HomeMy WebLinkAbout1996-07-15; Parks & Recreation Commission; 796-7; Joint Use ProposalPARKS & RECREATION COMMISSION - AGENDA BILL
1 AB # 796-7
1 MTG. 7-15-96
^EPT. CSD
TITLE: JOINT USE PROPOSAL/SAN DIEGUITO UNION
HIGH SCHOOL DISTRICT (INFO)
RECOMMENDED ACTION:
Accept and file staff report.
ITEM EXPLANATION:
The attached report (Exhibit 1) outlines the results of a meeting between representatives of the
City and the San Dieguito Union High School District to discuss a proposed joint use agreement
for City recreation facilities and use of the new La Costa Canyon High School sports fields and
recreation amenities.
At this time, staff is not recommending to enter into a traditional joint use/maintenance
agreement for use of the new high school recreation facilities. However, staff is recommending
limited use of City facilities, free of charge, for the new high school programs on an interim basis.
It is further recommended that ongoing use of City facilities by La Costa Canyon High School be
subject to the City's adopted fee schedule for facility use. Please refer to the attached report.
Staff will provide a verbal update to the Commission on this issue.
EXHIBITS:
Report from Community Services Director - May 24, 1996.
May 24. 1996
TO: ASSISTANT CITY MANAGER
FROM: Cornrmonity Services Director
JOINT USE PROPOSAL- SAN DIEGUITO UNION HIGH SCHOOL DISTRICT (SDUHSD)
Background
At the 4/10/96 meeting between representatives from the City and the SDUHSD.
discussion centered around a joint use agreement between the City and the District
for the use of the new high school sports fields and recreational facilities. The District
would make their ball fields, tennis courts, theater and the future pool available for
City use in exchange for maintenance and operation assistance.
Staff was asked to analyze the City's needs for additional recreation amenities in the
southern part of the City. Staff was also asked to meet with the principal of the new
high school to see if there was a mutual need for a joint use agreement.
Analysis
The City's facility inventory indicates we exceed the standards in softball/baseball,
soccer and football fields in the southern part of the City. The only recreational facility
that we are short today is tennis courts. The standard based on current population
requires 15 courts in the southern part of the City and we only have 9 that are
available today for public use. However, it should be noted that when the City is built
out and all our planned Community Parks are constructed, we will exceed the tennis
court standard.
In summary, we meet or exceed the adopted Parks and Recreation community
facility standards today for everything except tennis courts and we have a plan in
place to eliminate the tennis court deficit in the future.
Joint Use Meeting
On 5/14/96 the Community Services Director and the Recreation Superintendent met
with the Principal and Athletic Director of La Costa Canyon High School. At this
meeting I explained that the City met their ballfield standards in the southern part of
the City except for tennis courts and that we were not interested in entering into a use
agreement with the District at this time for the use of their amenities in exchange for
the City sharing in the District's maintenance cost.
Mr. Greenstein, the Principal of La Costa Canyon High School, explained that the City
of Encinitas lacked sufficient recreational space and that could have an effect on
their program goals. He also indicated that the District would like to develop a
relationship with the City that would be beneficial to each other
33 EXHIBIT 1
High School Needs and Requests
According to Mr. Greenstein, all of the school facilities may not be ready for use when
the school opens this coming September. He has requested that the City consider the
following:
1. On a limited basis, until all the high school facilities are on line, the District
would like to use the facilities; i.e. Softball fields and gymnqsium qt
Stqgecoqch Community Pork qt no chorge.
2. On qn ongoing bqsis the High School would like to hqve the opportunity to
utilize the City's fqcilities qt the qdopted fee schedule for bqsketbqll, tennis,
softbqll qnd volleybqll tournqments throughout the school yeqr, during the
week qnd on weekends.
3. The High School would like to utilize the City's municipql swimming pool on q
seqsonql bqsis for their home meets four times per yeqr.
Comments qnd Recommendqtions
Regqrding the request to utilize Stqgecoqch Pqrk fqcilities on qn interim bqsis for two
to three months until their fqcilities qre on line, I recommend thqt the City qllow the
High School to use Stagecoqch facilities qt no chqrge.
In regqrds to the request to use the Stqgecoqch fqcilities on qn ongoing bosis for
tournqment plqy, etc, I recommend thot the City qllow such use if they qre qvqilqble
qnd chqrge the qppropriqte fee qs outlined in the City's Community Services
Deportment / Recreqtionol Division Fqcilities Use regulqtions.
On the use of the municipol pool for four home teom meets. I recommend thot if the
fqcility is qvqilqble thqt the High School poy the qppropriote fee qs outlined in the
Fqcilities Use regulqtions.
Mr. Greenstein qnd I further qgreed thqt if the City or ony Community groups
expressed o desire to use the High School focilities, thqt they would opply for such use
at the High School and pay the appropriate use fees.
DAVID BRADSTREET
c: Parks Superintendent
Mr. Greenstein, Principal La Costo Cqnyon High School
qttachments
34
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CITY OF CARLSBAD
COMMUNITY SERVICES DEPARTMENT / RECREATION DIVISION
FACILITY USE REGULATIONS
Applications for use of City facilities may be made by mail or in-person at the Harding Community Center,
3096 Harding Street, Stagecoach Community Center, 3420 Camino de los Coches or at Calavera Hills
Community Center, 2997 Glasgow. Applications will be accepted Monday through Friday, 8:00 a.m. to
5:00 p.m., except holidays.
Applications will be reviewed, use will be prioritized and fees, if any, set by the Recreation Supervisor.
Please refer to Application Procedures, Insurance Requirements, Rules, Priority Classifications and Fee
Schedule.
APPLICATION PROCEDURES AND POLICIES
1. Applications will be accepted for specific dates and times. Time requested must include all set-up
and clean-up time. Applications must be submitted at least ten (10) working days in advance of the
date requested for low hazard events, i.e., small business meetings and fourteen (14) working days
for moderate and high hazard events, i.e., dances, parties, picnics, sporting events, and any event
involving the consumption of liquor. A Certificate of Insurance must be submitted with the
application for all events requiring liability insurance. Advanced scheduling may be accepted one (1)
year prior for larger special events.
2. Regular hours of operation are Monday through Friday, 8:00 a.m. to 10:00 p.m., Saturdays, 8:00
a.m. - 4:00 p.m. On Friday and Saturday nights, programs must end by 1:00 a.m., with a departure
time no later than 2:00 a.m.. An additional fee will be charged for use of the facility other than
regular hours of operation for all classifications.
3. Applications will be approved for specific rooms, park areas and ball fields, depending on group
size, type of activity and availability. No activity shall be scheduled for more than room capacity.
4. The Department may refuse or cancel any application. Written notices of refusal or cancellation with
appropriate explanation will be given by the Department. Applications for use may be denied for the
following reasons:
a. Unsatisfactory prior use
b. Hazardous condition exists
c. Application submitted less than ten (10) days in advance.
d. Non-payment of fees before due date
e. Higher priority activity takes place
f. Groups that do not give proper cancellation notice
If an application is denied, the decision may be appealed in writing to the Recreation Supervisor.
The next option, if the applicant is not satisfied, is to appeal it to the Recreation Superintendent
Community Services Director, and Parks & Recreation Commission. The final appeal can be made
to the City Council.
The Department reserves the right to limit the number of uses by any one group so that the entire
community may make use of the limited facilities available.
5. In the event of a change of plan by applicant, notice of cancellation must be given to the Department
21 days before the date of intended use in order to avoid financial obligation for charges involved. A
ten dollar ($10) processing fee will be charged and a refund, if applicable, will be mailed to the
applicant.
36
6. All fees must be paid at one of the community centers, Harding, Stagecoach or Calavera Community
Center. Checks or money orders are made payable to the "CITY OF CARLSBAD".
7. A $ 150 refundable cleaning/damage deposit must be made upon application approval. The remainder
of the fee is due 21 days before scheduled use. Groups using facilities on a weekly, semi-monthly
or monthly schedule must pay on or before the first meeting of the month. Other arrangements may
be approved by the Recreation Supervisor.
8. A signed copy of your application by the Recreation Supervisor is your confirmation of the requested
date. Any preparation for an event is solely at the applicant's risk.
9. The Recreation Supervisor may impose additional requirements on the applicant as a condition of
approval. These additional requirements may include, but are not limited to, additional security, City
staff or insurance. If an application for facility use has been submitted less than 10 working days in
advance, applications may be reviewed and accommodated subject to facility availability. Any
financial obligations incurred by the City to accommodate the applicant will be deducted from the
required deposit upon notice of cancellation. Cost incurred for additional requirements shall be the
responsibility of the applicant
INSURANCE REQUIREMENTS
The City of Carlsbad is not liable for accidents, injuries, or loss of individual property in connection with
any of its facilities. Depending upon the risk factor, the City may require liability insurance in an amount
up to $5,000,000. Liability insurance is subject to approval by the Risk Manager and must include, but
not limited to, the following parameters: name the City of Carlsbad, its officers and employees as an
additional insured and insurance company must be rated as per Council Resolution No. 91-403 or better
by Best's Key Rating Guide. Applicants can also obtain special event liability insurance through the City.
Athletic activities wUl require athletic participant coverage. If alcohol is served at an event, liquor liability
coverage must be obtained.
RULES GOVERNING FACILITY USE
1. An employee of the Parks and Recreation Division shall be present during all hours of use.
Applicants that have been approved by the Department may be issued a key for off-site locations.
The Applicant is then responsible to secure the facility when leaving.
2. Clean-up/Refunds
a. On the day of the event, the patron must initially inspect the premises with a staff person and
fill out a Condition of Facility Report. This report is a check list to insure there is no
negligence by either party (Recreation staffer patron).
b. Groups are responsible for the following clean-up at the end of their event:
• Cleaning of all equipment used
• Cleaning of any counter areas used
• Cleaning and wiping of all table tops used
• Clean-up of any floor or carpet areas soiled or dampened
• Clean-up of the kitchen and all amenities used (i.e. refrigerator, stove, oven, sink, etc.)
• Putting all trash in proper receptacles
• Removal of all equipment supplies, personal articles, displays, etc., immediately
following clean-up.
c. At the end of the rental and clean-up period, the patron will inspect the premises with a staff
person and complete the Condition of Facility Report.
37
d. If a group fails to perform a clean-up after their activity, the total deposit will be forfeited. If
the facility is left in a satisfactory condition, a refund will be issued approximately three to four
weeks after the date of the facility use.
3. All groups must be under the direction of their own leadership. There must be at least one adult
present and responsible for each twenty minors, and an adult must be present at all times.
4. No activity will be permitted which is in violation of local, state or federal statutes. Applicants must
adhere to all City policies and fire codes during their use of the facility.
5. Groups are responsible for controlling noise that could be disturbing to other activities or the
surrounding neighborhood.
6. The Community Services Department reserves the right to full access for all activities in order to
ensure that all rules and regulations are being observed, and may terminate the activity for the safety
and welfare of the citizens or City property.
7. Rental for use of parks is charged only for organized activities requesting specific areas. Liability
insurance or security guards may be necessary depending on: a) risk factor level, b) alcohol, and
c) nature of use.
8. Scout groups in Carlsbad have first priority for use of the Scout House, at no charge. The facility
will be available for use by other groups when not in use by the Scouts. The Scout troops must
submit a "Facility Use Application" with the Department. This form will be good from September
through June. If summer use is needed, a separate application must be submitted.
9. Groups having live musical entertainment or serving alcoholic beverages must abide by the following
additional security requirements:
a. Groups selling alcohol must obtain "Daily On-Sale General License" from the Alcohol
Beverage Control Board.
b. Guard service will be arranged by the Department but paid by the applicant Guards will act as
security forces and not as I.D. checkers. Additional guards may be assigned by the Recreation
Supervisors, if needed.
10. Alcoholic beverages shall not be purchased or brought into the building by other than the person
responsible for the activity or licensed caterer. Alcoholic beverages are not to be consumed outside
the building. If minors are found to be in possession of alcoholic beverages, or if participants are
found to be in possession of drugs, the activity will be terminated immediately.
11. Approval for use will not be granted to a person under twenty-one (21) years of age.
12. Recreation Division equipment is available for use in the City's facilities, but may not be removed to
any other location without proper written authorization by the Recreation Supervisor.
13. No two groups of opposing political parties or political affiliation shall be scheduled at the same time
at any facility.
14. No tape, nails, staples, etc. will be permitted on the walls of any facility.
38
15. Stagecoach and Calavera Community Centers/Gymnasiums:
a. Gymnasium usage will not be granted when other City facilities are deemed more suitable for
requested usage.
b. No food, beverages, or hard sole shoes allowed.
c. Floor cover to be in place for all events other than sports.
16. Safety Center Conference Rooms:
a. In the event of a major emergency occurring within the city the meeting rooms will possibly be
used by City officials. Groups scheduled to use the rooms will be preempted during that time.
An appropriate refund of room reservation fees collected, or rescheduling or the canceled
meeting will be arranged.
b. Parks and Recreation Division personnel will process applications no more than thirty (30)
days in advance. Police and Fire Department will have first priority.
17. Car Shows:
a. It is the policy of the Parks and Recreation Commission that Car Shows are not allowed on any
park turf area, however, shows will be allowed in authorized parking spaces at the park as
designated by Parks and Recreation staff. Any appeals will be reviewed on a case by case
basis.
18. SMOKING IS NOT PERMITTED IN ANY CITY FACILITY.
39
CLASSIFICATION OF APPLICANTS AND FEES
Each application will be reviewed by the Recreation Supervisor and classified into a group depending on
the type of organization and the intended use. The Parks and Recreation Division's activities have first
priority for the use of the facilities. The classifications are listed in order or priority with classification "A"
first, classification "B" second, etc.
The City attempts to accommodate all groups; however, there is a limited number of facilities.
Unfortunately, the demand exceeds the supply. For that reason, a priority system for use had to be
established.
A. Parks and Recreation activities; Co-sponsored activities; other City departments
Examples: Friends of the Library, Carlsbad Book Fair
B. Carlsbad resident not-for-profit, civic, social organizations (non-paid management); any organization
sponsoring a public forum or candidates night; public education
Examples: Carlsbad Rotary, La Costa Youth Organization, Carlsbad Bobby Sox, Carlsbad Youth
Baseball, Boy Scouts, Carlsbad Homeowner's Associations, Carlsbad Unified School
District
C. Carlsbad resident not-for-profit, civic, social organizations (paid management); private educational
institutions
Examples: Boy's and Girl's Club, Property Management Associations, Carlsbad Girl's Club
D. Non-resident not-for-profit, educational, civic and social organizations; resident private parties;
resident religious; resident political candidate use for fund raisers; and locally organized groups
whose normal place of meeting is located in the City of Carlsbad.
Examples: North County A.A., Y.M.C.A., resident religious and political groups, Mira Costa
E. Resident commercial, business, profit making organization, non-resident private party activities
Examples: Carlsbad Inn, non-resident parties, weddings or receptions
F. Non-resident commercial, business, political, profit making and religious organizations
Examples: Trade shows, company training, meetings, seminars
40
IN ORDER TO QUALIFY AS CLASSIFICATION "B" OR "C" NON-PROFIT USER, THE
ORGANIZATION MUST MEET ALL OF THE FOLLOWING CRITERIA:
1. The organization must be registered as a not-for-profit corporation with the State of California, or, if
not registered with the State, must have a constitution or by-laws which clearly state that the
objectives of the organization are of a non-profit, non-commercial nature.
2. The organization must be comprised of volunteers, and 70% of which its membership and
participants must be Carlsbad residents. Verification of residency may be required.
3. The organization must submit the following:
a. If incorporated, submit State incorporation papers and by-laws; if not incorporated, submit
constitution and by-laws.
b. Financial verification of organization's exemption from income tax. (Department of the
Treasury form 990 may be used.) An up-dated copy will be required by October 1st of each
year.
c. A signed statement verifying item "2" above.
41
FACILITY FF.F. SCHEDULE AND CLASSIFICATIONS
REGULAR OPERATION HOURS
Harding/Calavera/and Stagecoach Community Centers
Monday - Friday 8:00 a.m. to 10:00 p.m.
Saturday 8:00 a.m. to 4:00 p.m.
Safety Center Conference Rooms
Fox/Palowski Mtg. Rooms
Monday - Friday 2:00 p.m. - 10:00 p.m.
Saturday 8:00 a.m. - 5:00 p.m.
E.O.C. Mtg. Room
Monday - Friday 8:00 a.m. - 10:00 p.m.
Saturday 8:00 a.m. - 5:00 p.m.
Fees are based on an hourly rate, with a two hour minimum (except ballfields). An extra staffing fee of
$9.00 per hour is required for all recreation usages other than regular operation hours.
CATEGORIES
FACILITIES A B. £ D_ E E
Harding Community Center
Auditorium N/C $10 $15 $20 $40 $45
Recreation Hall N/C 10 15 20 40 45
Multi-Purpose Room N/C N/C 10 15 20 25
Kitchen N/C N/C 5 10 15 20
Stagecoach/Calavera Community Centers
Gymnasium N/C 10 20 30 45 55
Activity Room N/C 10 15 20 40 50
Multi-Purpose Room N/C N/C 10 15 20 25
Kitchen N/C N/C 5 10 15 20
Safety Center
Fox Meeting Room N/C 10 15 20 30 40
Palowski Meeting Room N/C 10 15 20 30 40
Emergency Operating Center N/C 10 15 20 30 40
Levante Center N/C N/C 10 15 20 30
Heritage Hall N/C N/C 10 15 20 30
Granary N/C N/C 8 10 15 20
Scout House N/C N/C 8 10 15 20
Train Depot N/C N/C 8 10 15 20
PARKS A E. £ D_ E E
Holiday - Gazebo Area N/C N/C 5 8 10 15
-Picnic Area N/C N/C 5 8 10 15
Stagecoach/Calavera - Picnic Area N/C N/C 5 8 10 15
MageePark N/C N/C 3 5 8 12
La Costa Canyon - Upper Area N/C N/C 3 5 8 12
Laguna Riviera - Picnic Area N/C N/C 3 5 8 12
BALLFIELDS/SQCCER FIELDS A B £ P_ E F
Chase, Brierly, Stagecoach, Calavera
Day Use N/C N/C 5 5 77
Lights N/C N/C 13 13 15 20
Buena Vista, Valley Jr. High, Levante,
Safety Center, Fuerte, Magnolia, Hope,
Kelly, Jefferson
Day Use Only N/C N/C N/C 3 57
TOURNAMENTS ($200 deposit required) A B £ P_ E E
Field plus Bases N/C N/C 5 5 77
Lights N/C 7 13 13 15 20
Field Preparation N/C 15 15 15 15 15
Snack Bar • N/C N/C 5 8 10 12
TENNIS COURT (Daily fee per court) A B £ D E £
Carlsbad High School N/C N/C 20 30 40 60
Stagecoach/Calavera* N/C N/C 15 20 25 35
Laguna Riviera* N/C N/C 10 15 20 30
*No Tournament Play
NOTES:
1. There is a two hour minimum for the use of the facilities, parks and meeting rooms, except for
ballfields which can be rented for one (1) hour. Fees will not be pro-rated for less than one hour.
2. Day Use for the Softball fields and tennis courts is from 8:00 a.m. until dark. An additional amount
is charged for lights.
3. Building rentals include use of tables, chairs, P.A. and kitchen facilities when appropriate.
PAOUTIES/FACIUTY USE REGULATIONS WM
COMMUNITY RELATIONS 1330/AR-1
Use of School Facilities
Each school Is responsible for scheduling the use of Its school
facilities. A calendar of activities scheduled for all school
facilities Is maintained at each school site. The purpose of the
calendar Is to provide meaningful Information, and to facilitate
effective scheduling.
Reservation of Facilities
When not Is use for school programs, school facilities will be
reserved for community use. When conflicts occur In scheduling
school facilities, the school principal shall have the 'right to
consult with the parties and resolve the conflict In an equitable
manner. Facilities for all groups that qualify under Class II and
Class III will be provided when available as determined by the
prInclpal.
In order to reserve the use of district-owned facilities,
application must be made on the approved form.
Application Procedure for Individual School Use
An applicant, may request the use of a facility by phone or in
person at each school site. The following procedure Is observed
when a request Is made:
1. Determine eligibility of the applicant under Board policy.
2. Determine the availability of the facility by checking the
calendar of activities and reserving It for use.
3. Inquire of applicant the services and equipment required with
use.
A. Inform applicant of charges, Insurance coverage, or any
special requirements needed and secure a completed
appIIcatIon.
5. Applicant signs a statement of Information and attaches to
applIcatIon.
6. When complete, application copies are distributed as follows:
white copy - school office
yellow copy - Maintenance/operations
pink copy - school custodian
goldenrod - applicant
Application for Individual School Use
School groups are to utilize a school facility request form for
scheduling the use of school facilities after regular school
Administrative Regulation Issued: December 5, 1985 1/4
Revised; March 7, 1991
44
COMMUNITY RELATIONS 133O/AR-1
Use of District School Facilities - cont.
hours. This form,
to be submItted
checks the school
avaI table.
signed by the faculty sponsor or chaperone, Is
to the school principal or his/her desIgnee who
calendar of events to see If the facility Is
ConfI lets
Should there be any conflict of facility use between community
organizations, every effort will be made to make alternative
arrangements. Any permit may be revoked without previous notice
where conflicting dates have resulted or where need of the
property for public school purposes has subsequently developed.
For other causes, permits may be revoked at any time upon
reasonable notice.
Conditions of Use
All rules and regulations of the Board
Education Code are to be observed strictly
property and facilities.
and provisions of the
by those using school
1 In the event of a change of
must be given to the school
Intended use In order to avoid
charges Involved.
plans, notice of cancellation
48 hours before the date of
financial obligation for any
Upon receipt of notice that a permit has been Issued to a
non-school group for use. a regular employee will be assigned
to open the building, etc., be In charge during the use, and
to close the building after the use. The school district
employee In charge of the building or grounds within or upon
which any meeting may be held Is empowered to take all
necessary means to enforce these rules herein.
An organization granted the use of
grounds may be permitted to use district
Integral to the facility; I.e.,
Scoreboard, public address system.
school buildings or
equipment which Is
projection screen,
Persons
stage or
dIsplace
premlses
charge. Ful I
be furnished In
or organizations using school premises
stage equipment, shall not be permitted
furniture, apparatus or equipment
are under supervision of the school
IncIudIng a
to remove or
except when
custodian In
detalIs
advance
of equipment
on the request
and personnel
for faclI I ties.
needed must
5.The school district employee In charge shall
Individual or group to use any room or part
which Is not requested and reserved In advance.
not permit any
of the school
Administrative Regulation Issued: December 5, 1985
Revised; March 7, 1991
2/4
45
COMMUNITY RELATIONS 1330/AR-1
Use of District School Facilities - cont.
Cafeteria Use
When the cafeteria cooking facilities are requested, the cafeteria
supervisor will be notified In order that appropriate personnel
may be assigned to open the kitchen and supervise the use of the
equipment. Commercial caterers are not allowed the use of
lunchroom facilities. Any breakage, damage or loss of equipment
shall be paid for by the organization using the kitchen
facilities. Cost shall be established, and the organization
Invoiced by the Business Office. No children shall be allowed In
the kitchen area. The cash registers cannot be used to record
sales.
Payment for Use
Charges shall be determined from the Use
the permit Is Issued. Fees must
the time the application Is made
been made.
Fee Schedule at the time
be paid at the school office at
unless other arrangements have
Administrative Regulation Issued;
Rev Ised:
December 5, 1985
March 7, 1991
3/4
46
COMMUNITY RELATIONS 1330/AR-1
Use Fee Schedule
The following fee schedule shall apply to groups for which charges
are applicable for the use of district facilities as provided by
Board policy. Use of all district facilities Is subject to a 2-
hour minimum reservation.
FACILITY CLASS CLASS CLASS
I II II I
CIVIC EXPENSE COMMER-
CENTER COVERAGE CIAL
USE USE USE
Classrooms
Cafeteria (1) Dining room only
(2) Dining room w/kItchen
(3) Food supervisor
Theater
Gymnasium (1) Playing floor only
(2) Playing floor w/bleachers
(3) Playing floor w/bleachers
and shower facilities
Fields (1) Field
(2) Football, field
(3) FootbalI field IIghts
(4) Cleanup
Band Room
Exercise Room
$3/hr. $1O/hr. $30/hr.
t
$l5/use $2O/hr.
$25/Use $25/hr.
$20/hr. $20/hr.
$10/hr. $15/hr. $65/hr.
$50/use $l25/use $625/use
$65/use $16O/use $750/use
-*v
$95/use $185/use $1250, j
$4/hr. $30/hr. $125/hr.
$7/hr. $125/use $625/use
$60/hr. $60/hr. $60/hr.
$2O/hr. $20/hr. $20/hr.
$7/use $15/hr.
$7/use $15/hr.
The availability of school fields Is subject to school athletic
programs and renovation schedules.
CUSTODIAL CHARGES
There will be a charge of t2O per hour for custodial or cafeteria
assistance. On weekends and school holidays, custodians are required a
4-hour minimum.
Administrative Regulation Issued;
Revised:
December 5, 1985 4/4
March 7, 1991
47
COMMUNITY RELATIONS 1330
Public Use of District Facilities
A. Use for Public Purposes of District Facilities
Insofar are feasible, and consistent with the educational
program and welfare of the school district, It shall be the
policy of the San DIeguI to Union High School District to
grant the use of district facilities for public purposes.
The nature and extent of such use must comply with the laws
of the State of California and the policies of Board, and not
Interfere with the Instructional program.
The superintendent, school principal, or his/her deslgnee
shall determine the availability of school facilities for use
for public purposes and enforce the laws', policies and
regulations governing such use.
B. Classification of Use
Users of school facilities are classified Into three groups:
Class I - Civic Center Use
Charges for Class I shall be based upon the cost of utilities
directly attributable to the organizations' use of the
facilities, and the cost of custodial and supervisory
personnel deemed necessary by the school principal.
Groups and organizations eligible for Class I are as follows:
a. Student clubs and organizations.
b. Fund raising entertainments or meetings where
admission fee charges or contributions solicited are
expended for the welfare of the pupils of the district.
c. Parent-teachers' associations.
d. School-communIty advisory councils.
e. Camp fire, girls and boy scout troops.
f. Senior citizens' organizations.
g. Other public agencies.
h. Organizations, clubs, or associations organized for
cultural activities and general character building or
welfare purposes (such as folk and square dancing).
Pol Icy Adopted; December 5, 1985 1/5
Revised: March 7, 1991
48
COMMUNITY RELATIONS 1330
Public Use of District Facilities - cont.
I. Mass care and welfare shelters during disasters or
other emergencies affecting the public health and
welfare by pub IIc agencies Including, but not limited
to, the American Red Cross; and the provision of any
services deemed necessary by the governing board to
meet the needs of the community.
J. Other meetings, programs, etc., which are not
specifically covered In these regulations and which,
upon review the superintendent, school principal or
his/her deslgnee, are ruled to belong to this
classlf(cat Ion.
k. Air conditions/heat surcharge - In the event that heat
or air conditioning are required, direct costs will be
passed on to user.
Class I I - Expense Coverage Use (Direct Costs)
Groups and organizations that qualify as Class II shall be
entitled to use of school facilities when available. A
charge set forth by Board policy shall be levied to assist In
defraying all direct costs Involved In providing the
facility. Groups and organizations that qualify for expense
coverage use are defined as follows:
a. Any performance or exhibition of local citizens (or
under the active sponsorship of a local agency) where
admission charges are made, but the net proceeds are
used to cover expenses only.
b. Programs, performances, exhibitions, etc., made by
professional or amateur talent under the active
sponsorship of a recognized local agency, group, or
organization for which admission charges are made and
where the net proceeds go to a local charitable purpose
which benefits all the people of the community and not
merely the members of the local agency, group or
organization and their families, or where proceeds will
be used for the welfare of the pupils of the district.
c. Programs of public Interest or sponsored by a local
business firm for which no admission charges are made,
but the sponsoring firm pays the expenses of the
performers or Instruction.
Pol Icy Adopted: December 5, 1985 2/5
Revised; March 7, 1991
49
COMMUNITY RELATIONS 1330
Public Use of District Facilities - cont.
d. Exhibitions or performances by groups made up
predominantly of district residents where no admission
fees, charges, or contributions are collected.
e. Practice or exhibition use of facilities by other
school districts, their employees or pupils where no
admission charges are made.
f. A performance or program by a group of local citizens
or sponsored by a local organization where admission
charges are made or contributions are solicited and
where the entire net proceeds go to the general good of
the people of the community (wildlife conservation,
etc.) •
g. A local church or religious group which owns property
within the boundaries of the school district. Church
or religious group use Is restricted to religious
services and related services.
h. Air condition/heat surcharge - In the event that heat
or air conditioning are required, direct costs will be
passed on to the user.
Class III - Fair Rental Value
This classification shall Include all traveling road shows,
paid performances featuring local talent, lectures, etc.,
given under commercial sponsorship for which. admission
charges are made and where the purpose Is to make financial
profit for the performance and/or the sponsors.
The Governing Board shall reserve the right to deny the use
of district facilities under this class.
Air cond11Ion Ing/heat surcharge - In the event that heat or
air conditioning are required, direct costs will be passed on
to the user.
C. Use Fee Schedule
The use fee schedule Is attached as an administrative
regulatIon.
D. ElIglblI Ity
1. All applications must be made In the name of the
responsible organizations located In or whose
membership Includes residents of the San Dlegulto Union
High School District.
Pol Icy Adopted: December 5, 1985 3/5
Revised; March 7, 1991
50
COMMUNITY RELATIONS 1330
Public Use of District Facilities - cont.
2. No use shall be granted so as to Interfere with the
regular conduct of school work, or be Inconsistent with
the use of buildings or grounds for school purposes.
No use shall be granted In such a manner as to
constitute a monopoly for the benefit of any person or
organ IzatIon.
3. Any permit granted for use for a public purpose Is
revocable at the discretion of the Board at any time.
If, at any time,
granting of the
fact I I ties, the
County Sheriff
agency that, In
the requested
necessitate the
number of
super Intendent,
may deny, revoke
either before or subsequent to the
permit and prior to the use of district
district Is advised by the San Diego
s office or by another law enforcement
the opinion of said office or agency,
use of district facilities will
presence of a larger than ordinary
law enforcement personnel, the
school principal or his/her deslgnee
or cancel the permit.
E.Insurance
Lessee shall carry liability Insurance of not less than one
hundred thousand dollars ($100,000) for personal Injuries to
one person, and three hundred thousand dollars ($300,OOO) for
personal Injuries to more than one person, and for not less
than twenty thousand ($20,OOO) for property damage to protect
the Lessee and Lessor against personal Injury claims and
property damage. The Lessor shall be named as an additional
Insured by endorsement to the policy of the Lessee, who shall
furnish the Lessor with a certificate showing the full
additional Insured. These documents shall be filed with the
superintendent, school principal or his/her deslgnee at the
appropriate school site, before use Is made of the fields.
Hold Harmless
Lessee shall hold Lessor harmless for all damages arising out
of any damage to any person or property occurring In or on
the premises, where such damage or damages are the result of
Lessee's acts, except that Lessor should be liable to Lessee
for damage resulting from the acts or admissions of Lessor or
Its authorized representatives; and Lessor shall hold Lessee
harmless for all damage arising out of any such damage.
Protection of District Facilities
1. District facilities shall be protected from any damage
or mistreatment and permittees shall be responsible
PoI Icy Adopted:
Rev Ised:
December
March 7,
5, 1985
1991
4/5
51
COMMUNITY RELATIONS
Public Use of District Facilities - cont.
1330
2 .
for the condition In which they leave the property. In
case district facilities are damaged, the cost of
repair or replacement thereof shall be paid by the
perm Ittee.
District furniture or equipment may not be removed or
displaced by any permittee
from the superintendent,
deslgnee, and must be under
district employee In charge,
without prior permission
school principal or his/her
the supervision of a school
H.Cause for Denial or Revocation of Use
1. Intoxicants or narcotics shall not be used, nor shall
profane language, quarreling, fighting; gambling, nor
any Illegal activity be permitted. Violation of this
rule by an organization or any person during occupancy
shall be sufficient cause for Immediate revocation of
the existing permit and for denying further use of
district property to said organization and/or person.
2. Any permit may be revoked without previous notice
where conflicting dates have resulted or where need of
the property for public school purposes has
subsequently developed.
3. Use of district property Is denied to any Individual,
society, group or organization for the commission of
any act Intended to further any program or movement the
purpose of which Is to accomplish the overthrow of the
Government of the United States or the State by force,
violence or other unlawful means.
Contracts
In lieu of Class II, Expense Coverage, the district may
Into a written agreement with local public agencies.
enter
Legal Reference
EDUCATION CODE
1O9OO-1O916
35162
35190
39600
40040-40058
422OO
48930
Civil Code/Sect
Policy Adopted;
Rev Ised:
Community Recreations Programs
Power to Sue, Be Sued, Hold and Convey Property
Meeting of Electors to Instruct Governing Board
Management and Control of Property
Use of School Property
Increase of Maximum Tax Rates for Use of School
Property for Public Purposes, Community
Recreation, and Pupil Supervision During Lunch
Time
Purpose and Privileges of Student Body
Organ I zatIons
Ion 1714.5
December 5, 1985 5/5
March 7. 1991
To: Dave Bradstreet
From: Frank Mannen
Subject: Fwd: FYI - Park Standards - Counting School Property
Date: 6/28/96 Time: 9:12AM
Originated by: JELLI @ CHADMIN on 6/26/96 1:49PM
Forwarded by: FMANN @ CHADMIN on 6/28/96 9:12AM (UNCHANGED)
««««««««« ORIGINAL MESSAGE FOLLOWS »»»»»»»»»
Just FYI -
Here is how we handle joint use school property in counting acres for the growth management
park standard.
In the past we have counted joint use facilities in computing the number of park acres available
to meet the growth management standard. In all four quadrants we currently count school
property. There is a considerable amount of school property counted in the northwest
quadrant, Aviara Oaks is counted in the southwest quadrant, Hope school is counted in the
northeast quadrant, and La Costa Meadows is counted in the southeast quadrant.
The policy changed after we accepted the Aviara Oaks school joint use facility into our park
standard computation. The Council directed staff in the future to not count additional school
property against the park standard. We were told to keep all that we had already counted, but
not add any more to the list.
So it is correct to say that we do count school property in meeting the park standard. It is also
correct to say the a joint use agreement with San Dieguito would not help us meet the park
requirement for the southeast quadrant, because under the current parks element we would
not be able to count it toward our standard.
We are 10.66 acres short in the southeast quadrant right now. But due to some convoluted
issues around the Villages of La Costa deal, and Carrillo ranch, the southeast quadrant should
have a surplus.
JE
53