HomeMy WebLinkAbout1992-05-18; Parks & Recreation Commission; 592-4; Letter/Split Pavilion MaintenancePARKS & RECREATION COMMISSION - AGENDA BILL
AB# fS93-M
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DEPT.^R
TITLE:
LETTER/SPLIT PAVILION
MAINTENANCE (INFO)
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8
RECOMMENDED ACTION:
Accept and file.
ITEM EXPLANATION:
The attached letter addresses maintenance responsibilities and costs associated with
the Split Pavilion. The letter was in response to a request for information presented at
the City Council meeting of April 21, 1992. This response for requested information is
independent, but relative to the Commission's Action of April 20, 1992 regarding the
Split Pavilion maintenance and exclusion of the facility from the park inventory.
EXHIBITS:
1. Letter to Jim Watson - April 23, 1992
2. Memo from Senior Management Analyst - April 23, 1992
WP51\AGENDA.BLS\592-4.PAV
April 23, 1992
City of Carlsbad
Office? of the City Manager
Mr. Jim Watson
P.O. Box 1426
Carlsbad, CA 92008
Dear Mr. Watson:
The purpose of this letter is to respond to a request for information about the maintenance cost
of the Split Pavilion. The Parks & Recreation Department is responsible for the maintenance of
the facility. The primary reason that the Department is responsible is that it is similar to other
facilities which it maintains and employees in the Department have the skill and expertise
necessary for the maintenance of such a facility. The Split Pavilion was developed as part of the
streetscape program improvements (i.e. landscaped medians, street trees, downtown fountain
and landscaped parking area) and the Parks & Recreation Department maintains these areas.
The annual maintenance cost of the facility is estimated to be approximately $5,000. The
projected maintenance costs were originally estimated to $3,000. The unexpected vandalism and
associated problems caused the estimate to be increased to $5,000 per year. This figure
includes all maintenance and repairs to the parking area as well as the Pavilion area. As with
any new facility, there are usually some unique and unusual expenses involved in start-up and
it will take some time for the ongoing maintenance needs to stabilize and become more
predictable. However, with the high public use of this facility and the vandalism that is occurring,
continual maintenance will be required, not unlike any other heavily used facility.
At the Council meeting on Tuesday, April 21,1992, you expressed your belief that maintenance
funding for the Split Pavilion would come from the Percent for Arts Program. The Percent for Arts
Program provides for the capital funding for arts facilities or features and was not established to
provide ongoing maintenance funding. It is always been assumed that maintenance funding for
this facility would be from operating revenue.
If you have any further questions please feel free to give me a call at 434-2823.
Sincerely
FRANK MANNEN
Assistant City Manager
ma
c:Mayor
City Council
City Manager
Parks & Recreation Directot-x
Library Director
Arts Manager
EXHIBIT 1
12OO Carlsbad Village Drive Carlsbad, California 92OO8-
D OSv.
April 23, 1992
TO: ASSISTANT CITY MANAGER
VIA: Parks and Recreation Directc
FROM: Senior Management Analyst .
PARKS AND RECREATION COMMISSION RECOMMENDATION/SPLIT PAVILION
At the April 20, 1992 Parks and Recreation Commission meeting, the Commission
discussed in length, the Split Pavilipn. The item was requested to be placed on the April
Agenda at the conclusion of the March Commission meeting. Specific areas of action
were to include:
The acreage amount and the pavilion area which is currently included within
the Parks inventory as identified in the Parks and Recreation Element.
The maintenance costs and responsibility for maintenance duties.
The development review process through which the Split Pavilion was
constructed.
By a unanimous vote, the Commission made two (2) recommendations for Council
consideration at the conclusion of the Agenda item discussion, they were:
1) That the Split Pavilion (sculpture park) and the corresponding acreage
(.17 ac) be withdrawn from the parks inventory as identified in the Parks
and Recreation Element.
2) That the maintenance responsibility for the Split Pavilion be assigned to the
Utilities/Maintenance Department which currently assumes the maintenance
associated with the sea wall. -
Although the acreage amount of the site is relatively insignificant in terms of meeting the
parks requirement in the Northwest Quadrant and could easily be eliminated from the
inventory during the current General Plan update, the issue of maintenance
responsibilities has fiscal implications of approximately $5,000 per year. Pending review
and directionJDy your office our department will maintain status quo.
KEITH BEVERLY
c: Parks Superintendent
EXHIBIT 2 is