to the community. Those with ideas that may impinge upon the passive use of a treasured historic site should be obliged to come forward just as the Friends of Carrillo Ranch has done. Meanwhile, I hope you and Frank Mannen will prevail upon Council to begin the policy-setting process for Carrillo Ranch as a matter of immediate necessity. Artifacts and money are slipping through our fingers at this very moment and time continues to be the enemy. I am always available to appear before Council to support the "cause.11 You may call upon me to help at your discretion. Sincerely, Joan E. Kindle Volunteer Curator Carrillo Ranch 045 EXHIBIT 1 Q December 18, 1989 TO: ASSISTANT CITY MANAGER FROM: Parks and Recreation Director JOAN KINDLE LETTER DECEMBER 15, 1989 Staff received written correspondence from Mrs. Joan Kindle Friday December 15, 1989, recommending to withdraw agenda bill #1289-3, "Establishment of Carrillo Ranch Trust," from the Parks and Recreation Commission agenda on Monday, December 18, 1989. The Commission agenda bill was initiated at the request of Mrs. Kindle to establish a "Promotable Trust," that would require City code revision, in an effort to solicit artifacts or cash donations from the public. Staff recommendation as outline in the agenda bill was to defer the establishment of a "promotable trust" for the Carrillo Ranch until the master planning process for the site is complete. In addition, staff recommended that the Commission consider establishing administratively a Carrillo Ranch account through the Finance Department. Such action could facilitate the acceptance of monetary donations for use in the current Carrillo restoration process. Any additional significant opportunities the City should be aware of can be handled on a case by case basis for ultimate consideration by Council. Furthermore, Mrs. Kindle is encouraged to continue with the immediate acquisition of smaller size memorabilia such as photographs, autobiographic documentation or other material which would not create an immediate demand for large storage facilities. Mrs. Kindle feels the agenda bill in its present form will serve no worthwhile purpose as it will not stimulate donations of artifacts or cash. She further regrets that staff has seen fit not to endorse her proposal of a "promotable trust" based on Council's failure to set policy for future uses of the ranch. Staff does not concur with Mrs. Kindle's statement that the Council has failed in setting policy for the ranch development. It is quite clear that policy and direction have been initiated by the City Council concerning the future master planning for the ranch. Preliminary master planning funds have been identified and approved in the current CIP budget for fiscal year 1993-94 ($205,000). In addition, Council has approved the application of funds received from the State Office of Historic Preservation currently being used for restoration work at the site ($490,000). Although specific uses for the future of Carrillo Ranch have not yet been positively identified, master plan studies will consider public input and contemporary concepts in planning the development of the ranch, and in all likelihood will preserve the historical integrity of the site. Once Council approves the master plan and specific uses for the Carrillo Ranch, funds for its development have been identified in the fiscal year 1994-99 CIP budget ($1,870,000). However, the expenditure of CIP funds is allocated on a priority basis, and there are other park development projects on line at this time that have a higher priority based on the requirements of the Growth Management Program. 046 EXHIBIT 2 Page 2 Another issue of paramount consideration prior to the disposition of funds for the development of the Carrillo Ranch Park will be the availability of adequate public access to the site which does not currently exist. Staff will continue to work cooperatively with Mrs. Kindle in her temporary volunteer position as curator for the Carrillo Ranch. STREET Parks and Recreation Commission Joan Kindle Attachment 1. Letter from Joan Kindle dated December 15, 1989 047 PARKS & RECREATION COMMISSION - AGENDA BILL AB * 1289-3 MTG. 12-18-89 DEPT. PSR TITLE: ESTABLISHMENT OF CAKH1LLO RANCH TDIJCT ( A PTIONM DEPT. HD. CITY ATTY CITY MGR. RECOMMENDED ACTION: Defer Mrs. Kindle's request for a promotable trust for the Carrillo Ranch until the master planning process for the site is complete. Consider the establishment of a Carrillo Ranch account to be initiated administratively. Direct curator to continue with the immediate acquisition of smaller size memorabilia such as photographs, autobiographical documentation, and other material that would not create an immediate demand for large storage facilities. ITEM EXPLANATION Mrs. Joan Kindle, the Volunteer Curator for the Carrillo Ranch, is requesting to establish a "Carrillo Ranch Trust." In a letter to (Exhibit 1) and subsequent conversation with the Parks and Recreation Director, Mrs. Kindle's objective is to establish a promotable trust in an effort to solicit the donation of funds and artifacts that would be used in the restoration of the ranch property. In addition, Mrs. Kindle is requesting to amend the Parks and Recreation Commission Ordinance #2.36.090 (Exhibit 2) to specifically acknowledge and create a "Carrillo Ranch Trust Fund." In staff review of this issue (Exhibit 3), it is acknowledged that Mrs. Kindle's efforts as curator are to be commended. However, the establishment of such a promotable trust at this time may be premature in that the ultimate use of the ranch property has not been determined, and solicitation for furnishings, artifacts, and memorabilia may prejudice the future use and planning of this site. The master planning process for the Carrillo Ranch is scheduled, in the current CIP Budget, to begin in fiscal year 1992-93. Until such time, Mrs. Kindle is encouraged to continue her efforts to identify and document the location of Carrillo Ranch memorabilia, should the approved master plan entail the establishment of a museum. Furthermore, if Mrs. Kindle's endeavors reveal significant opportunities that the City should be aware of, they should be handled on a case by case basis, with an appropriate recommendation to the Parks and Recreation Commission and City Council. With administrative approvals, staff currently has the ability to establish a Carrillo trust account similar to those previously established for the triathlon, seniors, and recreation special events. All monetary donations received for each respective account are deposited and expended specifically for functions associated with those activities. Should the Commission consider establishing a similar account for the Carrillo Ranch, each donation should be reviewed and recommended for acceptance by the City Manager (under $500) or City Council (over $500). EXHIBITS 1. Mrs. Kindle's letter Director, dated 11/09/89 2. Parks and Recreation Commission Ordinance #2.36.090 3. Memo from Parks and Recreation Director, dated 10/20/89 Memo from Assistant City Manager, dated 10/23/89 026 November 9, 1989 Mr. David L. Bradstreet Parks and Recreation Director City of Carlsbad 1200 Elm Avenue Carlsbad, CA 92008-1989 Dear Dave: You are already aware of my strong feeling that the city should establish a Carrillo Ranch Trust as a means of receiving gifts of cash, property or artifacts from individual donors, foundations and fund-raising groups. These contributors will want to know that such gifts will be used exclusively to benefit the Ranch and will accept the Trust as a safe and secure haven under the city's protection. My interest in establishing this Trust is to give the City assistance in augmenting its own funds to answer the needs of the Ranch into the future. The attached draft brochure expresses my feelings as to the general provisions of the Trust (subject, of course, to the City's further refinement) and reflects how it can be presented in a positive manner to the interested public. However, it seems particularly important to me that small gifts and disbursements - valued at $500 or less - should be administered by your Department. Larger amounts can be reviewed and approved by Council as it chooses. Some transactions will have to be handled very quickly and we will need a clear, concise means for doing so lest the opportunity be lost. It is my understanding the Trust can be created by an amendment to the Parks and Recreation Commission Ordinance #2.36.090. Frank Mannen and Ray Patchett have advised me that you would be the person to carry such a proposal to City Council. I hope that you will be agreeable to doing so at your earliest convenience and, as Carrillo Ranch Curator, I am available to assist in my limited way in the preparation of the enabling Agenda Bill. Please let me know what I can do on behalf of you and the Trust. Cordially, 2622 El Aguila Lane Carlsbad, CA 92009 438-1666 Joan E. Kindle 027 EXHIBIT 1 The City intends to restore theRanch through funding by statepreservation grants, public facilityfees and contributions frominterested supporters. It will beopened to the public as soon asconditions permit and will be part ofthe City's parks and recreationsystem.Although virtually all of the formeracreage was sold to a number ofprivate owners by Mr. Carrillo andhis family, a critically important 10.5acres were given to the City ofCarlsbad for designation as anhistoric site. The old hacienda andprincipal complementary buildingsare still standing on this final parcel,protected by a full-time caretaker.The Ranch, originally comprised ofseveral thousand acres, was oncethe home and working rancho ofHollywood star Leo Carrillo. It liessouth of Palomar Airport Road andeast of El Camino Real and isregarded by expert preservationistsas "historically significant.">CD O C O>3333I— oI oI £5?1 I-&s(/) CD |g $ ^cp_ «• ~ CD practical, f orthe pby the donor. Apurchase wo&s.«cr CD Cash gift ll beCity funds ands wprtifspeiso0)os£8^5Q.T3 3S«• CDO D. CD I .sfll? CD o §3 5?3 °>03 Oc H H Im H33 Cc/> i rr = 3- s ttS< 5 .o CD 0) »CA) 3 CD (/> O. ^/t\ ^^ ..J n 3CD 0) w^ 3 £O CD $ 0)^ p. S O CT w 33 5 5" o 0) T — "> tu ft o13 3 C CD 3-' ^. 3 W 3 • 3" CD CD g^ 5T 3 9J >33^05s i 01 §>. o o ^* —^ ^^0)CO CD 0)o -_H B ?. 5 a i.S-qgS§S3 si5-.a® ? ± s rti 35 KV ro< Q) rr W Q. O =t n" W " ^ W9-.T3 CD < =;7* r* tn S. CD (Q 3 o?lf• 5- o $??!' u 1^55- §S|° Illl CD 0) Q. CD Q. 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CDto co 33-5o R 5 CD C CD H CD 3 Si dCD 3l\3 CO CDO00 CTQ) CDO 30) Q-0D> O OcoH3O(goo cT^ 5 o o - o-^ SK m f/i T3 «J 3 §§ Q. W 3 2. 3 " If? I—• S1- ~t r-o o3 S3 3 r- CD OCDT>CD 3. CD O IO CDCD CD CD OO ilro IO ODO m OH m H3J CCO 33 O HQ) 0) IT 051 2.36.080 236.080 Powers generally. The park and recreation commission shall have the power to equip, operate, supervise and maintain playgrounds, athletic fields, swimming pools, swimming centers, indoor recreation cen- ters, auditoriums, or other park or recreational facilities on or in any public grounds or buildings in or about the city, which the commission may from time to time acquire, provide, authorize and designate for such use, subject to the approval of the city council. The commission shall further have the power to adopt rules and regulations pertaining to the cutting, trimming, pruning, planting, removal or interference with any tree, shrub or plant upon any street, park, pleasure ground, boulevard, alley or public place of the city. (Ord. 1025 §9) 2 J6.090 Funds—Disposition of moneys. (a) Funds generally. The park and recreation commission is authorized to and may receive donations, gifts, legacies, endowments or bequests made to the city or to the commission for or in behalf of the city for the acquisition of park and recreation facilities and the construc- tion, maintenance and operation of any of the foregoing facilities, subject to the approval of the city council. (b) Gifts paid to treasurer. All donations, gifts, legacies, endowments or bequests so received by the commission shall be turned over to the city treasurer, and shall be kept in a special fund to be designated as the park and recreation fund. (c) Park and recreation fund. The city council shall establish a fund to be known as the "park and recreation fund." There shall be deposited to and expended from this fund all fees or moneys received by the commission, including the pro- ceeds from all gifts, legacies or bequests as set forth in subsection (b) and including the pro- ceeds of other sources managed or controlled by the commission and derived by it in connection with the operation of the public recreational activities and facilities under its jurisdiction. All moneys in the fund shall be used for the promo- tion, supervision and operation of public recrea- tion, and not otherwise, and if not used during any current year shall accumulate in the park and recreation fund. (Ord. 1025 § 10) 2J6.100 Budget. The park and recreation commission shall submit a budget for required funds to the city council on or before the thirtieth day of June of each year. (Ord. 1025 § 11) 2J6.110 Powers delegated to commission to be advisory. Nothing in this chapter shall be construed as restricting or curtailing any of the powers of the city council, or as a delegation to the park and recreation commission of any of the authority or discretionary powers vested and imposed by law in the city council. The city council declares that the public interest, convenience and welfare require the appointment of a park and recreation commission to act in a purely advisory capacity to the city council for the purposes enumerated. Any power herein delegated to the commission to adopt rules and regulations shall not be con- strued as a delegation of legislative authority but purely a delegation of administrative authority. (Ord. 1025 § 12) 052 59 030 EXHIBIT 2 .Li litLl 'J /. October 20, 1989 TO: ASSISTANT CITY MANAGER FROM: Parks and Recreation D CARRILLO RANCH TEMPORARY CURATOR POSITION - MRS. JOAN KINDLE Because of Joan Kindle's enthusiastic interest in the Carrillo Ranch, Mayor Lewis referred her to the Parks and Recreation Department. The Parks and Recreation Director recommended that the Commission appoint Mrs. Kindle to a voluntary curator position. The Commission, on August 21, 1989, appointed Mrs. Kindle to a temporary position as curator to assist the City in collecting and identifying the location of Carrillo Ranch memorabilia. Staff met with Mrs. Kindle October 19, 1989, to clarify and establish guidelines for her roll as curator. Staff reiterated to Mrs. Kindle that because the Carrillo Ranch currently has no approved master plan, the collection of certain (large) Carrillo artifacts may be premature at this time. However, efforts to identify and document the location of Carrillo memorabilia would be important should the approved master plan for Carrillo Ranch Park entail the establishment of a museum. Staff feels the immediate acquisition of smaller size memorabilia such as photographs, autobiographical documentation, and other material that would not create a demand for large storage facilities may be appropriate at this time. Mrs. Kindle has expressed the desire to revise an existing ordinance in order to establish a "promotable Carrillo Ranch Trust Fund." Her objective with this issue is to actively promote and solicit donations for financial support and/or the attainment of memorabilia for the Carrillo Ranch from private citizens, service organizations, foundations, and corporate entities. Staff informed Mrs. Kindle that the City currently has the ability, under Municipal Code 2.36.90, to establish a separate Carrillo Ranch Trust account pending administrative approval. However, to solicit large financial donations which may include special conditions or attract large material contributions is premature at this time. Staff believes that should Mrs. Kindle's efforts reveal significant opportunities that the City should be aware of, they should be handled on a case by case basis, with an appropriate recommendation to the Parks and Recreation Commission and City Council. Although funding for the master planning and ultimate development of the 10-18 acre Carrillo site is not scheduled to begin until 1993-94 in the CIP budget, staff feels that Mrs. Kindle's endeavors can provide a valuable asset to the City. Staff will continue to work with her under the guidelines and scope of her temporary volunteer curator position as outlined in this memo. DAVID BRADSTREET 053 03* EXHIBIT 3 f m i,.F=:n fM'T ? '• « October 23, 1989 TO: CITY MANAGER FROM: Assistant City Manager CARRILLO RANCH The Parks and Recreation Director and I met with Mrs. Joan Kindle today to discuss her efforts in regards to Carrillo Ranch. Mrs. Kindle is attempting to develop a program that would solicit the donation of funds and artifacts that would be used in the restoration of the Ranch property. I explained to Mrs. Kindle that the City has had a long-standing objective to preserve and restore the Ranch property and the development of a restoration plan for the property is currently underway. However, the solicitation and acceptance of artifacts may be premature at this time in that the ultimate use of the Ranch property has not been determined. The soliciting of furnishings, artifacts and memorabilia may prejudice the future use and planning of the property and prior to initiating such a program, Mrs. Kindle should present her ideas to the City Council. Mrs. Kindle was asked to send a letter outlining her objectives and it was indicated that this letter would be referred to the City Council for information and direction. FRANK MANNEN saf c: Mayor Council Members City Attorney Parks and Recreation Director 054 032