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HomeMy WebLinkAbout1990-02-26; Parks & Recreation Commission; 290-8; Parks and Recreation Commission WorkshopPARKS & RECREATION COMMISSION - AGENDA BILL DEPT. TITLE: PARKS AND RECREATION COMMISSION WORKSHOP (ACTION) DEPT. HD. CITY ATTY CITY MGR. RECOMMENDED ACTION: Review and discuss summary of Commission Workshop held February 3, Establish briefing times with staff to discuss Commission agendas. ITEM EXPLANATION: 1990. The attached is a summarization of meeting discussion held during the Commission Workshop. The report identifies Workshop goals, summary of data, Commission agreements/decisions, agreements on meetings, and agreements relating to the request for staff briefings with Commission members. It will be necessary to identify meeting times and days when staff can meet with Commission members. The following alternatives are offered for your consideration. The second Thursday of each month 10 a.m. (first group)* 3 p.m. (second group)* *In accordance with the stipulations outlined under the Brown Act, a maximum of three Commissioners during each group will be allowed. If an necessary,additional session is staff will make further accommodations. EXHIBITS: 1. Summary of Commission Workshop O< w(/) oo 050 PARKS & RECREATION COMMISSION WORKSHOP SENIOR CENTER 799 PINE AVENUE FEBRUARY 3, 1990 9-12 A.M. 051 EXHIBIT 1 GOALS Get to know each other better. Identify expectations for this year's Commission. Review meeting procedures. SUMMARY OF DATA 1. In what ways could the Commission, as a group work together move effectively and efficiently? * Commission Meetings y Understand and utilize correctly the mechanics/procedures for running a meeting (3). y Don't waste time in making decisions. y Make decision -- don't put them off -- that are right for Citizens. y Use brainstorming to be creative and relaxed in future planning. y Train all chairs to run meetings. Staff y Need more information regarding problems they are experiencing. y Monthly briefing would help. y Appreciate their workload. y Work more closely. y Respect, reward, and recognize their efforts. * Structure & Background y Learn history of City. y Hierarchy of Commission and relationship to City. 052 Communication •j Read packets. v1 More open communication especially regarding Council's perspective and our relationship. y We "do fine." 2. What are your expectations for the Parks and Recreation Commission? y Provide input and recommendations to Council and staff, y Better rapport with special interest groups and media. y Help Staff provide best Parks and Recreational opportunities affordable. (2) y Become more active, rather than reactive (e.g. I.D. goals and set about accomplishing). y Become responsible for Open Space issues. (2) Interpersonal Relations y Set aside differences and work together to reach a mutually satisfying decision. y Reconcile differences objectively and cooperate with each other. y Make best decisions for citizens and not just special interest groups. 3. Subcommittees: Are they working? Are they necessary? * Need clearly defined goals. * Working -- yes (3). * Necessary -- yes (3). * They save the Commission time. * They allow deeper exploration of issues. * Provide opportunity for better understanding of workings of City. * Some are working/effective (3). * Some are not necessary/waste of time (2), example: Northwest Quadrant. * May just take the "heat" off Council. 053 AGREEMENTS/DECISIONS Staff will make every effort to get Commission packets out by Wednesday before meetings. The friday prior to Wednesday's packet delivery is the deadline for agenda items to be included in/on that month's agenda. We must be involved and have input in Open Space Issues (with Planning Department). Briefing model will be tried out for six months and evaluated by both staff and Commission. Staff will bring up, as an agenda item, other employees who should be recognized. AGREEMENTS ON MEETINGS Commission members solicit all input before stating opinions/editorializing. Commissioners discussion' and Chair entertains the motion (not other Commissioners). Commissioners should acknowledge staff recommendation. BRIEFING (one-hour meetings -- one piece of paper) 1. Key items for consideration. 2. Brainstorm pro-active ideas for future. 3. Informal interaction. Purpose of Briefing: to be updated on City/Community activities and issues (background information). 054 ACTION ITEMS What . Who When Staff will develop a schedule for Dave & In February briefings with Commission. Keith Commission will discuss, on a Commission When future agenda, the addition of Appropriate Parks and Recreation personnel and make statement. Staff report back to Commission Staff For next regarding viability of a Public Commission Information Officer position for meeting Parks and Recreation. Staff will provide City organiza- Staff In February tion information to Commission. 055