HomeMy WebLinkAbout1990-12-17; Parks & Recreation Commission; 1290-4; P & R Commission WorkshopPARKS & RECREATION COMMISSION - AGENDA BILL
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MTG.
DEPT.
TITLE:PARKS AND RECREATION
COMMISSION WORKSHOP
(INFO)
RECOMMENDED ACTION:
Confirm your attendance at the Annual Parks and Recreation Commission Workshop
with the Department Secretary. Review last year's results of the Workshop to help
facilitate this year's proceedings.
ITEM EXPLANATION;
The Parks and Recreation Commission has directed staff to organize the Annual
Workshop during the beginning of 1991. Staff contacted Michelle Moomaugh in order to
schedule this year's meeting, and each Commission member has been sent a memo
informing the Commission of this year's meeting time and place (Exhibit 1). Also
included in the agenda packet (Exhibit 2) are the results of last year's meeting in an
effort to familiarize Commission members with the meeting format.
EXHIBITS;
1. Memo from Keith Beverly
2. 1990 Parks & Recreation Commission Workshop agenda and results
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November 29, 1990
TO: PARKS AND RECREATION COMMISSION
FROM: Senior Management Analyst
COMMISSION WORKSHOP
At the request and by consensus of the Parks and Recreation Commission to hold the
annual Commission Workshop at the beginning of 1991, the date of January 26th has been
confirmed as the time of the Commission Workshop. Due to scheduling conflicts between
City staff members, holidays, and Michelle Moomaugh's schedule, no other date would be
available until the latter part of March 1991. Hopefully, with two months prior notification
of this meeting time, your schedules can accommodate this date. The meeting will be held
Saturday, from 8:00 a.m. to 12:00 p.m. and will be followed by lunch from 12:00 p.m. to 1:00
p.m. The meeting format will closely parallel that of last year's and will once again be held
at the Senior Center.
Call 434-2824 to confirm your attendance, and if you should have any questions or conflicts
regarding the meeting, please contact me at 434-2827. Thank you.
KEITH BEVERLY
dm
c: Assistant City Manager
Parks Superintendent
Recreation Superintendent
Admin:Memos: Workshop
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PARKS & RECREATION
COMMISSION WORKSHOP
SENIOR CENTER
799 PINE AVENUE
FEBRUARY 3, 1990
9-12 A.M.
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GOALS
Get to know each other better.
Identify expectations for this year's Commission.
Review meeting procedures.
SUMMARY OF DATA
1. In what ways could the Commission, as a group work together move
effectively and efficiently?
* Commission Meetings
y Understand and utilize correctly the mechanics/procedures
for running a meeting (3).
y Don't waste time in making decisions.
y Make decision -- don't put them off -- that are right
for Citizens.
V Use brainstorming to be creative and relaxed in future
planning.
V Train all chairs to run meetings.
Staff
y Need more information regarding problems they are experiencing.
y Monthly briefing would help.
y Appreciate their workload,
y Work more closely.
y Respect, reward, and recognize their efforts.
* Structure & Background
y Learn history of City.
y Hierarchy of Commission and relationship to City.
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Communication
y Read packets.
y More open communication especially regarding Council's
perspective and our relationship.
y We "do fine."
2. What are your expectations for the Parks and Recreation Commission?
v Provide input and recommendations to Council and staff.
V Better rapport with special interest groups and media.
y Help Staff provide best Parks and Recreational opportunities
affordable. (2)
V Become more active, rather than reactive (e.g. I.D. goals and
set about accomplishing).
y Become responsible for Open Space issues. (2)
Interpersonal Relations
j Set aside differences and work together to reach a mutually
satisfying decision.
y Reconcile differences objectively and cooperate with each
other.
V Make best decisions for citizens and not just special interest
groups.
3. Subcommittees: Are they working? Are they necessary?
* Need clearly defined goals.
* Working -- yes (3).
* Necessary -- yes (3).
* They save the Commission time.
* They allow deeper exploration of issues.
* Provide opportunity for better understanding of workings of
City.
* Some are working/effective (3).
* Some are not necessary/waste of time (2), example: Northwest
Quadrant.
* May just take the "heat" off Council.
AGREEMENTS/DECISIONS
Staff will make every effort to get Commission packets out by
Wednesday before meetings.
The friday prior to Wednesday's packet delivery is the deadline for
agenda items to be included in/on that month's agenda.
We must be involved and have input in Open Space Issues (with
Planning Department).
Briefing model will be tried out for six months and evaluated by both
staff and Commission.
Staff will bring up, as an agenda item, other employees who should
be recognized.
AGREEMENTS ON MEETINGS
Commission members solicit all input before stating
opinions/editorializing.
Commissioners discussion' and Chair entertains the motion (not other
Commissioners).
Commissioners should acknowledge staff recommendation.
BRIEFING
(one-hour meetings -- one piece of paper)
1. Key items for consideration.
2. Brainstorm pro-active ideas for future.
3. Informal interaction.
Purpose of Briefing: to be updated on City/Community activities and issues
(background information).
ACTION ITEMS
What Who When
Staff will develop a schedule for Dave & In February
briefings with Commission. Keith
Commission will discuss, on a Commission When
future agenda, the addition of Appropriate
Parks and Recreation personnel
and make statement.
Staff report back to Commission Staff For next
regarding viability of a Public Commission
Information Officer position for meeting
Parks and Recreation.
Staff will provide City organiza- Staff In February
tion information to Commission.
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