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Home My WebLink About1996-08-19; Parks & Recreation Commission; 896-6; Request from Carlsbad Children's MuseumPARKS & RECREATION COMMISSION - AGENDA BILL AB# 896-6 MTG 08-19-96 CSD TITLE: REQUEST FROM THE CARLSBAD CHILDREN'S MUSEUM (ACTION) RECOMMENDED ACTION: Deny a request from Carlsbad Children's Museum to be considered as an organization with a priority of resident status under the current classification of applicants and fees as contained in the City's Facility Use Regulations. ITEM EXPLANATION: Staff recently received the attached request (exhibit 1) from the Carlsbad Children's Museum questioning their organization's priority classification for use of City facilities. The Children's Museum feels their organization should receive resident, non-profit status based upon the nature of their cultural resource and the address of the museum. Currently, under existing guidelines, department staff considers this organization as non-resident, not-for-profit. In staff's review of their Facility Use Application, it has been concluded that this organization does not meet the criteria which allows a priority consideration of resident status as currently defined in the classification of applicants and fee schedule (exhibit 2). These classifications and fee schedule as contained within the City's Facility Use Regulations was recently reviewed and approved by the City Council as part of the annual budget review process. Furthermore, this document has been reviewed on an annual basis for the previous three years. ne Carlsbad Children's Museum is requesting to receive resident, non-profit status (refer to exhibit 2, page 1, b and/or c). However, staff has determined that the organization does not meet the required criteria for resident status because the participants / membership falls below the prerequisite of the 70% level (refer to exhibit 2, page 1, #2). Staff will provide more detailed information to the Commission regarding this request and be available to respond to specific questions during the Commission meeting. EXHIBITS: 1. Letter from the Carlsbad Children's Museum - July 1996. 2. Classification of Applicant's and Fees 300 Carlsbad Village Drive *103 Carlsbad, CA 92008 City of Carlsbad Parks and Recreation Commission c/o Dave Bradsrreet 1166 Carlsbad Village Drive Carlsbad, CA 92008 July 30, 1996 Dear Commission Members, Carlsbad Children's Museum is planning a Volunteer Appreciation Picnic in September and lias reserved space at Calavera Park for this function. Your current classification policies has directed your staff to put our organization into a NON- RESIDENT non-profit category ("D" category), which, as you are aware, gives our organization lower priority for scheduling and a 1 uglier use fee. Carlsbad Children's Museum brings 25,000 family visitors annually to the heart of Carlsbad Village area. We draw visitors from throughout San Diego County as well as Riverside and Orange Counties. Less than half of our visitors live within I he IxMjndaries of City of Carlsbad, so we have been classified as a NON- RESIDENT organization by your department, while we consider Carlsbad Children's Museum to be a RESIDENT organization and nurturing our community by being located in the Village. We view this NON-RESIDENT classification as penalizing our organization for bringing 90 many families from outside die city limits into the village area to encourage downtown business and tourism. The City and its Parks and Recreation Department should support our family oriented organization, rather than charging Carlsbad Children's Museum more for using its community's facilities. We respectfully request a review of your policies and classifying our organization as a RESIDENT' non-profit based upon tlie nature of our.cultural resource and the address of our only facility, which apparently is not taken into account wlteu staff decides categories at tliis time. Sincerely, "i Catherine Boyle Executive Director EXHIBIT 1 CLASSIFICATION OF APPLICANTS AND FEES Each application will be reviewed by the Recreation Supervisor and classified into a group depending on the type of organization and the intended use. The Parks and Recreation Division's activities have first priority for the use of the facilities. The classifications are listed in order or priority with classification "A" first, classification "B" second, etc. The City attempts to accommodate all groups; however, there is a limited number of facilities. Unfortunately, the demand exceeds the supply. For that reason, a priority system for use had to be established. v A. Parks and Recreation activities; Co-sponsored activities; other City departments Examples: Friends of the Library, Carlsbad Book Fair B. Carlsbad resident not-for-profit, civic, social organizations (non-paid management); any organization sponsoring a public forum or candidates night; public education Examples: Carlsbad Rotary, La Costa Youth Organization, Carlsbad Bobby Sox, Carlsbad Youth Baseball, Boy Scouts, Carlsbad Homeowner's Associations, Carlsbad Unified School District C. Carlsbad resident not-for-profit, civic, social organizations (paid management); private educational institutions Examples: Boy's and Girl's Club, Property Management Associations, Carlsbad Girl's Club D. Non-resident not-for-profit, educational, civic and social organizations; resident private parties; resident religious; resident political candidate use for fund raisers; and locally organized groups whose normal place of meeting is located in the City of Carlsbad. Examples: North County A.A., Y.M.C.A., resident religious and political groups, Mira Costa E. Resident commercial, business, profit making organization, non-resident private party activities Examples: Carlsbad Inn, non-resident parties, weddings or receptions F. Non-resident commercial, business, political, profit making and religious organizations Examples: Trade shows, company training, meetings, seminars IN ORDER TO QUALIFY AS CLASSIFICATION "B" OR "C" NON-PROFIT USER, THE ORGANIZATION MUST MEET ALL OF THE FOLLOWING CRITERIA: 1. The organization must be registered as a not-for-profit corporation with the State of California, or, if not registered with the State, must have a constitution or by-laws which clearly state that the objectives of the organization are of a non-profit, non-commercial nature. 2. The organization must be comprised of volunteers, and 70% of which its membership and participants must be Carlsbad residents. Verification of residency may be required. 3. The organization must submit the following: a. If incorporated, submit State incorporation papers and by-laws; if not incorporated, submit constitution and by-laws. b. Financial verification of organization's exemption from income tax. (Department of the Treasury form 990 may be used.) An up-dated copy will be required by October 1st of each year. c. A signed statement verifying item "2" above. EXHIBIT 2 OQ FACILITY FEE SCHEDULE AND CLASSIFICATIONS REGULAR OPERATION HOURS Harding/Calavera/and Stagecoach Community Centers Monday - Friday 8:00 a.m. to 10:00 p.m. Saturday 8:00 a.m. to 4:00 p.m. Safety Center Conference Rooms Fox/Palowski Mtg. Rooms Monday - Friday 2:00 p.m. - 10:00 p.m. Saturday 8:00 a.m. - 5:00 p.m. E.O.C. Mtg. Room Monday - Friday 8:00 a.m. - 10:00 p.m. Saturday 8:00 a.m. - 5:00 p.m. Fees are based on an hourly rate, with a two hour minimum (except ballfields). An extra staffing fee of $9.00 per hour is required for all recreation usages other than regular operation hours. CATEGORIES FACILITIES A B C D E E Harding Community Center Auditorium N/C $10 $15 $20 $40 $45 Recreation Hall N/C 10 15 20 40 45 Multi-Purpose Room N/C N/C 10 15 20 25 Kitchen N/C N/C 5 10 15 20 Stagecoach/Calavera Community Centers Gymnasium N/C 10 20 30 45 55 Activity Room N/C 10 15 20 40 50 Multi-Purpose Room N/C N/C 10 15 20 25 Kitchen N/C N/C 5 10 15 20 Safety Center Fox Meeting Room N/C 10 15 20 30 40 Palowski Meeting Room N/C 10 15 20 30 40 Emergency Operating Center N/C 10 15 20 30 40 Levante Center N/C N/C 10 15 20 30 Heritage Hall N/C N/C 10 15 20 30 Granary N/C N/C 8 10 15 20 Scout House N/C N/C 8 10 15 20 Train Depot N/C N/C 8 10 15 20 PARKS Holiday - Gazebo Area - Picnic Area Stagecoach, Calavera, Poinsettia - Picnic Areas Magee Park La Costa Canyon - Upper Area Laguna Riviera - Picnic Area BALLFIELDS/SOCCER FIELDS Chase, Brierly, Stagecoach, Calavera, Poinsettia Day Use Lights Buena Vista, Valley Jr. High, Levante, Safety Center, Fuerte, Magnolia, Hope, Kelly, Jefferson, Aviara Day Use Only TOURNAMENTS ($200 deposit required) Field plus Bases Lights Field Preparation Snack Bar TENNIS COURT (Daily fee per court) Carlsbad High School S tagecoach/Calavera* Laguna Riviera* A N/C N/C N/C N/C N/C N/C A N/C N/C N/C A N/C N/C N/C N/C A N/C N/C N/C B N/C N/C N/C N/C N/C N/C B N/C N/C N/C B N/C 7 15 N/C B N/C N/C N/C C 5 5 5 3 3 3 C 5 13 N/C C 5 13 15 5 C 20 15 10 D 8 8 8 5 5 5 D 5 13 3 D 5 13 15 8 D 30 20 15 E 10 10 10 8 8 8 E 7 15 5 E 7 15 15 10 E 40 25 20 F 15 15 15 12 12 12 F 7 20 7 F 7 20 15 12 F 60 35 30 *No Tournament Play NOTES: 1. There is a two hour minimum for the use of the facilities, parks and meeting rooms, except for ballfields which can be rented for one (1) hour. Fees will not be pro-rated for less than one hour. 2. Day Use for the softball fields and tennis courts is from 8:00 a.m. until dark. An additional amount is charged for lights. 3. Building rentals include use of tables, chairs, P. A. and kitchen facilities when appropriate. FACILIT1ES/INFOSHEETS/FACILITY USE REGULATIONS 8/96 40