HomeMy WebLinkAbout1993-09-20; Parks & Recreation Commission; 993-3; Receipt of DonationPARKS & RECREATION COMMISSION - AGENDA BILL
DEPT.
TITLE:A o M C(C\ 5 -
n o r ^^^^ RECEIPT OF DONATIONMTG.M'2-0-4^(ACTION)
RECOMMENDED ACTION:
Receive donation of $1,655 from the Friends of Carrillo Ranch and recommend
acceptance by the City Council.
ITEM EXPLANATION:
The need for minor restoration work to the Dee Dee House structure at the Carrillo
Ranch has recently been identified (Exhibit 1). The Friends of Carrillo Ranch have
offered to donate $1,655 to the City of Carlsbad in order to fund the necessary
repairs (Exhibit 2). According to City Ordinance No. 1295, donations over the
amount of $500 must receive City Council approval. If the Commission concurs,
staff will proceed towards City Council approval.
EXHIBITS:
1. Memo to Assistant City Manager - September 8, 1993.
2. Letter to Parks and Recreation Director - September 11,1993.
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September 8, 1993
TO: ASSISTANT CITY MANAGER
VIA: Parks and Recreation Director
FROM: Senior Management Analyst
RESTORATION WORK AT CARRILLO RANCH
A situation has recently been brought to the attention of the department which requires
minor building restoration work to the Dee Dee House structure at the Carrillo Ranch.
A crack in the adobe structure has occurred and should require immediate repair.
The issue has been reviewed by Eagle Restoration and Builders who were the contractors
for major restoration work last year which was made possible by a grant award from the
State Office of Historic Preservation. Because of Eagle's close ties with the project, a
window of opportunity between completion and start up of other contract projects and
their expertise in adobe restoration work, they had originally offered to perform the work
at a reduced cost of $1,300.
The Purchasing Department recently forwarded the requisition and Letter of Agreement
(LOA) to Eagle. In the LOA, a number of requirements necessary of a public works
contract has required the company to increase their bid. Those requirements specifically
are:
1. To pay prevailing wage.
2. Secure a City of Carlsbad Class B building permit, and
3. Obtain an insurance rider to name the City as additionally insured.
The increase to their original bid is $355 for a total of $1,655. However, the $1,655 bid
does not include the cost ($125 approximately) to obtain an insurance rider to name the
City as additionally insured.
With the original bid of $1,300, the Friends of Carrillo Ranch had offered to donate the
money in order to fund the project. Somewhat hesitant, the "Friends" have now offered
to fund the project at $1,655. However, with limited resources, they cannot fund over that
amount.
EXHIBIT 1
At this time, the remaining unfunded amount is $125 to purchase an insurance rider to
name the City as additionally insured. The options to resolve this unfunded amount are:
Waive the insurance requirement.
Pay for the insurance rider with general funds.
Pay for insurance rider with funds from the Carrillo Ranch Trust.
Recommendation: Waive the insurance requirement to name the City as additionally
insured.
This minor restoration project has a low risk liability exposure to the City especially in light
of the Ranch site currently not being open to the public. During the construction process
there will be no public exposure and, therefore, no risk of public liability at the job site.
An insurance rider would serve only to insure the future prospect of liability exposure as
a result of Eagle's workmanship (i.e. the building collapsing on someone in future years).
However, Eagle has previously provided an insurance rider during major restoration work
completed in 1992, and the benefits of that rider policy would apply in a worst case
scenario.
In addition, Eagle's restoration work has exhibited a high degree of experience and
professional craftsmanship in past projects at the Ranch, and they will submit a Certificate
of Insurance ($1,000,000) to the City if allowed to proceed with the project at a cost of
$1,655.
KEITH BEVERLY
jm
c: City Attorney
Carrillo file
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RECEIVED SEP 1 I 193
FRIENDS OF CARRILLO RANCH, INC.
2622 El Agulla Lane, Carlsbad, CA 92009 D 619/438-1666
September 11, 1993
Mr. David L Bradstreet
Parks and Recreation Director
City of Carlsbad
1200 Carlsbad Village Drive
Carlsbad, CA 92008
Dear Dave:
On September 8 the Friends Board of Directors approved a special grant of
$1,655 to cover urgently needed repairs to Deedie's House at Carrillo Ranch. We
have three stipulations. (1) The work will be performed only by Eagle Restorations &
Builders, Inc. of Sierra Madre; (2) there will be no invasion of the Carrillo Ranch
Trust Fund for this project; and (3) the Agenda Bill sent to City Council .for
acceptance will include recognition for the participants listed below:
• Milford Wayne Donaldson, Restoration Architect (San Diego), for his pro
bono consulting services and his personal appeal to the contractor for assistance at
minimal cost;
• Eagle Restorations (Sierra Madre), for greatly reducing the company's
normal charges in the interest of historic preservation; and,
• The Reuben H. Fleet Foundation (San Diego), for its financial contributions
to the Friends in recognition of Carrillo Ranch's unique potential as an educational
resource, thus making this grant possible.
Although not a condition, we are hopeful you can arrange for the Engineering
Department to provide oversight on a courtesy basis.
We have the $1,655 in hand. When you are satisfied that the work has been
completed as agreed and are ready to pay the contractor, please notify us and we
will immediately remit the funds to the City. Thank you.
Yours truly,
Alan K. Kindle
President
C: Board of Directors ij 17
A 501 (c) (3) California Educational Corp
EXHIBIT 2