HomeMy WebLinkAbout1998-06-15; Parks & Recreation Commission; 698-2; CIP & Operating Budget Update,
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PARKS & RECREATION COMMISSION - AGENDA BILL
INFO AB# 698-2 TITLE : CIP AND OPERATING BUDGET - MTG. DATE: 6/15/98 UPDATE
DEPT. CSD
DIV. ALL
STAFF: PRICE
DUNCANSON
STEYAERT
0 ACTION
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RECOMMENDED ACTION :
Accept and file staff report.
ITEM EXPLANATION :
In January and March of this year, staff presented the proposed budget submittals for both the
Capital Improvement Program and Operating Budget. The budget is currently in its final stages
of review by City staff and the City Council.
Attached are the draft budget proposals which will undergo final review prior to approval during
the June 16, 1998 City Council meeting.
Staff will present and update to the Commission regarding changes to the budget as previously
presented.
EXHIBITS:
1. Draft CIP budget
2. Draft Park Maintenance and Recreation Program budget
0
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PERSONNEL
ACTUAL ACTUAL BUDGET BUDGET
$ 433,124 $ 447,020 $ 369,798 $ 342,689
MAINTENANCE & OPERATION
CAPITAL OUTLAY
WORK PROGRAM:
The Park Planning and Recreation Management Division focuses its work program on efforts which insure that top quality park facilities and recreation programs are developed and sustained for the benefit of those that live, work,
and play in Carlsbad. Accordingly, the purpose of this division is to facilitate the goal of the Parks and Recreation
Commission and City Council to implement the parks and recreation element of the General Plan by effectuating
current and future park planning and development projects and by managing the implementation and performance of
recreation programs.
PROGRAM ACTIVITIES: PERFORMANCE OBJECTIVES:
Park Acauisition. Plannina andlor Development:
Ensure adequate park acquisition, development, and rehabilitation in order to meet the park performance standards of the Growth Management Program, current community needs, and recreational trends.
Parks & Recreation Commission:
Provide staff support to facilitate the effectiveness of the Parks and Recreation Commission in its goal
to implement the parks and recreation element and advise City Council on associated matters.
1. Monitor and implement existing park
agreements.
Skateboard Park.
2. Coordinate the development of the
3. Begin the implementation of the Carrillo
Ranch Master Plan I Development.
4. Coordinate with other City Departments
and the construction contractor for the
Phase 1A development of Poinsettia
Community Park.
5. Coordinate and monitor the Capital
Improvement Program budget submittals for current and future park development
projects.
6. Pursue the acquisition and development
of the industrial recreation facility
7. Provide staff support for the develop- ment of the Municipal Golf Course.
Prepare Parks and Recreation Com- mission agendas and conduct com-
mission meetings which address
relevant issues within the area of the
Commission's purview.
1.
EXHIBIT 2
PROGRAM: PARK PLANNING AND REC MANAGEMENT PAGE TWO
FUND: GENERAL
PROGRAM GROUP: RECREATION ACCT NO. 0014510
Parks 8 Recreation Commission; (continued)
Recreation Proarams:
Manage the implementation, performance, and
adequacies of recreation programs.
Administrative Services:
Provide the required administrative support to a division
with 18.5 full-time positions, 34.5 houriylfull-time
equivalent positions, which operates with a budget of
approximately $2.5 million.
2. Implement andlor process recommend- ations of the Commission for consider-
ation by the City Council.
3. Initiate and staff special committees of
the Commission requiring more detailed
review of issues relating to park facilities,
recreation programs, landscapes, street
trees, and open space.
4. Conduct Cornmission workshops to improve the expertise and effectiveness
of the Commission.
1. Provide a wide variety of recreational programs and special events for all
segments of the population that live, work and play in Carlsbad.
2. Evaluate the effectiveness of recreation
programs through the use and review of
participant surveys.
3. Maintain the self-sustaining percentage
of recreational programs as recom-
4. Prepare and distribute the recreation brochure three (3) times per year.
5. Monitor, evaluate, and implement the
fee structure for recreation programs and facility rentals in an effort to secure
a sustainable competitive advantage
over the private sector for similar
services.
mended by the City Council. A
1. Recommend and process personnel
appointments, promotions, assignments,
and disciplinary actions. Provide ongoing
support to management, general and
part-time employees. Implement the services of contractual employees.
2. Maintain timely processing of special
project requests, departmental reports,
and City Council Agenda Bills. Address
citizen concerns. Prepare and monitor
departmental goals and objectives,
budget administration for expenditures
and revenues.
SIGNIFICANT CHANGES:
None.
117
PROGRAM:
FUND:
PROGRAM GROUP: -
PERSONNEL
RECREATION FEE SUPPORTED
GENERAL
RECREATION
ACTUAL ACTUAL BUDGET BUDGET
$ 653,295 $ 720,782 $ 764,209 $ 731,499
ACCT NO. 001 451 5
MAINTENANCE 8 OPERATION
CAPITAL OUTLAY
I I 1995-961 1996-971 1997-981 1998-991
388,385 479,020 520,832 537,910
10,608 9,803 3,558 28,170
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GRAND TOTAL $ 1,052,288
FULL TIME POSITIONS 8.25
HOURLY/FTE POSITIONS 12.57
7 $ 1,209,605 $ 1,288,599 $ 1,297,579
8.25 8.50 8.50
13.90 16.23 16.39 -
WORK PROGRAM:
The Recreation Fee Supported budget section provides comprehensive opportunities for meeting the needs and
interests of the community through fee-supported programs on a 60% self-sustaining basis.
PROGRAM ACTlVlTl E S : WORKLOAD MEASURES:
Instructional Classes: Provides year round classes 1.
for all ages, pre-school to seniors, taught by qualified
contract instructors at various sites in Carlsbad.
Daytrippers: Offers both one-day and multi-day trips 1.
for adults. A trained tour guide assists those on the
trip to enjoy social and cultural events in Southern
California.
Sports Prosrams: Provides a variety of seasonal
sports, coaching, and competition, including adult
slow-pitch softball, basketball, track and field, and
volleyball.
2.
1.
2.
Special EventslAfterSchool Pronrams: Offers a
variety of special events for youth, teens and adults
triathlon, camps, and golf clinics. The "Stay N' Play,"
an after-school special activities program, is
conducted at Pine School. Volunteers are included in
a high percentage of Recreation Division programs
including Easter Egg Hunts, Halloween Carnivals, 1.
I including youth basketball, triathlon, and special 2.
I events. 1 I I
, (continued)
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I 118
1996-97
Enrichment Classes:
Conducted 1,249
Enrolled 13,659
Revenue: $446,480
Daytrippers:
Trips Conducted 28
Participants 710
Revenue: $43,559
Camps: No. of Camps 24
Participants 1025
Revenue $74,425
Youth Sports:
Teams 75
Participants 1,415
Spectators 15,000
Revenue $58,082
Adult Sports:
Teams 282
Participants 4,030
Spectators 28,000
Revenue $80,830
Special Events:
Events 12
Participants 7.790
Revenue $59,800
Community Volunteers:
Volunteers 440
Hours 8,830
1997-98
1,300
13,800
$450,000
29
730
$45,000
28
1200
$76,000
105
1,500
22,000
$59,000
304
4,350
30,500
$91,000
11
7.000
$56,000
500
9,500
Estimated
1998-99
1,300
13,880
$460,000
30
740
$46,000
30
1400
$77,000
105
1,540
23,000
$60,000
31 8
4,600
32,500
$95,400
12
7,500
$56,000
525
10,000
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PROGRAM: RECREATION FEE SUPPORTED
FUND: GENERAL
PROGRAM GROUP: RECREATION
-4 PAGE TWO
ACCT NO. 0014515
SIGN IF ICA NT CHANGES:
Additional amounts are included in budget request to upgrade the Recreation brochure as well as additional hourly
salaries to expand triathlon beach festival, youth sports programs and various recreation programs.
4
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PROGRAM: RECREATION - AQUATICS - FUND: GENERAL
PROGRAM GROUP: RECREATION
1995-96 1996-97 . 1997-98
ACTUAL ACTUAL BUDGET
PERSONNEL $ 199,162 $ 211,797 $ 223,513
ACCT NO. 0014520
1998-99
BUDGET
$ 243,828
75,265 MAINTENANCE & OPERATION 97,546 86,448 102,290
I 11 1,4001
lCAPITAL OUTLAY 45571
WORK PROGRAM:
Aquatics provides for the operation of an attractive and safe Swim Complex that offers a comprehensive program of
instruction, competition, and recreational swimming on a 50% self-sustaining basis.
PROGRAM ACTIVITIES:
Lessonsfiraininq: Provide instruction in swimming
skills for all ages and abilities; provide education and
training to the general public and City employees in
first-aid, cardiopulmonary resuscitation (CPR), and
basic rescue skills; serve as a North County certifica-
tionhraining site for men and women who wish to
qualify for employment at Carlsbad Swim Complex or
similar pools.
i-
Fun and Fitness: Provide opportunities for recrea-
tional swimming and fitness lap swimming.
Competitive Swim Proararns: Provide opportunities
for competitive swim instruction and coached work-
outs for youth and adults as a contract service; co-
ordinate and schedule Carlsbad High School use of
the pool for boys' and girls' swim teams and water
polo activities.
I" - 20
120
WORKLOAD MEASURES:
Estimated
1996-97
1. Instructional Lessons:
LanelHours 2,151
Classes 255
Participation
- Non-Resident 174
- Resident 1,498
1. Recreation and Lap Swim:
LanelHours 14,845
Daily Admissions: - Youth 7,429
Season Pass
- Adult 8,493
Admissions 20.421
2. AquaX:
Lane/Hours 230
Participation 1,591
1. Carlsbad Swim Master:
LanelHours 3,795
Participation 12,450
2. North Coast Aquatics:
Lane/Hours 3,444
Participation 9,924
1997-98
2,200
260
1,450
170
14,500
7,325
8,000
20,100
235
1,590
3,600
12,500
3,300
9,500
Projected
1998-99
2,200
260
1,450
170
14,500
7,325
8,000
20,200
230
1,590
3,600
12,500
3,300
9,500
3. Carlsbad H.S. (P.E.. Swim 8 Water Polo Teams)
LaneIHours 3,950 4,600 4,600
Participation 7,222 7,300 7,300
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PROGRAM: RECREATION - AQUATICS
FUND: GENERAL
PROGRAM GROUP: RECREATION
PAGE TWO - ACCT NO. 0014520
SIG Nl FlC ANT CHANGES :
Budget includes additional hourly salaries to expand hours of operation to include Sunday (October - February) and an additional week of summer, and for lifeguard services to Carlsbad High School physical education classes.
121
PROGRAM:
PROGRAM GROUP:
,- FUND:
RECREATION - AGUA HEDIONDA LAGOON (PERMITS)
RECREATION ACCT NO. 0014530
GENERAL
MAINTENANCE & OPERATION
CAPITAL OUTLAY
WORK PROGRAM:
Provides for the Agua Hedionda Lagoon permits program. All vessels on the water are required to obtain a valid
City use permit. The permits clerk supports this function.
PROGRAM ACTIVITIES:
Permits: Issue annual lagoon use permits. Verify
and monitor DMV registration. Document and
categorize boating use activity. Publish and distribute
information regarding use, rules, an regulation of the
lagoon. Provides administrative support for the
Lagoon Patrol Officers.
).
Lapoon Clean-up Procaram: Coordinate and
oversee bi-annual Lagoon Clean-up Days
(JunelOctober).
WORKLOAD MEASURES:
Estimated
1996-97 1997-98
1. Applications: 440 400
2. Annual Permits: 285 250
3. Daily Permits 151 125
4. Observations: 4,850 4,900
REVENUE $27,700 $27,000
Projected
450
275
150
4,925
$28,000
1998-99
SIGNIFICANT CHANGES:
In the Agua Hedionda Lagoon budget, $14,800 in hourly lagoon patrol specialist salaries and benefits have been
transferred to the Police Department's budget. In addition, $6,535 has been reduced and reallocated to the Police
Department in the Maintenance and Operations Accounts. This amount is used for the purchase and upkeep of
buoys, boat repairs, and miscellaneous Lagoon supplies.
-- 2%
122
PROGRAM: RECREATION OPERATIONS
FUND: GENERAL
PROGRAM GROUP: RECREATION
1995-96 1996-97 1997-98
ACTUAL BUDGET
PERSONNEL $ 280,658 $ 330,368 $ 336,471
98,120 104,392 MAINTENANCE & OPERATION 70,738
CAPITAL OUTLAY 2,493 1 1,777 3,450
ACTUAL
ACCT NO. 0014540
1998-99
BUDGET
$ 305,590
203,38 1
19,350
WORK PROGRAM:
Recreation Operations provides administrative support for the Recreation Division and for operating each of the
three Community Centers and other City and school facilities used by the Department, the City and the public for
recreational use and meetings.
PROGRAM ACTIVITIES: WORKLOAD MEASURES:
Estimated
1996-97 1997-98 1998-99
Information and Enrollment Service: Office 1. Reservations Processed:
Specialists meet and talk with the public to provide
information on Recreation Division services, including programs and facilities. They enroll participants in- 2. Number of Facility Users:
person, by phone and by mail-in registration for
classes, special events, sports leagues, and collect
and account for revenue, preparing deposits and 3. Revenue:
delivering them to City Hall.
3,240 3,420 3,460
639,410 650,140 660,000
$108,650 $109,820 $110,790
Facilities Operation Setvice: The Recreation 1. Number of Fields Maintained:
Supervisor schedules facilities, use of parks, meeting
rooms, athletic fields, tennis courts, and assigns/
supervises Facility Attendants. Facility Attendants
assist in showing sites, complete applications,
perform set-up and take-down of tables and chairs for
meetings, open and close buildings, and perform
general clean-up and minor maintenance. Facility attendants also provide baseball field maintenance
for community sports groups.
29 29 31
SIGNIFICANT CHANGES:
None.
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PROGRAM: PARKS AND RECREATION COMMISSION
FUND: GENERAL
PROGRAM GROUP: COMMUNIN SERVICES ACCT NO. 0014545 c
PERSONNEL
MAINTENANCE 8 OPERATION
CAPITAL OUTLAY
1995-96 1996-97 1997-98 1998-99
ACTUAL ACTUAL BUDGET BUDGET
$ -$ -$ -$ -
335 807 4,700 4,700
0 0 0 0
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GRAND TOTAL $ 335 $ 807
FULL TIME POSITIONS 0.00 0.00
HOURLY/FTE POSITIONS 0.00 0.00
WORK PROGRAM:
I
$ 4,700 $ 4,700
0.00 0.00
0.00 0.00
7
Provide recornmendations in an advisory capacity to the City Council on matters pertaining to the current operations
and future planning of park facilities and recreational programming. Provide recommendations to City staff in an
effort to ensure effective and efficient operation of park facilities and recreation programs.
PROGRAM ACTIVITIES: PERFORMANCE OBJECTIVES:
Commission Meetinqs: Hold Parks and Recreation 1.
Commission meetings once monthly to address
relevant issues as they pertain to the community. 7
2.
Review Community Issues: Establish appropriate
subcommittees and/or provide Commission represen-
tation to address and evaluate specific areas re-
quiring in-depth review of relative community issues..
Education: Continually improve commission credi-
bility and effectiveness in formulating recommenda-
tions on community concerns.
1.
2.
3.
4.
1.
2.
3.
4.
SIGN I FlCANT CHANGES :
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None.
Review, discuss, and recommend action on
parks and recreation issues based upon staff
and community input, Council policy, and Parks
and Recreation Element Goals and Objectives
In an advisory capacity, recommend appropriate
action on parks and recreation issues necessi-
tating Council direction.
Represent the Parks and Recreation Com-
mission on the Subcommittee to examine Street
Tree policies.
Represent the Parks and Recreation Com-
mission on the Carrillo Ranch Development
Committee.
Represent the Parks and Recreation Com-
mission on the Golf Course Steering Committee.
Evaluate and make recommendations to the City
Council on the NW Quadrant Park Enhancement
issues.
Provide and attend annual Parks and Recreation
Commission Workshop.
Meet and confer with appropriate City staff
regarding issues of discussion.
Provide and attend tours of community park
sites, recreation programs, and special events.
Maintain executive members in California Park
and Recreation Society.
PROGRAM: PARK MAINTENANCE
FUND: GENERAL
PROGRAM GROUP: MAINTENANCE
-
PERSONNEL
MAINTENANCE & OPERATION
CAPITAL OUTLAY
ACCT NO. 001 5020
1995-96 1996-97 1997-98 1998-99
ACTUAL ACTUAL BUDGET BUDGET
$ 823,987 $ 843,932 $ 901,727 $ 1,011,078
789,427 903,561 1,016,366 1,258,175
0 45,274 58,119 129,000
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GRAND TOTAL $ 1,613,414 $ 1,792,767 $ 1,976,212 $ 2,398,253
FULL TIME POSITIONS 17.35 17.35 18.75 19.75
HOURLYRE POSITIONS 2.50 4.30 4.661 7.23
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WORK PROGRAM:
Maintain, preserve and enhance 286+ acres of park facilities, school athletic fields, beach accesses, and landscapes
at various civic facilities. This includes the maintenance of 8 Community Parks and 26 Special Use Areas. Manage
over 625 acres of open spacelundeveloped areas and provide services to other departments as well as community
groups.
PROGRAM ACTIVITIES: WORKLOAD MEASURES:
1996-97 1997-98 1998-99
Turf and Landscape Maintenance: Direct manage- 1. Turf Acres Maintained:
ment of 98+ acres of turf and 138+ acres of landscap 90 92 98 ing. Duties include mowing, fertilization, renovation,
replanting, trimming, pesticide application, raking 2. Landscape Acreage Maintained:
leavesldebris, turf sweeping, weeding, cultivation, 1 33 135 138 edging, aerating, reseeding, irrigation programming/
maintenance and equipment maintenance. 3. Picnic Areas:
19 19 19
Restroom MaintenancelLitter ControllPicnic Area
Services: Inspect, maintain, clean, paint and repair Permanent 13 13 14
units) 5+ times per week. Clean, restock, sanitize,
paint, and plumbing repairs make up the duties of this
control. All parks, beach accesses and beach areas
are cleaned 4+ times weekly to remove all litter and
service all trash receptacles.
1. Rest Stations Maintained:
14 separate restroom facilities (as well as 9 portable Portable 7 8 9
activity. Also associated with this activity is litter 408 410 440
2. Trash Receptacles Serviced:
CourVFieldmot Lot Maintenance: Maintain 25
tennis courts (22 lighted), 15 basketball courts,
14soccer fields, and 26 softballhaseball fields. All
athletic courts are cleanedlinspected on a weekly
basis. Duties involve washing down, sweeping off,
blowing off, fence inspectionslrepairs, and playing
surface inspections. In addition, this activity includes
weekly maintenance of all tot lots in the City. This
includes sand rakinglleveling, sand rototilling, play equipment inspection, repair, and the necessary
documentation of such actions.
1. Tennis Courts Maintained:
21 22 22
2. Ballfields Maintained:
23 24 26
3. Tot Lots Maintained:
10 10 10
4. Basketball Courts Maintained:
12 14 15
5. Soccer Fields Maintained.
14 14 14
(continued)
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. _- - . ~ "_ _. ._ .. - - . -. - - -- FUND: GENERAL
PROGRAM GROUP: MAINTENANCE ACCT NO. 001 5020
PROGRAM ACTIVITIES: WORKLOAD MEASURES:
1996-97 1997-98 1998-99 lrriqation Maintenance: Maintain all landscape
irrigation systems of City facilities. This includes
Droaramminn over 95 different controllers with over 1. Irrigation Measures/No. of Controllers:
1,340 valves. Duties include replacement, repair, 93 95 95 trouble shooting and now, data entry/programming
via the centralized irrigation system. 2. Irrigation Measures/No. of Valves:
Open Space Maintenance: Provide maintenance 1,240 1,260 1,340
activities to City-owned open space, 1-5 Interchange,
and areas of additional maintenance responsibilities.
abatement.
1. Number of Acres:
Duties include trash removal, clean up and weed 470 470 495
Miscellaneous MaintenancelRepair and Special
Request: These activities, which are difficult to mea-
sure, include repair and upgrading to park structures.
play equipment, bleachers, drinking fountains, soccer
goals, trash enclosures, concrete work, and painting
projects. These additional activities also include
special projects and requests by the community for turf installation, sculpture installations, various
redevelopment requests, and community garden
needs.
l. Approximate Time Spent on Activities:
facilities, play equipment, fencing, the installation of 12% 12% 12%
SIGNIFICANT CHANGES:
This budget year the Parks Division has requested one new full time position and 2.57 hourly positions. The new
programs initiated two years ago (Poinsettia, Downtown and Safety Center upgrade, I-5/Poinsettia Interchange and
tennishasketball court enhancement) will continue. Funding is requested to purchase equipment which will make
park operations more productive and efficient. These items are: a turf tractor and a mid-size mower.
-.
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PROGRAM: STREET TREE MAINTENANCE - FUND: MAINTENANCE ASSESSMENT
PROGRAM GROUP: MAINTENANCE
PERSONNEL
ACCT NO. 1605023
ACTUAL ACTUAL BUDGET BUDGET
$ 300,752 $ 307,051 $ 316,550 $ 324,620
MAINTENANCE & OPERATION
CAPITAL OUTLAY
208,182
0
219,835
0
WORK PROGRAM:
The Street Tree division provides maintenance to all trees in the public right-of-way, parks, open space areas, and
trees at all City facilities.
PROGRAM ACTIVITIES: WORKLOAD MEASURES:
Estimated
Street Trees: The Division Program provides main- 1. No. of Work OrderslCitizen Requests Completed:
567 587 950 tenance for over 21,000 trees on City right-of-ways.
/= The maintenance consists of pruning, planting,
removal and root pruning. The division annually 2. No. of Trees Trimmed:
responds to 500+ Street Tree work order/requests,
removes 50+ trees, and plants over 100 trees.
1995-96 1996-97 1997-98
719 71 5 694
3. No. of Trees Removed:
35 30 44
4. No. of Trees Planted:
52 47 130
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Contractual Tree Maintenance: Provides an on 1. No. of Trees Pruned:
going program for contracting, administering and
overseeing Street Tree maintenance program beyond
the scope of this division.
Weed Abatement: This program involves the treat- 1. No. of Right-of-way Miles Treatedhlaintained:
ment of undeveloped right-of-way and open space
areas for weed growth removal. The activities
include herbicide application, and cultural practices to
eliminate weed growth.
95 92 85
55 55 55
2. No. Gallons of Mixed Herbicide Applied:
2,640 2,760 3,200
Hosp Grove Maintenance: Program currently in- 1. No. of Probation Hours:
volves quarterly maintenance of Hosp Grove. Work
consists of clean-up, recruiting volunteer and grant
assistance, and removing hazardous trees. 2. No. of Volunteer/CCC Hours:
0 0 0
0 0 0
3. No. of Regular Hours:
1,200 300 260
SIGNIFICANT CHANGES:
UY- None.
PROGRAM: MEDIAN MAINTENANCE
FUND:
PROGRAM GROUP: MAINTENANCE
MAINTENANCE ASSESSMENT P
1995-96 1996-97
ACTUAL ACTUAL
PERSONNEL $ 140,783 $ 164,948
ACCT NO. 161 5024
1997-98 1998-99
BUDGET BUDGET
$ 164,079 $ 174,370
MAINTENANCE & OPERATION
CAPITAL OUTLAY
187,223 2 10,495 234,326 255,175
0 18,675 0 0
GRAND TOTAL
FULL TIME POSITIONS
HOURLYlFTE POSITIONS
WORK PROGRAM:
I
$ 328,006 $ 394,118 $ 398,405 $ 429,Wi
2.90 2.89 2.68 2.50
0.80 1 .oo 1 .oo 1 .oo
Provide weekly landscape maintenance and litter control to all City medians and to Redevelopment Landscape
improvement areas.
PROGRAM ACTIVITIES: WORKLOAD MEASURES:
Estimated 199596 1996-97 1997-98
Medians: Maintain on a weekly basis 48+ acres of 1. Acres Maintained:
landscaped medians. Maintenance includes trash
pick-up, weed control, pruning, planting, pesticide
application, removals, replanting, and irrigation
repair/adjustment.
Contractual Median Maintenance: Provide an on 1. Acres Maintained:
going program for contracting, administering and overseeing median maintenance for 38+ acres of City medians.
48 48 48 - r
35 36 38
StreetscaDe Maintenance: Maintain approximately 1. Acres Maintained:
8 acres of high maintenance areas including planter
boxes, downtown fountain, pond, landscape pockets,
and parking lots. Maintenance activities consist of
litter control, weed control, pruning, planting,
pesticide/ fertilizer application, imgation
repairladjustment, parking lot sweeping, fountain
maintenance, and related duties with the streetscape improvements.
8 8 8
SIGNIFICANT CHANGES:
The budget reflects increases due to new medians that are coming on-line.
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