HomeMy WebLinkAbout1990-04-16; Parks & Recreation Commission; 490-5; Roberti - Z' Berg-Harris Grant Application Sr CntrPARK & RECREATION COMMISSION - AGENDA BILL
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TITLE:
ROBERTI-Z' BERG-HARRIS GRANT
APPLICATION - SENIOR CENTER
(INFO)
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CITY ATTY
CITY MGR.
RECOMMENDED ACTION:
Accept and file.
ITEM EXPLANATION:
Attached is the City Council agenda bill for approval of the grant
application for a barbecue structure at the Senior Center. The agenda
bill should appear before the Council at the April 17, 1990 meeting.
EXHIBITS:
1. City Council Agenda Bill - Robert-Z'Berg-Harris Grant Application
021
CITY OF CARLSBAD - AGENDA BILL
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DEPT..
TITLE: ROBERTI-Z'BERG-HARRIS URBAN
OPEN SPACE AND RECREATION
GRANT PROGRAM
DEPT.
CITY ATTY.
CITY MGR.
RECOMMENDED ACTION:
If Council concurs, adopt Resolution No.
O
1
approving the
application for grant funds from the Roberti-Z'Berg-Harris Urban Open
Space and Recreation Grant Program for the development of a barbecue
facility at the Senior Center.
ITEM EXPLANATION:
Grant funds in the amount of $21,416 are available to the City of
Carlsbad for approved projects from the Roberti-Z'Berg-Harris program of
the 1988 California State Park Bond Act. Under this particular grant,
there is a required match of 70% State and 30% local funding. One-third
(1/3) of the local match must come from private or non-State sources.
The Parks and Recreation Commission discussed several of the projects
with regard to the grant funding application including bandstand
structures at community park sites, jogging tracks, basketball courts,
barbecue structure at the Senior Center, and Carrillo Ranch structure
stabilization.
The Parks and Recreation Commission unanimously recommended to apply the
funding towards a barbecue facility at the Senior Center. Subsequently,
the issue was discussed at the Senior Commission and the recommendation
also gained unanimous support. Prior to actual construction of the
project, staff anticipates the need for architectural services to prepare
plans, specifications, and renderings of the project for approval by the
aforementioned Commissions and final approval by the City Council.
Furthermore, staff envisions the scope of this barbecue structure will be
conducive with and complimentary to the recently constructed Senior
Center.
If Council concurs, your action will be to adopt Resolution No.
approving the application for funding and acknowledging the general
provisions and criteria associated with the grant award.
FISCAL IMPACT:
The Roberti-Z'Berg-Harris Grant will provide 70% of the total project
cost or $21,416. The additional 30% local match requirement or $9,178
will be made up of two parts. First, the private requirement of $3,024
was unanimously recommended by the Senior Commission to come from the
Senior Trust account. The remaining requirement of $6,150 would become
an obligation of the City. A breakdown is as follows:
State Funds (RZH Grant) $21,416
Local Match
A. Private/Senior Trust $ 3,024
B. City of Carlsbad $ 6.150
Total Project Cost $30,594
The Finance Director recommends that if the City Council wishes to
indicate their intention to appropriate funds for that share of the local
match not covered by a private source, that it be derived from the
Council's Contingency Account. This decjsu>n makes the obligation a
General Fund responsibility. - 022 EXHIBIT 1
PAGE 2, AB #_
Review of this project for approval by the State is anticipated before
July 1, 1990. Staff will return to Council upon receipt of the grant
approval for acceptance of the grant and official action on the funding
of the matching requirement.
EXHIBITS:
1. Resolution No.
2. Roberti-Z'Berg-Harris Grant Application and Assurances
023
RESOLUTION NO.
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, APPROVING THE APPLICATION FOR
THE ROBERTI-Z'BERG-HARRIS GRANT FUNDS FOR THE
DEVELOPMENT OF A BARBECUE FACILITY AT THE SENIOR
CENTER
WHEREAS, the Legislature of the State of California has
enacted the Roberti-Z'berg-Harris Urban Open Space and Recreation
Program, which provides funds to certain political subdivisions of the
State of California for acquiring lands and for developing facilities to
meet urban recreation needs; and
WHEREAS, said procedures established by the State Department
of Parks and Recreation require the applicant to certify by resolution
the approval of applications prior to submission of said applications to
the State; and
WHEREAS, said applications contain a certification that the
applicant will comply with all Federal, State, and Local Environmental,
Public Health, Relocation, Affirmative Action, and Clearinghouse
requirements and all other appropriate codes, laws, and regulations
prior to the expenditure of the grant funds; and
WHEREAS, the Parks and Recreation and Senior Commissions have
recommended to apply for grant funding for development of a barbecue
facility at the Senior Center,
NOW, THEREFORE BE IT RESOLVED that the City Council of the
City of Carlsbad, does hereby:
1. Approve the filing of an application for funding under the
Roberti-Z'Berg-Harris Urban Open Space and Recreation Program;
and,
2. Certify that said agency understands the general provisions of
the agreement; and,
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3. Certify that said agency has or will have sufficient funds to
operate and maintain the project funded under this program;
and,
4. Certify that said agency has or will have available, prior to
commencement of any work on the project included in this
application, the required match; and,
5. Certify that the project included in this application conforms
to the recreation element of any applicable City or County
General Plan; and,
6. Appoint the Director of Parks and Recreation as agent of the
City to conduct all negotiations and execute and submit all
documents including, but not limited to: applications,
agreements, amendments, payment requests, and so on that may
be necessary for the completion of the aforementioned
projects; and,
7. Appoint the City Attorney as legal counsel for said agency
with authorization to sign the certification on Page 1 of the
application.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the City
Council of the City of Carlsbad held on the day of
1990, by the following vote, to wit:
AYES:
NOES:
ABSENT:
CLAUDE A. LEWIS, Mayor
ATTEST:
ALETHA L. RAUTENKRANZ, City Clerk
(SEAL)
025
Slat* of California — Th« Rwourc« Agency
OEPARTMENTOF PARKSANO RECREATION
ROBERTI-Z'BERG-HARRIS URBAN OPEN-SPACE AND RECREATION PROGRAM
APPLICATION FOR LOCAL ASSISTANCE GRANT
CHECK ONE
Block Grant 3
Need Basis Grant D
.ojectName Barbecue Structure
at Carlsbad Senior Center
Applicant (Agency — address incl. zip code)
City of Carlsbad
1200 Carlsbad Village Dr.
Carlsbad, CA 92008
Amount of Grant Request S 21.416
Amount of Matching Funds S 9.178
Estimated Total Project Cost <s 30,594
Source of Matching Funds City of Carlsbad
($6.150) Carlsbad Senior
f$3.Q28f Trust Account
Applicants' Representative Authorized in Resolution
David Bradstreet
(Name)
P S R Director
(Title)(Phone)
Person with day-to-day responsibility for project (if different from authorized representative)
Senior Management Analyst (6l9)inu-7«
(Title) (Phone)
(type) Keith Beverly
(Name)-182 tL
Description of Project (Brief)
The development of this barbecue structure will be constructed immediately adjacent
to a patio courtyard in the Senior center. Construction will require architectural
services for concrete, masonary and installation of a multi-facited outdoor barbecue
facility with several cooking amenities.
Land Tenure — Project:.3.31 acres
(Please Check)
(Please Check)
i
(Please Check)
owned in fee simple by applicant
Census tract number in which project is located: 180.00
Senate Dist. 38th Assembly Dist. 74th
available under a.
other interest (explain)
. year lease (enclosed) Estimate start project
July 1990
Date
Complete project
October 1991Date
I certify that the information contained in this application, including required attachment!, is accurate and that I have read and understand
the important information and assurances on the reverse of this form.
Signed.
Applicant's Authorized Representative as Shown in Resolution Date
I hereby certify that the applicant has met. or will meet, all federal, sun and local environmental, public health, relocation, affirmative
action, and clearinghouse requirement* and all other appropriate code*, laws, and regulations prior to the expenditure of the grant funds.
(Public Resources Code 5656 (d).
•
I further certify that the applicant fully understands that the State Department of Parks and Recreation will not assume any responsibility
to ensure complience with any applicable federal, state or local codes, laws or regulations, but that the Department may conduct an audit to
enjure compliance.
(Signed — Legal Counsel)Date
IMPORTANT
You may incur costs against the grant only after your project has been approved by the Legislature and the State has
received your application signed by your attorney. All State requirements must be met and an agreement signed before
any funds will be disbursed. - U26 •••»••••••.•
A-1 EXHIBIT 2
GRANT APPLICATION
To apply, suomit one copy each of the applicable documents listed below.
1. A completed application form signed by the person authorized in your resolution and by your attorney.
2 The resolution from your governing body authorizing the application.
3 Environmental Impact Report or Negative Declaration and a copy of the Notice of Determination showing the
county clerk's stamps, or, if applicable, a copy of the Notice of Exemption if the project ij categorically exempt,
or the reason why CEQA does not apply. Clearinghouse response is required if you have an EIR or Negative
Declaration for the project.
4. A city or county street map showing the project location with sufficient detail to find the site.
5 If property to be developed is not owned in fee, evidence of adequate land tenure. (Copies of leases, joint powers
agreements, permits, etc.)
6 A site plan for development projects. Map of the overall park showing location of project facilities, details of
access, water, power and sanitation.
7.. Cost estimate. A detailed estimate of all projects costs.
3 Acquisition map and acquisition schedule listing number of parcels, size, approximate date of acquisition and cost
(acquisition projects only).
9 Summary of comments made at a public hearing concerning any acquisition that impacts productive agricultural
lands (acquisition projects only).
10 Local match certification form.
11 A list of all funds, over and above the grant requested, that will be used for the project.
12 Photos of the project site.
13 Copies of all permits, leases, agreements, etc., affecting project lands or operation and maintenance.
14 Requests for waiver of matching requirement. (If applicable)
15 Written narrative justifying project (needs-basis only).
Assurances
The aooiicant hereby gives assurances and certifies with respect to the grant that:
It possesses legal authority to apply for the grant, and to finance, acquire and construct the proposed project; that a
resolution, motion or similar action has been duly adopted or passed as an official act of the applicant's governing body,
authorizing the filing of the application, including all understandings and assurances contained therein, and directing and
authorizing the person identified as the official representative of the applicant to act in connection with the application
and to provide such additional information as may be required.
Applicant wili provide and maintain competent and adequate architectural engineering supervision and inspection at the
construction site to insure that the completed work conforms with the approved plans and specifications; that it will
furnish progress reports and such other information as the State may require.
Applicant will give the State's authorized representative access to and the right to examine all records, books, papers, or
document related to the grant.
Applicant will cause work on the project to be commenced within a reasonable time after receipt of notification from the
State that funds have been approved and that the project will be pursued to completion with reasonable diligence.
Applicant will not dispose of or encumber its title or other intrests in the site and facilities without permission from the
State Legislature.
Applicant will comply where applicable with provisions of the California Environmental Quality Act and any other State,
and/or local laws, rules and/or regulations.
In cases involving leased property, it agrees to maintain and operate the property and/or facilities acquired or developed
for an agreed to period commensurate with the type of project and the proportion of state grant funds and local funds
allocated to the capital costs of the project. 027
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