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HomeMy WebLinkAbout1998-06-15; Parks & Recreation Commission; 698-2; CIP & Operating Budget Update, ,-- PARKS & RECREATION COMMISSION - AGENDA BILL INFO AB# 698-2 TITLE : CIP AND OPERATING BUDGET - MTG. DATE: 6/15/98 UPDATE DEPT. CSD DIV. ALL STAFF: PRICE DUNCANSON STEYAERT 0 ACTION r RECOMMENDED ACTION : Accept and file staff report. ITEM EXPLANATION : In January and March of this year, staff presented the proposed budget submittals for both the Capital Improvement Program and Operating Budget. The budget is currently in its final stages of review by City staff and the City Council. Attached are the draft budget proposals which will undergo final review prior to approval during the June 16, 1998 City Council meeting. Staff will present and update to the Commission regarding changes to the budget as previously presented. EXHIBITS: 1. Draft CIP budget 2. Draft Park Maintenance and Recreation Program budget 0 _- PERSONNEL ACTUAL ACTUAL BUDGET BUDGET $ 433,124 $ 447,020 $ 369,798 $ 342,689 MAINTENANCE & OPERATION CAPITAL OUTLAY WORK PROGRAM: The Park Planning and Recreation Management Division focuses its work program on efforts which insure that top quality park facilities and recreation programs are developed and sustained for the benefit of those that live, work, and play in Carlsbad. Accordingly, the purpose of this division is to facilitate the goal of the Parks and Recreation Commission and City Council to implement the parks and recreation element of the General Plan by effectuating current and future park planning and development projects and by managing the implementation and performance of recreation programs. PROGRAM ACTIVITIES: PERFORMANCE OBJECTIVES: Park Acauisition. Plannina andlor Development: Ensure adequate park acquisition, development, and rehabilitation in order to meet the park performance standards of the Growth Management Program, current community needs, and recreational trends. Parks & Recreation Commission: Provide staff support to facilitate the effectiveness of the Parks and Recreation Commission in its goal to implement the parks and recreation element and advise City Council on associated matters. 1. Monitor and implement existing park agreements. Skateboard Park. 2. Coordinate the development of the 3. Begin the implementation of the Carrillo Ranch Master Plan I Development. 4. Coordinate with other City Departments and the construction contractor for the Phase 1A development of Poinsettia Community Park. 5. Coordinate and monitor the Capital Improvement Program budget submittals for current and future park development projects. 6. Pursue the acquisition and development of the industrial recreation facility 7. Provide staff support for the develop- ment of the Municipal Golf Course. Prepare Parks and Recreation Com- mission agendas and conduct com- mission meetings which address relevant issues within the area of the Commission's purview. 1. EXHIBIT 2 PROGRAM: PARK PLANNING AND REC MANAGEMENT PAGE TWO FUND: GENERAL PROGRAM GROUP: RECREATION ACCT NO. 0014510 Parks 8 Recreation Commission; (continued) Recreation Proarams: Manage the implementation, performance, and adequacies of recreation programs. Administrative Services: Provide the required administrative support to a division with 18.5 full-time positions, 34.5 houriylfull-time equivalent positions, which operates with a budget of approximately $2.5 million. 2. Implement andlor process recommend- ations of the Commission for consider- ation by the City Council. 3. Initiate and staff special committees of the Commission requiring more detailed review of issues relating to park facilities, recreation programs, landscapes, street trees, and open space. 4. Conduct Cornmission workshops to improve the expertise and effectiveness of the Commission. 1. Provide a wide variety of recreational programs and special events for all segments of the population that live, work and play in Carlsbad. 2. Evaluate the effectiveness of recreation programs through the use and review of participant surveys. 3. Maintain the self-sustaining percentage of recreational programs as recom- 4. Prepare and distribute the recreation brochure three (3) times per year. 5. Monitor, evaluate, and implement the fee structure for recreation programs and facility rentals in an effort to secure a sustainable competitive advantage over the private sector for similar services. mended by the City Council. A 1. Recommend and process personnel appointments, promotions, assignments, and disciplinary actions. Provide ongoing support to management, general and part-time employees. Implement the services of contractual employees. 2. Maintain timely processing of special project requests, departmental reports, and City Council Agenda Bills. Address citizen concerns. Prepare and monitor departmental goals and objectives, budget administration for expenditures and revenues. SIGNIFICANT CHANGES: None. 117 PROGRAM: FUND: PROGRAM GROUP: - PERSONNEL RECREATION FEE SUPPORTED GENERAL RECREATION ACTUAL ACTUAL BUDGET BUDGET $ 653,295 $ 720,782 $ 764,209 $ 731,499 ACCT NO. 001 451 5 MAINTENANCE 8 OPERATION CAPITAL OUTLAY I I 1995-961 1996-971 1997-981 1998-991 388,385 479,020 520,832 537,910 10,608 9,803 3,558 28,170 I GRAND TOTAL $ 1,052,288 FULL TIME POSITIONS 8.25 HOURLY/FTE POSITIONS 12.57 7 $ 1,209,605 $ 1,288,599 $ 1,297,579 8.25 8.50 8.50 13.90 16.23 16.39 - WORK PROGRAM: The Recreation Fee Supported budget section provides comprehensive opportunities for meeting the needs and interests of the community through fee-supported programs on a 60% self-sustaining basis. PROGRAM ACTlVlTl E S : WORKLOAD MEASURES: Instructional Classes: Provides year round classes 1. for all ages, pre-school to seniors, taught by qualified contract instructors at various sites in Carlsbad. Daytrippers: Offers both one-day and multi-day trips 1. for adults. A trained tour guide assists those on the trip to enjoy social and cultural events in Southern California. Sports Prosrams: Provides a variety of seasonal sports, coaching, and competition, including adult slow-pitch softball, basketball, track and field, and volleyball. 2. 1. 2. Special EventslAfterSchool Pronrams: Offers a variety of special events for youth, teens and adults triathlon, camps, and golf clinics. The "Stay N' Play," an after-school special activities program, is conducted at Pine School. Volunteers are included in a high percentage of Recreation Division programs including Easter Egg Hunts, Halloween Carnivals, 1. I including youth basketball, triathlon, and special 2. I events. 1 I I , (continued) I __ -. i- I I 118 1996-97 Enrichment Classes: Conducted 1,249 Enrolled 13,659 Revenue: $446,480 Daytrippers: Trips Conducted 28 Participants 710 Revenue: $43,559 Camps: No. of Camps 24 Participants 1025 Revenue $74,425 Youth Sports: Teams 75 Participants 1,415 Spectators 15,000 Revenue $58,082 Adult Sports: Teams 282 Participants 4,030 Spectators 28,000 Revenue $80,830 Special Events: Events 12 Participants 7.790 Revenue $59,800 Community Volunteers: Volunteers 440 Hours 8,830 1997-98 1,300 13,800 $450,000 29 730 $45,000 28 1200 $76,000 105 1,500 22,000 $59,000 304 4,350 30,500 $91,000 11 7.000 $56,000 500 9,500 Estimated 1998-99 1,300 13,880 $460,000 30 740 $46,000 30 1400 $77,000 105 1,540 23,000 $60,000 31 8 4,600 32,500 $95,400 12 7,500 $56,000 525 10,000 I I I 1 1 1 1 1 I I PROGRAM: RECREATION FEE SUPPORTED FUND: GENERAL PROGRAM GROUP: RECREATION -4 PAGE TWO ACCT NO. 0014515 SIGN IF ICA NT CHANGES: Additional amounts are included in budget request to upgrade the Recreation brochure as well as additional hourly salaries to expand triathlon beach festival, youth sports programs and various recreation programs. 4 I19 PROGRAM: RECREATION - AQUATICS - FUND: GENERAL PROGRAM GROUP: RECREATION 1995-96 1996-97 . 1997-98 ACTUAL ACTUAL BUDGET PERSONNEL $ 199,162 $ 211,797 $ 223,513 ACCT NO. 0014520 1998-99 BUDGET $ 243,828 75,265 MAINTENANCE & OPERATION 97,546 86,448 102,290 I 11 1,4001 lCAPITAL OUTLAY 45571 WORK PROGRAM: Aquatics provides for the operation of an attractive and safe Swim Complex that offers a comprehensive program of instruction, competition, and recreational swimming on a 50% self-sustaining basis. PROGRAM ACTIVITIES: Lessonsfiraininq: Provide instruction in swimming skills for all ages and abilities; provide education and training to the general public and City employees in first-aid, cardiopulmonary resuscitation (CPR), and basic rescue skills; serve as a North County certifica- tionhraining site for men and women who wish to qualify for employment at Carlsbad Swim Complex or similar pools. i- Fun and Fitness: Provide opportunities for recrea- tional swimming and fitness lap swimming. Competitive Swim Proararns: Provide opportunities for competitive swim instruction and coached work- outs for youth and adults as a contract service; co- ordinate and schedule Carlsbad High School use of the pool for boys' and girls' swim teams and water polo activities. I" - 20 120 WORKLOAD MEASURES: Estimated 1996-97 1. Instructional Lessons: LanelHours 2,151 Classes 255 Participation - Non-Resident 174 - Resident 1,498 1. Recreation and Lap Swim: LanelHours 14,845 Daily Admissions: - Youth 7,429 Season Pass - Adult 8,493 Admissions 20.421 2. AquaX: Lane/Hours 230 Participation 1,591 1. Carlsbad Swim Master: LanelHours 3,795 Participation 12,450 2. North Coast Aquatics: Lane/Hours 3,444 Participation 9,924 1997-98 2,200 260 1,450 170 14,500 7,325 8,000 20,100 235 1,590 3,600 12,500 3,300 9,500 Projected 1998-99 2,200 260 1,450 170 14,500 7,325 8,000 20,200 230 1,590 3,600 12,500 3,300 9,500 3. Carlsbad H.S. (P.E.. Swim 8 Water Polo Teams) LaneIHours 3,950 4,600 4,600 Participation 7,222 7,300 7,300 E I 1 I I I 1 1 II I 1 1 I I PROGRAM: RECREATION - AQUATICS FUND: GENERAL PROGRAM GROUP: RECREATION PAGE TWO - ACCT NO. 0014520 SIG Nl FlC ANT CHANGES : Budget includes additional hourly salaries to expand hours of operation to include Sunday (October - February) and an additional week of summer, and for lifeguard services to Carlsbad High School physical education classes. 121 PROGRAM: PROGRAM GROUP: ,- FUND: RECREATION - AGUA HEDIONDA LAGOON (PERMITS) RECREATION ACCT NO. 0014530 GENERAL MAINTENANCE & OPERATION CAPITAL OUTLAY WORK PROGRAM: Provides for the Agua Hedionda Lagoon permits program. All vessels on the water are required to obtain a valid City use permit. The permits clerk supports this function. PROGRAM ACTIVITIES: Permits: Issue annual lagoon use permits. Verify and monitor DMV registration. Document and categorize boating use activity. Publish and distribute information regarding use, rules, an regulation of the lagoon. Provides administrative support for the Lagoon Patrol Officers. ). Lapoon Clean-up Procaram: Coordinate and oversee bi-annual Lagoon Clean-up Days (JunelOctober). WORKLOAD MEASURES: Estimated 1996-97 1997-98 1. Applications: 440 400 2. Annual Permits: 285 250 3. Daily Permits 151 125 4. Observations: 4,850 4,900 REVENUE $27,700 $27,000 Projected 450 275 150 4,925 $28,000 1998-99 SIGNIFICANT CHANGES: In the Agua Hedionda Lagoon budget, $14,800 in hourly lagoon patrol specialist salaries and benefits have been transferred to the Police Department's budget. In addition, $6,535 has been reduced and reallocated to the Police Department in the Maintenance and Operations Accounts. This amount is used for the purchase and upkeep of buoys, boat repairs, and miscellaneous Lagoon supplies. -- 2% 122 PROGRAM: RECREATION OPERATIONS FUND: GENERAL PROGRAM GROUP: RECREATION 1995-96 1996-97 1997-98 ACTUAL BUDGET PERSONNEL $ 280,658 $ 330,368 $ 336,471 98,120 104,392 MAINTENANCE & OPERATION 70,738 CAPITAL OUTLAY 2,493 1 1,777 3,450 ACTUAL ACCT NO. 0014540 1998-99 BUDGET $ 305,590 203,38 1 19,350 WORK PROGRAM: Recreation Operations provides administrative support for the Recreation Division and for operating each of the three Community Centers and other City and school facilities used by the Department, the City and the public for recreational use and meetings. PROGRAM ACTIVITIES: WORKLOAD MEASURES: Estimated 1996-97 1997-98 1998-99 Information and Enrollment Service: Office 1. Reservations Processed: Specialists meet and talk with the public to provide information on Recreation Division services, including programs and facilities. They enroll participants in- 2. Number of Facility Users: person, by phone and by mail-in registration for classes, special events, sports leagues, and collect and account for revenue, preparing deposits and 3. Revenue: delivering them to City Hall. 3,240 3,420 3,460 639,410 650,140 660,000 $108,650 $109,820 $110,790 Facilities Operation Setvice: The Recreation 1. Number of Fields Maintained: Supervisor schedules facilities, use of parks, meeting rooms, athletic fields, tennis courts, and assigns/ supervises Facility Attendants. Facility Attendants assist in showing sites, complete applications, perform set-up and take-down of tables and chairs for meetings, open and close buildings, and perform general clean-up and minor maintenance. Facility attendants also provide baseball field maintenance for community sports groups. 29 29 31 SIGNIFICANT CHANGES: None. I' 22 123 PROGRAM: PARKS AND RECREATION COMMISSION FUND: GENERAL PROGRAM GROUP: COMMUNIN SERVICES ACCT NO. 0014545 c PERSONNEL MAINTENANCE 8 OPERATION CAPITAL OUTLAY 1995-96 1996-97 1997-98 1998-99 ACTUAL ACTUAL BUDGET BUDGET $ -$ -$ -$ - 335 807 4,700 4,700 0 0 0 0 I I GRAND TOTAL $ 335 $ 807 FULL TIME POSITIONS 0.00 0.00 HOURLY/FTE POSITIONS 0.00 0.00 WORK PROGRAM: I $ 4,700 $ 4,700 0.00 0.00 0.00 0.00 7 Provide recornmendations in an advisory capacity to the City Council on matters pertaining to the current operations and future planning of park facilities and recreational programming. Provide recommendations to City staff in an effort to ensure effective and efficient operation of park facilities and recreation programs. PROGRAM ACTIVITIES: PERFORMANCE OBJECTIVES: Commission Meetinqs: Hold Parks and Recreation 1. Commission meetings once monthly to address relevant issues as they pertain to the community. 7 2. Review Community Issues: Establish appropriate subcommittees and/or provide Commission represen- tation to address and evaluate specific areas re- quiring in-depth review of relative community issues.. Education: Continually improve commission credi- bility and effectiveness in formulating recommenda- tions on community concerns. 1. 2. 3. 4. 1. 2. 3. 4. SIGN I FlCANT CHANGES : r None. Review, discuss, and recommend action on parks and recreation issues based upon staff and community input, Council policy, and Parks and Recreation Element Goals and Objectives In an advisory capacity, recommend appropriate action on parks and recreation issues necessi- tating Council direction. Represent the Parks and Recreation Com- mission on the Subcommittee to examine Street Tree policies. Represent the Parks and Recreation Com- mission on the Carrillo Ranch Development Committee. Represent the Parks and Recreation Com- mission on the Golf Course Steering Committee. Evaluate and make recommendations to the City Council on the NW Quadrant Park Enhancement issues. Provide and attend annual Parks and Recreation Commission Workshop. Meet and confer with appropriate City staff regarding issues of discussion. Provide and attend tours of community park sites, recreation programs, and special events. Maintain executive members in California Park and Recreation Society. PROGRAM: PARK MAINTENANCE FUND: GENERAL PROGRAM GROUP: MAINTENANCE - PERSONNEL MAINTENANCE & OPERATION CAPITAL OUTLAY ACCT NO. 001 5020 1995-96 1996-97 1997-98 1998-99 ACTUAL ACTUAL BUDGET BUDGET $ 823,987 $ 843,932 $ 901,727 $ 1,011,078 789,427 903,561 1,016,366 1,258,175 0 45,274 58,119 129,000 I GRAND TOTAL $ 1,613,414 $ 1,792,767 $ 1,976,212 $ 2,398,253 FULL TIME POSITIONS 17.35 17.35 18.75 19.75 HOURLYRE POSITIONS 2.50 4.30 4.661 7.23 ~~~___ WORK PROGRAM: Maintain, preserve and enhance 286+ acres of park facilities, school athletic fields, beach accesses, and landscapes at various civic facilities. This includes the maintenance of 8 Community Parks and 26 Special Use Areas. Manage over 625 acres of open spacelundeveloped areas and provide services to other departments as well as community groups. PROGRAM ACTIVITIES: WORKLOAD MEASURES: 1996-97 1997-98 1998-99 Turf and Landscape Maintenance: Direct manage- 1. Turf Acres Maintained: ment of 98+ acres of turf and 138+ acres of landscap 90 92 98 ing. Duties include mowing, fertilization, renovation, replanting, trimming, pesticide application, raking 2. Landscape Acreage Maintained: leavesldebris, turf sweeping, weeding, cultivation, 1 33 135 138 edging, aerating, reseeding, irrigation programming/ maintenance and equipment maintenance. 3. Picnic Areas: 19 19 19 Restroom MaintenancelLitter ControllPicnic Area Services: Inspect, maintain, clean, paint and repair Permanent 13 13 14 units) 5+ times per week. Clean, restock, sanitize, paint, and plumbing repairs make up the duties of this control. All parks, beach accesses and beach areas are cleaned 4+ times weekly to remove all litter and service all trash receptacles. 1. Rest Stations Maintained: 14 separate restroom facilities (as well as 9 portable Portable 7 8 9 activity. Also associated with this activity is litter 408 410 440 2. Trash Receptacles Serviced: CourVFieldmot Lot Maintenance: Maintain 25 tennis courts (22 lighted), 15 basketball courts, 14soccer fields, and 26 softballhaseball fields. All athletic courts are cleanedlinspected on a weekly basis. Duties involve washing down, sweeping off, blowing off, fence inspectionslrepairs, and playing surface inspections. In addition, this activity includes weekly maintenance of all tot lots in the City. This includes sand rakinglleveling, sand rototilling, play equipment inspection, repair, and the necessary documentation of such actions. 1. Tennis Courts Maintained: 21 22 22 2. Ballfields Maintained: 23 24 26 3. Tot Lots Maintained: 10 10 10 4. Basketball Courts Maintained: 12 14 15 5. Soccer Fields Maintained. 14 14 14 (continued) 135 -. 24 . _- - . ~ "_ _. ._ .. - - . -. - - -- FUND: GENERAL PROGRAM GROUP: MAINTENANCE ACCT NO. 001 5020 PROGRAM ACTIVITIES: WORKLOAD MEASURES: 1996-97 1997-98 1998-99 lrriqation Maintenance: Maintain all landscape irrigation systems of City facilities. This includes Droaramminn over 95 different controllers with over 1. Irrigation Measures/No. of Controllers: 1,340 valves. Duties include replacement, repair, 93 95 95 trouble shooting and now, data entry/programming via the centralized irrigation system. 2. Irrigation Measures/No. of Valves: Open Space Maintenance: Provide maintenance 1,240 1,260 1,340 activities to City-owned open space, 1-5 Interchange, and areas of additional maintenance responsibilities. abatement. 1. Number of Acres: Duties include trash removal, clean up and weed 470 470 495 Miscellaneous MaintenancelRepair and Special Request: These activities, which are difficult to mea- sure, include repair and upgrading to park structures. play equipment, bleachers, drinking fountains, soccer goals, trash enclosures, concrete work, and painting projects. These additional activities also include special projects and requests by the community for turf installation, sculpture installations, various redevelopment requests, and community garden needs. l. Approximate Time Spent on Activities: facilities, play equipment, fencing, the installation of 12% 12% 12% SIGNIFICANT CHANGES: This budget year the Parks Division has requested one new full time position and 2.57 hourly positions. The new programs initiated two years ago (Poinsettia, Downtown and Safety Center upgrade, I-5/Poinsettia Interchange and tennishasketball court enhancement) will continue. Funding is requested to purchase equipment which will make park operations more productive and efficient. These items are: a turf tractor and a mid-size mower. -. 136 PROGRAM: STREET TREE MAINTENANCE - FUND: MAINTENANCE ASSESSMENT PROGRAM GROUP: MAINTENANCE PERSONNEL ACCT NO. 1605023 ACTUAL ACTUAL BUDGET BUDGET $ 300,752 $ 307,051 $ 316,550 $ 324,620 MAINTENANCE & OPERATION CAPITAL OUTLAY 208,182 0 219,835 0 WORK PROGRAM: The Street Tree division provides maintenance to all trees in the public right-of-way, parks, open space areas, and trees at all City facilities. PROGRAM ACTIVITIES: WORKLOAD MEASURES: Estimated Street Trees: The Division Program provides main- 1. No. of Work OrderslCitizen Requests Completed: 567 587 950 tenance for over 21,000 trees on City right-of-ways. /= The maintenance consists of pruning, planting, removal and root pruning. The division annually 2. No. of Trees Trimmed: responds to 500+ Street Tree work order/requests, removes 50+ trees, and plants over 100 trees. 1995-96 1996-97 1997-98 719 71 5 694 3. No. of Trees Removed: 35 30 44 4. No. of Trees Planted: 52 47 130 r- Contractual Tree Maintenance: Provides an on 1. No. of Trees Pruned: going program for contracting, administering and overseeing Street Tree maintenance program beyond the scope of this division. Weed Abatement: This program involves the treat- 1. No. of Right-of-way Miles Treatedhlaintained: ment of undeveloped right-of-way and open space areas for weed growth removal. The activities include herbicide application, and cultural practices to eliminate weed growth. 95 92 85 55 55 55 2. No. Gallons of Mixed Herbicide Applied: 2,640 2,760 3,200 Hosp Grove Maintenance: Program currently in- 1. No. of Probation Hours: volves quarterly maintenance of Hosp Grove. Work consists of clean-up, recruiting volunteer and grant assistance, and removing hazardous trees. 2. No. of Volunteer/CCC Hours: 0 0 0 0 0 0 3. No. of Regular Hours: 1,200 300 260 SIGNIFICANT CHANGES: UY- None. PROGRAM: MEDIAN MAINTENANCE FUND: PROGRAM GROUP: MAINTENANCE MAINTENANCE ASSESSMENT P 1995-96 1996-97 ACTUAL ACTUAL PERSONNEL $ 140,783 $ 164,948 ACCT NO. 161 5024 1997-98 1998-99 BUDGET BUDGET $ 164,079 $ 174,370 MAINTENANCE & OPERATION CAPITAL OUTLAY 187,223 2 10,495 234,326 255,175 0 18,675 0 0 GRAND TOTAL FULL TIME POSITIONS HOURLYlFTE POSITIONS WORK PROGRAM: I $ 328,006 $ 394,118 $ 398,405 $ 429,Wi 2.90 2.89 2.68 2.50 0.80 1 .oo 1 .oo 1 .oo Provide weekly landscape maintenance and litter control to all City medians and to Redevelopment Landscape improvement areas. PROGRAM ACTIVITIES: WORKLOAD MEASURES: Estimated 199596 1996-97 1997-98 Medians: Maintain on a weekly basis 48+ acres of 1. Acres Maintained: landscaped medians. Maintenance includes trash pick-up, weed control, pruning, planting, pesticide application, removals, replanting, and irrigation repair/adjustment. Contractual Median Maintenance: Provide an on 1. Acres Maintained: going program for contracting, administering and overseeing median maintenance for 38+ acres of City medians. 48 48 48 - r 35 36 38 StreetscaDe Maintenance: Maintain approximately 1. Acres Maintained: 8 acres of high maintenance areas including planter boxes, downtown fountain, pond, landscape pockets, and parking lots. Maintenance activities consist of litter control, weed control, pruning, planting, pesticide/ fertilizer application, imgation repairladjustment, parking lot sweeping, fountain maintenance, and related duties with the streetscape improvements. 8 8 8 SIGNIFICANT CHANGES: The budget reflects increases due to new medians that are coming on-line. .- ., L. . 26 4 A? 1 I 91 1 I 11 I I