HomeMy WebLinkAbout1990-02-26; Parks & Recreation Commission; 290-8; Parks and Recreation Commission WorkshopPARKS & RECREATION COMMISSION - AGENDA BILL
DEPT.
TITLE:
PARKS AND RECREATION
COMMISSION WORKSHOP (ACTION)
DEPT. HD.
CITY ATTY
CITY MGR.
RECOMMENDED ACTION:
Review and discuss summary of Commission Workshop held February 3,
Establish briefing times with staff to discuss Commission agendas.
ITEM EXPLANATION:
1990.
The attached is a summarization of meeting discussion held during the
Commission Workshop.
The report identifies Workshop goals, summary of data, Commission
agreements/decisions, agreements on meetings, and agreements relating to
the request for staff briefings with Commission members. It will be
necessary to identify meeting times and days when staff can meet with
Commission members. The following alternatives are offered for your
consideration.
The second Thursday of each month
10 a.m. (first group)*
3 p.m. (second group)*
*In accordance with the stipulations outlined under the Brown Act, a
maximum of three Commissioners during each group will be allowed. If an
necessary,additional session is staff will make further accommodations.
EXHIBITS:
1. Summary of Commission Workshop
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050
PARKS & RECREATION
COMMISSION WORKSHOP
SENIOR CENTER
799 PINE AVENUE
FEBRUARY 3, 1990
9-12 A.M.
051 EXHIBIT 1
GOALS
Get to know each other better.
Identify expectations for this year's Commission.
Review meeting procedures.
SUMMARY OF DATA
1. In what ways could the Commission, as a group work together move
effectively and efficiently?
* Commission Meetings
y Understand and utilize correctly the mechanics/procedures
for running a meeting (3).
y Don't waste time in making decisions.
y Make decision -- don't put them off -- that are right
for Citizens.
y Use brainstorming to be creative and relaxed in future
planning.
y Train all chairs to run meetings.
Staff
y Need more information regarding problems they are experiencing.
y Monthly briefing would help.
y Appreciate their workload.
y Work more closely.
y Respect, reward, and recognize their efforts.
* Structure & Background
y Learn history of City.
y Hierarchy of Commission and relationship to City.
052
Communication
•j Read packets.
v1 More open communication especially regarding Council's
perspective and our relationship.
y We "do fine."
2. What are your expectations for the Parks and Recreation Commission?
y Provide input and recommendations to Council and staff,
y Better rapport with special interest groups and media.
y Help Staff provide best Parks and Recreational opportunities
affordable. (2)
y Become more active, rather than reactive (e.g. I.D. goals and
set about accomplishing).
y Become responsible for Open Space issues. (2)
Interpersonal Relations
y Set aside differences and work together to reach a mutually
satisfying decision.
y Reconcile differences objectively and cooperate with each
other.
y Make best decisions for citizens and not just special interest
groups.
3. Subcommittees: Are they working? Are they necessary?
* Need clearly defined goals.
* Working -- yes (3).
* Necessary -- yes (3).
* They save the Commission time.
* They allow deeper exploration of issues.
* Provide opportunity for better understanding of workings of
City.
* Some are working/effective (3).
* Some are not necessary/waste of time (2), example: Northwest
Quadrant.
* May just take the "heat" off Council.
053
AGREEMENTS/DECISIONS
Staff will make every effort to get Commission packets out by
Wednesday before meetings.
The friday prior to Wednesday's packet delivery is the deadline for
agenda items to be included in/on that month's agenda.
We must be involved and have input in Open Space Issues (with
Planning Department).
Briefing model will be tried out for six months and evaluated by both
staff and Commission.
Staff will bring up, as an agenda item, other employees who should
be recognized.
AGREEMENTS ON MEETINGS
Commission members solicit all input before stating
opinions/editorializing.
Commissioners discussion' and Chair entertains the motion (not other
Commissioners).
Commissioners should acknowledge staff recommendation.
BRIEFING
(one-hour meetings -- one piece of paper)
1. Key items for consideration.
2. Brainstorm pro-active ideas for future.
3. Informal interaction.
Purpose of Briefing: to be updated on City/Community activities and issues
(background information).
054
ACTION ITEMS
What . Who When
Staff will develop a schedule for Dave & In February
briefings with Commission. Keith
Commission will discuss, on a Commission When
future agenda, the addition of Appropriate
Parks and Recreation personnel
and make statement.
Staff report back to Commission Staff For next
regarding viability of a Public Commission
Information Officer position for meeting
Parks and Recreation.
Staff will provide City organiza- Staff In February
tion information to Commission.
055