HomeMy WebLinkAbout2005-04-18; Parks & Recreation Commission; 405-6; Revise Council Policy 28 Facility Use RegulationsPARKS & RECREATION COMMISSION -AGENDA BILL I
AB# 1405-6 I TITLE:
REVISIONS TO COUNCIL POLICY #28
“ FAC I LlTY U S E REG U LATlO N S”
0 INFO
ACTION
STAFF: I LAURO/ I I I
RECOMMENDED ACTION:
Adopt the proposed revisions to Council Policy #28, “Recreation Department Facility Use Regulations.”
ITEM EXPLANATION:
In an effort to improve customer service and information provided to the public, staff is proposing several
revisions, additions and deletions with respect to the Recreation Departments “Facility Use Regulations”,
otherwise known as Council policy #28.
Perhaps the most notable of additions to the policy is incorporating the Senior Center Facility Use Rules
and Regulations into Council Policy #28, which to date has maintained a separate identity. Many of the
rules and regulations for the Senior Center mirror those of other City recreation facilities. Consequently,
to stream citywide Facility Rules and Regulations, staff is recommending incorporating the Senior Center
within the body of Council Policy #28. Additionally, language has been included into the policy
acknowledging the importance and need for user organizations to promote the issue of good
sportsmanship within their organizations if they are to use Carlsbad Facilities.
The proposed changes recommended by staff with regards to Council Policy #28 are as follows:
1.
2.
3.
4.
5.
Cancellation Policy
In the event of a cancellation less than 30 days in advance, the applicant will forfeit all rental fees
paid. Cancellation received at least 30 days prior to the rental date will be charged a $50.00
cancellation fee. The $50.00 cancellation fee will be taken from the cleaning/damage deposit and
the balance of the deposit will be refunded.
Recreation Department-Safetv Center/Emergencv Operation Center-Room 3
As a result of council action on “Approval of Fee Schedule” Room 3 of the Emergency Operation
Center (E.O.C.) is no longer available to the public for rental. Language in the body of Council
Policy #28 needs to reflect this change.
Scout House
As a result of council action on “Approval of Fee Schedule” the Scout House is no longer available
for rental to groups other than scouting organizations or city sponsored programs. Language in
the body of Council Policy #28 needs to reflect this change.
Classification of Applicants
With the recent sale of the Carlsbad Girls Club building to the City (future site of the Carlsbad
Learning Center), staff is recommending removing this organization from the listed Classification
of Applicants.
Facility Rental Sportsmanship Program Criteria
For the last three years the issue of promoting the importance of a sportsmanship philosophy has
been identified as a goal of the City Council and made part of the goal process. In order to
promote the importance of good sportsmanship and insure that Carlsbad Recreation Programs
and Facilities are and will remain safe places to gather, all sports organizations that request to use
City recreation facilities are required to provide their membership with appropriate sportsmanship
training.
AB#
Page 2
6. Facility Rental Sportsmanship Proqram Criteria
For the last three years the issue of promoting the importance of a sportsmanship philosophy has
been identified as a goal of the City Council and made part of the goal process. In order to promote
the importance of good sportsmanship and insure that Carlsbad Recreation Programs and Facilities
are and will remain safe places to gather, all sports organizations that request to use City recreation
facilities are required to provide their membership with appropriate sportsmanship training.
Prior to approval of facility rental applications and/or priority registration, Recreation staff will review
the sportsmanship training programs used by the individual organizations.
All organizations not promoting a sportsmanship program as part of their organizational activities
must sign a City of Carlsbad Recreation Department Code of Conduct prior to obtaining
authorization to utilize Carlsbad Recreation Facilities.
If organizations wanting to rent Carlsbad Recreation Facilities do not have active sportsmanship
programs, department staff can be made available to give presentations on Carlsbad’s T.R.U.S.T.
program. The acronym T.R.U.S.T. stands for Teaching Respect, Unity, Sportsmanship through
Teamwork and it promotes the philosophy of good sportsmanship which is actively engaged by the
City of Carlsbad in its’ recreation programs.
7. Senior Center Application Procedures And Policies:
The Senior Center Auditorium, Dining Room, Kitchen, Art Room, and Dance Studio are available
for rent after 5:OOpm Monday through Friday and from 8:OOam Saturday and Sunday. On Friday
and Saturday evenings, programs must end by 1 O:OOpm, with departure no later than 2:OOam.
Sunday through Thursday programs must end and depart by 1O:OOpm.
The Senior Center is not available for rental on City acknowledged Holidays.
Seating configuration for dining room rental must be as presently set. No reconfigurations will
be allowed.
If an applicant is denied, the decision may be appealed to the Senior Center Recreation Area
Manager. The next option, if the applicant is not satisfied is to the Recreation Director, and then
to the Senior Commission. The final appeal can be made to the City Council. Appeals must be
submitted in writing.
The use of confetti, birdseed, rice, etc. (for throwing) is prohibited. Also, the use of hay and
straw is not allowed.
Displayed decorations are not to be removed from dining room. Removal of any decoration
without prior approval by staff will result in forfeiture of all or part of damage deposit.
0 The use of candles is prohibited.
EXH I BITS :
1. Revised Facility Rules & Regulations - Strike out
2. Power Point Presentation
CITY OF CARLSBAD
RECREATION DEPARTMENT
FACILITY USE REGULATIONS
Appllications for use of City facilities may be submitted in person or mailed to the Harding Community Center, 3096 Harding
Street; Stagecoach Community Center, 3420 Camino de 10s Coches; Calavera Hills Community Center, 2997 Glasgow; Carlsbad
Senilor Center, 799 Pine Avenue Carrillo Ranch, 6200 Flying LC Lane; or Carlsbad Swim Complex, 3401 Monroe Street.
Applications will be processed in the order received.
Appllications will be reviewed; use will be categorized and fees, if any, set by the Recreation Supervisor. Please refer to the
following pages for Application Procedures, Insurance Requirements, Facility, Park, Athletic Field Rules, Classifications and Fee
Schedule.
APPLICATION PROCEDURES AND POLICIES
1. Applications will be accepted for specific dates and times. Time requested must include all set-up and clean-up time.
Applications should be submitted no later than fourteen (14) workmg days in advance of the date requested. If an
application for facility use has been submitted less than 14 working days in advance, applications may be reviewed and
accommodated subject to facility availability. Upon review of the application, Recreation staff will determine if a
Certificate of Liability Insurance will be required for the activity. Applications to use Carrillo Ranch facilities must be
submitted 30 days in advance. Applications to use Swim Complex lanes for more than one day a month may be submitted
up to 45 days in advance. A “Requested Lane Use” form must also be included.
Facility and Park reservations are accepted for the current calendar year. Reservations for the upcoming year will be
accepted from resident private parties and non-profit organizationshusinesses starting November Ist of the year prior to
their requested dates. Non-resident private parties and resident organizationshusinesses may submit reservations as of
December 1 ’‘ of the prior year.
2. Community Centers regular hours of operation are Monday through Friday, 8:OO a.m. to 1O:OO p.m., Saturdays, 8:OO a.m. -
5:OO p.m. and Sundays, 8:OO a.m. - 4:OO p.m. On Friday and Saturday nights, programs must end by 1:OO a.m., with a
departure time no later than 2:OO a.m.
Senior Center Auditorium, Dining Room, Kitchen, Art Studio are available for rental after 5:OOpm Monday through Friday
and from 8:OOam on Saturday and Sundays. On Friday and Saturday evenings, programs must end by 1:OOa.m. with
departure time no later than 2:OOa.m. Sunday through Thursday evenings, programs must end by 10:OOp.m.
Safety Center conference room regular hours of operation for the Palowksi, & Fox aid-EQ€ meeting rooms are Monday
through Friday 2:OO pm to 1O:OO pm, Saturdays 8:00 am to 5:OO pm. The-ECC F:
City officials. Groups scheduled to use the rooms will be preempted during that time. An appropriate refund of room
reservation fees collected, or rescheduling of the canceled meeting will be arranged. Recreation Department personnel will
process applications no more than thirty (30) days in advance. Police, Fire, and other City Departments will have first
priority to use the conference rooms.
tA 3. W-p+ In the event of a major emergency occurring within the city, the meeting rooms may be used by
Carrillo Ranch hours of operation are:
SUMMER HOURS: Tuesday - Saturday, 9:OO a.m. - 6:OO p.m. Sundays, 11 :00 a.m. - 6:OO p.m. FALWSPRINGNINTER: Tuesday -
Saturday, 9:OO a.m. - 5:OO pm. Sundays, 11 :00 a.m. - 5:OO pm.
Swim Complex regular hours of operation are Monday through Friday 6 a.m. to 7:30 p.m., Saturdays 8 a.m. to 4 p.m., and
Sundays 12 noon to 4 p.m.
Additional fees will be charged for use of a facility after regular hours of operation.
3. Applications will be approved for specific rooms, park areas, athletic fields, and pool lanes depending on group size, type
of activity and availability. No activity shall be scheduled for more than room capacity.
Planned activities may require a Special Event Permit be submitted to the Carlsbad Police Department. Events that have an
expected attendance exceeding 1,000 and/or require modification to street, parlung lot or sidewalk traffic flow are required
4.
“? EXHIBIT 1
5.
6.
7.
8.
9.
10.
11.
12.
13.
to file a permit. Permit submittals are due no less than 60 days prior to the event. The City Special Events Committee
reviews permit requests and may set specific conditions or restrictions for the event.
The Department may refuse or cancel any application.
explanation, will be given by the Department. Applications for use may be denied for the following reasons:
Written notices of refusal or cancellation, with appropriate
a. Unsatisfactory prior use
b. Hazardous condition exists
c.
d.
e.
f.
Application submitted less than fourteen (14) days in advance.
Non-payment of fees before due date
Higher priority activity taking place
Groups that do not give proper cancellation notice
If an application is denied, the decision may be appealed in writing to the Recreation Area Manager. The next option, if the
applicant is not satisfied, is to appeal it to the Recreation Services Manager, then to the Recreation Director, then to the
Parks & Recreation Commission (Senior Center appeals will be directed to the Senior Commission). The final appeal can
be made to the City Council.
The Department reserves the right to limit the number of daily, weekly, or monthly uses by any one group or organization
so that the entire community may make use of the limited facilities available.
In the event of a jess than 30 days in
(for pool rental cancellation, notice must be given 10 worlung days in advancek advance P
=the applicant bill fo 1 rental fees paid. Cancellations received
at least 30 days prior to the rental date will be charged a $50 cancellation $50 cancellation fee will be taken from
the cleaning/damage deposit and the balance of the cleaning deposit will b d. ~ Picnic reservations that are rained out may
be rescheduled or refunded with no processing charge.
cancellation
..
All fees must be paid at the facility being reserved. Checks or money orders are to be made payable to the “CITY OF
CARLSB AD”.
A signed copy of your application by the Recreation Supervisor is your confirmation of the requested date,
preparation for an event prior to approval is solely at the applicant’s risk. Any
The Recreation Supervisor may impose additional requirements on the applicant as a condition of approval. These
additional requirements may include, but are not limited to, additional security, increased cleaning/damage deposit, City
staff or insurance. Any financial obligations incurred by the City to accommodate the applicant will be deducted from the
required deposit upon notice of cancellation. Cost incurred for additional requirements shall be the responsibility of the
applicant.
All groups must be under the direction of their own leadership. There must be at least one adult present and responsible for
each twenty minors and an adult must be present at all times. At the Swim Complex, there must be at least one adult present
and responsible for each twenty minors on deck. For every eight children (age eight or under) in the pool, there must be
one adult in the pool. Exceptions may be made by the Aquatic Supervisor with prior approval.
No activity will be permitted which is in violation of local, state or federal statutes. Applicants must adhere to all City
policies and fire codes during their use of the facility.
Groups are responsible for controlling noise that could be disturbing to other activities or the surrounding neighborhood.
Cancellation of the event may occur if the noise level is not controlled.
Groups having live musical entertainment or serving alcoholic beverages must abide by the following additional security
requirements:
a.
b.
Groups selling alcohol must obtain “Daily On-sale General License” from the Alcohol Beverage Control Board.
Guard service will be arranged by the Department but paid by the applicant. Guards will act as security forces and
2
not as I.D. checkers. Additional guards may be assigned by the Recreation Supervisors, if deemed necessary.
14. The Recreation Department reserves the right to full access for all activities in order to ensure that all rules and regulations
are being observed, and may terminate the activity for the safety and welfare of the citizens or City property.
15. Approval for use will not be granted to persons under eighteen (1 8) years of age. When serving alcohol the applicant must
be twenty one (21) years of age.
16. Organization membership rosters may be used to assist in determining the appropriate classification category for the use of
meeting rooms, picnic areas, athletic fields, and Swim Complex. Once the determination has been made and approved by the
Recreation Director, the determination is final and the membership rosters will be returned to the organization.
17. All rentals will be charged for total hours used,. including set-up and clean-up time.
INSURANCE REQUIREMENTS
The City of Carlsbad is not liable for accidents, injuries, or loss of individual property in connection with any of its facilities.
Depending upon the risk factor, the City may require liability insurance in an amount up to $5,000,000. Liability insurance is
subject to approval by the Risk Manager and must include, without limitations, the following parameters: name the City of
Carlsbad, its officers, employees, and volunteers as an additional insured and insurance company must meet the most current
rating and other criteria established by City Council Resolution No. 91-403. Applicants can also obtain special event liability
insurance through- Diversified Risk Insurance Brokers. Athletic activities will require athletic participant coverage. If alcohol is
served at an event, liquor liability coverage must be obtained.
FACILITY/SWIM COMPLEX PROCEDURES AND POLICIES
1. A $200 refundable cleaning/damage deposit must be made upon application approval, with the exception of the Carillo
Ranch facility, a $500 refundable deposit is required. The remainder of the fee is due 30 days before scheduled use.
Groups using facilities on a weekly, semi-monthly or monthly schedule must pay on or before the first meeting of the
month. For the Swim Complex, full payment must be made for all fees 10 working days in advance.
2. An employee of the Recreation Department shall be present during all hours of use. Rules and requests made by Recreation
staff must be complied with at all times.
3. Applicants that have been approved by the Department may be issued a key for off-site locations. The Applicant is then
responsible to secure the facility when leaving.
4. Clean-upmefunds
a. On the day of the event, the patron must initially inspect the premises with a staff person and fill out a Condition of
Facility Report. This report is a checklist that identifies any facility conditions which need to be addressed before the
facility is used. It also helps insure the facility is returned to the same condition it was in before the use occurred.
Groups are responsible for the following clean up at the end of their event:
At the end of the rental and clean-up period, the patron will inspect the premises with a staff person and complete the
Condition of Facility Report.
a.
b.
Cleaning of all equipment used
Cleaning of any counter areas used
Cleaning and wiping of all tabletops used
Cleaning of any floor or carpet areas soiled or dampened
Cleaning of the kitchen and all amenities used (i.e. refrigerator, stove, oven, sink, etc.)
Putting all trash in proper receptacles
Removal of all equipment supplies, personal articles, displays, etc., immediately following clean up.
c.
If a group fails to sufficiently clean up after its activity, the total deposit may be forfeited. If the facility is left
in a satisfactory condition, a refund will be issued approximately three to four weeks after the date of the
facility use.
3
5.
.6.
7.
8.
9.
10.
Recreation Department equipment is available for use in the City’s facilities, but may not be removed to any other location
without proper written authorization by the Recreation Supervisor.
No duct, masking, or electrical tape, nails, staples, etc. are permitted on the walls of any facility.
Alcoholic beverages shall not be purchased or brought into the building by other than the person responsible for the activity
or a licensed caterer. Alcoholic beverages are not to be consumed outside the building. If minors appear to be in
possession of alcoholic beverages, or if participants appear to be in possession of illegal drugs, the activity will be
terminated immediately. In addition, any suspected unlawful activity will be reported to the Police Department.
Stagecoach and Calavera Community CentedGymnasiums:
a. Gymnasium usage will not be granted when other City facilities are deemed more suitable for
requested usage.
No food, beverages, or hard sole shoes allowed. b.
c. Floor cover to be in place for all events other than sports.
.. Scout groups in Carlsbad have first priority for use of the Scout House, at no charge.
$ The Scout troops must submit a “Facility Use Application” with the
Department. This form will be good from September through June. If summer use is needed, a separate application must
be submitted.
SMOKING IS NOT PERMITTED IN ANY CITY FACILITY.
PARK PROCEDURES AND POLICIES
1. Designated group picnic areas can be reserved by individuals, organizations or businesses. Areas not reserved will be
available for public use on a first-come, first-served basis. Hourly fees charged will be based on group size,
classification category and amount of time requested.
2. Liability insurance or security guards may be necessary depending on: a) risk factor level, b) serving of alcohol, and c)
nature of use, such as music, dancing, inflatable party jump.
No vehicles are permitted on turfed areas. 3.
4. Car Shows:
It is the policy of the Parks and Recreation Commission that Car Shows are not allowed on any park turf area, however,
shows will be allowed in authorized parking spaces at the park as designated by Parks and Recreation staff. Any appeals
will be reviewed on a case-by-case basis.
ATHLETIC FIELD PROCEDURES AND POLICIES
1. The City of Carlsbad is an “A” classification and therefore has first priority in reserving use of ballfields.
2. Community sports organizations that qualify as a “B” classification are invited to the field allocation meetings prior to
their regular season. These meetings are held typically around October/November and May/June each year. New sports
organizations need to submit field use requests ninety (90) days prior to the field allocation meeting. A minimum of
150 participants is required to constitute a league. Recreation staff will determine field allocations if league
representatives are unable to reach an agreement.
Thirty (30) days prior to ballfield allocation meetings, community sports organizations are required to submit their
projected field needs for their upcoming season. Projected field needs should include pre-season, opening day,
practices, regular season games, and proposed tournaments.
Baseball/softball organizations have priority in the spring season, January 15 - July 15, and SoccerRop Warner
football in the fall, July 16 - January 14.
4
3.
4.
5.
6.
7.
8.
All resident sports organizations are required to submit their membership rosters prior to each season in order to prove
residency status. Recreation staff uses the previous year’s final resident membership figures submitted by each
organization to assist in determining the current year’s allocation of fields. Recreation Staff will return rosters once
classification is determined. Once the classification determination has been made by staff and approved by the
Recreation Director, the decision is final.
If a current “B” classification organization does not meet the 70% residency requirement, the group will be given a
lower category status and charged fees for ballfield use.
A list of proposed activities for special events such as opening day, must be submitted to the appropriate park
supervisor ninety (90) days prior to the event. It may be determined that a City Special Event permit is required.
Approved proof of liability insurance naming the City and/or any school district as additional insured is required prior
to usage of athletic fields. Original certificates of insurance are necessary.
Requests to use a snack bar facility need to be submitted at the semi-annual ballfield meetings. If the operation of the
snack bar is subcontracted by the league to an outside business or individual, then written permission from the league, a
City of Carlsbad business license and appropriate liability insurance is required.
A $5 fee will be assessed each non-resident player on teams and/or organizations in classifications “B” and “C” that reserve
ballfields in excess of 30 calendar days per season.
Facility Rental Sportsmanship Program Criteria
In order to promote the importance of good sportsmanship and insure that Carlsbad Recreation Programs and
Facilities are and will remain safe places to gather, all sports organizations that request to use City recreation
facilities are required to provide their membership with appropriate sportsmanship training.
]%or to approval of facility rental applications andor priority registration, Recreation Department staff will review
the sportsmanship training programs used by the individual organizations.
All organizations not promoting a sportsmanship program as part of their organizational activities must sign a City
of Carlsbad Recreation Department Code of Conduct prior to obtaining authorization to utilize Carlsbad Recreation
Facilities.
If organizations wanting to rent Carlsbad Recreation Facilities department
presentations on Carlsbad’s T.R.U.S.T. program. The acronym T.R.U.S.T. stands for Teaching Respect, Unity,
Sportsmanship through Teamwork and it promotes the philosophy of good sportsmanship which is actively
emgarred bv the Citv of Carlsbad in its’ recreation Drograms.
de available to give
5
ATHLETIC CAMPSKLINICS PROCEDURES
1. A “Facility Use Application” is required for any proposed camp or clinic. Applications for field use in the summer
months will be accepted from December lst through December 31”. The summer months include June 15’ through
August 3 lst. During summer months, fields may be reserved from 8 am to 3:30 pm, Monday through Friday. Final
allocations are contingent on appropriate insurance being approved by Risk Manager and fees being paid.
Winter, Spring and Fall camps or clinics, applications will be accepted six (6) months in advance. 2.
3. Recreation staff will review requests and determine field allocations. If scheduling conflicts occur, staff will contact
organizations involved to work out a solution.
Field allocations are not official until “Facility Use Applications” have been approved by the Risk Manager and
Recreation Supervisor.
4.
CAIUULLO RANCH APPLICATION PROCEDURES AND POLICIES
1. Please remember that the Carrillo Ranch is a historic site and must be respected for its preservation.
2. If event is canceled at least 60 days prior to use, a $50 fee will be charged. If cancellation is made less than 60 days
prior to use, the City of Carlsbad will retain the entire deposit.
3. Rental equipment will be applicant’s responsibility. Equipment must be dropped off and picked up within the hours
specified on the approved Facility Use Application.
Decorative lights may be gently placed on top of shrubs but not placed in trees or on any portions of the historic Adobe.
Table decorations and freestanding decorations will be allowed. Candles must be contained within glass votives.
4.
5. Spike-heeled shoes are not recommended at the Ranch due to uneven surfaces of the historic site.
6.
7.
Rice, birdseed, confetti or anything of this nature is not allowed.
Children must be under adult supervision at all times.
SENOR CENTER PROCEDURES
1. Limited seating re-configuration for dining room rentals will be considered. Set up for “head tables” and buffet lines are
acceptable.
2. The use of confetti, birdseed, rice, etc. (for throwing) is prohibited. Also, the use of hay and straw is not allowed.
3. Displayed decorations are not to be removed &om dining room. Removal of any decorations without prior approval by
staff will result in forfeiture of all or part of damage deposit.
CLASSIFICATION OF APPLICANTS AND FEES
Each application will be reviewed by the Recreation Supervisor and classified into a group depending on the type of organization
and the intended use. The Recreation Department activities have first priority for the use of the facilities. The classifications are
listed in order or priority with classification “A” first, classification “B” second, etc.
The City attempts to accommodate all groups; however, there is a limited number of facilities. Unfortunately, the demand
exceeds the supply. For that reason, a priority classification system for use had to be established.
A. Parks and Recreation activities; Co-sponsored activities; other City departments
Examples: Friends of the Library, Carlsbad Book Fair, Recreation and Lap Swim, Swim Lessons, Masters
6
B.
C.
D.
E.
F.
Swim Program
Carlsbad resident not-for-profit, civic, social organizations (non-paid management - no voting board member can be paid);
any organization sponsoring a public forum or candidates night; public education
Examples: Carlsbad Rotary, La Costa Youth Organization, Carlsbad Softball Association, Carlsbad Youth Baseball,
Boy Scouts, Carlsbad Homeowner’s Associations, Carlsbad Unified School District
Carlsbad resident not-for-profit, civic, social organizations (paid management); private educational institutions Examples: Boy’s and Girl’s Club &, Property Management Associations, .’
Non-resident not-for-profit, educational, civic and social organizations; resident private parties; and locally organized
groups whose normal place of meeting is located in the City of Carlsbad.
Examples: North County AA, YMCA, resident religious and political groups, Mira Costa
Resident commercial, business, profit making organization, non-resident private party activities
Examples: Carlsbad Inn, non-resident parties, weddings or receptions
Non-resident commercial, business, political, profit malung and religious organizations
Examples: Trade shows, company training, meetings, seminars, scuba shops, commercials or photo shoots
[N ORDER TO QUALIFY AS CLASSIFICATION “B” NON-PROFIT USER, THE ORGANIZATION MUST MEET ALL
OF THE FOLLOWING CRITERIA:
1. The organization must be registered as a not-for-profit corporation with the State of California; or, if not registered with
the State, must be a Carlsbad Chapter and have a constitution or by-laws that clearly state that the objectives of the
organization are of a non-profit, non-commercial nature.
2. The organization must be comprised of volunteers, and 70% of which its membership and participants must be Carlsbad
residents. Exception: Classification assignment for sports organizations utilizing athletic fields will be based on player
rosters, including player addresses, must have 70% of the players residing in Carlsbad to qualify for “B” classification.
Verification of residency may be required.
Non-profit sports organizations requesting athletic field use are required to submit player rosters, verified for authenticity
by the league’s board of officers, which will be used to determine classification status. Player addresses with a post office
box number will not be accepted. Recreation staff will return rosters once classification is determined. Once the
classification determination has been made by staff and approved by the Recreation Director, the decision is final.
3. The organization must submit the following: a. If incorporated, submit State incorporation papers and by-laws; if not incorporated, submit constitution and by- laws.
b. Financial verification of organization’s exemption from income tax. (Department of the Treasury form 990 or
50 l(c)(3) determination letter may be used.)
c. A signed statement verifylng item “2” above.
L “9 7
Creatinq Community
through people, parks and programs
Open Space
Strong Families
Lifelong Learning
Safe Places to Gather
.L
Proposed Revisions
City Council Policy
#28
"Fa c i I it y U se Reg u I at i o n s "
I Citv Council Policv #28
EXHIBIT 2
30 1
I
I + < 30 days = NO REFUND
ProDosed Chanaes
I
+ RULE MODIFICATIONS: + Cancellation Policy + Safety Center/ Emergency Operations Center (EOC) Room #3 + Scout House Facility + Classification of Applicants
ProDosed Chanaes ICont'dl
+ Incorporate: + Sportsmanship Program Criteria
Cancellation Policv
+ 30 days or more = $50 Fee
2
31
Safetv Center / EOC
mmnX?l
+ Remove from Rental list + 24 hr City & State emergency + Used for CEMAT, Police 81 Fire
Training Room
Scout House
+Remove from Rental list to
general public + Scout Troops / Recreation Dept. - ld priority + No available time
Classifications of
Applicants
+ Remove Carlsbad Girls Club + Organization dissolved
3
32
Sportsmanship
Proqram Criteria
I + Recreation Dept. Goal I
+ City staff will provide training if necessary
Senior Center Rules &
Reaulations
+ Similar rules between Senior Center
& Recreation Dept.
reamline duplication
r
+ Senior Commission approved 6/04
Senior Center Rules &
Rea u la tions (cont.1
+Specific rules applying to the
Senior Center: + Facility availability + Limited seating-Dining Room
33 4
I Senior Center Rules 8gef$m~ I
Rea - u I at ions (cont.1
pecific rules + Confetti, Bird Seed & RiGe + Dining Room Decorations + Appeal Process
Parks & Recreation
Commission Action
+ Approve Staff
Recommendations
+ Forward to City Council for
A p prova I
Questions ?
5 34