HomeMy WebLinkAbout1998-06-15; Parks & Recreation Commission; 698-4; Citizen Request for a Volunteer Trails ProgramAB# 698-4 TITLE : CITIZEN REQUEST FOR A
MTG. DATE: 6/15/98 VOLUNTEER TRAILS PROGRAM
DIV. REC & PRK PLN
3EPT. CSD
STAFF: BEVERLY I I I
0 INFO
ACTION
RECOMMENDED ACTION :
Consider a citizen request to establish a pilot Volunteer Trails Program, review staff report
recommendations and direct staff accordingly.
ITEM EXPLANATION :
The attached report (Exhibit 1) explains a citizen's request to establish a volunteer program
which may ultimately assist in the development, maintenance and operation of a trail system in
Carlsbad (Exhibit 2).
As outlined in the staff report, it is recommended that this pilot volunteer trail development
proposal be presented to the Parks and Recreation Commission for a recommendation to the
City Council. Furthermore, it is recommended that the project approval be subject to award of
grant funding by the Coastal Conservancy, and that at this time ,the project be performed outside
the context of the proposed Citywide Trail System and within the context of the Hosp Grove /
Buena Vista Lagoon Study pending resolve of the policy issue relative to the Citywide Trail
System.
If the Commission recommends this pilot program be implemented, staff requests the
Commission direct staff to meet with the volunteer trails program coordinator to clearly define the
pilot program expectations, program parameters and the responsibilities of involved participants
prior to submitting a recommendation to the City Council. I FISCAL IMPACT:
2 0 i= 0 a
In initial discussions with Mr. Hill, staff's understanding of the fiscal impact to the City at this time,
excluding staff involvement, will be minimal. However, future expectations of financial
contributions and staff involvement by the City need to be more clearly defined prior to Council
presentation.
EXHIBITS:
I.
2.
3.
Volunteer Trails Program staff report - May 7, 1998
"Carlsbad Trails System, Time to Implement" - Gary Hill, March 11, 1998
Letter to Carlsbad City Manager - March 26, 1998
4. Poway Trail Budget
5. Poway Volunteer Program . Poway Trails Subcommittee
7. Press Release - Formation of Carlsbad Watershed Network (CWN)
8. Carlsbad Watershed Network Project Proposal for Grant Application
9. AmeriCorp Information
c
WL 28
c- May 7,1998
TO: Assistant City Manager
VIA: Recreation & Park Planning Manag
FROM: Senior Management Analyst
VOLUNTEER TRAILS PROGRAMlGARY HILL REQUEST
Backaround
Several weeks ago, Gary Hill met with myself and Ken Price to discuss a proposal for
trail development on behalf of the Carlsbad Watershed Network (CWN) (Attachment I).
CWN is a conglomerate of non-profit organizations whose focus is to institute a
coordinated effort for the protection and improvement of coastal wetlands in Carlsbad
and Enci n i tas. Member organizations include:
Agua Hedionda Lagoon Foundation (AHLF)
Batiquitos Lagoon Foundation (BLF)
Buena Vista Lagoon Foundation (BVLF)
Escondido Creek Conservancy (ECC)
San Elijo Lagoon Conservancy (SELC)
Resource Conservation District of Greater San Diego County (RCDGSD) P
Discussion
The purpose of Gary Hills request to meet was two fold,
1. He (on behalf of BVLF and CNW) was seeking endorsement from the City for an
application for Grant funds from the California Coastal Conservancy to assist in
construction of the Carlsbad Watershed volunteer trail.
2. To work with the appropriate City Departments in order to develop and maintain a
portion of the proposed city-wide trail system through Hosp Grove using volunteer
forces and grant funding. The primary purpose of this request was to exhibit to the
City Council that by using volunteer services, the development and maintenance of
a city-wide trail system could be substantially reduced from what was represented in
the trail study.
After discussing Mr. Hills request with him at great length, we informed him that we
could not endorse his grant proposal without City Council authorization. Furthermore,
pending resolve of the proposed city-wide trail system, we could not accommodate his
request to assist him with a volunteer program at this time for trail development . We
did however inform Mr. Hill that the next phase outlined in the trails portion of the Open
Space and Conservation Resource Management Plan (OSCRMP) was for a report to
the City Council outlining alternative methods of financing the city-wide trail system.
Mr. Hill was encouraged by staff to share his thoughts with the Finance Department
which could then be included in their presentation to Council.
F
EXHIBIT 1
r S u m ma w/Co n cl u s i o n
Mr. Hills request to develop and maintain a section of trail in Carlsbad utilizing
volunteers is specifically located in Hosp Grove. This particular section of trail is
identified as Section #3 in the trails report of the OSCRMP. As part of the city-wide trail
system, development of this trail portion has not been approved because the policy
issue of implementing the trail system has not been resolved by Council.
However, the future development of a similar section of trail has been identified in the
Hosp Grove/Buena Vista Lagoon Study as part of the latest Northwest Quadrant Park
Enhancement Report (Attachment 2). As such, Council has approved, at least in part,
the ultimate development of this trail section. Specifically, this trail begins from a
plateau area off of Hosp Way and extends westerly through Hosp Grove terminating at
the 5.5 acre Special Use Area overlooking the Buena Vista Lagoon.
Recommendation
If the City wants to entertain Gary Hills request to illustrate that a city-wide trail system
can be developed and maintained by volunteers at a cost substantially below that
stated in the OSCRMP, this particular section of trail would provide that opportunity
while remaining outside the context (and policy issue) of implementing development of
the city-wide trail system.
Accordingly, if Mr. Hills request is considered for further action it is recommended that it
be done with the following caveats.
1. The pilot volunteer trail development proposal be presented to the Parks and
7
Recreation Commission for a recommendation to the City Council.
2. Project implementation be further subject to award of grant funding by the
Coastal Conservancy.
3. That any trail development remain as part of the Hosp GrovelBuena Vista
Lagoon Study pending resolve to the policy issue relative to establishment of
a city-wide trail system.
If you should have further que,stions please contact me at 434-2827.
Attach men ts
c: City Manager
Public Works Director
Park Superintendent
Park Development Coordinator
Finance Director
Senior Planner - Rideout
r‘
F lsbad Watershed Network
Project Proposal
Gary S. Hill
March 12, 1998
Project Title: Carlsbad Watershed Volunteer Trail Construction and Maintenance
Program.
P
Project Summary: Establish a volunteer trail program for construction and maintenance
of trails in the Carlsbad Watershed.
Background: There is a growing interest in trails within the communities of the Carlsbad
Watershed. Trail advocates are uniting within their areas and communication between
the various groups has begun. This transfer of knowledge and enthusiasm will encourage
the trail process to proceed faster from the dream through the planning and into the
imp1 emen tati on stages .
While some groups are currently going from the dream stage to the planning stage, others
have completed the planning and need to implement the plans. This proposal is intended
to address the last and sometimes the most difficult stage.
7 The Cxlsbad Citywide Trail System, as an example, was accepted as part of the City’s
Open Space and Conservation Resource Management Plan in 1992. However, to date,
Carlsbad has not implemented the plan. This delay has occurred due to concerns over
liability and financial issues. In 1996 it \vas determined that creating a citywide trail
system would not expose the City to significant additional liability. Financing for
consttuction and maintenance must now be addressed.
Using other trail progams (San Dieguito River Park, City of Poway, Trans County Trail)
as examples, it can be shown that using volunteers substantially reduces the costs of
construction and maintenance. It is the intent of this project to demonstrate to the cities
and government agencies within the Carlsbad Watershed that volunteers are willing and
able to help build and maintain trails and therefore reduce the financial issues to an
accep tab1 e 1 evel.
Proposal: 1. Establish a voIunteer trail program with the City of Carlsbad.
2. Acquire hand‘tools necessary for trail construction and maintenance. .
3. Build section number three of the Carlsbad Citywide Trail System from
Buena Vista Lagoon to Hosp Way.
ATTACHMENT 1
CONCEPTUAL OPEN SPACE & CONSERVATION MAP
I’ii~ r/i
...
...
CONTINUED NEXT
SEE PREVIOUS
33 bu.-
TTACHMENT 2
PAGE
PAGE
HOSP GROVE/BUENA VISTA
LAGOON STUDY AREA PROJECT HG-4
GLEN & PLATEAU AREA
HOSP GROVE SECTION
?
LOCATION:
South of Marron Road, east of Monroe Street, and northwest of Hosp Way
SIZE:
6 acres
5,000 lineal feet of trail
OWNERSHIP:
City of Carlsbad
PROPOSED USES: (Alt. 1, 2, & 3 are the same projects)
1. Picnicking
2. Tot lots
3. Trails
4. Trail staging area
5. Parking
7
ISSUES:
1. VEHICULAR ACCESS -- In order for the proposed recreational amenities to be utilized
within Hosp Grove, limited vehicular access and parking is necessary not only for
effective public access but for security surveillance as well.
Two options for vehicular access and parking within the grove are considered. The
first is off of Hosp Way at Avenida Magnifica. This road was intended as a secondary
access to an apartment complex on Hosp Way. However, currently,. it is closed off.
This location could be used as an access point into the Grove.
An alternative (or additional) vehicular access point might be off of Monroe Street,
directly across the street from the proposed access to the Marron/Monroe Area.
2. NEIGHBORHOOD OPPOSITION -- Existing residents on the boundary of Hosp Grove
(off of Hosp Way, Grove Avenue, etc.) may oppose development within the grove.
COST: (Refer to Appendix A, page 19 for breakdowns.)
ALT. 1 960,000
ALT. 2 960,000
ALT. 3 960,000
COST BREAKDOWN
,aROJECT HG-4: GLEN/PLATEAU AREA
GENERIC PARK DEVELOPMENT COSTS:
6 acres (natural) @ $50,00O/acre'
SPECIAL COSTS:
1 street access @ $~OO,OOO~
600 lineal feet interior road @ $50/LF4
Parking (2 50 cars) @? $50,0002
6 acres Grove enhancement @ $1 0,000/acre3
*3,200 lineal feet trails @ $24/LF2 (5,000 total)
SUBTOTAL
+ 25% ADMINJDESIGN
SUBTOTAL
+ 25% CONT.
TOTAL
(Rounded Off)
COST FOOTNOTES
' Budget number for general park development (Staff).
OS Trail Study (WRT)
Estimated cost allowance (Staff)
Previously constructed similar projects (Staff) 4
SPECIAL NOTES
ALT. 1 -
300,000
100,000
30,000
50,000
60,000
76.800
61 6,800
154.200
771,000
192,750
963,750
960,000
ALT. 2 -
300,000
100,000
30,000
50,000
60,000
76,800
61 6,800
154.200
771,000
192,750
963,750
960,000
ALT. 3 P
300,000
100,000
30,000
50,000
60,000
76.800
61 6,800
154,200
771,000
192,750
963,750
960,000
*l . There are a total of 5,000 lineal feet of trails proposed in this area. However, 1,800 of those are
already included in the City Wide Trail System and therefore only 3,200 lineal feet are included in
this cost estimate.
Appendix A
19 25
I PROJECT/USES I ALT1 I ALT2 1 ALT3 1 ORIGINAL I
FIG-4: GLEN/PLATEAU
AREA
Natural Area Development
Street Access
Interior Road
Grove Enhancement
300,000 300,000 300,000 300,000
1 00,000 1 00,000 100,000 100,000
30,000 8 30,000 30,000 30,000
60,000 60,000 60,000 60,000
Parking
Trails
Admin/Design
Contingency
TOTAL
ROUND OFF
50,000 50,000 50,000 50,000
*76,800 *76,800 *76,800 120,000
154,200 154,200 154,200 165,000
192,750 1 92,750 192,750 206,250
963,750 963,750 963,750 1,031,250
960,000 960,000 960,000 1,000,000
L
ALT 1 ALT 2 ALT 3 ORIGINAL
MARKINWQ\USECOST,MTX
TOTAL 2,590,000 3,100,000 5,650,000 10,890,000
CONSULTANT STUDIES
GRAND TOTAL
~ ~~ ~
100,000 125,000 150,000 400,000
2,690,000 3,225,000 5,800,000 11,290,000
Carlsbad Trails System
Time To Implement
Gaiy S. Hill March 11, 1998
,.P
1. Carlsbad’s Habitat Management Plan is coming to a close. This plq will help identify open
space available for the Carlsbad Trail System.
2. Carlsbad’s not-for-profit foundations have united into the Carlsbad Watershed Network
a. grant funding for trail and open space projects
b. volunteers will be available through the foundations
c. network of knowledgeable and experienced people
3. Liability issue has been resolved. Per City of Carlsbad Agenda Bill of May 14, 1996 titled
“Response to Questions on the Proposed Citywide Trail System”, Exhibit 2, section 3. City
Liability Issues: “Creating a citywide trail system would not expose the City to significant
additional liability. The trail system would be consistent with the City’s liability exposure
for other recreational facilities and land uses.”
4. Trail financing issues: According to the above mentioned report, only 15% of the trail system
(approximately 12 miles) would need to be acquired and constructed for the City.
a. land acquisition c ’“--’, 3 P /- r5
1. reduced land requirements due to developments such as the Fieldstone project
2. additional land set aside due to Carlsbad’s HMP
3. grant funding may be applied for through the Carlsbad Watershed Network, lagoon
foundations or the City of Carlsbad
b. trail construction
1. volunteer labor could reduce the costs significantly
2. the Urban Corps of San Diego and Americorps*National Civilian Community Corps
have expressed interest in helping with trails and open space projects
3. grant funding may be available
1. volunteer labor could reduce the costs significantly through adopt-a-trail, volunteer
patrol and other volunteer programs
2. The City of Poway’s costs for maintenance of their open space and 61 miles of trail is
approximately S90,000/year. The total length of Poway’s current trail system is
comparable to Carlsbad’s at build-out. However, Poway’s trails are far more difficult
to construct and maintain due to elevation changes of 2,200 feet and challenging soil
conditions.
,,, , - ,-3 ,4 j> fJ2J
c. annual maintenance costs
5. P1-0posal
a. City of Cwlsbad to establish a volunteer trail program for construction and maintenance
similar to the City of Poway’s.
b. build “section 3” of the proposed Carlsbad Trail System from Hosp Grove Park at Buena
Vista Lagoon to Hosp \Vay near Avenida klagnifica
c. apply for grant funding to establish this progam through the Carlsbad Watershed
Ne two&
d. identify sections of the Carlsbad Trail System which could be targeted for grant funding
for acquisition or construction
-
t
x
GIA
GEMOLOGICAL INSTITUTE OF AMERICA
Gary S. Hill, G.G., FMA
[ij; , 'I: Iw 'tii'i aid Management Services
March 26,1998
Ray Patchett, City Manager
1200 Carlsbad Village Drive
Carlsbad, CA 92008
Re: Carlsbad Citywide Trail System
Dear Ray,
I would like to give you some background information that led up to the proposal I am
making.
When evaluating Carlsbad for possible relocation of the Institute, quality of life issues
were of major importance. The City's Growth Management Plan and Open Space and
Conservation Resource Management Plan helped assure us that Carlsbad would maintain
a high quality of life well into the future.
Upon my relocating to Carlsbad, my personal interest began developing in the areas of
open space, habitat and trails in particular. This interest has led me to be associated with
the following organizations:
0
0
0
0
Agua Hedionda Lagoon Foundation (AHLF), which I serve as a Board
Member, Vice President and Chairman of the Trails Committee
Carlsbad Watershed Network (CWN), which I represent AHLF
San Dieguito River Park, which I volunteer for trail maintenance
Trans County Trail, which I have been trained as a trail crew leader through
the City of San Diego
San Diego County Trails Council, which coordinates trails throughout the
County
Pacific Crest Trail Association, which maintains the trail extending from
Mexico to Canada
Recently, while attending the International Trails and Greenways Conference in San
Diego, I met Dan Cannon of the City of Poway. He furnished me with a copy of their
trail program including a volunteer program and budget information. The volunteer
program can be used in concept to help us develop one. Their budget can be used as a
comparable for our maintenance program since their current sixty-three mile trail system
is similar to Carlsbad's proposed sixty-one miles of unpaved hiking and bike path trails.
At the Conference, I also made contact with organizations such as the Urban Corps of
San Diego and Americorps of the National Civilian Community Corps. These
organizations help communities constiuct and maintain trails and work on other open
space and habitat projects. Since we would not need to pay for labor or transportation,
the cost to the city would be minimal. Other organizations such as the Boy Scouts of
American, Rotary and Optimists Clubs have built benches, picnic tables and kiosks along
trails and open space in other communities.
In 1996 I applied for a grant from the California Coastal Conservancy to develop a
framework plan for the Agua Hedionda Lagoon Foundation. A steering committee was
formed to oversee the grant. An outgrowth of this steering committee was the concept of
the Carlsbad Watershed Network. This is a group of not-for-profit foundations,
conservancies and governmental agencies formed to help conserve and enhance the
environmental features of the Carlsbad watershed.
Through the Carlsbad Watershed Network, I developed a grant proposal to help establish
a volunteer trails program and construct a demonstration trail in Hosp Grove Park. The
proposal was submitted by the Buena Vista Lagoon Foundation since the demonstration
trail was in their area and not Agua Hedionda Lagoon Foundation’s area. This shows the
advantages of the CWN in pooling resources for the good of the community. We can
apply this concept throughout Carlsbad for trails, open space and habitat management.
My proposal to the City of Carlsbad:
Establish a trails committee composed of city staff and volunteers to oversee the
implementation and maintenance of the Carlsbad Citywide Trail System.
@ Establish a volunteer trails program to help construct and maintain the Carlsbad
Citywide Trail System.
Look for opportunities for grant funding for trail construction and land
acquisition.
I am willing to donate much time and energy to help this endeavor succeed and have
made contact with other Carlsbad citizens who are willing to participate.
Thank you for any assistance that you can give me.
Sincerely,
Gary S. Hill
Enclosures: City of Poway Trail and Open Space Maintcnance Program
City of Poway Parks and Open Space Volunteer Program
City of Poway Trails Sub-Committcc Infomiation
Copy of Americorps brochure
CWN press release and contact sheet
CWN Projcct Proposal and Coastal Conservancy Grant Application
ATTACHMENT 9 *
CITYOF PO WAY
TML RND OPENSPACE
MNTENMCE PROGRAM
EXHIBIT 4
'.I TRAILS AND OPEN SPACE MAINTENANCE
ACTIVTPI' DESCRIPTION
Trails and Open Space Division is responsible for the development and maintenancg of the Ci's trail system and open space. Division coordinates and supervises volunteer
assistance groups and programs, .duding the Eagle Sc~utS, California Conservation
Corps, Adopt-A-Tmi program and local &c organ'btions. Diiion coordrnates the
planning af traits systems, obtains necessary easements, and is responsible for the
construction of new trails and improvements to existing trails and open space.
& E
1. Meet riding, hiking and alternative transportation needs of the community; to ensure effective maintenance of City trails and open space areas in order to accommodate
continuous public use. Incre2se the use of volunteers and other cost-effective resources for mnsttuction and
maintenance.
Provide volunteer programs and putsue grants avai\able for tran construction. Division has proposed to use the California Conservation Corps (CCC) intern program
to assist in the maintenance of trals and tree planting in the Ci's open space.
2.
3.
4.
ACTMW WORKLOAD STATISTICS
1997-98/
1-97 - 19-98-99
ESTIMATED . FORECASTED
Miles of developed and maintained trans 61 63
Total undeveloped park acreage (open space) maintained
3,037 3,037
SIGNIFICANT ACTM-Y I PROGRAM CHANGES CHANGE
4120 - lncreased cost to maintain trails with Honor Camp i $lO,sOo
-$10,500 for both fiscal years.
contract for both fiscal years. 5710 - Dewease in California Conservation Corps (CCC)
61% - Deweze in equipment purchased. $5,000
A a3
*5_( c_- -1 TRAILS AND OPEN SPACE MAINTENANCE ,
I
1996-97
public Services Department
1996-97 - Obj.
C' /L --
1110
1140
1300
3130
3140
4120
431 8
4514
4516
4730
47r
4760
4no
4904
4908
491 6
492
4824
4926
5510
5520
r
513"rc
38,240
38,240
1,000
13,130
:'. ::3237()
6,330
-
-
I
I
i
Operations and Maintenance
Vehicle Operations & Maintenance
Travel & Meetings
Other Contractual Services
Radios Repair and Maintenance
Sign Maintenance
Small Tools
PhotographidCopy Supplies
Safety Supplies
Operating Supplies
Landscape Supplies
Community Relations
Education and Training
Medical Exams
Printing
Publications and Dues
Uniforms and Laundry
Capital Outlay Rental - Vehicle
Capital Outlay Rental - Equipment
Range
234.5
Capital Outlay
Telecomm. Equipment
Position Title
Park Maintenance Wkr. Ill
Salaries - Regular
Salaries - Overtime .
Employee Benefits
10,500, - 1,300 I
2,000
500
7,500
4,000
40
120
2,000
80
430
1,610
2,660
! -
~
-
Division NO: 410 Division Budget Detail
1995-96
Actual
35,536
35,536
439
13,845
49;%20
1,982
250 - -
1 06
e 908
101
482
7,870
3
2,925 - -
437
301
870
-
. .2.784
$68.83:
35,850
35,850
1 ,OM)
1321 0
&.%@060 .:\. ,
3,320
10,500
1,300
2,000
500
7,500
4,000
40
2,OOC
3%
4,44c
1,92C
-
-
-
-
-
-
?;y:&&ri t
-
5,OOC
.:I.. I,:. ;5..:o'oc .. .... .
I
_$92.931
35,845
35,845
995
13,210
.;*50,1)50
3,313
10,500
1,300
1,000
250
6,544
3 , 530
41
-
-
-
-
-
2,007
348
1,920
-
4,m
I 35,192
-
5 , OOC
5,ooc
$90.24:
1997-98
'roposed
36,950
36,950
1,000
12,690
6,170
10,500
60
1,300
2,000
500
6,500
4,000
40
2,000
350
1 ,61 0
2,660
-
-
-
-
-
.. . : : .... ;:: :;3739.i
- -
S88.33C s91.44c
-.
We have intended this book to cover all the basic
informstion you need to start work as a volunteer for the City
of Poway’s Parks and Open Space Program.
We strongly encourage all of you to expand on your
knowledge by learning about the operational and
administrative structure of the City, as well as its goals for the
future. At the very least, acquaint yourself with the facilities in
the parks in which you work, including the locations of
phones, restrooms, and water.
We thank you for your ‘commitment and interest.
City of Poway's Parks and Open Space
HANDBOOK FOR VOLUNTEERS
-1 .. .
.! _- .a
7
I PREFACE
Thank you for becoming a City of Poway We encourage you to familiarize yourself
Parks and Open Space Volunteer! With with these guidelines to ensure our
your help, we hope to establish and mutual success i’n attaining our goals. maintain one of the finest park and open
space systems in the nation.
Volunteers are motivated by many things:
to gain work experience, provide community service, learn about the
environment, or simply to work and have fun. Whatever your motivation, we are sure we will all benefit from your time and effort.
The City of Poway Parks and Open Space Program is charged with preserving, maintaining, protecting, developing, and operating park open
space in Poway in perpetuity for public use. The City will conserve these lands to make the outdoor environment
available for the enjoyment and education
of the public. Your voluntary contribution
and support of our program is an invaluable asset to the community.
As with any successful group or
organization, a basic understanding of
the necessary rules and regulations and a coordinated effort, are the keys to
success.
This handbook includes information you
should know. Subjects include: your
safety and the safety of the public, administrative responsibilities; limitations on work you can do; and Volunteer Standards and Ethics. It also covers the
City’s responsibilities to $you as a volunteer. included are copies of the forms (time sheets, volunteer agreement,
etc.) that you will need to complete periodically.
..-.
,
1 I
Parks & Open !%ace Volunteer Proqrarn
TABLE OF CONTENTS
CHAPTER 1
Parks and Open Space Volunteer Program ...................................................................
Adopt-A-Trail
Adopt-A-Park
Poway/Midland Railroad Volunteers
CHAPTER 2
Safety ........................................................................................................................
Volunteer Performance
Job Injury/Workers’ Compensation
Injury to the Public
Reporting Emergencies
CHAPTER 3
Administrative Responsibilities/Paperwork .....................................................................
Volunteer Agreement
Time Sheet .
Comments Sheet
Service/Work Order Request
CHAPTER 4
Volunteer Policies and Procedures ............................................. ...................................
Scheduling
Restfictions on Work
Termination of Volunteers
Volunteer Standards and Ethics
CHAPTER 5
Volunteer Management Responsibilities ........................................................................
Volunteer Coordinator/Supervisor
Volunteer Manager City Staff/Supervision + ..
APPENDIXES
A --- Medical Forms ................................ 1. ...........................................................................................................
C --- Individual Time Sheet .................................................................................................................................
D -- Comments Sheet ........................................................................................................................................
F --- Volunteer Policy ..........................................................................................................................................
5. -. ...
B -- Volunteer Services Agreements ..................................................................................................................
E --- Service/Work Order Request .....................................................................................................................
G --- Job Descriptions ........................................................................................................................................
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PAGES
1
3
5
6
9-1 2
13
14
15
16
17-1 8
19-22
Chapter 1
~ ~~~ ~~~ ~
PARKS AND OPEN SPACE VOLUNTEER PROGRAM
Volunteers fill many different positions
throughout the City. Volunteers help with trail work, park rehabilitation and
maintenance, or the construction of park-
related projects. There is also a group of volunteers who are renovating the City’s
railroad equipment. This same group is
responsible for the operation and maintenance of the equipment.
Each park or recreational facility may
have a different structure for the
involvement of volunteers.
Currently, there are three City Volunteer
Programs. The Adopt-A-Trail Program, Adopt-A-Park, and the Poway/Midland
Railroad Volunteers. These three groups
perform tasks which relate to their
specific interests.
,
Adopt-A-Park
At present, Poway has 14
parks which contain over
167 acres of developed
park lands, and 3,000
acres of open space.
Individuals and organizations can adopt portions of the City’s parks
to include weed and litter
abatement, playground maintenance, and
recreation equipment maintenance. Currently,
there are 20 residents that assist in the maintenance
of Silverset Park and
programs have been
established for the City’s remaining 13 parks.
Adopt-A-Trail
Po wa v/ M i d I a n d R ai I r o a d Vo I u n t ee r s
As of 1992, 26 families and
organizations have adopted
11 miles of public
recreational trails. Volunteers help to
construct new trails, keep
them safe, free of weeds and trash, and correct
various erosion problems. Boy Scout Troops, the Sierra Club, and Walkabout International are a few of
the groups that have
adopted sections of the
City’s maintained trails.
In 1992, this organization consisted of 50 volunteers
who began the renovation
of the City’s railroad
equipment at Old Poway
Park. The group’s goal is to have the railroad
equipment renovated and
ready for operation by
March 1993. The organization will have
Federally-trained or
1
-;
--l ..
_. .-,
--
11 PARKS AND OPEN SPACE VOLUNTEER PROGRAM (continued) 11
certified engineers operate
the train and other
equipment.
Individual area residents volunteer
setting their schedules directly with a
supervisor. There are a variety of tasks
that allow volunteers to choose from
structured and unstructured assignments
or working in groups or alone. Some
people choose to work in a particular
location because they have an interest in
it (Le., it’s close to their home or they
visit the area regularly).
Other volunteer groups, specific to a type of activity may be formed, such as riding
and hiking trail patrols. These groups
could patrol the trails to help ensure a
safe, enjoyable experience. These
groups could also assist in search and
rescue work.
For insurance purposes, the City of
Poway has designated volunteers as
“uncompensated employees.“ The
volunteer will be deemed an employee of
the City for the purposes of Division 4 of
the Labor Code. The volunteer shall be
entitled to the Workers’ Compensation
benefits provided by Division 4 of the
Labor Code, for an injury sustained while
engaged in the performance of any
service under the direction and control of
the Parks Division. The, issues of
Workers’ Compensation and your
involvement as a volunteer are discussed
in greater detail in this book. s _. - ..
The City of Poway Parks and Open
Space Volunteer PJogram is evolving into
a cohesive organization with yearly
awards, events, and excursions. As a
volunteer, you will be kept informed of
major decisions regarding the volunteer
program.
,-
Chapter 2
SAFEW
Volunteer Performance
As a volunteer, you have the same
responsibility for safe work performance
as paid staff. Some of the work you may
be doing will be potentially hazardous
and may expose you to such risks as
poison oak, cuts, insect or snake bites, arm, leg or back injuries, or falls. It is
your responsibility to know your own
limitations. For example, if you have a
known allergy to poison oak, it is
important that you take extra precautions
while working around it, or refrain from
any work that brings you in contact with
it. Also, old injuries, such as those to
your back or knees, may be aggravated
by some of the tasks you may be asked
to perform. You must not do a job if you
feel that it will irritate a pre-existing
condition. Proper clothing and sun
protection should be worn at all times.
Common sense can go a long way to
prevent unnecessary problems.
Always follow the safety instructions
given to you by your site supervisor.
This may include maintaining a safe work
distance while using trail tools, wearing
recommended safety equipment, and
taking breaks as needed. The City will
provide you with safety equipment such
as safety vests, hard hats, etc., but you
will need to provide your own boots or
sturdy shoes.
f‘ .*
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L
Job 1niurv.Norkers’ Compensation
We hope that this will never be an issue,
but if you are injured while volunteering
for the City, there are several things you
should remember. Most importantly, if
your injury requires emergency care
(such as something that threatens life or
limb) GO TO THE NEAREST
TREATMENT FACILITY!! The City will
deal with the paperwork later. If, on the
other hand, your injury needs to be
treated, but is not an emergency, you
must go to the Centre for Health Care
specified by the City. If you go to your
own doctor, you or your insurance
company will be responsible for the
costs. (See Appendix A for additional
information.)
If you suffer a job-related injury as a
volunteer, the City will cover the medical
and labor costs through Workers’
Compensation. However, there are limits.
The amount generally is two-thirds of your wages, up to a maximum of $336
per week, with a minimum of either $126
per week or actual wages if less. This
may be a financial hardship for some and
is another reason to work safely. You
must also fill out an accident form,
available from the Park and Landscape
Manager (679-4364). A supervisor must
sign this and investigate the accident.
This must be on file with the City of
Poway Personnel Department before they
will compensate you for costs related to
the accident.
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SAFETY (continued)
..
-.
lniurv to the Public
At some time you may witness an injury
to a member of the public. Call 91 1 and
they will immediately dispatch an
ambulance. If you are trained in first aid,
you may help the victim to the extent of
your training, no more. If you are not
trained, just reassure the victim that help
is on its way and wait. With the aid of a
Supervisor, you must fill out an "Incident
Report" form.
,
We encourage all of you to receive
training from the Red Cross or Heart
Association in CPR and First Aid. It is
unlikely that the City will be able to do a
large scale training of volunteers in first
aid.
Reportincl Emeraencies
In addition to accidents and injuries,
other emergencies could occur in the
parks; e.g., fire and crime. All types of
emergencies must be reported to
dispatch. Dispatch can be reached from
any phone by dialing 911. Once you
have made contact with dispatch, remain
on the telephone, if requested. If you are
unable to do so, tell dispatch that they
will not be able to reach you, but try to
station someone else by the phone to
maintain contact with dispatch.
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Chapter 3
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I ADMINISTRATIVE RESPONSIBILiTlES/PAPERWORK 11
Volunteer Aqreement (Aupendix B) Work Order Request (Appendix El
The Volunteer Agreement is the record of
your service with the City. To protect
both yourself and the City, it is essential
to have this on file. If you have not
already done so, please complete the
Agreement immediately and return it to
your Volunteer Coordinator.
Time Sheet (Appendix C)
The time sheet is a simple way to track
the number of hours and days you work.
We use this information for award
purposes and to have a record of which
days you worked in case of injury. You
are responsible for filling out and
submitting a time sheet to the Volunteer
Coordinator on a monthly basis.
Comments Sheet (Amendix D\
The City has designed the Comments
Sheet to cover many different aspects of
your work. We welcome observations on
this handbook, your activities, your
treatment as a volunteer, and
suggestions. Send this sheet to hie
Volunteer Coordinator and she/he will
discuss it with you and your Supervisor,
if you so desire. Your comments will
help us improve this program.+3.
The Work Order Request Form is to be
used when a volunteer notices work to
be done which is not within his/her
scope of training or ability. If the
requirement is one of an emergency
nature affecting health and/or safety, the
volunteer should contact the Parks and
Landscape Manager’s office immediately.
Otherwise, the top section oi the form
can be filled out and sent to the Parks
and Landscape Manager’s Oiiice at Lake
Poway.
5
Chapter 4
VOLUNTEER POLICIES AND PROCEDURES
Schedulinq
Some volunteers may work
independently and create their own
schedules. Others will have set
schedules in order to make programming
and planning run smoothly for other
volunteers and staff. Do not commit to a
schedule which you cannot keep. If, for
some reason, you cannot come in or are
going to be late, call and let your
supervisor know.
Restrictions on Work
a Due to insurance reasons,
volunteers may not drive City vehicles.
a Only professionally trained
volunteers may use power tools or
equipment.
B The intention of the volunteer
program is to supplement paid staf.
a Where possible, projects should
be chosen that have environmental and
public aspects included; such as park
and trail maintenance, hazard removal,
education, land stewardship work, or
renovation of equipment.
'I. Term in at i on of Vo I u nt eers
Although it rarely happens, terminstion of
volunteer employment can ocCuc under
certain circumstances. This includes
violation of the Volunteer Standards and
Ethics. We are sometimes faced with the
situation where someone wants to
volunteer, or is already volunteering for a
job for which they may not be suited.
Under these circumstances, we will try to
direct this individual into another job. We
do not wish to discourage people who
come to us with a tremendous amount of
energy and motivation, and would like to
see their enthusiasm properly placed.
Volunteer Standards and Ethics
As a volunteer, there are certain
expectations about your behavior on, as
well as off, the job. Below are some of
the rules to which we must all adhere:
a Volunteers who perform such
jobs as docents (Le., staffing information
booths, presenting programs, or
performing other public contact work)
should be neat and presentable.
m Volunteers should maintain' a
professional and courteous zttitude
toward the public at stll tines. If a
situation develops which you are unable
to handle, refer the person to City staff or
the Volunteer Coordinator.
m Personal us2 of City-owned
material, equipment, or services is not
permitted. Like City employees,
volunteers may not use the name of the
City to request and receive special
discount privileges or spezial services
from City suppliers of materizl, equipment
6
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r VOLUNTEER POLICIES AND PROCEDURES (continued)
or services, except as authorized by City and to notify their supervisors if they are policy. Personal use of City telephones unable to do so. Also, the volunteers
must be kept to a minimum and are to cooperate with their supervisors. preferably for emergency use only.
B A volunteer may have access to confidential information. This includes all
circumstances involving crime scenes
and accidents, or claims against the City.
This information must be handled with discretion and in accordance with the dictates of normal practice. and .good
judgement. Volunteers are not entitled to
use this information for any personal purpose.
m A volunteer may not engage or participate in any political activity to
promote a particular candidate or one
side of an issue while on duty or
representing the City.
rn Volunteers may not be under the influence of controlled substances
(unless prescribed by a physician) or
consume alcohol while performing their
duties with the City. Volunteers should
not work while under the influence of any
medication which impairs judgement.
B Volunteers are expected to treat
their co-workers with respect and
courtesy at all times. If a conflict arises
which cannot be worked out,, between fellow volunteers or staff, the supervisor should be requested to hold a meeting
with the involved parties.
f tz
m Volunteers are expected to meet schedules that have besn agreed upon
7
Chapter 5
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II VOLUNTEER MANAGMENT RESPONSI Bl LIT1 ES II
Volunteer Coordinator/Supewisor Citv Staff /Suuervision
The Volunteer Coordinator/Supervisor is required to maintain names and addresses of all volunteers related to
his/her activity, list of jobs assigned,
agreement forms, and time sheets. Additionally, the Volunteer Coordinator
should report problems or maintenance needs to the Volunteer Manager or City
the vcluntzers 2nd their work. If needed,
tne Volunteer Coordinator can provide a
written evaluation of performance for job
search purposes. The Volunteer ' Coordinator/Supervisor reports to the
Volunteer Manager. This position can be either a volunteer or a City employee.
s* Lall ;E and encourage and acknowledge
Volunteer Manaqer
Tne Volunteer Manager is an
intermediary between volunteers and Ciry staff. The Volunteer Manager is
responsible to recruit and train voluntesrs, maintain proper paperwork, work with City staff on annual recognition program, develop and maintain job
descriptions, and supervise the Volunteer Coordinators. This position will require some interaction with the general public. The Volunteer Manager reports to the
Parks and Landscape Manager. Tnis position cm be either a volunteer or a
City employee.
4 '=t
Tine Parks and Landscape Division
administers the Park and Open Space
Volunteer Program for the City. All parks
and trails in the City have a specific
assigned paid staff member. These paid staff members are responsible to supply
tools and equipment x requested. If
issues arise that cannot be resolved by the assigned staff, contact the Park and
Landscape Manager for assistance (679-
4364).
The City supports volunteerism and all those who participate. Participants adhere to bye basic tenets set forth in the sttached Volunteer Policy (Appendix F).
a
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MEMORANDUM
CITY OF POWAY
APPENDIX A
TO: A1 1 Employees
FROM: Joyce Posey, Personnel Manage9
DATE: January 15, 1992
SUBJECT: Medical Treatment On-the-Job Injuries (Worker's Compensation)
In an effort to improve procedures for handling incidents of on-the-job injury and ensure that employees receive quality medical care, the City has made efforts to secure good physdcians to provide medical services necessary to return any injured employees to their usual lifestyle as quickly as possible.
We have arranged with the Center for Health Care to provide the initial medical treatment for any employee who is injured at work.
16466 Bernard0 Center Drive, Suite 130, telephone (619) 674-5070. Beginning February 1, you must go to these offices for initial medical treatment, unless you have designated your own personal physician.
Their offices are located at
If you desire to be treated by a physician of your choice in the event of injury, you may do so. However, you must notify the Personnel office, in writing, of the designated physician prlor -- to the Injury. The physician selected must have previously directed your medical treatment and have your medical history and records.
If you select your own treating physician and treatment is being provided, the City may require that you be examined by a medical consultant designated by the City, at the City's expense and at reasonable intervals. Should you decide not to select your own physician at this time, you may after 30 days from the date an injury is reported be treated by a physician of your choice or at a medical facility of your own choice.
If you choose to have initial treatment by your personal physician the attached two forms require completion as directed.
Please complete and return to Personnel or your supervisor the employee section of the form titled PHYSICIAN DESIGNATION before February 1. physician you select is required to complete the attached "Statement of Errgloyee's Designated Physician". This should be returned to Personnel as soon as possible.
Additionally, the
Please call the Personnel office if you have any questions.
E "L.
JAP: kaf
9
i MEMORANDUM
CITY OF POWAY
PHYSICIAN DESIGNATION
Last Name First Name Initial Department
In case of industrial illness or injury, I hereby designate the following
physician to be contacted:
L Physician's Name Add res s Phone Number
I certify that the physician listed above is my regular physician and/or surgeon, licensed pursuant to Chapter 5 (commencing with Section 2000) of Division 2 of the Business and Professional Code, and has previously directed my medical treatment and who retains my medical records, including my medical
hi story.
Employee Signature Date
'L Distribution:
O Personnel
O Worker's Compensation Administrator P- .. -2
I
JAN GOLDSMITH, Mayor
BOB EMERY, Deputy Mayor
DON HIGGINSON, Councilmember
8. TONY SNESKO, Councilmember
KATHY MCINTYRE. Councilmember
CITY OF POWAY
Statement of Errgloyee‘s PredesIgnated PhysicIan
I/WE HAVE DIRECTED THE MEDICAL TREATMENT FOR:
(Employee Name) (Social Security Number)
in the past and retain the.medica1 records and medical history for this individual.
Furthermore, I/We agree to provide all necessary and reasonable medical
treatment to this individual in the event of an on-the-job injury or illness sustained by him/her while in the employ of the City of Poway.
I/We agree to abide by the Administrative Director’s Rules and
Regulations, Sections 9785 and 9791 regarding the duties of the Employee
Designated Physicians and the official Medical Fee Schedule.
Signed
Name :
Address :
Phone:
When completed return to: Personnel Office
City of Poway
P.O. Box 789 Poway, CA 92074
7..
City Hall Located at 13325 Civic Center Dri1.e
Mailing .Address: P.O. Box 759, Ponsay, California32074-0789 (619) I-iS-66Gc7. c45-11X J
Centre for Health Care Is Pleased
to Announce the Move to Our New Rancho Bernardo. Location
Our new Rancho
Bernard0 Rlledical Chic
opens July 20! Bemuse we
are committed to this am-
munity, our new clinic is
located just 3/4 of a mile up
the road from the current
site, at 17190 Bemardo
Center Drive.
.he new medial clinic to
meet your current and
future health care needs.
The technology is state-
of-the-art and the budding
was designed with your
Mk designed and built
<. OUR SPECLCTIES ISCLUDE:
+ Family Practice + General Internal Nedicine + Obstetrics & G~necology + Cardiovascular Disease + Pediatric 6: Adolescent hledicine
POMERADO RD.
I RANCHO BERNARDO RD. 7:- BERNARDO CENTER DR.
comfort and convenience
in mind. At 60,OOO square
feet, the clinic is one of the
largest and most compre-
hensive medical clinics in
San Diego.
!Ye will soon offer all of
our medical specialties, the
CITrgr/lf CareCenue, an
Outpatient Surgery Center,
Radiolo& Laborator). and
a pharmacy in one conve-
nient: location. Escondido,
Ramona, and Hemet will
continue proI-iding care to
those communities.
CENTRE FOR HEALTH CARE
<*MEDICAL ASS.OCIATES
+ Dermatoloz & Cutaneous Surgery R4!!CHO BERNARDO 17190 Bemardo Center Dr. (619) 674-5070
ESCONDIDO 155 Sorrh Elm (619) 737-2288 - + Gasrroenterology 4 .;,
+ General & Lapmwopic Surge? + Neuroloz - Ophthalmology + i?qrnr CareCenrre
R4hlONA 1516 Xlain Sr (619) 789-5160/(619) i89-6W
HEMET 37020 \vest Flondz Avt (714) 925-0065
Centre for Health Care Hours: Ilonday-Fndav 7 a.m-7 p.m.
APPENDIX B
PUBUC S€RWCES DEPARTMENT
Po BOX789
POWAY, CA 9207440789
Volunteer Servtu~ Agreement
This agreement is made and entered into by and between the City of Poway, hereinafter called Ci, and
, herein after called Volunteer.
It is hereby agreed as follows:
1.
2.
3.
4.
5.
6.
7.
Services to Be Performed by Volunteer. The Volunteer makes the bkwing rqu-tions and offers to do the work described below in accordance with the stated terms and conditions:
a. Description of work to be done:
No. of Weeks: b. No. of Meetings: - Length/Meetings: MeetingsfWk: -
Total Hours: Location where services will be provided:
C. Activity participation - Minimum: Maxi mum:
The term of this agreement shall commence on the
shall terminate on the
pursuant to Paragraph 5 herein.
Interest of Volunteer. It is understood and agreed that the Volunteer shall be entitled to Worker's Compensation and is covered, while performing volunteer duties, by the City of Poway's liability
insurance policy.
day of * 19- , and
day of , 19-. unless earlier termiration
Hold Harmless. City agrees to save and hold harmless and defend the Volunteer from any and all damage and liability of every nature, including all costs of defending any cfaim causd by, or arising
out of, the performance of this agreement, except for the gross negligence, reckless, or intentionally wrongful conduct of the Volunteer.
Termination: This agreement may be terminated by the City upon ten (10) days written notice.
Changes. This agreement shall not be assigned or transferred without the written consent of the City.
No changes or variations of any kind are authorized without the written consent of the City.
The volunteer agrees not to bring suit against the City for any accident that may occur to the volunteer while working as a City Volunteer.
'?
Name of Volunteer (please print) Approved
City of Poway 5. 7.2
Vdunteer's Signature -
Address: Parent/Guardian If Volunteer Under Age
city: Zip: By:
.- - Date: Phone:( )--
Social Security No: Date:
Copies: (1) Original - Public Services (2) Administrative Services (3) Volunteer (5) Volunteer Cao:tinP:s
11
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I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I 1 I I I I. I I I I I I I I I I 1 I
-3 i i
1
APPENDIX C
I I I I I I I 1 I I I
I I I" I I I I:-.:: I I I I f
I
1 I I I I
Volunteers
Individual Time Sheet
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Name of Volunteer Name of Park or Work Location
II APPENDIX D
COMMENTS SHEET
NAME:
ADDRESS:
CITY, STATE:
PHONE NO.:
PARK(S) IN WHICH YOU WORKED:
TYPE OF WORK PERFORMED:
TIME SERVED AS A VOLUNTEER:
YOU MAY CONTACT ME TO DISCUSS COMMENTS: YES
NO
YOU MAY CONTACT MY SUPERVISOR: YES
NO
The City of Poway is interested in your comments as a volunteer. Please include such
subjects as the Volunteer Handbook, supervision, job assignments, rewards and
recognition for volunteers, benefits for volunteers, your thoughts on the volunteer program
as a whole, and any other items you wish to discuss involving volunteers. Use the space
provided on the back of this sheet. When completed, send to:
CITY OF POWAY
PARKS AND LANDSCAPE MANAGER
P. 0’: BOX 789
POWAY, CA 92074-0789
r
i
APPENDlX E
CITI OF POWAY
S ERVIC E/WORK REQUEST NO.
Tim: , I Dare:
Daytirrr Phcne t:
I 8epr:ed by:
adjress:
?rob 1 dRer;wst :
Respctdirg DeprSnent's Aprzval.:
Taken By:
iieierred ro:
D fv:
Div:
Dept:
Des:: I I I
By: I Care Cjntece: I Dare %=Id:
ktim Taken:
J
Haterfat Csst: I Lajor Houts:
¶
APPENDIX F
CITY OF POWAY PARK AND OPEN SPACE VOLUNTEER POLICY
A. The Volunteer Orqanization Section
1. Tie Volunteer Coordinator is a
volunteer who shall act as'the liaison between the public and staff.
2. The Volunteer Coordinator shall
mzintain a list of projects or job requests
from staff that are specifically suited to volunteers. Volunteers should not be recruited until there is a sufficient list of potential volunteer opportunities.
3. While some volunteers can come directly to the Volunteer Coordinator for placement, others will contact City staff
first. City staff may sign up individuzls or
groups as volunteers.
4. The Volunteer Coordinator and City staff shall1 maintain the integrity oi the
program by ensuring that volunteers are used appropriately and according to the volunteer guidelines (Section B).
5. The Voluntesr Coordinator will
maintain a mzster database of
volunteers, including such information as: name, address, phone number, emergency phone, schedde, hours worked, special skills and training, awards given, etc. ?'.* 'L
6. Tne Volunteer Coordinator shall provide the necessary administrative
paperwork to both stai? and volunteers to ensure accurate record keeping. ,
7. The Parks and Landscape Manager
shall maintain the master log of volunteer participants for the City, and shall communicate frequently with the local volunteer organization to inform them of
potential projects and/or positions for volunteers.
B. Volunteer Guide
1. Volunteers should be given specific
structured jobs, and '+le ares of
responsibility and authority are to be clearly drawn. All voluntsers are to have
job descriptions. Volunteer projects, where appropriate, shcuid bc. = oversZen
by City staff.
2. The availability of a vviety of work
requires that volunteer projects be
designed and scheduled icr maximum flexibiliry. It is the intent of the City to make volunteer work avzilable to as large
a segment of the population ES possible.
17
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CITY OF POWAY PARK AND OPEN SPACE VOLUNTEER POLICY (CONTINUED)
3. Volunteers will be subject to the C. Workers’ ComDensation following work restrictions:
a. Due to insurance reasons,
volunteers may not drive City vehicles.
b. Only professionally trained
volunteers may use power tools or equipment.
c. Tine ifitention of the
voluntesr program is to supplement paid staff.
d. Where possible, projects should be chosen that have
environmental and public aspects
included: such as park and trail maintenance, hazard rernovsl, educstion, land stewardship work, or renovation of
equipment.
4. Communiry Resource Groups,
such as the Work Release Program, Workart, Education Youth Pngrarn, or Conservation Corp Crews, aie subject to the same restrictions as volunteers.
Volunteers are considered to be in an
employee status for purposes ~i
Workers’ Compensation (according to
City Council Resolution ‘No. 286) and shall be entitled to Workers’ Compensation Insurance in accordmce
with Division 4 of the California Ibor‘
Code, Section 3361.5.
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18
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I APPENDIX G
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CITY OF POWAY ADOPT-A-PARK PROGRAM PARK VOLUNTEER CooRDINATOR/SlJP€RVISOR
DEFINITION
Park Volunteer Coordinator/Supervisor is a volunteer who ii an intermediary between the Adopt-A-Park Volunteer Manager and the park volunteers. Coordinator/Supervisor reports primarily to the Adopt-A-Park Volunteer Manager, and alternately to City park maintenance staff responsible for the iacil ity. activity of one park and supervises the activities of the r21ated park
. vol unteors.
The
This Coordinator/Supervisor is responsible for the volunteer
EXAMPLES OF DUTIES
Maintain list of volunteers based on the list of suggested maintsnance responsibil ities (attached); recruit and arrange training for volunteers; obscrve status of park on a weekly basis; report vandalism, improper usage, non-volunteer maintenance problems, or structure damage to the Parks department staff or Adopt-A-Park Volunteer Manager; contact volunteers when observance indicates that their job has not been done for an unusually long period of time; keep adequate records of volunteer hours and tasks performed; assist in development and maintenance of the recognition program for their volunteers; make presentations to local organizations and volunteer candidates; assist in reviewing methods by which the standards and activities in the park can be improved, both with the volunteers and City staff; and maintain the bulletin board at the park.
OUALIFICATIONS
Minimum Reauirements: - An interest in performing volunteer work in a City pzk. rhis volunteer would need to show comitnent and an ability to lsad 2nd coordinate a varied group of volunteo,rs.
Tna Coordinator/Supervisor should be a neighbor of the park. for one year. or, if desired, is welcome to continue for .additional year(s).
Position will be Coordinator/Supervisor should attempt to find a replacement
Abilitv to:
The Cocrdinator/Supervisor needs to: volunteers and City staff; minimize conflict between all parties; and stimulate an organized and safe work environment for the volunteers.
Communicat? effectively with the park
TRAINING AHD EXPERIENCE
No formal education is required.
PHYSICAL DEMANDS AND YORKIHG CONDITIONS
,. _.
This position requires the acts of bending, lifting, th2 zbility to work with others, and handle strssful situations tactfully. The CoorSinztor/Supervisor should have a strong back and a strong heart.
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CITY OF POHAY ADOPT-A-PARK PROGRAM
PARK VOLUNTFER WNA GFq
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Park Volunteer Manager is a volunteer who is an intermediary between the Adopt-A-Park Volunteer Coordinators and City staff. the Parks and Landscape Manager. The Volunteer Manager has the responsibil ity
of the management of the Volunteer Coordinators at each park and for activity related to the Volunteer Program.
The Manager reports to
EXAMPI FS OF WTIES
The Park Volunteer Manager will maintain the 1 ines of communication between the Volunteer Coordinators and City staff. Coordinator at each City park. Train the Coordinators in their responsibilities. Develop and maintain job descriptions for each volunteer activity. service. program for the Adopt-A-Park Volunteers each year.
Recruit and maintain a Volunteer
Receive and maintain the list of volunteer names and hours of Work with City staff in organizing and maintaining a recognition
Hiniwuw Reouirements:
An interest in performing volunteer work for the City of Poway. volunteer would need to show commitment and an ability to lead and coordinate a varied group of volunteers.
The Volunteer Manager should be a resident of the City of Poway and hold an interest in the preservation of the quality of the City park system. The position will be for one year, additional years if desired by both the Manager and the Parks and Landscape Manager- Should the Volunteer Manager's position become vacant, a new manager should be selected from the 1 ist of Volunteer Coordinators.
This
Militv to:
The Park Volunteer Manager needs to: Communicate effectively with the park volunteers and City staff; minimize confl ict between all parties; and stimulate and organize the effectiveness of the Adopt-A-Park Volunteer Coordinators.
TRAININ6 AND FXPERIFNCE
Ho formal education is required. %.
J
PHYSICAL Dm DS AND yoRI(ING CONDITIONS
i: *. This position may require so6e manual work including berrding 2nd lifting. does require the ability to work effectively with others and to handle stressful situations tactfully.
It
- D: \DOCS\PKVOLNGZ. JOB
CITY OF POWAY ADOPT-A-PARK PROGRAH
OLUNTEER Pluix v
DEFINITION
The Park Volunteer performs park related service? and tasks within Poway parks and open space areas. to a Park Volunteer Coordinator. responsible for tasks within City parks and open space.
This position reports The Park Volunteer is only
EXAMPLES OF DUTIES
The Park Volunteer's duties are associated with the opera" Lion, maintenance, and construction of projects in City parks, open space, and public rights-of-way. This can include weed abatement, landscaping, irrigation installation and repair, park equipment maintenance and renovation.
ad
The Volunteer is to report regglar hours worked to the
Coordinator. damage shall be reported to the Volunteer Coordinator.
Any vandalism, maintenance problems, or structural
Minimum Remirements:
An interest in performing volunteer work in a City park. his volunteer would need to show an ability to perform his or her chosen tasks on a regular basis without
notification from the Park Coordinator.
The volunteer should be a neighbor of the park. Position
will be for as long as the volunteer wishes to continue, However, a volunteer should attempt to find a roplacement prior to terminating the activity.
The Park Volunteer needs to: Communicate effectively with
other park volunteers and the Park Coordinator; minimize conflict between all parties; and ensure a safe work
environment.
TRAMI" AND EXPERIENCE
No formal education is required.
< c- This position rewires the acts of bending, lifting, the ability to work with others, and handle strr-ssful situations tactfully. The volunteer should have a strong Sack and a strong heart.
Tasks :
PARK TASKS
Litter Removal - Saturday
Litter Removal - Sunday
Weed Abatement:
West Slope:
North Creek:
West Creek:
North P1 anters/Andrews :
East PI anters/Vall e Verde:
South P1 anter/Espol a:
P1 ayground Maintenance
Monitoring of Security Lights and Irrigation Systems
Maintenance of Park Equipment;
i .e. picnic tables, barbecues, park benches
Security - Neighborhood Watch
Donations of Equipment
Donations - Financial
Other:
Names, Addresses and Phone Numbers
-1 ;
THE CITY OF POWAY'S APPRECIATION GOES OUT TO:
,
1 Laidlaw Waste Systems for their generous contribution enabling the printing of this Handbook.
Janet Harper, Adopt-A-Park Coordinator.
I Joan Steffen, Adopt-A-Trail Coordinator.
I Vic Hengeveld, President, Poway-Midland Railroad Volunteers.
I KIMCO GRAPHICS
ATTACHMENT 11
CITY OF PO WAY
TRAILS SUB-COMMTTEE
- y -;
Yp EXHIBIT 6
DONHIGGINSON. Mayor
BEllY REXFORD, Deputy Mayor
MICKEY CAFAGNA. Councilmember
BOB EMERY, Councilmember
JAY GOLDBY. Councilmember
CITY OF POWAY
July 30, 1997
TO: Poway Trails Sub-Committee Members
I want to personally thank all of you for your support over the past year. Our program and trail’s
system continue to improve because of your efforts. A list of trails accomplishments completed
by our group during the past fiscal year are as follows:
* * * *
*
*
* *
*
* *
*
Reformatted the Trail User’s Guide so it was ready for our Earth Day Event.
Conducted a successful appreciation Volunteer Dinner.
Completed an Iron Mountain Trail User’s Flyer.
Member Mike Fry and many volunteers reengineered a section of the Mount Woodson
Trail which is 50% complete.
Member Joan Steffan continued to coordinate the Adopt-A-Trail Program which includes
25 groups or individuals maintaining large portions of the City’s trails system.
Repaired the 1995 flood damaged trails and the damage caused by the Iron Mountain Fire
to trails in the area.
Reviewed and gave input on the City’s Pedestrian and Bicycle Trails Ldcage Study.
Contracted with the California Conservation Corps (CCC) to perform annual spring
maintenance on all City trails (work now beiig completed).
Identified the alignment and plan for trails in the South Poway area that will connect with
Goodman Ranch.
Completed a kiosk for Iron Mountain Trail.
Retained a California Conservation Corps (CCC) intem to work on trails with our Parks
(Trails) Maintenance Worker.
Purchased a small tractor to help with trail maintenance.
I am sure that I have left something out but again I thank you all for your help. Enclosed is a
flyer discussing highlights of the International Trails conference. We will be hosting a tour of
our trails and open space areas on Janua~y 28,1998. I will keep you informed of further
developments. Have a great summer and see you in September (was that a 50‘s song?).
Sincerely,
PUBLIC SERVICES DEPARTMENT
Daniel W Cannon
Maintenance Operations Manager
DWC:mmc
C: James R. Williams, P.E., Director of Public Services
Phil Barker, Landscape Maintenance Supervisor
Mike Tome, Lead Park Maintenance Worker
City Hall Located at 13325 Civic Center Drive
Mailing Address: P.O. Box 789, Poway, California 92074-0789 (619) 748-6600, 695-1400
FAX (61 Q\ 748-1 455
1 Rt
,. .
AGENDA
MONDAY, SEPTEMBER 8,1997
TRAILS SUB-COMMITTEE MEETING
Hamburger Factory
14122 Midland Road
OLD POWAY PARK
5:30 P.M.
I. Roll Call
II. Public Oral Communications
III. Approval of Minutes
TV. Volunteer Dinner - Phil Barker
V. Community Days - Dan Cannon
,-- VI. TrailsStatus:
A.
B.
C.
D.
E.
F.
G.
H.
I.
J. K.
Cannel MOLY~~ RancWSabre Springs - Dan Cannon
Trail Maintenance - Dan Cannon
Huntington Gate - Dan Cannon
North County Trails Committee Update - Dan Cannon
Old High Valley Road Trail - Dan Cannon
Creekside Trail - Dan Cannon and Mary Shepardson
Scripps Poway Parkway Trail - Dan Cannon and Robert Coates
San Dieguit.0 River Park - Dan Cannon
Trail Guides - KC. Butler and Steve Winton
InterGunty Trails Plan and Update - Dan Cannon
Mount Woodson Trail-Remuting Proposal - Mike Fry
L. Volunteer Upaate - Joan Ste&
VII. Sub-Committee Member Initiated Items
Vm. Next Meeting Date - October 13,1997 - Porter House, Old Poway Park
C: James R. Williams, P.E., Director of Public Services - Dan Hippert, Recreation Supervisor
CITY OF POWAY
JUNE 9,1997
HAMBURGER FACTORY
14122 MIDLAND ROAD
OLD POWAY PARK
5:30 P.M.
TRAILS SUB-COMMITTEE MEETING MINUTES
ROLL CALL: Present: Terry Callan, Robert Coates, DeAnne Erickson, Mike Fry,
Mary Shepardson, Lori Simon, Joan Steffan and
Jean Woo-
.- ._...
-. ...
Staff: Dan Cannon, Maintenance/Operations Manager,.Phil
Barker, Parks and Landscape Maintenance Supemisor,
Dan Hippert, Recreation Supervisor and Mike Tome,
Lead Park Maintenance Worker-Trails
Absent: K.C. Butler, Dan Schaitel and Steve Winton
PUBLIC ORAL COMMUNICATIONS (State law may prohibit the Committee &om taking
action on items not on the agenda. Your concerns will be referred to staff). None.
1. 3 Approval of Minutes. Mav 12.1997 M eetinz. Motion was made by Member Fry to
approve; seconded by Member Simon.
Manager Cannon introduced Mike Tome, Trails-Lead Park Maintenance Worker, to the
committee. Mike replaced Ray Navarette, former Trails-Lead Park Maintenance Worker.
2. Volunteer Bicycle Patrols - Member Callan was absent during the first half of the
meeting so this item was passed over.
3. Review of Lake Poway Disability Access\Midland Road Trail - ChairpersonErickson
introduced this item by describing the incompatibility presented for the equestrians when
a wheelchair accessible concrete path was constructed at the Lake. She and Manager
Cannon had visited the site and, because Manager Cannon had estimated that a
wheelchair and equestrian would probably not meet more than once a year, she agreed to
drop her concerns. On the issue of the Midland Road Trail Closure, Manager Cannon
announced the City and School District had agreed to re-open trail access.
4. Summer Trails Schedule\Community DaysWolunteer Dinner - Manager Cannon
stated there would be no meetings in July and August. At the September 8 meeting,
Supervisor Barker will ask for Community Days (Saturday, September 13) booth
volunteers. Member Woodruff suggested that a new trail's I.D. picture board be ready for
Community Days.
t
Trails Sub-Committee Meeting Minutes
June 9,1997
Page 2
4. Summer Trails Schedule\Community Days\Volunteer Dinner Continued - Manager
Cannon announced this year’s Volunteer Dinner will be held at Old Poway Park on
Thursday, October 9.
5. Trails Status:
A. Carmel Mountain bch/Sabre Springs - Member Fry said he recently hiked in
this area and reported that housing construction has resumed and the trails are in
good condition.
Trail Maintenance - Manager Cannon asked Mike Tome, Lead Park Maintenance
Worker-Trails, to report on this item. Mike said he and the CCC crew had
completed Iron Mountain, Mount Woodson and Lomas Verdes Trails and today
they began work on the Del Poniente Trail. He said that after the Del Poniente
Trail is finished, sign installation would resume. Member Fry described erosion
control maintenance procedures which have proven successful. He agreed to meet
with Member Fry for a process demonstration..
Huntington Gate Trail - Manager Cannon reported completion of the bridge over
the brow ditch. He related his conversation with Philip Woodson, owner of the
retirement home, about trail acquisition on the south side of the faciIity.
North County Trails Committee Update - No status. No meetings have been
scheduled.
Old High Valley Road Trail - No status.
Creekside Plaza Trail - Committee agreed that Manager Cannon and Member
Shepardson should meet before the September 8 meeting to discuss the issues.
Scripps Poway Parkway Trail - Member bates stated his concerns are primarily
for the trail section between the tunnel and Goodman Ranch. Member
Shepardson reported the City of San Diego signal lights seem to have deliberately
been setup to stop throughtraBc. Manager Cannon said he would discuss this
issue with the City’s Traf€ic Engineer.
San Dieguito River Park - No status.
Trails Guide - Member Woodnrffsuggested the new green Iron Mountain Trail
brochures be placed at the Ellie Lane trail head.
Inter-County Trails Plan and Update - No status.
Mount Woodson Trail Re-routhg - Member Fry stated that he and volunteer
Smily have continued adding switch backs and clearing rocks and has noticed
many families using the trail. Manager Cannon complimented Lad Park
Maintenance Worker-Trails, Mike Tome, for the job he has accomplished on this
trail.
Volunteer Report - Member Steffan, Volunteer Coordinator, reported no new
volunteers signed up this month.
B.
C.
D.
E.
F.
G.
H.
I.
J.
K.
L.
- Trails Sub-committee Meeting Minutes
June 9,1997
Page 3
6. Sub-Committee Member Initiated Items (Five Minute Maximum Per Committee
Member).
Member Callan had nothing to report.
Member Cannon announced the upcoming State Trails Conference here on January 28-
3 1, 1998. He asked the committee to start planning for Poway’s trail’s tour to last about
four hours. He also shared his positive experience riding his bike in the recently acquired
City of Escondido, Daily Ranch property which is adjacent to Lake Dixon.
Member Coates reported his experience on National Trails Day at Butterfield Resort. On
a nine (9) mile length of trail, shrubs were cut back and California riding and hiking trail
markers were installed. He was impressed with the quality of the facilities, band and
dinner.
_-
\mmC
Charperson Erickson said she had received a call fiom Member Schaitel asking her to
inform the committee of a City-sponsored Fun Run on October 18 for High School
students. Manager Cannon told Chairperson Erickson to ask Member Schaitel to call him
regarding this issue. Chairperson Erickson asked committee members ifanyone would
be available to volunteer their help with the event. Members Simon and Steffan
volunteered.
Member Fry reported severe erosion on the main road at the base of the Goodman Ranch
Trail. He also reported that many of the Goodman Ranch structures have been opened to
the public.
Members Shepardson and Skffan reported a concern expressed by a citizen about
overhanging trees in Range Park at Twin Peaks Road and Ortez Place.
Member Simon inquired into the conditions at Tooth Rock. Mike Tome, Lead Park
Maintenance Worker-Trails, responded by stating that all repairs are complete.
Member Woodruff said that on a recent ride to High Valley Farms, trail access problems
were discovered. Chairperson Erickson stated that eventually the problem will be solved
by a trail easement. Member Woodruff complimented the staff for a good job well in
doing weed abatement around the wooden cows at Espola and High Valley Roads.
Adjournment occurred at 655 p.m. Next meeting is scheduled for September 8, 1997, at
5:30 p.m. at the Hamburger Factory in Old Poway Park.
Resource Conservation District of Greater San Diego County
332 S. Junipcr Street, Suite 110
e Escondido, CA 92025
Phone: (760) 745-2061
Email: inquiries@rcdsandiego.org
Website: http://www.rcdsandiego.org
FAX: (760) 745-3210
FOR IMMEDIATE RELEASE
January 29,1998
CONTACT: Penny Dockry 760-745-2061
Julie Steiner 760-639-1600
Protection for Coastal Wetlands in North County
Carlsbad - On February 12, five nonprofit organizations will join with a regional government resource
agency to form the Carlsbad Watershed Network, a coordinated effort for the protection and
improvement of coastal wetlands in Carlsbad and Encinitas. Signing of the network's agreement will
occur at a public event to be held:
Date: February 12,1998
Time: 2:00 -3:oo P.M.
Place: Buena Vita Lagoon Audubon Center, Oceanside, California
rc
"Groups long dedicated to the protection of individual North County lagoons and riparian areas
are now joining forces, I' said William Ahern, Executive Officer of the California Coastal Conservancy,
which helped to organize the Carlsbad Watershed Network. "By working together, they will be able to
accomplish even more for the fish and wildlife that depend on these natural areas and for the people who
enjoy them. I'
In the past 140 years 75% of San Diego's coastal wetlands have been lost, primarily as a result of
urban development. The wetlands that remain are extremely important to the survival of endangered
species and the health of important commercial and sport species of marine fish.
The coastal lagoons in northern San Diego County are also some of the most distinct and scenic
features of the area's natural environment. Trails around the lagoons will help to attract tourists and
provide public recreational needs, and the lagoons themselves will serve as natural classrooms for the
3, education of area students and the general public. lf'
c
u .< . Y
Forming the Carlsbad Watershed Network will be the Agua Hedionda Lagoon Foundation, the
EXHIBIT Batiquitos Lagoon Foundation, the Buena Vista Lagoon Foundation, The Escondido Creek I
A
CONSERVING OUR NATURAL RESOURCES
Carlsbad Watershed Network
1130198 - Page 2
Conservancy, the San Elijo Lagoon Conservancy and the Resource Conservation District of Greater san
Diego County. The goals of the network are to jointly plan and implement projects designed to: 1)
protect and restore endangered wildlife habitat; 2) find solutions to waer pollution problems; and 3)
provide recreational and educational opportunities for the public. To help preserve and protect this
PriceIess resource a group of non-profit organizations are banding together to form the Carlsbad
Watershed Network.
Formation of the Carlsbad U atershed Network is supported by, among others, State
Representative Howard Kaloogian, San Diego Association of Governments, USDA Natural Resources
Consewation Service, and the Regional Water Quality Control Board.
The Resource Conservation District of Greater San Diego Counry is a local unit of government
organized under the California Public Resources Code to provide natural resource protection,
conservation and restoration within its boundaries. The RCD cooperam Rith United States govement
agencies, California agencies, County of San Diego, cities, and all persons to plan, design and
implement resource conservation work for the general public benefit.
,-
Name
Gary Hill
Seth Schulberg
Regs Antle
Rosi Bustamante
Doug Gibson
Penny Dockry
Janet Diehl /
Paul Richter
Rob Rundle
Jason Jackson
Contact Sheet
Affiliation
Agua Hedionda Lagoon Foundation
Batiquitos Lagoon Foundation
Buena Vista Lagoon Foundation
The Escondido Creek Conservancy
San Elijo Lagoon Conservancy
Resource Conservation District
California Coastal Conservancy
Regional Water Quality Control Board
SANDAG
USDq Soil Conservation Service
Phone
760-729-0494
760 43 1-5640
760-726-645 1
6 19-287-3 75 1
760436-3944
760 745-2061
5 10-286-1 015
6 19-627-3 924
6 19-595-5649
760-745-206 1
Carlsbad Watershed Network
Project Proposal
Gary S. Hill
March 12,1998
Project Title: Carlsbad Watershed Volunteer Trail Construction and Maintenance
Program.
Project Summary: Establish a volunteer trail program for construction and maintenance
of trails in the Carlsbad Watershed.
Background: There is a growing interest in bails within the communities of the Carlsbad
Watershed. Trail advocates are uniting within their areas and communication between
the various groups has begun. This transfer of knowledge and enthusiasm will encourage
the trail process to proceed faster from the dream through the planning and into the
implementation stages.
While. some groups are currently going fiom the dream stage to the planning stage, others
have completed the planning and need to implement the plans. This proposal is intended
to address the last and sometimes the most difficult stage.
The Carlsbad Citywide Trail System, as an example, was accepted as part of the City’s
Open Space and Conservation Resource Management Plan in 1992. However, to date,
Carlsbad has not implemented the plan. This delay has occurred due to concern over
liability and fmancial issues. In 1996 it was determined that creating a citywide trail
system would not expose the City to significant additional liability. Financing for
construction and maintenance must now be addressed.
F
Using other trail programs (San Dieguito River Park, City of Poway, Trans County Trail)
as examples, it can be shown that using volunteers substantially reduces the costs of
construction and maintenance. It is the intent of this project to demonstrate to the cities
and govemment agencies within the Carlsbad Watershed that volunteers are willing and
able to help build and maintain trails and therefore reduce de financial issues to an
acceptable level.
Proposal: 1. Establish a volunteer trail program with the City of Carlsbad.
2. Acquire hand tools necessary for trail construction and maintenance. -.
3. Build section number three of the Carlsbad Citywide Tr-1 System from
Buena Vista Lagoon to Hosp Way.
EXHIBIT 8
Nonprofits Grants Program
APPLICATION SuMMAfLY
MARCH 1998
(Please type. Submit this form and all attachments.)
1. ProfectTitle Carlsbad Watershed Volunteer Trail Construction -
Z.Organization Buena, Vista Lagoon Foundqtion -----... &
Address - P.O. Box 451.6
- - _- Carlabed, CA 92008 --
760-726-4822 Fax --__cL_.-___- Telephone 7 60 -726-645 1
~a~~i~ 3. Name and Title of Contact Person
. .i
volunteer program for construction and maintenance of tralls In
the Carlsbad Watershed. Voliinteers will btrild section number three
of the Carlsbad Citywide Trails System from Buena Vjsta Lagoon
to Hosp Way as a demonstration project.
to the lagoon and encourage additional trail development in the-
area.
- *--
-
This will enhance accessihility -- ---- -.- -
5.
6.
7.
... -.
Requested Grant $ 14,800 -
Year applicant organization was founded
Total Project Budget $ 32 *oo"
President
h4arch 16,1998
California Coastal Conservancy
Nonprofit Grants Programs
1330 Broadway, 1 l* Floor
Wand, CA 94612
The Carlsbad Watershed Network (CWN) is a partnership of nonprofit groupi
established to address needs on a watershed basis. The Buem Vista Lagoon Foundation, a
member of the CWN, is pleased to submit this application on behalf of the partnership.
The project will establish a volunteer trail construction and maintenance, build a
demonstration trial (3,000 LF) and provide signage recognizing the hdmg source at the
trailhead
Buena Vista Lagoon was selected for a variety of reasons:
Section number thrce of the Carlsbad Citywide Td System from Hosp Way to
1) The construction is pianned and approved by the City of Carlsbad
2) It is on city property, has no endangered species or environmental impacts
3) It will enhance community access to and from the Buena Vista Lagoon
4) It has the potential of a future link to a planned trail on the south side south
shore of the Buena Vista Lagoon leadmg to the ocean
The Carlsbad Citywide Trial System adopted as part of the City’s Open Space and
Conservation Resource Management Plan in 1992 has not been implemented due to concerns
over financial issues. The City of Poway’s trail system was constructed and is maintained by
volunteers. Their success demonstrates that trail construction and maintenance costs can be
substantially reduced through the use of volunteers. This project will demonstnte the value
of community support for projects and foster a greater partnership between the City of
Carlsbad and CWN.
Success will be evidenced by the increased number of visitors to Buena Vista
Lagoon through the use of the trail and by greater interest fkom the community to construct
the link trail to the Ocean. The CWN benefits by having trained motivated volunteers
willing to build and maintain trails in throughout the watershed and the tools necessary to do
the work
reply. Please feel e to call nie or other CWN members if you need more information on
We appreciate your consideration of applications and look forward to a positive
President
NON PROFIT PUBLIC CHARITY
--
... 'L BUENA VISTA LAGOON FOUNDATION P.O. BOX 4516 CARLSBAI), CALIFORNIA 92008 .. '-. -.; -2.
---I i \> March 19,1998
i \
i L-.. .-:
*-i i,!
* !\ !.',, i ! i-
\ : ji i ,I
I
I At a duly constituted Board of Directors meeting the following was
[I--.*-' -. --,. ,... 4
i \ .-----\:. I 1. i t.J. ;! I ! unanimously passed:
Resolved: The Buena Vista Lagoon Foundation authorizes Regg Antle, f , iI !
President to summit a grant proposal to the State Coastal Conservancy for
$15,000. President Antle is designated as the Foundation's authorize
': I -i i !I ', i i ! \;\, i:
\* y..:\ '~ ! .: x. i. i;!
:> I,\<.**
; 1 '* *.
representative, and is granted authority to enter into a contract with Coastal
ii
j Conservancy.
Respectfully,
. c.
Don Jackson
Secretaq BVLF
33
NON PROFIT PUBLIC CHARITY
SCOPE OF WORIUTIMELINE
‘%st Ouarter (October - December. 1998)
Coordination with City Parks and Kecreation
Recruit volunteers
Pre-construction photographic record
Purchase tools
Second quarter (January - March 1999)
Erosion Control Evaluation
Design & Contract Trail signage
Continue photographic record
Recruit and Train Volunteers
Third Ouarter (April - June. 1999)
Stake and grade trail
Complete trail construction
Continue photographic record
Fourth Ouarter (July - SeDtember. 1999)
Trail ribbon cutting ceremony
Appreciation to volunteers
Final Report and with photographic record
,-- BUDGET
Requested In-kind
PERSONNEL
Project Management
Project Supervision
Construction Personnel
Agency Assistance
OPERATING EXPENSES
Supplies & materials
FWdeveloping
Volunteer outreachlpromotion
Volunteer Appreciation
Ribbon Cutting Ceremony
invitations & media package
EQUIPMENT & SUPPLIES
Trail Construction Tools
Trail materials
Design & Installation signage
’,.
CONTRACT
trail markerdtrail rules I.,
ADMINISTRATION
150
95
250
440
280
2,990
6,300
2,950
2,000 BVLF
10,000 Volunteers
4,000 City/NRCS/RCD
2,500 AHLF-GwHill
- 10% 1.345
TOTAL 14,800 18,500
March 17, 1998
California Coastal Conservancy
Nonprofit Grants Program
1330 Broadway, 1 lth Floor
Oakland, CA 94612
To Whom It May Concern:
On behalf of the Carlsbad City Council, I am pleased to pledge support for the efforts of the
Buena Vista Lagoon Foundation in their desire to obtain grant funding from your organization to
assist in the construction the Carlsbad Watershed Volunteer Trail. This volunteer effort will help jump start the Carlsbad Citywide Trail System which was originally adopted as part of the City’s
Open Space and Conservation Resource Management Plan in 1992, but due to the estimated high cost to construct and maintain the trails, the City has been forced to delay this project. -
The City of Carlsbad has always been fortunate to have residents, such as those who are members of the Buena Vista Lagoon Foundation, who are willing and able to volunteer their
time and resources to establishing many excellent programs the City is noted for. This is just one more example of the teamwork and commitment necessary to establish another outstanding program.
I believe that the Buena Vista Lagoon Foundation’s efforts toward the establishment of this
volunteer program will provide an excellent opportunity to improve the natural landscape of this
area and will offer Carlsbad residents the opportunity to actively become participants in its surroundings. For these reasons, I strongly encourage you to give the Buena Vista Lagoon Foundation’s project every consideration for funding opportunities.
Sincerely,
Mayor
mhs
C: City Council City Manager
@ 1200 Carlsbad Village Drive Carlsbad, CA 92008-1 989 - (760) 434-2830 - FAX (760) 720-9461
JJSD, United States Natural 332 S. Juniper Street, Suite I10
~WIISOI r - - - - - vaiiuii .-L: - - .L_ Department of Resources Escondido, CA 92025 #- A --:-. .lA ..-- (760) 745-2061 Fax: (766; 745-3210 - My'1Lu1ru1e Service
March 16,1998
Coastal Conservancy
Nonprofit Grants Program
1330 Broadway, 11"' Floor
Oakland, CA 94612
To Whom It May Concern:
The USDA, Natural Resources Conservation Service, is pleased to support the project proposed
by the Buena Vista Lagoon Foundation (BVLF). NRCS provides direct technical assistance to
those with natural resource concerns in San Diego County.
The BVLF and the Carlsbad Watershed Network has asked that our agency evaluate the site for
potential erosion concerns and make any necessary recommendations to alleviate any potential
sedimentation problems resulting from this construction. Based on an initial review of the
project, I do not foresee any difficulties from the proposed site.
In any event, we pledge o~ continued over-site of the trail construction. You may consider our
time as in-kind matching funds for the project.
,--
I
Sincerely,
USON N. JACKSON
District Conservationist
-- c; O6 The Natural Resources Conservation Service. formerly the Soil Conservation Service,
is an agency of the United States Department of Agriculture
AN EQUAL OPPORTUNITY EMPLOYER
332 s, &u@c% sc.. suurc 110. l7dmdi&. 0al;iC.l.ia 92025
760-7425-2051 760-7'-3210
March 16,1998
California Coastal Conservancy
Nonprofit Grants Program
1330 Broadway, 11 th Floor
Oakland, CA 94612
To Whom It May Concern:
On behalf of the Carisbad Watershed Network (CWN), this letter is in support of the proposal
submitted by the Buena Wsta Lagoon Foundation to establish a volunteer trail construction and
maintenance team to work throughout the watershed. One of the goals of the CWN is to provide
recreational and educational opportunities in the watershed. This proposal helps address that goal.
The City of Carlsbad has a trail plan in place but has delayed construction due to high cost estimates.
The cost estimate, provided by the City, to construct the section of trail discussed in the proposal is
$72.000. This project will demonstrate to the Cities and government agencies within the watershed
that volunteers are willing and able to build and maintain trails and thereby reduce the financial issues
to an acceptable level. ,-
Encouraged by the success of volunteers in the City of Poway and in San Dieguito River Valley to
establish trails, we believe this is a valid project suggestion. In addition, this project will help establish
a working relationship between the City of Carlsbad and the CWN.
We know you will give this proposal thoughtful consideration. All network members are happy to
discuss any questions you may have with regard to this project.
Very truly yours,
Chair for Cvh /
r
. r' IIULIVIIU, Cllllldl, L",,,,""""~ CY' r>
earns meet urgent community needs in
ion with nonprofit programs, state and
ncies, and other community groups.
y're available NOW to help your organization.
WHAT IS AMERICORPS'NCCC!
Members of AmeriCorps'NCCC are
young men and women age 18 to
24 who serve full-time on teams
to help solve community problems
in the areas of the environment,
publit safety, education, and other
humon needs. They clean up
streams, work to prevent rrirne,
tutor students, provide disaster
relief, ronstruct and rehabilitate
low-intome housing, and respond
to other loco1 needs to strengthen
communilies
AmeriCorps'NCCC members
tome from diHerenl social,
cultural, and educotionol bork-
grounds All are tommined to
serving communities and devel-
oping their own abilities.
Members live on tampuses
located in Son Diego, Calif.;
Perry Point, Md.; Washington,
D.C.; Charleston, SI.; and
Denver, Cola.-though their
e-*'- Pojects often toke them to other
mmunities throughout their
region of the notion.
WHY SHOULD YOUR
AGENCY SEEK A TEAM OF
AMERICORPS'NCCC MEMBERS?
AmeriCorps'NCCC can provide
you with:
m a team of 10 to 14 committed,
enthusiastic, hardworking
young people who ore super-
vised by a troined team leader;
m a team that will understand
address compelling community
needs;
have clearly stated and well-
planned tasks and objectives;
use 011 teom members eHet-
tidy throughout the project;
m provide opportunities for
members' growth and
development;
WHAT'S MPECTED OF YOUR
ORGANIZATION?
Orgonizotions that sponsor
ArneriCorps'NCCC projects are
expected to:
complete a project application
describing the community's
needs and specific work to
be done;
and respond to the obpctives
and requirements that you munlt)'throughout
establish in your application,
invo've the 'Om-
the proled! Ond
hove plan for a team that will adhere to
o firm doily and weekly
schedule and
o teom that's willing to do
whatever needs to be done in
order to successfully complete
the project. WHAT ARE THE COSTS TO YOUR
ORGANIZATION?
HOW CAN YOU GET STARTED?
To find out more about how on AmeriCorps'NCCC teom con help you meet your goals, contact the campus
nearest your community. Here ore the five tompuses and the states they serve:
WESTERN WPUS
San Diego, Colif.
(619) 526-0749
AioAa. Ari:ono, Colilornio.
Ho4, Idoho, Nevada,
Oregon. Uiah, Woihington.
Portiir U 5 Territorier
Li'ITAL ARB CAMPUS
f- ihington, 0 C
(102) 561-132
Ohio, Penniylvania,
Virginlo, Wes~ Virginia.
WoihinglJn, D C
NORTHEAST CAMPUS
Perry Point, Md.
(410) 642-2411,~6850
Connzrtitul, D21owore.
Maine, Maviand.
Mxrochurem. New
Hornpihire. New Jeriey,
New York. Rhode lilond.
Ve:niont
SOUTHEAST CAMPUS
Charleston, S.C
(803) 74348600,13w7
Alobomo. Arkonrar,
(onneaicul, Florido, Georgia,
Kentucky, Louiriono.
Mtiiirrippi. North Corolino.
Puerto Rim, Sourh Coralino.
Tennerree, Virgin Irimdr
CENTRAL CAMPUS
Denver, blo.
(303) 34&7305
Colarodo, Illinois, Indiona,
Iowo, Konror, Michigan.
Minnesota, Missouri.
Monlono, Nebrorko. New
Mexico, North Dokoio,
Oklahomo, South Dokoh,
Texor, Wisconsin, Wyoming
provide on on-site liaison to
support the teom;
m provide materials, tools, and
technical training ond on-site
supervision as needed to
complete the project; and
m prepore a brief completion
report reflecting the accom-
plishments of the project and
the benefits goined by the
community.
Project sponsors ore entour-
aged to intorporate woys for team
members to lenrn through their
servicehelping them under-
stand the community and its
needs, social issues related to the
project, and the impoct the project
will hove on the tommunity.
EXHIBIT 9
r--
AMERICORPS*NCCC
1201 New York Avenue, N.W.
Washington, D.C. 20525
Available now
to help your
o t-m n iza t i o n .