HomeMy WebLinkAbout2004-05-17; Parks & Recreation Commission; 504-3; Facility Fee Increase RecomendationsAB# 504-3 TITLE :
RECREATION DEPARTMENT
MTG’ DATE: 05”17’04 RECOMMENDED FACILITY FEE INCREASES AND PROPOSED NEW FEES FOR FY 2004-05
STAFF: SANGSTER I I I
0 INFO
ACTION
RECOMMENDED ACTION:
Adopt the Recreation Department’s proposed fee changes and recommend approval by City
Council in association with the budget review process.
ITEM EXPLANATION:
As part of the Recreation Department’s yearly review of fees, the following items were identified
as areas that should be considered for a fee increase or implementation of a new fee. This
recommendation is requested to keep our fees in line with current market rates and our ability to
maintain a 60% self supporting status for program operation. The proposed increases are as
follows:
1. Gymnasium Fee Increase & New Fee: The rental fee for resident business (category E) will
increase from $60 to $80 and non-resident business (category F) will increase from $70 to $100
per hour. A new rental fee is proposed for % use of the gymnasium at Stagecoach and Calavera
and the fees charged are reflected at % the full time rate. Two benefits will be noticed. One, a
better use of our gymnasium space to accommodate more groups. Two, smaller organizations
and private parties will have an opportunity to utilize our gymnasiums at a more affordable rate.
These two changes are anticipated to increase revenue. Estimated increase in revenue will be
$4,500 per year.
2. Fee for Temporary Recreation/Entertainment Equipment Used In City Parks: This
proposal for a new fee is in response to the increase in popularity of inflatable astrojumps, dunk
tanks, stages and/or other party rental equipment. A $10 fee for residents and a $20 fee for non-
residents is recommended. Estimated increase in revenue will be $7,000 per year.
3. Facility Large Room Rental Fee Increase: The large rental room fees are currently well ,
below the market. The Harding Auditorium and Recreation Hall for resident private parties
(category D), resident business (category E), and non-resident business (category F) are the fees
that should be adjusted. Hourly fees will increase from $25 to $50, $50 to $65, and $55 to $75,
respectively. Estimated increase in revenue will be $12,000 per year.
4. Removal of Facility Rental Fee for locations no longer rented: These locations include
Levante, Safety Center - Emergency Operating Center Room, Train Depot, Scout House, and
the Recreation Hall Kitchen (included in Recreation Hall rental). Staff is recommending to
eliminate these facilities from the current Facility Fee Schedules. Minimal revenue impact will be
realized.
5. Name Change for a Facility Rental Room: Staff is proposing a name change for the
Harding Community Center: Community Multi Purpose Room. Based on our recent survey,
similar rooms of this size are referred to as a Community Room. We are recommending the new
name to be the Harding Community Center: Community Room.
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AB# 504-3
Page 2
6. Picnic Area Rental Fee Increase: Staff is recommending a change in the picnic rental charges
based on group size. The fee schedule currently is based on a 3-tier attendance number range 1-
50/51-100/101+. A 2-tier attendance number range is requested 1-100/101+. This change will
bridge the gap between estimated attendance and actual attendance. Currently most groups
estimate the attendance on the low side. This new attendance range will increase accuracy and
the appropriate fee will be charged. Carlsbad resident non-profit (category B) $X%#@%-to
$8/$12, Carlsbad resident not-for-profit (category C) $.&CW%W to $1 2630, Non-resident not-for-
profit and resident private parties (category D) $XA%W$W to $1 5/$35, Resident business
(category E) -to $23645, Non-resident business (category F) -to $23/$45.
Please see attachment for all of the picnic rental sites & fee ranges. The estimated increase in
revenue is $1,000 per year.
7. Picnic Area Rental Fee (new): Resident non-profit groups (category B) are currently not being
charged a fee for rentals. All rentals involve staff time for processing, safety related issues and to
clean up after the event. Based on the proposed 2-tier system and the size of the group, we are
recommending a $4/$8 hourly fee. We are also proposing that resident non-profit groups (category B) be moved up to the next rental rate scale of $6/$15 per hour if they are hosting a fundraising
activity. The estimated increase in revenue is $500 per year.
8. Reservable Picnic Area Changes (new): Magee Park currently has one rental rate for both the
picnic area and the open space. Based on customer requests, Magee Park picnic area and the
open space within the park could be rented separately. The fee would be the same for both the
picnic area rental and the open space rental.. Refer to #6 & #7 for additional fee impacts for picnic
rentals. This allows us to serve more groups and to increase revenue. Estimated increase in
revenue is $500 - $1,000 per year.
9. Picnic Area Minimum Hourly Rental (change): The minimum hourly rental rate is
recommended to increase from 2 to 3 hours. This allows enough time to set up and clean up the
event before the next rental window. This change will help us to better serve the customer while
increasing the revenue per rental. Estimated increase in revenue is $500 - $1,000 per year.
10. Athletic Field Light Fee for Non-Profit Resident Organizations (new): Presently all user
groups, except resident non-profit organizations (category B), pay a light use fee (range: $15 to
$30 per hour). The average light cost to the City is $8.63 per hour per field. A new light fee
charge in the amount of $4 per hour for non-profit resident organizations is recommended. This is
a discounted price and one that is inline with the current market fees of neighboring communities.
The estimated increase in revenue will be between $30,000 and $40,000.
FISCAL IMPACT
The fee increases as outlined above will help adjust facility fees to a range closer to the current
market rate and increase the Department’s ability to maintain its self-sustaining percentage. The
new fees as proposed and those fees recommended to be increased are estimate to generate an
additional $56,000 - $67,000 per year. If the Commission concurs, staff will forward the
Commissions recommendation as part of the FY 2004-05 budget review & adoption process.
EXHIBITS:
-
1. Revised Facility Fee Schedule (proposed)
2. PowerPoint Presentation
ta
CITY OF CARLSBAD
RECREATION DEPARTMENT
FACILITY USE REGULATIONS
Applications for use of City facilities may be submitted in person or mailed to the Harding Community Center, 3096 Harding
Street; Stagecoach Community Center, 3420 Camino de 10s Coches; Calavera Hills Community Center, 2997 Glasgow; Carrillo
Ranch, 6200 Flying LC Lane; or Carlsbad Swim Complex, 3401 Monroe Street. Applications will be processed in the order
received.
Applications will be reviewed; use will be categorized and fees, if any, set by the Recreation Supervisor. Please refer to the
following pages for Application Procedures, Insurance Requirements, Facility, Park, Athletic Field Rules, Classifications and Fee
Schedule.
APPLICATION PROCEDURES AND POLICES
1.
2.
3.
4.
Applications will be accepted for specific dates and times. Time requested must include all set-up and clean-up time.
Applications should be submitted no later than fourteen (14) working days in advance of the date requested. If an
application for facility use has been submitted less than 14 working days in advance, applications may be reviewed and
accommodated subject to facility availability. Upon review of the application, Recreation staff will determine if a
Certificate of Liability Insurance will be required for the activity. Applications to use Carrillo Ranch facilities must be
submitted 30 days in advance. Applications to use Swim Complex lanes for more than one day a month may be submitted
up to 45 days in advance. A “Requested Lane Use” form must also be included.
Facility and Park reservations are accepted for the current calendar year. Reservations for the upcoming year will be
accepted from resident private parties and non-profit organizations/businesses starting November 1’‘ of the year prior to
their requested dates. Non-resident private parties and resident organizationshusinesses may submit reservations as of
December I ‘ of the prior year.
Community Centers regular hours of operation are Monday through Friday, 8:OO a.m. to 1O:OO p.m., Saturdays, 8:OO a.m. -
5:OO p.m. and Sundays, 8:OO a.m. - 4:OO p.m. On Friday and Saturday nights, programs must end by 1:OO a.m., with a
departure time no later than 2:OO a.m.
Safety Center conference room regular hours of operation for the Palowksi, & Fox aad-EQ€ meeting rooms are Monday
through Friday 2:OO pm to 1O:OO pm, Saturdays 8:OO am to 5:OO pm.
In the event of a major emergency occurring within the city, the meeting rooms may be used by
City officials. Groups scheduled to use the rooms will be preempted during that time. An appropriate refund of room
reservation fees collected, or rescheduling of the canceled meeting will be arranged. Recreation Department personnel will
process applications no more than thirty (30) days in advance. Police, Fire, and other City Departments will have first
priority to use the conference rooms.
Carrillo Ranch hours of operation are:
SUMMER HOURS: Tuesday - Saturday, 9:OO a.m. - 6:OO p.m. Sundays, 1 1 :00 a.m. - 6:OO p.m. FALWSPRING/WINTER Tuesday -
Saturday, 9:OO a.m. - 500 p.m. Sundays, 11:OO a.m. - 5:OO p.m.
Swim Complex regular hours of operation are Monday through Friday 6 a.m. to 7:30 p.m., Saturdays 8 a.m. to 4 p.m., and
Sundays 12 noon to 4 p-m.
Additional fees will be charged for use of a facility after regular hours of operation.
Applications will be approved for specific rooms, park areas, athletic fields, and pool lanes depending on group size, type
of activity and availability. No activity shall be scheduled for more than room capacity.
Planned activities may require a Special Event Permit be submitted to the Carlsbad Police Department. Events that have an
expected attendance exceeding 1,000 andor require modification to street, parking lot or sidewalk traffic flow are required
to file a permit. Permit submittals are due no less than 60 days prior to the event. The City Special Events Committee
reviews permit requests and may set specific conditions or restrictions for the event.
EXHtWT 1
5. The Department may refuse or cancel any application.
explanation, will be given by the Department. Applications for use may be denied for the following reasons:
Written notices of refusal or cancellation, with appropriate
a. Unsatisfactory prior use
b. Hazardous condition exists
c.
d.
e.
f.
Application submitted less than fourteen (1 4) days in advance.
Non-payment of fees before due date
Higher priority activity taking place
Groups that do not give proper cancellation notice
If an application is denied, the decision may be appealed in writing to the Recreation Supervisor. The next option, if the
applicant is not satisfied, is to appeal it to the Recreation Director, then to the Parks & Recreation Commission. The final
appeal can be made to the City Council.
The Department reserves the right to limit the number of daily, weekly, or monthly uses by any one group or organization
so that the entire community may make use of the limited facilities available.
In the event of a change of plan by applicant, notice of cancellation must be given to the Department 30 days before the
date of intended use (for pool rental cancellation, notice must be given 10 working days in advance) in order to avoid
financial obligation for charges involved. A twenty-five dollar ($25) processing fee will be charged and a refund, if
applicable, will be mailed to the applicant. Picnic reservations that are rained out may be rescheduled or refunded with no
processing charge.
6.
7. All fees must be paid at the facility being reserved. Checks or money orders are to be made payable to the “CITY OF
CARLSBAD.
8. A signed copy of your application by the Recreation Supervisor is your confirmation of the requested date. Any
preparation for an event prior to approval is solely at the applicant’s risk.
The Recreation Supervisor may impose additional requirements on the applicant as a condition of approval. These
additional requirements may include, but are not limited to, additional security, increased cleaningdamage deposit, City
staff or insurance. Any financial obligations incurred by the City to accommodate the applicant will be deducted from the
required deposit upon notice of cancellation. Cost incurred for additional requirements shall be the responsibility of the
applicant.
All groups must be under the direction of their own leadership. There must be at least one adult present and responsible for
each twenty minors and an adult must be present at all times. At the Swim Complex, there must be at least one adult present
and responsible for each twenty minors on deck. For every eight children (age eight or under) in the pool, there must be
one adult in the pool. Exceptions may be made by the Aquatic Supervisor with prior approval.
9.
10.
1 1. No activity will be permitted which is in violation of local, state or federal statutes. Applicants must adhere to all City
policies and fire codes during their use of the facility.
12. Groups are responsible for controlling noise that could be disturbing to other activities or the surrounding neighborhood.
Cancellation of the event may occur if the noise level is not controlled.
Groups having live musical entertainment or serving alcoholic beverages must abide by the following additional security
requirements:
a.
b.
13.
Groups selling alcohol must obtain “Daily On-sale General License” from the Alcohol Beverage Control Board. -
- Guard service will be arranged by the Department but paid by the applicant. Guards will act as security forces and
not as I.D. checkers. Additional guards may be assigned by the Recreation Supervisors, if deemed necessary.
The Recreation Department reserves the right to full access for all activities in order to ensure that all rules and regulations
are being observed, and may terminate the activity for the safety and welfare of the citizens or City property.
14.
2
1.
2.
3.
4.
5.
6.
15. Approval for use will not be granted to persons under eighteen (1 8) years of age. When serving alcohol the applicant must
be twenty one (2 1) years of age.
Organization membership rosters may be used to assist in determining the appropriate classification category for the use o
meeting rooms, picnic areas, athletic fields, and Swim Complex. Once the determination has been made and approved by th
Recreation Director, the determination is final and the membership rosters will be returned to the organization.
All rentals will be charged for total hours used, including set-up and clean-up time.
16.
17.
INSURANCE REOUIREMENTS
The City of Carlsbad is not liable for accidents, injuries, or loss of individual property in connection with any of its facilities.
Depending upon the risk factor, the City may require liability insurance in an amount up to $5,000,000. Liability insurance is
subject to approval by the Risk Manager and must include, without limitations, the following parameters: name the City of
Carlsbad, its officers, employees, and volunteers as an additional insured and insurance company must meet the most current
rating and other criteria established by City Council Resolution No. 91-403. Applicants can also obtain special event liability
insurance through- Diversified Risk Insurance Brokers. Athletic activities will require athletic participant coverage. If alcohol is
served at an event, liquor liability coverage must be obtained.
FACILITY/SWIM COMPLEX PROCEDURES AND POLICIES
A $200 refundable cleaninddamage deposit must be made upon application approval, with the exception of the Carillo
Ranch facility, a $500 refundable-deposit is required. The remainder of the fee is due 30 days before scheduled use.
Groups using facilities on a weekly, semi-monthly or monthly schedule must pay on or before the first meeting of the
month. For the Swim Complex, full payment must be made for all fees 10 working days in advance.
An employee of the Recreation Department shall be present during all hours of use. Rules and requests made by Recreation
staff must be complied with at all times.
Applicants that have been approved by the Department may be issued a key for off-site locations. The Applicant is then
responsible to secure the facility when leaving.
Clean-upme funds
a. On the day of the event, the patron must initially inspect the premises with a staff person and fill out a Condition of
Facility Report. This report is a checklist that identifies any facility conditions which need to be addressed before the
facility is used. It also helps insure the facility is returned to the same condition it was in before the use occurred.
b. Groups are responsible for the following clean up at the end of their event:
Cleaning of all equipment used
Cleaning of any counter areas used
Cleaning and wiping of all tabletops used
Cleaning of any floor or carpet areas soiled or dampened
Cleaning of the kitchen and all amenities used (i.e. refrigerator, stove, oven, sink, etc.)
Putting all trash in proper receptacles
Removal of all equipment supplies, personal articles, displays, etc., immediately following clean up.
c. At the end of the rental and clean-up period, the patron will inspect the premises with a staff person and complete the
Condition of Facility Report.
a. If a group fails to sufficiently clean up after its activity, the total deposit may be forfeited. If the facility is left
in a satisfactory condition, a refimd will be issued approximately three to four weeks after the date of-the
facility use.
Recreation Department equipment is available for use in the City’s facilities, but may not be removed to any other location
without proper written authorization by the Recreation Supervisor.
No duct, masking, or electrical tape, nails, staples, etc. are permitted on the walls of any facility.
a.
8.
9.
10.
Alcoholic beverages shall not be purchased or brought into the building by other than the person responsible for the activity
or a licensed caterer. Alcoholic beverages are not to be consumed outside the building. If minors appear to be in
possession of alcoholic beverages, or if participants appear to be in possession of illegal drugs, the activity will be
terminated immediately. In addition, any suspected unlawful activity will be reported to the Police Department.
Stagecoach and Calavera Community CentedGymnasiums:
a. Gymnasium usage will not be granted when other City facilities are deemed more suitable for
requested usage.
No food, beverages, or hard sole shoes allowed.
Floor cover to be in place for all events other than sports.
b.
c.
Scout groups in Carlsbad have first priority for use of the Scout House, at no charge. 3 The Scout troops must submit a “Facility Use Application” with the
Department. This form will be good from September through June. If summer use is needed, a separate application must
be submitted.
..
SMOKING IS NOT PERMITTED IN ANY CITY FACILITY.
PARK PROCEDURES AND POLICIES
1.
2.
3.
4.
Designated group picnic areas can be reserved by individuals, organizations or businesses. Areas not reserved will be
available for public use on a first-come, first-served basis. Hourly fees charged will be based on group size,
classification category and amount of time requested.
Liability insurance or security guards may be necessary depending on: a) risk factor level, b) serving of alcohol, and c)
nature of use, such as music, dancing, inflatable party jump.
No vehicles are permitted on turfed areas.
Car Shows:
It is the policy of the Parks and Recreation Commission that Car Shows are not allowed on any park turf area, however,
shows will be allowed in authorized parking spaces at the park as designated by Parks and Recreation staff. Any appeals
will be reviewed on a case-by-case basis.
ATHLETIC FIELD PROCEDURES AND POLICIES
1. The City of Carlsbad is an “A” classification and therefore has first priority in reserving use of ballfields.
2. Community sports organizations that qualify as a “B classification are invited to the field allocation meetings prior to
their regular season. These meetings are held typically around OctoberMovember and May/June each year. New sports
organizations need to submit field use requests ninety (90) days prior to the field allocation meeting. A minimum of
150 participants is required to constitute a league. Recreation staff will determine field allocations if league
representatives are unable to reach an agreement.
Thirty (30) days prior to ballfield allocation meetings, community sports organizations are required to submit their
projected field needs for their upcoming season. Projected field needs should include pre-season, opening day,
practices, regular season games, and proposed tournaments.
Baseball/softball organizations have priority in the spring season, January 15 - July 15, and SoccerPop Warner-
football in the fall, July 16 - January 14.
3. All resident sports organizations are required to submit their membership rosters prior to each season in order to prove
residency status. Recreation staff uses the previous year’s final resident membership figures submitted by each
organization to assist in determining the current year’s allocation of fields. Recreation Staffwill return rosters once
classification is determined. Once the classification determination has been made by staff and approved by the
Recreation Director, the decision is final.
4
9.
5.
6.
7.
8.
If a current “B” classification organization does not meet the 70% residency requirement, the group will be given a
lower category status and charged fees for ballfield use.
A list of proposed activities for special events such as opening day, must be submitted to the appropriate park
supervisor ninety (90) days prior to the event. It may be determined that a City Special Event permit is required.
Approved proof of liability insurance naming the City and/or any school district as additional insured is required prior
to usage of athletic fields. Original certificates of insurance are necessary.
Requests to use a snack bar facility need to be submitted at the semi-annual ballfield meetings. If the operation of the
snack bar is subcontracted by the league to an outside business or individual, then written permission from the league, a
City of Carlsbad business license and appropriate liability insurance is required.
A $5 fee will be assessed each non-resident player on teams and/or organizations in classifications “B and “C” that reserve
ballfields in excess of 30 calendar days per season.
ATHLETIC CAMPS/CLINICS PROCEDURES
1.
2.
3.
4.
A “Facility Use Application” is required for any proposed camp or clinic. Applications for field use in the summer
months will be accepted from December 1‘ through December 31‘. The summer months include June 15” through
August 31‘. During summer months, fields may be reserved from 8 am to 3:30 pm, Monday through Friday. Final
allocations are contingent on appropriate insurance being approved by Risk Manager and fees being paid.
Winter, Spring and Fall camps or clinics, applications will be accepted six (6) months in advance.
Recreation staff will review requests and determine field allocations. If scheduling conflicts occur, staff will contact
organizations involved to work out a solution.
Field allocations are not official until “Facility Use Applications” have been approved by the Risk Manager and
Recreation Supervisor.
CARRILLO RANCH APPLICATION PROCEDURES AND POLICIES
1.
2.
3.
4.
5.
6.
7.
Please remember that the Carrillo Ranch is a historic site and must be respected for its preservation.
If event is canceled at least 60 days prior to use, a $50 fee will be charged. If cancellation is made less than 60 days
prior to use, the City of Carlsbad will retain the entire deposit.
Rental equipment will be applicant’s responsibility. Equipment must be dropped off and picked up within the hours
specified on the approved Facility Use Application.
Decorative lights may be gently placed on top of shrubs but not placed in trees or on any portions of the historic Adobe.
Table decorations and fieestanding decorations will be allowed. Candles must be contained within glass votives.
Spike-heeled shoes are not recommended at the Ranch due to uneven surfaces of the historic site.
Rice, birdseed, confetti or anything of this nature is not allowed.
Children must be under adult supervision at all times.
CLASSIFICATION OF APPLICANTS AND FEES
Each application will be reviewed by the Recreation Supervisor and classified into a group depending on the type of organization
and the intended use. The Recreation Department activities have first priority for the use of the facilities. The classifications are
listed in order or priority with classification “A” first, classification “B” second, etc.
The City attempts to accommodate all groups; however, there is a limited number of facilities. Unfortunately, the demand
exceeds the supply. For that reason, a priority classification system for use had to be established.
A.
B.
C.
D.
E.
F.
Parks and Recreation activities; Co-sponsored activities; other City departments
Examples: Friends of the Library, Carlsbad Book Fair, Recreation and Lap Swim, Swim Lessons, Masters Swim
Program
Carlsbad resident not-for-profit, civic, social organizations (non-paid management - no voting board member can be paid);
any organization sponsoring a public forum or candidates night; public education
Examples: Carlsbad Rotary, La Costa Youth Organization, Carlsbad Softball Association, Carlsbad Youth Baseball,
Boy Scouts, Carlsbad Homeowner’s Associations, Carlsbad Unified School District
Carlsbad resident not-for-profit, civic, social organizations (paid management); private educational institutions
* 1,- Examples: Boy’s and Girl’s Club &, Property Management Associations, (-A&kHhn L1 CM
Non-resident not-for-profit, educational, civic and social organizations; resident private parties; and locally organized
groups whose normal place of meeting is located in the City of Carlsbad.
Examples: North County AA, YMCA, resident religious and political groups, Mira Costa
Resident commercial, business, profit making organization, non-resident private party activities
Examples: Carlsbad IM, non-resident parties, weddings or receptions
Non-resident commercial, business, political, profit making and religious organizations
Examples: Trade shows, company training, meetings, seminars, scuba shops, commercials or photo shoots
i
IN ORDER TO QUALIFY AS CLASSIFICATION “B” NON-PROFIT USER, THE ORGANIZATION MUST MEET ALL
OF THE FOLLOWING CRITERIA:
1. The organization must be registered as a not-for-profit corporation with the State of California; or, if not registered with the
State, must be a Carlsbad Chapter and have a constitution or by-laws that clearly state that the objectives of the
organization are of a non-profit, non-commercial nature.
2. The organization must be comprised of volunteers, and 70% of which its membership and participants must be Carlsbad
residents. Exception: Classification assignment for sports organizations utilizing athletic fields will be based on player
rosters, including player addresses, must have 70% of the players residing in Carlsbad to qualify for “B” classification.
Verification of residency may be required.
Non-profit sports organizations requesting athletic field use are required to submit player rosters, verified for authenticity
by the league’s board of officers, which will be used to determine classification status. Player addresses with a post ofice
box number will not be accepted. Recreation staff will return rosters once classification is determined. Once the
classification determination has been made by staff and approved by the Recreation Director, the decision is final.
The organization must submit the following: 3.
a. If incorporated, submit State incorporation papers and by-laws; if not incorporated, submit constitution and by-laws.
b. Financial verification of organization’s exemption from income tax. (Department of the Treasury form 990 or
501(c)(3) determination letter may be used.)
c. A signed statement verifying item “2” above.
7
85
FACILITY FEE SCHEDULE AND CLASSIFICATIONS
Fees are based on an hourly rate, with a two-hour minimum. An extra staffing fee of $15.00 per hour is required for all recreation
usages other than regular operation hours. For the Swim Complex, if clean-up or more than two lifeguards are required, a staffing
fee of $20 per hour per staff is charged.
CATEGORIES
FACILITIES A B c D E F
Harding Community Center Auditorium N/C $15 $20 S$45 W$65 %$75 Recreation Hall N/C 15 20 S$45 W$65 W$75 MASkpse Community Room N/C NIC 15 20 30 35
Kttek&hcluded in Rec. Hal!) wc 1cI " 1c J I-J 9C 30
StagecoacWCalavera Community Centers Gymnasium N/C 30 40 50 @$SO %$lo0 ?4 Gym Rental (New) NIC 15 20 25 40 50 Activity Room NIC 15 20 25 50 60 Multi-Purpose Room N/C N/C 15 20 30 40 Kitchen N/C N/C 10 15 25 35
Safety Center Fox Meeting Room N/C 15 20 25 40 50 Palowski Meeting Room N/C 15 20 25 40 50
u J *" *d " 58 r IT ir 1c Tn 7C An
r hT IP 12 m 2n b J a" 4" 48 Heritage Hall N/C W$15 *$20 %$45 N$65 #$75 Granary N/C N/C 13 15 25 30 XT ir )ri ir 12 1c 9C u u J J 1d 30
4 d LIJ 30 I1 IP 12 1c 7<
FACILITY FEE SCHEDULE AND CLASSIFICATION: CARRILLO RANCH
Daily Rental Fee
Cabana & Pool Area
Patio Area
A B C D E F
n/C $500 $600 $700 $850 $1,000
n/C $200 $300 $400 $500 $600
Rentals of five hours or less will be charged half of the daily rental fee. There will be a $75 charge for each additional hour. Set
up and clean up time is included as rental time.
8
Picnic rental prices according to foUowing group sizes 1-100 / 101 +
PARKS A B C D E F
Holiday - Gazebo Area NC/NC "€416 &44M8/15 434444 12/24 4QLW30 15/30 44##4523/45 - Picnic Area NCMC "€ 416 5Mh44 8/15 W-644 12/24 4QLW30 15/30 44##4523/45
Stagecoach, Calavera, Poinsettia - NCMC "€ 416 W 10119 W-644 15/30 4QLW30 19/38 WW4S 29/56
Picnic Areas
Magee Park - Picnic Area NCMC 416 3464 619 W 9115 W-644 12/24 4444436 18/36 - Open Space (New) NC/NC 416 6/9 9115 12/24 18/36
La Costa Canyon - Upper Area NCMC "&4/6W6/9 W8/15 W-644 12/24 4444436 18/36
Laguna Riviera - Picnic Area NCINC "€4/63&96/9 W8/15 W-644 12/24 4444436 18/36
BALLFIELDSISOCCER FIELDS A B C D E F
Day Use NIC N/C NIC 15 20 25
Lights NIC w4 15 20 25 30
Snack Bars N/C N/C 5 8 10 12
Poinsettia Soccer Field ($500 deposit required)
Day Use NIC N/C 15 20 25 30
Night Use NIC NIC 25 30 35 40
SWIM COMPLEX (WHOLE POOL) A B C D E F
N/C $50 $50 $50 $100 $100
CLINIC S/C AMPS A B C D E F
Field N /C 3 5 15 20 25
Lights N/C 9 15 20 25 30
Snack Bar N/C N/C 5 8 10 12
TOURNAMENTS ($500 deDosit required) A B C D E F
Field N/C NIC 5 5 7 7
Lights NIC 9 15 20 25 30
Snack Bar NIC N/C 5 8 10 12
TENNIS COURT (Daily fee per court) A B C D E F
Poinsettia/S. gecoach/Calavera* NIC NIC 15 20 25 35 Cqlsbad Hi@ School N/C N/C 20 30 40 60
Larmna Riviera* NIC NIC 10 15 20 30 - *No Tournament Play
NOTES:
1. There is a two-hour minimum for use of all facilities and a three how minimum for Park & Picnic Rentals.
2. Day Use for the softball fields and tennis courts is from 8:OO a.m. until dark. An additional amount is charged for lights.
3. Building rentals include use of tables, chairs, P.A. and kitchen facilities when appropriate.
4. A minimum of two-hour staffing fee charge will be assessed for field preparation, and subject to staff availability.
5. A $5 fee will be assessed each non-resident player on teams andlor organizations in classifications "B" and "C" that reserve
ballfields in excess of 30 calendar days per season.
6. There will be a $10 fee for residents and a $20 fee for non-residents when a rental includes an inflatable astrojump.
.
Recreation'-
Department
Proposed Faclii
Recreation Department
Facilitv fee Annual Review
0 All fees throughout the City are
0 Fee changes are part of the City of
reviewed annually
Carlsbad Budget Adoption process .
ProDosed Facilitv Fee Increases
0 Gymnasium Rental Fees
0 Temporary Recreation I
0 Facility Fees
0 Picnic Area Fees
0 Athletic Fields
Entertainment Equipment
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EXHIBIT 2
I Classification of Amlicants
0 A - Parks and Recreation Activities and other City Departments
0 B - Carlsbad Resident Not-For-Profit (non-paid management), Civic, Social Organizations
0 C - Carlsbad Resident Not-For-Profit (paid management), Civic, Social Organizations
I Classification of Armlicants fcont’d.)
0 0 - Non-Resident, Not-For-Profit, Social
Organizations, Resident Private Parties.
0 E - Resident Commercial, Business,
Profit Making Organizations.
0 F - Non-Resident Commercial, Business,
Profit Making Organizations
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Gvmnasium Fees
Staff recommends increasing gym
rental fees for resident business and
non-resident business
Current Fees Recommended Fees
OE-$60 *E-$80
F 470 F - $100
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2
Gvrnnasium Fees
0 Staff is recommkg adding a fee
structure for msmdng W ofthe
gymnasium
gym possible
rate.
Range would be from $15 to $35 per hour
0 Gymnasium curtain makes renting ?h
0 Fees will be W of gymnasium rental
for categories B through F.
Temporary Recreation /
Entertainment EauiDment fNw)
0 Staff is noticing an increase in temporary recreationlentertainment equipment (inflatable astrojumps) as part of picnic rentals.
0 Lengthier application process
insurance Requirements
0 Risk Management Approval
0 Turf damage
Temporary Recreation /
Entertainment EQuiPment Fee (cont'd)
e Staff recommends implementation
of a RecreationlEntertainment
Equipment fee for all category
users (B through F) *$lo for residents per rental
*$20 for non-resident per rental
3
Facilitv Fees and Chancres
0 Staff has conducted a survey of
neighboring cities wsth the focus on
room sizes and comparable
amenities
to be below market value
0 Some Cadsbad facilities were found
Fruh F.rcaud. Harding Auditorium 8
Recreation Hall Fees I I for Catecrories D through F
Current Fees Recommended Fees
D - $25 per hour
E - $50 per hour
0 F - $55 per hour
0 D - $45 per hour
0 E - $65 per hour
F - $75 per hour
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Frmu* F.r Wd. Heritage Hall Fees for
Cateaories B throuah F
Current Fees Recommended Fees
0 B - No Charge
0 C - $15 per hour
D -$20 per hour
E - $30 per hour
F -$40 per hour
B 415 per hour
0 C - $20 per hour
0 D -$45 per hour
0 E - $65 per hour
0 F -$75 per hour
0 Remove the foilowing facilities
from the fee schedule
0 Levante
Safety Center Room 3 - Emergency
0 Train Depot
0 Scout Howe
0 Recreation Hall Kitchen
0 Community Room - HCC
Operating Center
Picnic Area Fees
Rental price breakdown is currently
based on a 3 tier attendance system:
Staff recommends changing price
breakdown to 2 tier attendance
system:
1 - 100; 101 +
1-50; 51 -100; 101 +
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Fan Codd Holiday Park Gazebo
and Picnic Area
Current Fees Recommended Fees
e B- No Charge 06 - $41 6
C - $5 I 101 15
D -$8116 I24
E - $10 I20 I30
F -$I51 30 I45
C - $8 I IS
D - $12 I 24
0 E 415 I30
F 423 I45
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5
I
-1*r *Md. ” ?.-> 5
La Cosia Canyon and Laauna‘ Riviera Park
Current Fees . Recommended Fees
0 B- No Charge e B - $4 I6
C - $3 I6 I9
D -$5I IO I15
E -$8116I 24
F - $12 I 24 I 36
*C-$619
D - $8 I 15
E -$12124
F - $18 I 36
staff is recommendng that the Magee Pa&
picnic area and Yopen Space”
be renWseprate.
R om end F
0 B - $416
.C-S6/9
D - $9 I 15
E - $12124
F - $18 I36
e B - No Charge
e C - $3 I6 I9
D - $5 I10 I15
E - $8 I 16 I 24
F - $121241 36
L I
Picnic Area fees and Chanaes (cont’d.)
e Staff recommends changing the
minimum picnic mntal usage from
2 hours to 3 hours
6
33
*‘A.
Athletic Fields
0 Staff is recommending an hwrly
light fee for an Reaklent NonProfft
Organizations (RNPO); B Categofy
0 Currently all users, except RNWs,
pay a light use fee (range: $15 to
$30 per hour)
Athletic Fields tcwd.)
0 Fee Increase Justifications:
0 Currently there is a high demand for field use amongst all RNPO users
more accountable when It comes to negotiating field time
Charging I fee would make orglntutions
0 Misuse of lights
0 Survey indicates that neighboring
municipalities am Imposing a light fees
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Resident Non-Pmfit Organization
Day and Night
AthleticFieId Survey
cltdd ----I= - ’?E” mg mole mole molp mole mole __ ahn un4v
*- ole - YblO - R
md
7
I
Athletic He Ids Kbnt'd.1
0 Currently there are 14 lighted athletic fields which average $8.63 per hour to light
0 Staff recommends $4 per hour (approximately 50% of the light cost) for all Resident Non-Profit Organizations - B Category
r I I Estimated Revenue I e Staff is estimating the following revenue for each proposed change:
Gym Fee Increases L New Fee = $4,soO per
Temporary RecreationlEntertalnent
Facilfty Room Fee lncreasea = $12.000 per
Picnk Area Rental Fee Increases = $2.500 to
Athletic Field Lights = $30,000 to $4O,OOO
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year
Equipment Fee S7,OOO per year
Y-r
$3,500 per year
TOTAL = $56,OOOTO$67,000
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Athletic Fields (cont'd.)
0 Staff recommending $4 per hour (approximately 5054 of light cost) for all resident non-profft organizations
0 City will continue to pay all snack bar utility expenses as well as other services
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8
c
Parks an@&ecreation CommIs&n Action
0 Approve Staffs Recommendations
Forward Commission Action to City
Council as part of the City of
Cadsbad Budget Adoption Process
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