HomeMy WebLinkAbout1996-03-18; Parks & Recreation Commission; 396-6; FY 1996-97 P & R Divison budget requestPARKS & RECREATION COMMISSION - AGENDA BILL
# 396-6 TITLE: FY 1996-97 PARKS AND RECREATION DIVISION BUDGET
J1TG 3-18-96 REQUEST (INFO)
DEPT CSD _
RECOMMENDED ACTION:
Accept and File staff report.
ITEM EXPLANATION:
Attached is the FY 1996-97 Operating Budget request for divisions relating to Parks and Recreation
operations. They are:
•Administration
•Parks and Recreation Commission
•Park Operations
•Tree Maintenance Assessment
•Median Maintenance Assessment
•Recreation Operations
•Fee Supported Recreation
•Aquatics
•Agua Hedionda Lagoon
Program summary pages for each division will summarize budget request and outline work
programs, program activities, performance objectives and/or work load measures. Summary
pages will also indicate significant changes requiring requests for additional funding. The
beginning pages of the attached is the department summary for the entire Community Services
Department. Additional divisions also included in the department summary are:
•Senior Programs
•Street Maintenance
•Facility Maintenance
•Traffic Signals
•Street Lighting (Assessment)
•Buena Vista Channel (Assessment)
•Solid Waste
•Fleet Operations
•Golf Course
Only program summaries under the purview of the Parks and Recreation Commission are included
for Commission review. Staff will make a presentation and answer specific questions of the
Commission.
EXHIBIT:
1. FY 1996-97 Budget Request - Program Summaries
42
CITY OF CARLSBAD
1996-97 BUDGET
DEPARTMENT SUMMARY
DEPARTMENT: COMMUNITY SERVICES-RECREATION/PUBLIC WORKS ACCT NOS.
1994-95
BUDGET
Personnel
1995-96
CURRENT
5.390,007
1995-96
ESTIMATE
5,277.141
1996-97
REQUEST
5,426,437
Maintenance/Operation 6,783,651 6,879,998 7,670,924
Capital Outlay 1,112,900 1,132,450 1.069,590
Grand Total $13,286.558 $13,289,589 $14,166,951
Full Time Positions 100.5 98.5
Hourly/FTE Positions 40.97 45.58
Since the merging of two major departments in 1994 (Parks and Recreation/Senior Programs and Utilities/Maintenance),
the resultant Community Services Department continues to achieve operational success. Although the department's
delivery of service to the Carlsbad resident, business owner, commercial industry, and tourist/visitor has remained
uninterrupted, it's effectiveness and efficiency continues to mature and improve. From an internal organizational
perspective, the Community Services Department also strives to work productively with other city departments to the end
that all customer services provided in Carlsbad meet the highest standard of excellence.
The operational success of this department comes as a result of it's work programs and ability to consistently perform
~ ->rogram activities and accomplish performance objectives in order to achieve the goals which Carlsbad's City Council has
jstablished for Recreation and Public Works. They are:
Recreational Goals
1. Provide a variety of quality recreational programs and facilities with in fiscal resources to all Carlsbad residents and
other participants.
2. Pursue the contribution of gifts and funds for Historical, Senior and Recreational/Open Space programs.
3. Support the acquisition and development of regional parks and recreational facilities.
4. Continue to provide recreational facilities while encouraging opportunities through partnerships with schools and
the business community.
Public Works Goals
1. Provide a high level of maintenance for infrastructure.
2. Maintain safe and efficient circulation and utility systems.
3. Promote cost effective solid waste management programs through recycling, source reduction, composting, solid
waste transfer, and other non traditional programs.
4. Cooperate with other cities and agencies in the provision of solid waste management and storm drain pollution
education.
5. Maintain a clean city through the removal of litter and graffiti.
43
CITY OF CARLSBAD
1996-97 BUDGET
The following are divisions and programs which operate within the Community Services Department:
•Administration "Fleet Operations
•Park Operations •Solid Waste Management
• Recreation Operations •Assessment Funding Programs:
•Fee Supported Recreation -Street Tree Maintenance
•Aquatics -Median Maintenance
•Agua Hedionda Lagoon -Street Lighting
•Senior Programs -Buena Vista Lagoon
• Facilities Management •Carlsbad Golf Course
•Street Maintenance
On subsequent pages, detailed information is provided relative to each divisions operation, work program, program
activities, performance objectives and/or workload measures. These are the means by which the departments goals, as
well as those of the City Council, are met.
The Community Services Department receives guidance and support from the City Manager's Office and City Council.
In addition, the Department and the City Council rely upon the recommendations in an advisory capacity from the Parks
and Recreation Commission, Senior Commission and Cable TV Foundation as they review issues relative to each
Commission's field of expertise.
SIGNIFICANT CHANGES:
In an effort to maintain a high standard of excellence, while the department continues to achieve the Council goals
established for Recreation and Public Works, the following are significant increases being requested for the FY 1996-97
Operating Budget. _
•Develop a Strategic Plan for the Community Services Department ($15,000)
•Poinsettia Park maintenance and Recreation program operation ($195,000), Capital Outlay ($50,000)
•Downtown Village Area maintenance enhancement ($20,000)
•Recreational hardcourt resurfacing and maintenance ($21,000)
•Safety Center landscape enhancement ($10,000)
•l-5/Poinsettia interchange landscape maintenance ($11,000)
•Median enhancements ($20,000)
•Swim Complex chlorination system-Chemical supplies ($13,000), Chemical controller ($70,000-CIP budget request)
•Maintain existing service level of Senior Program operation ($33,000)
•Major building maintenance activities ($308,500)
•Dredge the Buena Vista Channel ($300,000-Assessment Funding)
44
.: 001
CITY OF CARLSBAD
1996-97 BUDGET
PROGRAM SUMMARY
PROGRAM: COMMUNITY SERVICES DEPT. - ADMINISTRATION ACCTNO. 4110
PERSONNEL
MAINT/OPERATION
CAPITAL OUTLAY
GRAND TOTAL
POSITIONS
HOURLY/FTE POSITIONS
1994-95
BUDGET
1995-96
CURRENT
' ~ - - -- - ^^^_^_^^^_^_
1995-96
ESTIMATE
^
440,075
165.130
0
805,205
6.12
.53
1996-97
REQUEST
427,940
206.540
8,000
442,480
6.12
.71
WORK PROGRAM:
Administer operations of the Community Services Department in a manner which focuses upon achieving the established City
Council goals for Public Works and Cultural/Recreational. Accordingly, this Divisions function is to provide guidance, direction,
and administrative support for the future planning and current operation of park and recreation facilities, senior facilities and
programming, street maintenance, solid waste management, City-wide facilities management, fleet operations and assessment
funding programs for street trees, median maintenance, street lighting and the Buena Vista Channel. Provide staff support to
the Parks and Recreation Commission, Senior Commission and Carlsbad Community Television Foundation.
PROGRAM ACTIVITIES:
^~ .-rations; Plan, organize and direct community service
.•grams. Develop and implement procedures and policies for
efficient operation of the department.
PERFORMANCE OBJECTIVES:
1. Maintain timely processing of work orders, special project
requests and address citizen concerns.
2. Conduct surveys and perform research and statistical analysis
on administrative, personnel and operations matters.
Personnel Services; Recommend and process personnel
appointments, promotions, and disciplinary actions. Provide on-
going support to management and miscellaneous employees.
Implement the services of contractual, pan-time, court release,
juvenile diversion, County probation, and conservation corps
where appropriate.
1. Process personnel requests.
2. Track personnel evaluation to ensure timely completion.
3. Monitor 1,000 hour limit for part-time staff.
Budget Management: Coordinate the preparation of all division 1. Prepare departmental budget
budgets and ensure that all budgets comply with City policies,
procedures, and Council goals and objectives. 2. Monitor and evaluate expenditures and revenue enhancement
opportunities; maintain fiscal records.
3. Coordinate departmental purchases.
4. Maintain self sustaining percentages for recreational
programming.
.tract Services; Implement, supervise and coordinate
provided services.
1. Manage contracts in a timely manner.
2. Prepare contracts pertaining to community services, including
refuse collection, recycling, graffiti control, tree trimming,
median maintenance, street sweeping, and recreational
program classes contracts.
CITY OF CARLSBAD
1996-97 BUDGET
FUND: 001 PROGRAM: COMMUNITY SERVICES DEPT. - ADMINISTRATION ACCT NO. 4110
PROGRAM ACTIVITIES:
Training and Safety: Provide training in work-related areas,
and motivate employees to enhance their job skills and overall
knowledge of department and City-wide activities.
PERFORMANCE OBJECTIVES:
1. Develop a Strategic Plan for the Community Services
Department.
2. Review and process all training requests.
3. Distribute current safety information to employees.
4. Conduct regular safety meetings and inspections.
5. Conduct quarterly staff meetings for supervisors.
6. Conduct informational staff meetings for all employees a
minimum of once per year.
Park Acquisition and Development: Ensure adequate park
acquisition and development in order to meet the park
•"•formance standards as identified in the Growth Management
gram. Provide additional park enhancement development
projects where appropriate.
1. Monitor and implement existing park agreements.
2. Coordinate park development plans between City
departments, park development architects, commissions, r~~'
community residents.
3. Coordinate with other City Departments and the development
contractor for Poinsettia Park site.
4. Coordinate Master Plan process for Carrillo Ranch.
Maintain Contemporary Park Facilities and
Recreation/Senior Programs:
1. Prepare and present relevant issues for consideration by the
Parks and Recreation Commission and Senior Commission at
monthly meetings.
2. Provide staff support for Commission subcommittees
addressing park and open space issues and recreation and
senior programs.
3. Provide staff support for development of a municipal golf
course.
Benefit Assessments: Provide administration guidance and
direction for all special districts.
1. Maintain efficient, cost-effective operation of Benefit
Assessment Districts.
- Street Lighting District
- Median Maintenance
- Street Tree Maintenance
- Buena Vista Channel
46
CITY OF CARLSBAD
1996-97 BUDGET
'd Waste; Support the City Manager's Office in seeking the
_«t cost-effective disposal of refuse.
1. Consistently analyze and evaluate the most cost-efficient
means to dispose of solid waste and to maximize our
diversion efforts in meeting AB 939 goals.
Franchise Administration: Maintain the most beneficial
franchise agreements for the City.
1. To update and improve all City franchises to maximize the
service and return to the City.
FUND: 001 PROGRAM: COMMUNITY SERVICES DEPT. - ADMINISTRATION ACCT NO. 4110
SIGNIFICANT CHANGES:
The significant changes in this year's budget request include $15,000 for miscellaneous professional services to assist in the preparation
of a strategic plan for the Community Services Department. The formation and ultimate implementation of a Strategic Plan will help the
department identify a clear direction as we approach the turn of the century. The plan will also assist us to execute and maintain a more
effective and efficient operation which provides service to our customers. In addition, $5,400 is being requested in order to provide revised
and updated copies of the Landscape Manual. Typically, the manual is sold and therefore the cost is returned as revenue. A xerox copy
machine is also being requested as a Capital Outlay item at a cost of $8,000. However, purchase of this machine may be possible through
the use of budget savings and transfers in FY 95-96.
47
DIVISION: 001-4110 ADMINISTRATION BASE BUDGET: $634.859
FY 96-97
REQUEST
PERS/MO
TOTAL
OVER/UNDER
BASE BUDGET
PERSONNEL
M &0
$427.940
$206.540
$634.480 ($379)
CAPITAL $8.000
TOTAL BUDGET REQUEST $642.480
SIGNIFICANT NEW FUNDING REQUESTS AND/OR REQUEST FOR FUNDING ABOVE
BASE BUDGET.
$15,000 (ACCT #2479-Miscellaneous Professional Services) For consulting services for
Strategic Planning.
$5,400 (ACCT #2540-Printing) For Landscape Manual revision.
$8,000 (ACCT #3900-Capital Outlay) For xerox copy machine at Oak Street office.
48
CITY OF CARLSBAD
1996-97 BUDGET
PROGRAM SUMMARY
0:001 PROGRAM: PARKS AND RECREATION COMMISSION ACCOUNT NO. 4111
PERSONNEL
MAINT/OPERATION
CAPITAL OUTLAY
GRAND TOTAL
POSITIONS
1993-94
BUDGET1 ^^ ^= — ^^
1994-95
CURRENT1
1995-96
ESTIMATE
0
700
0
700
1996-97
REQUEST
0
700
0
700
0
WORK PROGRAM:
Provide recommendations in an advisory capacity to the City Council on matters pertaining to the current operations and future
planning of park facilities and recreational programming. Provide recommendations to City staff in an effort to ensure
effective/efficient operation of the Community Services Department.
PROGRAM ACTIVITIES:PERFORMANCE OBJECTIVES:
Hold Parks and Recreation Commission meetings once
monthly to address relevant issues as they pertain to the
community.
Establish appropriate subcommittees and/or provide
Commission representation to address and evaluate specific
areas requiring in depth review of relative community issues.
Continually improve Commission credibility and effectiveness
in formulating recommendations on community concerns.
1. Review, discuss, and recommend action on park
and recreational issues based upon staff and
community input, Council policy, and Parks and
Recreation Element Goals and Objectives.
2. In an advisory capacity, recommend appropriate
action on parks and recreation issues necessitating
Council direction.
1. Provide Commission representation on the Carrillo
Ranch Master Plan process.
2. Represent the Parks and Recreation Commission on
the Subcommittee to examine a Citywide cultural
facilities program.
3. Represent the Parks and Recreation Commission on
the Golf Course Steering Committee.
1. Provide and attend annual Parks and Recreation
Commission Workshop.
2. Meet and confer with appropriate City staff
regarding issues of discussion.
3. Provide and attend tours of community park sites,
recreation programs, and special events.
SIGNIFICANT CHANGES:
None.49
DIVISION: 001-4111 P&R COMMISSION BASE BUDGET: $400
FY 96-97 PERS/MO OVER/UNDER
REQUEST TOTAL BASE BUDGET
PERSONNEL _
$700 $300
M &0 $700
CAPITAL $0
TOTAL BUDGET REQUEST $700
SIGNIFICANT NEW FUNDING REQUESTS AND/OR REQUEST FOR FUNDING ABOVE
BASE BUDGET.
$300 (ACCT #2600-Special Supplies) For annual Christmas dinner.
F:\USERS\PALMkWPOATA\KEITH\BUDGFORM.87
50
FUND: 001
CITY OF CARLSBAD
1996-97 BUDGET
PROGRAM SUMMARY
PROGRAM: COMMUNITY SERVICES DEPARTMENT (PARK OPERATIONS)ACCT NO. 4121
Personnel
1995-96
ESTIMATE
826,670
1996-97
REQUEST
853,170
Maintenance/Operation 747,990 973,375
Capital Outlay
Grand Total $1,574.660
40,000
1.866.545
Full Time Positions ^17.35*17.35
Hourly/FTE Positions 1.88 4.3
SIGNIFICANT CHANGES: This budget year the Parks Division will see major increases: The increases include Poinsettia
Park, Hosp Grove Park, l-5/Poinsettia Interchange maintenance, as well as upgraded maintenance levels at the Downtown
area, tennis/basketball courts and Safety Center.
The 1996-97 Park Operations budget includes 5 new programs. These new or reinstated programs are; Poinsettia Park
Maintenance ($175,000 + $40,000 Capital), downtown maintenance upgrade ($20,000), l-5/Poinsettia Interchange
landscape maintenance ($11,00), tennis/basketball court enhanced maintenance ($21,000), Safety Center landscape level
improvements ($10,000).
~ ,e Parks Division operations budget strives to meet several City Council goals, the first goal "provides a variety of quality
acreational programs and facilities, within its fiscal resources to all Carlsbad residents and other participants", is met by
providing clean, safe, quality park facilities throughout Carlsbad, the division maintains 8 Community Park sites and
another 26 Special Use Areas. These areas range from small park areas (SUA's) such as the Jefferson Duck Feeding
Park, the new Hosp Grove Park, Maxton Browne Park, to the large Community Parks of Stagecoach, Calavera and the new
Poinsettia Park. A second goal, "Actively pursues the contribution of gifts and funds for arts, historical, senior, sister city
and recreational / open space", is attainable this year by soliciting sponsors to assist in the maintenance costs of the I-
5/Poinsettia interchange. Staff will be working with Adopt-A-Highway groups to meet this goal. Another area where this
goal will be reached is the Aviara Oaks Reids. Two youth groups, La Costa Youth Organization and Lightning Soccer Club,
have agreed to assist with maintenance costs at Aviara by a donation of $7,500 each. A third goal, "Continues to provide
recreational and arts facilities while encouraging opportunities through partnerships with schools and the business
community", is achieved with our ongoing use/maintenance agreements with the Carlsbad Unified School District and the
Encinitas Unified School District. These agreements provide recreational areas at school sites for Carlsbad residents to
use.
The above City Council goals are provided for in the following programs:
WORK PROGRAM:
Maintain, preserve and enhance 280+ acres of park facilities, school athletic fields, beach accesses, and landscapes at
various civic facilities. This includes the maintenance of 8 Community Parks and 26 Special Use Areas. Manage over 600
acres of open space/undeveloped areas and provide services to other departments as well as community groups.
51
CITY OF CARLSBAD
1996-97 BUDGET
PROGRAM ACTIVITIES:WORKLOAD MEASURES:
PROGRAM ACTIVITIES:WORKLOAD MEASURES:
Turf and Landscape Maintenance: Direct
management of 92+ acres of turf and 144+
acres of landscaping. Duties include
mowing, fertilization, renovation, replanting,
trimming, pesticide application, raking
leaves/debris, turf sweeping, weeding,
cultivation, edging, aerating, reseeding,
irrigation programming and equipment
maintenance.
Restroom Maintenance/Litter Control/Picnic
Area Services: Inspect, maintain, clean,
paint and repair 13 separate restroom
facilities (as well as 7 portable units) 3 times
per week. Clean, restock, sanitize, paint and
plumbing repairs make up the duties of this
activity. Also associated with this activity is
litter control. All parks, beach accesses and
beach areas are cleaned 3 times weekly to
emove all litter and service all trash
receptacles.
Court/Field/Tot Lot Maintenance: Maintain
25 tennis courts (21 lighted), 13 basketball
courts, 16 soccer fields, and 23 softball
/baseball fields. All athletic courts are
cleaned/inspected on a biweekly basis.
Duties involve washing down, sweeping off,
blowing off, fence inspections/repairs, and
playing surface inspections. In addition, this
activity includes biweekly maintenance of all
tot lots in the City. This includes sand
raking/leveling, sand rototilling and play
equipment inspection, repair and the
necessary documentation of such actions.
Irrigation Maintenance: Maintain all
landscape irrigation systems of City facilities.
This includes programming over 93 different
controllers with over 1,240 valves. Duties
include replacement, repair trouble shooting
and now data entry/programming via the
centralized irrigation system.
94-95 95-96 96-97
1. Turf acres maintained
75 80 90
2. Landscape acrg. maintained
128 128 133
3. Picnic area:
17 17 19
1. Rest stations maintained:
(permanent) 11 12
(portable) 7 7
2. Trash receptacles serviced:
362 375
1. Tennis courts maintained:
19 19
2. Ballfields maintained:
20 22
3. Tot lots maintained:
9 9
4. Basketball courts maintained:
11 11
5. Soccer fields maintained:
11 12
13
7
408
21
23
10
12
14
1. Irrigation Measures/No, of controllers:
85 87 93
2. Irrigation measures/no, of valves:
1,066 1,100 1,240
PROGRAM ACTIVITIES:
CITY OF CARLSBAD
1996-97 BUDGET
WORKLOAD MEASURES:
Open Space Maintenance: Provide
maintenance activities to City-owned open
space, 1-5 interchange and areas of
additional maintenance responsibilities.
Duties include trash removal, clean up and
weed abatement.
Miscellaneous Maintenance/Repair and
Special Request: These activities, which are
difficult to measure, include repair and
upgrading to park structures, facilities, play
equipment and fencing, and the installation
of play equipment, bleachers, drinking
fountains, soccer goals, trash enclosures,
concrete work, and painting projects. These
additional activities also include special
projects and requests by the community for
turf installation, sculpture installations,
various redevelopment requests and
community garden needs. The total amount
of time spent on these activities amounts to
approximately 12% of Parks Maintenance
activities.
1. Number of acres:
452 457 470
53
DIVISION: 001-4121/4122 PARK MAINTENANCE BASE BUDGET: $1.587.939
(including 4122 General Fund
payback for tree services from
Assessment Fund)
FY 96-97 PERS/MO OVER/UNDER
REQUEST TOTAL BASE BUDGET
PERSONNEL $853.170
$1.826.545 $238.606
M &0 $973.375
CAPITAL $40.000
TOTAL BUDGET REQUEST $1.866.545
S, .NIFICANT NEW FUNDING REQUESTS AND/OR REQUEST FOR FUNDING ABOVE-
BASE BUDGET.
$175,000 for Poinsettia Park*
$20,000 for enhanced downtown maintenance*
$11,000 for l-5/Poinsettia Avenue interchange.
$21,000 for hard court maintenance and resurfacing.
$10.000 for enhanced maintenance to Safety Center.
$237,000 Total M&O for new programs.
$40,000 Capital outlay for Poinsettia Park (mower $28K, portable building $9K, netting for
batting cage $3K)
identified by Finance as expected increases.
F\U^HS\PALM\WPDATA\KEITH\BUDGFORM.e7
54
: 820-161
CITY OF CARLSBAD
1996-97 BUDGET
PROGRAM SUMMARY
PROGRAM: PARKS AND RECREATION OEPT (STREET TREES)Account Nos.161-4122
PERSONNEL
MAINT/OPERATION
CAPITAL OUTLAY
MISC. SERVICES
GRAM) TOTAL
F/T POSITIONS
H/FTE POSITIONS
1994-95
BUDGET
1995-96
CURRENT
1995-96
ESTIMATE
310,878
204,125
0
(66,140)
515,003
5.89
2.5
1996-97
REQUEST
312,080
222,698
0
(66,140)
534,778
5.89
1.5
WORK PROGRAM:
The Street Tree division provides maintenance to all trees in the public right-of-way, parks, open space areas, and trees at all City
facililies.
PROGRAM ACTIVITIES:WORKLOAD MEASURES:
Street Trees
The Division Program provides maintenance for over 21,000 trees
on City right-of-ways. The maintenance consist of pruning,
planting, removal and root pruning. The division annually
responds to 500+ Street Tree work order/requests, removes 50+
trees and plants over 100 trees.
Contractual Tree Maintenance
Provides an on going program for contracting, administering and
overseeing Street Tree maintenance program beyond the scope of
this division.
Weed Abatement
This program involves the treatment of undeveloped right-of-way
and open space areas for weed growth removal. The activities
include herbicide application, and cultural practices to
eliminate weed growth.
Hosp Grove Maintenance
Program currently involves quarterly maintenance of Hosp Grove.
Work consists of clean-up, recruiting volunteer and grant '
assistance and removing hazardous trees.
Miscellaneous Maintenance
Currently the Tree division performs 600 hours of miscellaneous
•ork consisting of installation of Christmas - decorations, flags
— d banners for Spring/Fall faire, Christmas Tree Recycling,
isistance with Spring clean-up, various work for
other departments and assistance with community volunteer
nroqrarns.
1. NO. OF WORK ORDERS/
CITIZEN REQUEST COMPLETED
2. NO. OF TREES TRIMMED
3. NO. OF TREES REMOVED
4. NO. OF TREES PLANTED
1. NO. OF TREES PRUNED
1. NO. Of RIGHT-OF-WAY
MILES TREATED/MAINTAINED
2. NO. GALLONS OF MIXED
HERBICIDE APPLIED
1. NO. OF PROBATION HOURS
2. NO. OF VOLUNTEER/
CCC HOURS
3. NO. OF REGULAR HOURS
93-94 94-95 95-96
586 550 567
720
30
67
700
28
39
719
35
52
121 88 95
55 55 55
2,400 2,250 2,640
1,600 800 1,200
55
CITY OF CARLSBAD
1996-97 BUDGET
:
PROGRAM SUMMARY
>: 820-161 PROGRAM: PARKS AND RECREATION DEPT (STREET TREES) Accouit Nos. ~ V122
SIGMIFICANT CHANGES
This budget reflects funding by the Street Tree Assessment District ($534,778) General Fund monies in the amount of (S66,KO) are
requested for services performed outside the Assessment District, i.e.. City Hall, Park Sites, Hosp Grove, Redevelopment Area and other
miscellaneous public facilities throughout the City which cannot legally be charged through the Assessment District.
No significant changes.
56
'• DIVISION: 161-4122 TREE MAINT.
ASSESSMENT
BASE BUDGET:$538.276
FY 96-97
REQUEST
PERS/MO
TOTAL
OVER/UNDER
BASE BUDGET
PERSONNEL
M &0
$312.080
$222.698
$534.778 -$3.498
CAPITAL $0
BUDGET REQUEST $534.778
SIGNIFICANT NEW FUNDING REQUESTS AND/OR REQUEST FOR FUNDING ABOVE
BASE BUDGET.
Although Vehicle Replacement charges increases $11,600, decreases in Personnel
expenses resulted in a budget which comes in below the base budget.
FUND: 820-161
CITY OF CARLSBAD
1996-97 BUDGET
PROGRAM SUMMARY
PROGRAM: PARKS AND RECREATION DEPT (MEDIAN MAINTENANCE)ACCOUNT NOS. 161-4123
—PERSONNEL
MAINT/OPERATION
CAPITAL OUTLAY
MISC. SERVICES
GRAND TOTAL
FULL TIME POSITIONS
HOURLY/FTE POSITIONS
1994-95
BUDGET
======^^^^=^^^^==^^=
1995-1996
CURRENT
1995-96
ESTIMATE
^^^^^^=122,000
215,710
19,500
0
357,210
2.888
1
1996-97
REQUEST
=^^=
142,370
235,895
0
0
378,265
2.888
1
WORK PROGRAM:
Provide weekly landscape maintenance and litter control to all City medians and to Redevelopment Landscape improvement areas.
PROGRAM ACTIVITIES: WORKLOAD MEASURES:
xjians
jintain on a weekly basis 44+ acres of landscaped medians.
Maintenance includes; trash pick-up, weed control, pruning,
planting, pesticide application, removals, replanting, and
irrigation repair/adjustment.
Contractual Median Maintenance
Provide an on going program for contracting, administering and
overseeing median maintenance for 20+ acres of City medians.
Redevelopment Landscape
Maintain approximately 6.5 acres of high maintenance areas
including planter boxes, downtown fountain, landscape pockets,
and parking lots. Maintenance activities consist of: litter
control, weed control, pruning, planting, pesticide/fertilizer
application, irrigation repair/adjustment, parking lot seeping,
fountain maintenance, and related duties with the Redevelopment
Streetscape improvements.
1. ACRES MAINTAINED
1. ACRES MAINTAINED
1. ACRES MAINTAINED
93-94 94-95 95-96
47 48 48
26 34 35.5
7.5 8 8
SIGNIFICANT CHANGES
This years budget's request of $378,265 reflects a slight decrease of last year's budget request due to a significant decrease in
vehicle maintenance programs. Increases in part-time and temporary help are requested for upgrading the level of maintenance in our
median acreage. In addition, funds are requested for new medians on El Camino Real that will be on-line late this fiscal year.
58
DIVISION: 161-4123 MEDIAN MAINT.
ASSESSMENT
BASE BUDGET:$361.497
FY 96-97
REQUEST
PERS/MO
TOTAL
OVER/UNDER
BASE BUDGET
PERSONNEL
M&O
$142.370
$235.895
$378.265 $16.768
CAPITAL $0
TOTAL BUDGET REQUEST $378.265
SIGNIFICANT NEW FUNDING REQUESTS AND/OR REQUEST FOR FUNDING ABOVE
BASE BUDGET.
•$20,000 For Median Maintenance enhancements.
59
"UNO: 001
CITY OF CARLSBAD
1996-97 BUDGET
PROGRAM SUMMARY
PROGRAM: COMMUNITY SERVICES DEFT (RECREATION OPERATIONS!ACCOUNT NO. 4131
PERSONNEL
MAINT/OPERATION
CAPITAL OUTLAY
GRAND TOTAL
FULL TIME POSITIONS
HOURLY/FTE POSITIONS
1994-95
ACTUALi . — —
1995-96
CURRENT
1995-96
ESTIMATE
275,440
67,850
0
343,290
4
9.96
1996-97
REQUEST
281,730
87,070
12.990
381,790
4
10.08
WORK PROGRAM:
Recreation Operations provides administrative support for the recreation division and for operating each of the three community centers and other city and school
facilities used by the department, the city and the public for recreational use and meetings.
PROGRAM ACTIVITIES:WORKLOAD MEASURES:
Information and Enrollment Service:
Office Specialists meet and talk with the public to provide information on
Recreation Division services, including programs and facilities; enroll
participants in-person, by phone and by mail-in registration for classes, adult
excursions, special events and sports leagues; collect and account for revenue;
nrepare deposit and deliver to City Hall.
Facilities Operation Service:
The Recreation Supervisor schedules facilities, use of parks, meeting rooms,
athletic fields and tennis courts, and assigns/supervises Facility Attendants.
Facility attendants assist in showing sites, completing applications, perform set-
up and take-down of tables and chairs for meetings, opens and closes buildings,
and perform general clean-up and minor maintenance.
Est.
94-95 95-96
Projected
96-97
Reservations Processed
No. of Facility Users
Revenue
No. of Fields Maintained
2,870 2,800 2,900
615,300 622,000 640,000
90,700 90,700 91,000
26 26 27
SIGNIFICANT CHANGES:
Service levels and hours of operation at Harding, Stagecoach, and Calavera Centers are projected to remain the same in FY 1996-97. Significant changes in the
Recreation Operation Budget include:
• In the Personnel section an increase of $5,000 in Regular Salaries (1100) a attributed to salary increases and employer benefits were decreased
52,600 as per the Finance Department.
* Maintenance and Operation section expenses were increased by $19,220. Special Department Supplies (2660) increased $17,260, with $15,000
allocated for the replacement of community center chairs which have used for city-wide functions and $2,260 is identified for ballfield
maintenance equipment at Poinsettia, Stagecoach and Calavera Parks. A reallccation of $1,900 was made from Parks Division Rocks and
Minerals (2630) to the Recreation Division for adding lop soil to ballfield infields; an increase of $1,000 in Miscellaneous Outside Services
(2490) is for an independent contractor to perform required maintenance; a $1452 decrease in Vehicle Maintenance (2111) and a $620
increase in Vehicle Replacement (2112) has been identified by Fleet Maintenance; Office Equipment Maintenance (2420) was decreased by
$3,750, with the funds reallocated to Office Equipment Rental (2320) for leasing of new xerox machines at all community centers.
' * Capital Outlay expenses total $12,990. A tractor/trailer for $10,000 is requested to maintain ballfields at Poinsettia Park in addition to the
eight ballfields in South Carlsbad. Fencing of $1,100, for outside Calavera Community Center multi-purpose rooms, which would provide
a confined play area for preschool classes and community youth groups; and $1,890 to purchase a portable container for the storage of
Triathlon, Halloween and Recreation Division special supplies which.are currently stored at the barn at Magee Park.
60
DIVISION: 001-4131 RECREATION OPERATIONS BASE BUDGET: $352.309
FY 96-97
REQUEST
PERS/MO
TOTAL
OVER/UNDER
BASE BUDGET
PERSONNEL
M&O
$281.730
$87.070
$368.800 $16.491
CAPITAL $12.990
TOTAL BUDGET REQUEST $381.790
SIGNIFICANT NEW FUNDING REQUESTS AND/OR REQUEST FOR FUNDING ABOVE
BASE BUDGET.
$15,000 for replacement of chairs at Harding Community Center.
$1,650 for permanent batter's boxes at Stagecoach and Calavera to improve field safety.
$12,990 for Capital Outlay (storage container $1890, ballfield maintenance tractor $1 OK,
permanent fencing for Calavera Tot program, $1,100)
P \U~-rfS\P ALM\WPOATA\KEITVI\BUOGFC»M.g7
61
CITY OF CARLSBAD
1996-97 BUDGET
PROGRAM SUMMARY
PROGRAM: COMMUNITY SERVICES DEPT (RECREATION FEE SUPPORTED^ACCT NO. 4132
Personnel
1994-95
BUDGET
1995-96
CURRENT
1995-96
ESTIMATE
605280
1996-97
REQUEST
605,140
Maintenance/Operation 338.480 359,990
Capital Outlay
Grand Total 965.130
Full Tune Positions 8.25 8.25
Hourly/FTE Positions 12.5 13.85
WORK PROGRAM:
The Recreation Fee Supported budget section provides comprehensive opportunities for meeting the needs and interests of the community through fee supported
programs on a 60% self-sustaining basis.
PROGRAM ACTIVITIES:WORKLOAD MEASURES:
Instructional Classes:
Provides year round classes for all ages, pre-school to seniors, taught by
qualified contract instructors at various sites in Carlsbad.
~ -vtrippers
'••— .ers both one-day and multi-day trips for adults. A trained Tour Guide assists
ose on the trip to enjoy social and cultural events in Southern California.
Sports Program
Provides a variety of seasonal sports, coaching and competition including adult
slow-pitch softball, basketball, track and Held and volleyball.
Special Events/After-School Programs
Offers a variety of special events for youth, teens and adults including Easter
Egg Hunts, Halloween Carnivals, Triathlon, camps, and golf clinics. Stay N*
Play, an after-school special activities program, is conducted at Pine School.
Volunteers are included in a high percentage of Recreation Division programs
including youth basketball, Triathlon and special events.
Enrichment Classes
# conducted
# enrolled
Daytrippers
# trips conducted
# participants
Youth Sports/Camps
# teams
# participants
# spectators
Adult Sports
# teams
# participants
# spectators
Special Events
# events
# participants
Community Volunteers
)f of volunteers
# of hours
94-95
1,174
11,516
32
814
90
1,760
11,500
265
3291
27,000
17
11,900
630
6200
95-96
1200
13.000
29
710
95
2,000
11,600
254
3,885
27,000
23
12400
640
6300
Proj.
96-97
1200
14,000
29
730
95
2,000
12,000
282
4300
30,000
26
13,500
645
6.350
SIGNIFICANT IMPACT:
• The Regular Salaries section has increased by $1,500, which was identified by the Finance Department. Part-time Salaries increased by $16,720 an increase of
$10,500 reflects the addition of gym attendants for Stagecoach and Calavera Community Centers, an increase of $6220 is for Poinsettia Park Adult Soccer and
Softball Sports Programs. The Finance Department has indicated $20,600 in decreases for employer benefits, which includes a $700 decrease in Disability and
Unemployment (1910), $9,700 in Retirement (1920), and $10200 in Health and Life Insurance (1940).
• Maintenance and Operations reflects an overall increase of $19,510. Special Supplies (2660) increased by $15,830, Poinseltia Park adult sports equipment supplies
include $8,510 for softball leagues and $5,020 for soccer; A $2,000 increase for paper is due to higher procurement costs; and a $300 increase is for replacement
of unsafe Kruger House preschool equipment. Miscellaneous Outside Services (2940) increased by $4,900 for rental of additional equipment for the Triathlon;
- tage (2530) increased by $680 due to federally mandated postal rate increases and Excursion Leaden (2842) has been reduced by $2,000 due to declining
rlicipation in the Daytripper excursion program.
62
DIVISION: 001-4132 RECREATION FEE BASE BUDGET: $946.784
FY 96-97
REQUEST
PERS/MO
TOTAL
OVER/UNDER
BASE BUDGET
PERSONNEL
M &0
$605.140
$359.990
$965.130 $18.346
CAPITAL $0
TOTAL BUDGET REQUEST $965.130
SIGNIFICANT NEW FUNDING REQUESTS AND/OR REQUEST FOR FUNDING ABOVE
BASE BUDGET.
$2,330 for part time salary increases for Poinsettia Park ballfield maintenance.
$17,800 for supplies necessary to conduct adult sports programs at Poinsettia Park (adult
programs will generate approximately $18,000 in revenue.)
$10,970 for additional part time staff at community centers to provide acceptable levels of
activity supervision while the centers operate in the evening and weekend hours.
F :\USERS\PALM\WPOATA\KEITH\BUDGFO«M.87
63
«D: 001
CITY OF CARLSBAD
1996-97 BUDGET
PROGRAM SUMMARY
PROGRAM: COMMUNITY SERVICES DEPT (AQUATICS)ACCT. NO. 4133
PERSONNEL
MAINT/OPERATION
CAPITAL OUTLAY
=
GRAND TOTAL
FULL TIME POSITIONS
HOURLY/FTE POSITIONS
1994-95
BUDGET
1995-96
CURRENT
1995-96
ESTIMATE
192,740
70.970
8.450
==========
27Z160
1.75
5.2
1996-97
REQUEST
189.150
83,520
6,700
279.370
1.75
5.2
WORK PROGRAM:
Aquatics provides for the operation of an attractive and safe Swim Complex that offers a comprehensive program for instruction,
competition, and recreational swimming on a 50% self-sustaining basis.
PROGRAM ACTIVITIES:WORKLOAD MEASURES:
** ..ons/Training:
/vide instruction in swimming skills for all ages and abilities; provide
education and training to general public and City employees in first-aid,
cardiopulmonary resuscitation (CPR), and basic rescue skills; serve as a
North County certification/training site for men and women who wish to
qualify for employment at the Carlsbad Swim Complex or similar pools.
Fun and Fitness:
Provide opportunities for recreational swimming and fitness lap swimming.
Competitive Swim Programs:
Provide opportunities for competitive swim instruction and coached
workouts for youth and adults as a contract service; coordinate and
schedule high school use of the pool for boys and girls' swim teams and
water polo activities.
Instructional Lessons
Lane/Hours
Classes Conducted
Participation:
-Resident
- Non-Resident
Recreation and Lap Swim
Lane/Hours
Daily Admissions
Youth
Adult
Season Pass Admissions
AquaX
Lane/Hours
Participation
Carlsbad Swim Masters
Lane/Hours
Participation
North Coast Aquatics
Lane/Hours
Participation
Carlsbad H.S. (P.E.. Swim & Water
Lane/Hours
Participation
Acct
94-95
1,805
224
1,370
208
12,844
6,546
6.839
18.095
230
1,251
3,776
11,727
4,346
12,666
Polo Teams)
2.389
5,260
Est.
95-96
1,805
225
1.375
200
13.500
6.525
7.000
18,100
230
1.251
3.500
11,550
4,000
12.000
2,600
6,800
Proj.
96-97
1,805
225
1,375
200
13,500
6.525
7.000
18.100
230
1,250
3,500
11.550
4,000
12,000
2.600
6.800
CITY OF CARLSBAD
1996-97 BUDGET
!
FUND: 001 PROGRAM: COMMUNITY SERVICES DEPT (AQUATICS) ACCT NO. 4133
SIGNIFICANT CHANGES:
The service levels and number of facility use hours remain the same as in FY 95-96. The following are changes from last
Fiscal Year: Personnel: A decrease of $6,032, due to reduced retirement and health and life insurance costs as provided by
Finance. Maintenance & Operations: A $1,100 increase in 2210 Heat & Light, due to higher natural gas rates; A $250 increase
in 2240 Water, due to a higher monthly meter service charge; A $1,000 increase in 2490 Misc. Outside Services for diving
board repairs; a $100 decrease in printing, assuming the computer registration system requested in Capital Outlay is
approved; a $12,700 increase in Special Department Supplies to cover the increase in pool chemical cost if the chemical feed
systems are replaced as requested in the 96-97 CIP budget. This is being done to improve public safety and reduce the City's
liability exposure as recommended by Risk Management and the Fire Department.
65
DIVISION: 001-4133 AQUATICS BASE BUDGET: $264.782
FY 96-97
REQUEST
PERS/MO
TOTAL
OVER/UNDER
BASE BUDGET
PERSONNEL
M &0
$189.150
$83.520
$272.670 $7.888
CAPITAL $6.700
TOTAL BUDGET REQUEST $279.370
SIGNIFICANT NEW FUNDING REQUESTS AND/OR REQUEST FOR FUNDING ABOVE
BASE BUDGET.
$12,700 for the annual cost of santizer and Ph control chemicals assumming the $70,000
CIP request for a new chemical storage and feed equipment is approved. The CIP
request, if approved, would replace the existing gas chlorination system which is
advisable as per Risk Management and the Fire Department to prevent the possibility of a
gas chlorine leak.
$6,700 Capital Outlay (one diving board replacement $2.5K, computer, monitor, receipt
printer, cash drawer, tape backup unit $4.2K)
F \USERS\PALMWVPDATA\KEITH\BUDGFOflM.97
: 001
CITY OF CARLSBAD
1996-97 BUDGET
PROGRAM SUMMARY
PROGRAM: COMMUNITY SERVICES DEFT (AGUA HEDIONDA LAGOONS ACCOUNT NO. 4134
PERSONNEL
1995-96
ESTIMATE
25,150
1996-97
REQUEST
25,650
MAINT/OPERATION 8,520 8,720
CAPITAL OUTLAY
GRAND TOTAL
0
33,670
0
34,370
FULL TIME POSITIONS
HOURLY/FTE POSITIONS 1.02 1.02
WORK PROGRAM:
Provides for safe and enjoyable use of Agua Hedionda Lagoon by the public, prevents accidents, and minimizes or eliminates hazards
and liability to the City. The Patrol Officer responds to emergencies and provides a communications link with dispatch during the
seasonal heavy use period of six to nine months on the water.
PROGRAM ACTIVITIES:WORKLOAD MEASURES:
Permits:
Issue annual lagoon use permits. Verify and monitor DMV
registration. Observe and document boating traffic and use
ivity, update Lagoon information booklet and forms.
Education and Enforcement:
Provided education regarding boating laws and special
conditions on the lagoon. Enforce and insure compliance with
boating and lagoon use laws. Effectively responds to vessel
emergencies, accidents or injuries and requests for aid. Place
and maintain regulatory buoys and signs.
Maintenance:
Remove debris and hazards from the water surface, shoreline
and public accesses, maintain patrol boat, motor, trailer, and
associated equipment.
Applications
Annual Permits
Daily Permits
Patrol Contacts/Observation
Revenue
Est. Proj.
94-95 95-96 96-97
440 420 450
272 290 310
101 100 115
3,390 3,500 3,800
16,130 20,280 22,100
SIGNIFICANT CHANGES:
levels for Agua Hedionda Lagoon are projected to remain the same as FY 95-96. Personnel account reflects no change in
part-time staff salaries, Employee Social Security (1970) has been increased $700 to reflect a more accurate cost. In the Maintenance
and Operation accounts a reduction of $470 in liability insurance (2130) which has been identified by the Risk Manager and a $800
increase in Special Supplies (2660) is attributed to the need to replace old and damaged regulatory buoys.
87
DIVISION: 001-4134 A.H.L BASE BUDGET: $35.116
FY 96-97
REQUEST
PERS/MO
TOTAL
OVER/UNDER
BASE BUDGET
PERSONNEL
M &0
$25.650
$8.720
$34.370 ($746)
CAPITAL $0
TOTAL BUDGET REQUEST $34.370
SIGNIFICANT NEW FUNDING REQUESTS AND/OR REQUEST FOR FUNDING ABOVE
BASE BUDGET.
No significant change.
F \USERS\PALM\WPOATA\KEITH\BUOGFOflM.97
88
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