HomeMy WebLinkAbout2003-05-19; Parks & Recreation Commission; 503-5; Fee Schedule Amendment/Facility Use RegulationsAB# 503-5 TITLE : PROPOSED FEE SCHEDULE AND
MTG. DATE: 5-19-03 AMENDMENT TO CITY COUNCIL POLICY #28 TO
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~ RECOMMENDED ACTION :
STAFF: LAURO &L
Review and approve the amendments as proposed by staff for the Facility Use Regulations and
Fee Schedule relating to the Carrillo Ranch. Direct staff to process amendments for City Council
consideration.
INCORPORATE THE CARRILLO RANCH
FACILITY USE REGULATIONS
ACTION
ITEM EXPLANATION :
Currently, City Council Policy #28 governs the Recreation Departments Facility Use Rules and
Regulations. As such, any amendments, additions or revisions to Facility Use Regulations
require City Council approval. However, amendments or additions to the Fee Schedule
associated with facility rentals are typically reviewed and adopted by Council as part of the
annual budget review process. The focus of this agenda bill is to review and approve additions
to both the Facility Rules and Regulations as well as the Fee Schedule for operation and rental of
the Carrillo Ranch.
In anticipation of opening and operating the Carrillo Ranch Community Park, staff has proposed
several rules, regulations and a fee structure unique to the Ranch facility. The proposed
additions were based in part upon review of how other similar historic landmark parks operate.
The sites surveyed included the Buena Vista Adobe (Vista), Rancho Guajome Adobe (County of
San Diego), Rancho Los Alamitos and Cerrritos (Long Beach), and the Olivas Adobe (Ventura).
The attached “Carrillo Ranch Facility Use Regulations” (Exhibit 1) outlines in specific terms the
proposed additions. In more general terms however, the issues addressed include applications
for use, payment procedures, hours of operation, and equipment rental requirements.
With respect to the rental rates, the attached (Exhibit 2) “Facility Fee and Classification
Schedule” identify the areas within the Ranch available for rent and the various fees charged to
particular user group classifications i.e. resident, non-resident, non-profit, etc. In its inaugural
year of operation, it is estimated that the revenue generated from facility rentals alone will be
$20,000. In future years, the revenue is anticipated to increase and the expectation is that the
increase will be significant.
Staff has prepared a PowerPoint presentation and will be available to answer any specific
questions that the Commission might have.
EXHIBITS:
1. Carrillo Ranch Facility Use Regulations
2. Facility Fee Schedule
3. Proposed Changes to Council Policy #28
CITY OF CARLSBAD
RECREATION DEPARTMENT
CARRILLO RANCH
FACILITY USE REGULATIONS ,
CARRILLO RANCH APPLICATION PROCEDURES AND POLICIES
1. Please remember that the Carrillo Ranch is a historic site and must be respected for its
preservation,
2. If event is canceled at least 60 days prior to use, a $50 fee will be charged. If cancellation is
made less than 60 days prior to use, the City of Carlsbad will retain the entire deposit.
3. Rental equipment will be applicant's responsibility. Equipment must be dropped off and picked
up within the hours specified on the approved Facility Use Application.
Applications will be accepted for specific dates and times. Applications must be submitted a
minimum of 30 days in advance.
- 4. Decorative lights may be gently placed on top of shrubs but not placed in trees or on any
portions of the historic Adobe. Table decorations and freestanding decorations will be allowed.
Candles must be contained within glass votives
5. Spike-heeled shoes are not recommended at the Ranch due to uneven surfaces of the historic
site.
6. Rice, birdseed, confetti or anything of this nature is not allowed.
7. Children must be under adult supervision at all times.
Inserted Chanaes to Council Policv #28
Paae 1, Number 1 - "Applications to use Carrillo Ranch facilities must be submitted 30 days in
advance . "
Paae 1. Number 2 -
Carrillo Ranch hours of operation are:
SUMMER HOURS: Tuesday - Saturday, 9:00 a.m. - 6:OO p.m.; Sundays, 11:OO a.m. - 6:OO p.m. FALL/SPRING/WINTER: Tuesday - Saturday, 9:00 a.m. - 5:OO p.m.; Sundays, 11:OO a.m. - 5:OO p.m.
Paae 3, Number 1 - A $200 refundable cleaning/damage deposit must be made upon application
approval, "with the exception of the Carrillo Ranch facility, a $500 refundable deposit is required.''
EXHIBIT 1
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FACILITY FEE SCHEDULE AND CLASSIFICATIONS
Fees are based on an hourly rate, with a two-hour minimum. An extra staffing fee of $15.00 per hour is required
for all recreation usages other than regular operation hours. A lifeguard-staffing fee of $32 per hour (minimum)
plus a $10.00 per hour utilities fee is required for all Swim Complex usage other than regular operation hours.
CATEGORIES
FACILITIES A B C D E F
Harding Community Center Auditorium NIC $15 $20 $25 $50 $55 Recreation Hall N/C 15 20 25 50 55 Multi-Purpose Room NIC NIC 15 20 30 35
Kitchen NIC NIC 10 15 25 30
StagecoacWCalavera Community Centers Gymnasium NIC 30 40 50 60 70 Activity Room NIC 15 20 25 50 60 Multi-Purpose Room NIC NIC 15 20 30 40 Kitchen NIC NIC 10 15 25 35
Safety Center Fox Meeting Room NIC 15 20 25 40 50 Palowski Meeting Room NIC 15 20 25 40 50 Emergency Operating Center NIC 15 20 25 40 50
Levante Center Heritage Hall
Granary Scout House
Train Depot
N/C NIC 15 20 30 40
NIC NIC 15 20 30 40
NIC NIC 13 15 25 30 NIC NIC 13 15 25 30
NIC NIC 13 15 25 30
a $75 charge for each
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EXHIBIT 2
44
Picnic rental prices according to following group sizes 1-50/5 1-100/101+
PARKS A B C D E F e-
Holiday - Gazebo Area NCINCMC NC/NC/NC 5/10/15 8/16/24 10/20/30 15/30/45
- Picnic Area NC/NCMC NCMCINC 5/10/15 8/16/24 10/20/30 15/30/45
Stagecoach, Calavera, Poinsettia - NCMCINC NCINCMC 5/10/15 8/16/24 10/20/30 15/30/45
Picnic Areas
Magee Park NC/NC/NC NC/NC/NC 3/6/9 5/10/15 8/16/24 12/24/36
La Costa Canyon - Upper Area NC/NC/NC NC/NC/NC 31619 5/10/15 8/16/24 12/24/36
Laguna Riviera - Picnic Area NC/"C NC/NCINC 31619 5/10/15 8/16/24 12/24/36
BATLFIELDS/SOCCER FIELDS A B C D E F
Day Use N/C N/C N/C 15 20 25
Lights N/C N/C 15 20 25 30
Snack Bars N/C N/C 5 8 10 12
Poinsettia Soccer Field ($500 deposit required)
Day Use N/C N/C 15 20 25 30
Night Use N/C N/C 25 30 35 40
Swim Complex (whole pool)
A B C D E F
$88 $100 N/C $35 $35 $45
cLINICS/CAMPS A B C D E F
Field N/C 3 5 15 20 25
Lights N/C 9 15 20 25 30
Snack Bar N/C N/C 5 8 10 12
TOURNAMENTS ($500 deposit required) A B c D E F
Field N/C N/C 5 5 7 7
Lights N/C 9 15 20 25 30
Snack Bar N/C N/C 5 8 10 12
TENNIS COURT (Dailv fee per court) A B C D E F Carlsbad High School N/C N/C 20 30 40 60
Poinsettia/Stagecoach/Calavera* N/C N/C 15 20 25 35
Laguna Riviera* N/C N/C 10 15 20 30 *No Tournament Play
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NOTES:
1. There is a two-hour minimum for use of all facilities.
2. Day Use for the softball fields and tennis courts is from 8:OO a.m. until dark. An additional amount is
charged for lights.
3. Building rentals include use of tables, chairs, P.A. and kitchen facilities when appropriate.
4. A minimum of two-hour staffing fee charge will be assessed for field preparation, and subject to staff
availability.
5. A $5 fee will be assessed each non-resident player on teams and/or organizations in classifications “B” and
“C” that reserve ballfields in excess of 30 calendar days per season.
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H:/Facilities/Facility Use RegdFacility Use Regulations 04/08/03
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CITY OF CARLSBAD
RECREATION DEPARTMENT
FACILITY USE REGULATIONS
Applications for use of City facilities may be submitted in person or mailed to the Harding Community Center,
3096 Harding Street; Stagecoach Community Center, 3420 Camino de 10s Coches; Calavera Hills Community
Center, 2997 Glasgow; CarrilIo Ranch, 6200 Flying LC Lane; or Carlsbad Swim Complex, 3401 Monroe Street.
Applications will be processed in the order received.
Applications will be reviewed; use will be categorized and fees, if any, set by the Recreation Supervisor. Please
refer to the following pages for Application Procedures, Insurance Requirements, Facility, Park, Athletic Field
Rules, Classifications and Fee Schedule.
APPLICATION PROCEDURES AND POLICIES
1. Applications will be accepted for specific dates and times. Time requested must include all set-up and
clean-up time. Applications should be submitted no later than fourteen (14) working days in advance of the
date requested. If an application for facility use has been submitted less than 14 working days in advance,
applications may be reviewed and accommodated subject to facility availability. Upon review of the
application, Recreation staff will determine if a Certificate of Liability Insurance will be required for the
facilities must be submitted 30 days in advance. Applications to
use Swim Complex lanes for more than one day a month may be submitted up to 45 days in advance. A
“Requested Lane Use” form must also be included.
Facility and Park reservations are accepted for the current calendar year. Reservations for the upcoming
year will be accepted from resident private parties and non-profit organizationshusinesses starting
November 1’‘ of the year prior to their requested dates. Non-resident private parties and resident
organizationshsinesses may submit reservations as of December lst of the prior year.
2. Community Centers regular hours of operation are Monday through Friday, 8:OO a.m. to 1O:OO p.m.,
Saturdays, 8:OO a.m. - 5:OO p.m. and Sundays, 8:OO a.m. - 4:OO p.m. On Friday and Saturday nights,
programs must end by 1:00 a.m., with a departure time no later than 2:OO a.m.
Safety Center conference room regular hours of operation for the Palowksi, Fox and EOC meeting rooms
are Monday through Friday 2:OO pm to 1O:OO pm, Saturdays 8:OO am to 5:OO pm. The EOC room is also
available Monday through Friday 8:OO am to 2:OO pm. In the event of a major emergency occurring within
the city, the meeting rooms may be used by City officials. Groups scheduled to use the rooms will be
preempted during that time. An appropriate refund of room reservation fees collected, or rescheduling of
the canceled meeting will be arranged. Recreation Department personnel will process applications no more
than thirty (30) days in advance. Police, Fire, and other City Departments will have first priority to use the
conference rooms.
Carrillo Ranch hours of operation are:
SUMMER HOURS: Tuesday - Saturday, 9:OO a.m. - 6:M) p.m. Sundays, 11:OO a.m. - 6:OO p.m.
FALWSPRINGIWINTER: Tuesday - Saturday, 9:OO a.m. - 5:OO p.m. Sundays, 11:OO a.m. - 5:OO pm.
Swim Complex regular hours of operation are Monday through Friday 6 a.m. to 7:30 p.m., Saturdays 8 a.m.
to 4 p.m., and Sundays 12 noon to 4 p.m.
Additional fees will be charged for use of a facility after regular hours of operation.
EXHIBIT 3
3. Applications will be approved for specific rooms, park areas, athletic fields, and pool lanes depending on
group size, type of activity and availability. No activity shall be scheduled for more than room capacity. -
4. Planned activities may require a Special Event Permit be submitted to the Carlsbad Police Department.
Events that have an expected attendance exceeding 1,000 and/or require modification to street, parking lot
or sidewalk traffic flow are required to file a permit. Permit submittals are due no less than 60 days prior to
the event. The City Special Events Committee reviews permit requests and may set specific conditions or
restrictions for the event.
5. The Department may refuse or cancel any application. Written notices of refusal or cancellation, with
appropriate explanation, will be given by the Department. Applications for use may be denied for the
following reasons:
a. Unsatisfactory prior use
b. Hazardous condition exists
c.
d.
e.
f.
Application submitted less than fourteen (14) days in advance.
Non-payment of fees before due date
Higher priority activity taking place
Groups that do not give proper cancellation notice
If an application is denied, the decision may be appealed in writing to the Recreation Supervisor. The next
option, if the applicant is not satisfied, is to appeal it to the Recreation Director, then to the Parks &
Recreation Commission. The final appeal can be made to the City Council.
The Department reserves the right to limit the number of daily, weekly, or monthly uses by any one group
or organization so that the entire community may make use of the limited facilities available.
6. In the event of a change of plan by applicant, notice of cancellation must be given to the Department 30
days before the date of intended use (for pool rental cancellation, notice must be given 10 working days in
advance) in order to avoid financial obligation for charges involved. A twenty-five dollar ($25) processing
fee will be charged and a refund, if applicable, will be mailed to the applicant. Picnic reservations that are
rained out may be rescheduled or refunded with no processing charge.
7. All fees must be paid at the facility being reserved. Checks or money orders are to be made payable to the
“CITY OF CARLSBAD”.
8. A signed copy of your application by the Recreation Supervisor is your confinnation of the requested date.
Any preparation for an event prior to approval is solely at the applicant’s risk.
9. The Recreation Supervisor may impose additional requirements on the applicant as a condition of approval.
These additional requirements may include, but are not limited to, additional security, increased
cleaninddamage deposit, City staff or insurance. Any financial obligations incurred by the City to
accommodate the applicant will be deducted from the required deposit upon notice of cancellation. Cost
incurred for additional requirements shall be the responsibility of the applicant.
10. All groups must be under the direction of their own leadership. There must be at least one adult present
and responsible for each twenty minors and an adult must be present at all times. At the Swim Complex,
there must be at least one adult present and responsible for each twenty minors on deck. For every eight
children (age eight or under) in the pool, there must be one adult in the pool. Exceptions may be made by
the Aquatic Supervisor with prior approval.
11. No activity will be permitted which is in violation of local, state or federal statutes. Applicants must
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adhere to all City policies and fire codes during their use of the facility.
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12.
13.
14.
15.
16.
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16.
Groups are responsible for controlling noise that could be disturbing to other activities or the surrounding
neighborhood. Cancellation of the event may occur if the noise level is not controlled.
Groups having live musical entertainment or serving alcoholic beverages must abide by the following
additional security requirements:
a. Groups selling alcohol must obtain “Daily On-sale General License” from the Alcohol Beverage
Control Board.
b. Guard service will be arranged by the Department but paid by the applicant. Guards will act as
security forces and not as I.D. checkers. Additional guards may be assigned by the Recreation
Supervisors, if deemed necessary.
The Recreation Department reserves the right to full access for all activities in order to ensure that all rules
and regulations are being observed, and may terminate the activity for the safety and welfare of the citizens
or City property.
Approval for use will not be granted to persons under eighteen (1 8) years of age. When serving alcohol the
applicant must be twenty one (21) years of age.
Organization membership rosters may be used to assist in determining the appropriate classification
category for the use of meeting rooms, picnic areas, athletic fields, and Swim Complex. Once the
determination has been made and approved by the Recreation Director, the determination is final and the
membership rosters will be returned to the organization.
All rentals will be charged for total hours used, including set-up and clean-up time.
INSURANCE REOUIREMENTS
The City of Carlsbad is not liable for accidents, injuries, or loss of individual property in connection with any of
its facilities. Depending upon the risk factor, the City may require liability insurance in an amount up to
$5,000,000. Liability insurance is subject to approval by the Risk Manager and must include, without
limitations, the following parameters: name the City of Carlsbad, its officers, employees, and volunteers as an
additional insured and insurance company must meet the most current rating and other criteria established by
City Council Resolution No. 91 -403. Applicants can also obtain special event liability insurance through
Diversified Risk Insurance Brokers. Athletic activities will require athletic participant coverage. If alcohol is
served at an event, liquor liability coverage must be obtained.
FACILITY/SWIM COMPLEX PROCEDURES AND POLICIES
1.
2.
- 3.
A $200 refundable cleaningldamage deposit must be made upon application approval, with the exception of
the Carrillo Ranch facility, a $500 refundable deposit is required. The remainder of the fee is due 30 days
before scheduled use. Groups using facilities on a weekly, semi-monthly or monthly schedule must pay on
or before the first meeting of the month. For the Swim Complex, full payment must be made for all
requested lane use, lifeguard fees, and utility fees, at least 10 working days in advance.
An employee of the Recreation Department shall be present during all hours of use. Rules and requests
made by Recreation staff must be complied with at all times.
Applicants that have been approved by the Department may be issued a key for off-site locations. The
Applicant is then responsible to secure the facility when leaving.
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4. Clean-upmefunds
rc a. On the day of the event, the patron must initially inspect the premises with a staff person and fill out
a Condition of Facility Report. This report is a checklist that identifies any facility conditions which
need to be addressed before the facility is used. It also helps insure the facility is returned to the same
condition it was in before the use occurred.
b. Groups are responsible for the following clean up at the end of their event:
Cleaning of all equipment used
Cleaning of any counter areas used
Cleaning and wiping of all tabletops used
Cleaning of any floor or carpet areas soiled or dampened
Cleaning of the kitchen and all amenities used (Le. refrigerator, stove, oven, sink, etc.)
Putting all trash in proper receptacles
Removal of all equipment supplies, personal articles, displays, etc., immediately following
clean up.
c. At the end of the rental and clean-up period, the patron will inspect the premises with a staff person
and complete the Condition of Facility ReDort.
d. If a group fails to sufficiently clean up after its activity, the total deposit may be forfeited. If the
facility is left in a satisfactory condition, a refund will be issued approximately three to four weeks
after the date of the facility use.
5. Recreation Department equipment is available for use in the City’s facilities, but may not be removed to
any other location without proper written authorization by the Recreation Supervisor.
No duct, masking, or electrical tape, nails, staples, etc. are permitted on the walls of any facility.
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6.
7. Alcoholic beverages shall not be purchased or brought into the building by other than the person
responsible for the activity or a licensed caterer. Alcoholic beverages are not to be consumed outside the
building. If minors appear to be in possession of alcoholic beverages, or if participants appear to be in
possession of illegal drugs, the activity will be terminated immediately. In addition, any suspected unlawful
activity will be reported to the Police Department.
8. Stagecoach and Calavera Community Centers/Gymnasiums:
a. Gymnasium usage will not be granted when other City facilities are deemed more suitable for
requested usage.
b. No food, beverages, or hard sole shoes allowed.
c. Floor cover to be in place for all events other than sports.
9. Scout groups in Carlsbad have first priority for use of the Scout House, at no charge. The facility will be
available for use by other groups when not in use by the Scouts. The Scout troops must submit a “Facility
Use Application” with the Department. This form will be good from September through June. If summer
use is needed, a separate application must be submitted.
10. SMOKING IS NOT PERMITTED IN ANY CITY FACILITY
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PARK PROCEDURES AND POLICIES -
1. Designated group picnic areas can be reserved by individuals, organizations or businesses. Areas not
reserved will be available for public use on a first-come, first-served basis. Hourly fees charged will be
based on group size, classification category and amount of time requested.
2. Liability insurance or security guards may be necessary depending on: a) risk factor level, b) serving of
alcohol, and c) nature of use, such as music, dancing, inflatable party jump.
3. No vehicles are permitted on turfed areas.
4. Car Shows:
It is the policy of the Parks and Recreation Commission that Car Shows are not allowed on any park turf
area, however, shows will be allowed in authorized parking spaces at the park as designated by Parks
and Recreation staff. Any appeals will be reviewed on a case-by-case basis.
ATHLETIC FIELD PROCEDURES AND POLICIES
1. The City of Carlsbad is an “A” classification and therefore has first priority in reserving use of
ballfields.
2. Community sports organizations that qualify as a “B” classification are invited to the field allocation
meetings prior to their regular season. These meetings are held typically around OctoberlNovember
and May/June each year. New sports organizations need to submit field use requests ninety (90) days
prior to the field allocation meeting. A minimum of 150 participants is required to constitute a league.
Recreation staff will determine field allocations if league representatives are unable to reach an
agreement.
Thirty (30) days prior to ballfield allocation meetings, community sports organizations are
required to submit their projected field needs for their upcoming season. Projected field needs
should include pre-season, opening day, practices, regular season games, and proposed
tournaments.
BasebalUsoftball organizations have priority in the spring season, January 15 - July 15, and
SoccerPop Warner football in the fall, July 16 -January 14.
3. All resident sports organizations are required to submit their membership rosters prior to each season in
order to prove residency status. Recreation staff uses the previous year’s final resident membership
figures submitted by each organization to assist in determining the current year’s allocation of fields.
Recreation Staff will return rosters once classification is determined. Once the classification
determination has been made by staff and approved by the Recreation Director, the decision is final.
4. If a current “B” classification organization does not meet the 70% residency requirement, the group
will be given a lower category status and charged fees for ballfield use.
5. A list of proposed activities for special events such as opening day, must be submitted to the
appropriate park supervisor ninety (90) days prior to the event. It may be determined that a City Special
Event permit is required.
Approved proof of liability insurance naming the City andor any school district as additional insured is
required prior to usage of athletic fields. Original certificates of insurance are necessary.
- 6.
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7. Requests to use a snack bar facility need to be submitted at the semi-annual ballfield meetings. If the
operation of the snack bar is subcontracted by the league to an outside business or individual, then
written permission from the league, a City of Carlsbad business license and appropriate liability
insurance is required.
8. A $5 fee will be assessed each non-resident player on teams and/or organizations in classifications “B” and
“C” that reserve ballfields in excess of 30 calendar days per season.
ATHLETIC CAMPS/CLINICS PROCEDURES
1. A “Facility Use Application” is required for any proposed camp or clinic. Applications for field use in
the summer months will be accepted from December lst through December 31“. The summer months
include June 15& through August 31”. During summer months, fields may be reserved from 8 am to
3:30 pm, Monday through Friday. Final allocations are contingent on appropriate insurance being
approved by Risk Manager and fees being paid.
2. Winter, Spring and Fall camps or clinics, applications will be accepted six (6) months in advance.
3. Recreation staff will review requests and determine field allocations. If scheduling conflicts occur,
staff will contact organizations involved to work out a solution.
4. Field allocations are not official until “Facility Use Applications” have been approved by the Risk
Manager and Recreation Supervisor.
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CLASSIFICATION OF APPLICANTS AND FEES
Each application will be reviewed by the Recreation Supervisor and classified into a group depending on the type
of organization and the intended use. The Recreation Department activities have first priority for the use of the
facilities. The classifications are listed in order or priority with classification “A” first, classification “B” second,
etc.
The City attempts to accommodate all groups; however, there is a limited number of facilities. Unfortunately, the
demand exceeds the supply. For that reason, a priority classification system for use had to be established.
A.
B.
C.
D. 1
E.
F.
Parks and Recreation activities; Co-sponsored activities; other City departments
Examples: Friends of the Library, Carlsbad Book Fair, Recreation and Lap Swim, Swim
Lessons, Masters Swim Program
Carlsbad resident not-for-profit, civic, social organizations (non-paid management - no voting board
member can be paid); any organization sponsoring a public forum or candidates night; public education
Examples: Carlsbad Rotary, La Costa Youth Organization, Carlsbad Softball Association, Carlsbad
Youth Baseball, Boy Scouts, Carlsbad Homeowner’s Associations, Carlsbad Unified School
District
Carlsbad resident not-for-profit, civic, social organizations (paid management); private educational
institutions
Examples: Boy’s and Girl’s Club, Property Management Associations, Carlsbad Girl’s Club
Non-resident not-for-profit, educational, civic and social organizations; resident private parties; and locally
organized groups whose normal place of meeting is located in the City of Carlsbad.
Examples: North County AA, YMCA, resident religious and political groups, Mira Costa
Resident commercial, business, profit making organization, non-resident private party activities
Examples: Carlsbad Inn, non-resident parties, weddings or receptions
Non-resident commercial, business, political, profit making and religious organizations
ExumpEes: Trade shows, company training, meetings, seminars, scuba shops, commercials or photo
shoots
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*-- IN ORDER TO QUALIFY AS CLASSIFICATION “B” NON-PROFIT USER, THE ORGANIZATION
MUST MEET ALL OF THE FOLLOWING CRITERIA:
1. The organization must be registered as a not-for-profit corporation with the State of California; or, if not
registered with the State, must be a Carlsbad Chapter and have a constitution or by-laws that clearly state
that the objectives of the organization are of a non-profit, non-commercial nature.
2. The organization must be comprised of volunteers, and 70% of which its membership and participants
must be Carlsbad residents. Exception: Classification assignment for sports organizations utilizing athletic
fields will be based on player rosters, including player addresses, must have 70% of the players residing in
Carlsbad to qualify for “B” classification. Verification of residency may be required.
Non-profit sports organizations requesting athletic field use are required to submit player rosters, verified
for authenticity by the league’s board of officers, which will be used to determine classification status.
Player addresses with a post office box number will not be accepted. Recreation staff will return rosters
once classification is determined. Once the classification determination has been made by staff and
approved by the Recreation Director, the decision is final.
The organization must submit the following:
a. If incorporated, submit State incorporation papers and by-laws; if not incorporated, submit
3.
constitution and by-laws.
b. Financial verification of organization’s exemption from income tax. (Department of the Treasury
form 990 or 501(c)(3) determination letter may be used.)
c. A signed statement verifying item “2” above.
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FACILITY FEE SCHEDULE AND CLASSFICATIONS
Fees are based on an hourly rate, with a two-hour minimum. An extra staffing fee of $15.00 per hour is required
for all recreation usages other than regular operation hours. A lifeguard-staffing fee of $32 per hour (minimum)
plus a $10.00 per hour utilities fee is required for all Swim Complex usage other than regular operation hours.
CATEGORIES
FACILITIES A B C D E F
Harding Community Center
Auditorium Recreation Hall Multi-Purpose Room Kitchen
StagecoacldCalavera Community Centers
Gymnasium Activity Room Multi-Purpose Room Kitchen
Safety Center Fox Meeting Room Palowski Meeting Room Emergency Operating Center
Levante Center Heritage Hall Granary Scout House
Train Depot
N/C N/C N/C N/C
N/C N/C N/C N/C
N/C N/C N/C
N/C
N/C
N/C N/C
N/C
$15 15 N/C N/C
30 15 N/C N/C
15 15 15
N/C N/C N/C N/C
N/C
$20 20 15 10
40 20 15 10
20 20 20
15 15 13 13
13
$25 25 20 15
50 25 20 15
25 25 25
20 20 15 15
15
$50 50 30 25
60 50 30 25
40 40 40
30 30 25 25
25
$55 55 35 30
70 60
40
35
50 50 50
40 40
30 30
30
FACILITY FEE SCHEDULE AND CLASSIFICATION: CARRILLO RANCH
Daily Rental Fee
A B C D E F
Cabana & Pool Area n/C $700 $850 $l,OOO $1,200 $1,400
Patio Area n/C $200 $300 $400 $500 $600
Rentals of five hours or less will be charged half of the daily rental fee. There will be a $75 charge for each
additional hour. Set up and clean up time is included as rental time.
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Picnic rental prices according to following group sizes 1-50/5 1-100/101+
rc PARKS A B C D E F
Holiday - Gazebo Area NCMCMC NCMCMC 5/10/15 8/16/24 10/20/30 15/30/45
- Picnic Area NCMCMC NCMCMC 5/10/15 8/16/24 10/20/30 15/30/45
Stagecoach, Calavera, Poinsettia - NC/NC/NC NCMCMC 5/10/15 8/16/24 10/20/30 15/30/45
Picnic Areas
Magee Park NCMCMC NC/NC/NC 3/6/9 5/10/15 8/16/24 12/24/36
La Costa Canyon - Upper Area NCMCMC NCMCMC 3/6/9 5/10/15 8/16/24 12/24/36
Laguna Riviera - Picnic Area NCMCINC NC/NC/NC 3/6/9 5/10/15 8/16/24 12/24/36
BALLFTELDS/SOCCER FIELDS A B C D E F
Day Use N/C N/C N/C 15 20 25
Lights N/C N/C 15 20 25 30
Snack Bars N/C N/C 5 8 10 12
Poinsettia Soccer Field ($500 deposit required)
Day Use N/C N/C 15 20 25 30 - Night Use
Swim Complex (whole pool)
N/C N/C 25 30 35 40
A B C D E F
$88 $100 N/C $35 $35 $45
CLINICS/CAMPS A B C D E F
Field N/C 3 5 15 20 25
Lights N/C 9 15 20 25 30
Snack Bar N/C N/C 5 8 10 12
TOURNAMENTS ($500 deposit required) A B C D E F
Field N/C N/C 5 5 7 7
Lights N/C 9 15 20 25 30
Snack Bar N/C N/C 5 8 10 12
TENNIS COURT (Daily fee per court) A B C D E F Carlsbad High School N/C N/C 20 30 40 60
Poinsettia/Stagecoach/Calavera* N/C N/C 15 20 25 35
Laguna Riviera" N/C N/C 10 15 20 30
*No Tournament Play
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