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HomeMy WebLinkAbout2006-04-17; Parks & Recreation Commission; 406-6; Facility Use Regulations Council Policy RevisionPARKS & RECREATION COMMISSION - AGENDA BILL AB# 406-6 MTG. DATE: 4-17-06 STAFF: SPICKARD TITLE : REVISIONS TO COUNCIL POLICY #28 "FACILITY USE REGULATIONS" C] INFO E ACTION RECOMMENDED ACTION : If Commission concurs, recommend that City Council adopt the revisions to Council Policy #28, Recreation Department "Facility Use Regulations." ITEM EXPLANATION : In an effort to provide improved customer service and to inform potential renters of the requirements in renting a facility, park, or picnic structure, staff is recommending several revisions, additions, and deletions to the Recreation Department's "Facility Use Regulations", also known as Council Policy #28. Staff has worked closely with the Police Department to include requirements that will assist them in regulating and potentially terminating an event. The proposed significant changes recommended by staff with regards to Council Policy 28 are as follows: 1. There are several City parks that previously have not required submission of a "Facility Use Application" in order to utilize the park. Instituting this regulation will allow staff to know when large groups of people are going to gather at a park and what event will be taking place. Knowing this will allow for appropriate monitoring of the event. Therefore, staff is recommending the following text be included in Policy 28: Any group of 50 or more individuals must fill out a "Park and Facility Use Application" for any City park whether there are rental fees or not. (page 2, #2 of the attachment) 2. Previously a "Special Event Permit" was required for groups over 1,000. Lowering that number and obtaining a "Special Event Permit" requires the Special Events Committee to approve the event. It will also assist the Committee in determining if additional staff, insurance, etc. should be required. Amplified sound has become an issue at several parks. If a renter has a "Special Event Permit" the Police and other City staff will be aware of the event and can monitor it if complaints are made. For safety reasons, staff is recommending glass containers used for carrying or containing any liquid for drinking can not be utilized in the parks, unless a renter has an approved Special Events Permit. Staff recommends the following: A City "Special Event Permif is required to be filed and submitted to the Carlsbad Police Department no less than 90 days prior to the event when: D Park activities are expected to exceed an attendance of 300 D Any amplified sound is expected to be heard beyond park boundaries. D Park activities desire to use glass containers for drinking, (page 3, #5) AB# 406-6 Page 2 3. During any event a contact person must be designated and remain throughout the duration of the event. Staff recommends the following language be incorporated: On the day of the facility rental, the event contact person must be present and have a copy of the Facility Use Regulations, submitted Park & Facility Use Application form and signed approved Rental Permit in his/her possession, along with valid identification during the entire rental agreement period, (page 4, #9) 4. Further regulation was necessary in order to provide the police with the authority to terminate events that are disturbing the neighborhood. Staff recommends: No applicant shall permit or allow the operation of any sound system that can be heard outside park boundaries unless the applicant has an approved City "Special Event Permit." Cancellation of the event may occur if the noise is not controlled and/or police are required to respond, (page 5, #14) 5. Regulations regarding alcohol were needed in order to put the burden on the applicant and their guests to drink responsively. It also advises the renter that the serving of alcohol can be terminated if staff determines increased risk to the City. Staff recommends: Alcohol consumption is strictly limited to the event time defined on the approved "Rental Permit." Alcoholic beverage service may be terminated at any time by city staff, (page 5, #15) 6. The City, County and State have rules regarding the sales of any items. This regulation advises the renter that they must abide by these rules. Staff recommends: No one shall sell, offer for sale, rent or lease any merchandise, article or thing whatsoever, unless granted a valid permit. Any organization providing any item in exchange for a donation must be a registered State of California 501 (c)3 non profit organization and have an authorized permit. All food sales must comply with San Diego County Health Department Rules and Regulations, (page 7, #9) 7. inflatables (jump houses) are a liability risk to the City. Requiring that renters utilize a jump house from a City approved vendor list reduces the City's liability. This also allows staff to monitor the number of inflatables in a park at any one time. Staff recommends: Inflatable (jump houses) are only allowed by permit in designated areas and must be from the approved list of vendors on file with the City of Carlsbad. Quiet generators must be used where electricity is not available. All generators must be placed on plywood. Non permitted inflatables will need to be taken down, (page 8, #5) AB# 406-6 Page3 8. It has come to the attention of staff that some groups are giving up their allotted field use times to other groups without the knowledge of the Department. These groups may not have the proper insurance requirements, or give staff needed information regarding their usage. This also takes away from other residents and organizations that would like to use the fields yet were not part of the original negotiation. Staff recommends: Fields can not be sublet or field time given to a group other than the approved applicant without prior authorization of the Recreation Director or designee. (page 10, #8) 9. On several occasions the ability to have horses or ponies at the Ranch would add to an event. This allows horses/ponies to be at the Ranch on a limited basis as approved by the Recreation Director or designee. Staff recommends: Horses or ponies are permitted in designated areas of Leo Carrillo Ranch Historic Park as authorized by the Recreation Director or designee. (page 11, #8 of the attachment) FISCAL IMPACT: There will be minimal fiscal impacts in making these changes to the "Facility Use Regulations." EXHIBITS: 1. Revised Policy 28 "Facility Rules & Regulations" with strike outs. BACKGROUND: In order to improve the Facilities Services information to the public, the Facility Use Regulation Procedures have been updated. PURPOSE: To revise an established policy for the use of Harding Center, Stagecoach and Calavera Parks and Community Centers, Carlsbad Swim Complex, Carrillo Ranch Park, Senior Center, Hidden Canyon, Aviara Community Park, and other Parks and Recreation facilities, to now include Senior Center. POLICY: There is a high demand for use of City Parks and Recreation facilities. Park and Recreation facilities are available for a wide variety of uses. The following rules and procedures have been established to provide guidelines for the use of such facilities. The Recreation Department will be responsible for the administration of this policy. Park and facility use requests should be submitted to the Recreation Department on a Park & Facility Use Application form available from the department. Applications for use of City facilities and security deposit (which is applied towards rental fee) may be submitted in person or mailed to the Harding Community Center, 3096 Harding Street; Stagecoach Community Center, 3420 Camino de los Coches; Calavera Hills Community Center, 2997 Glasgow; Carrillo Ranch, 6200 Flying LC Lane; or Carlsbad Swim Complex, 3401 Monroe Street; or Senior Center, 799 Pine Avenue. Applications will be processed in the order received. Applications will be reviewed, use will be categorized and fees, if any, set by the Recreation Area Manager Director or designee. Please refer to the following pages for Application Procedures, Insurance Requirements, Facility, Park, Athletic Field Rules, Classifications and Fee Schedule. PROCEDURE: APPLICATION PROCEDURES AND POLICIES 1. Applications will be accepted for specific dates and times. Time requested must include all set-up and clean-up time. Applications should be submitted no later than fourteen (14) working days in advance of the date requested. If an application for facility use has been submitted less than 14 working days in advance, applications may be reviewed and accommodated subject to facility and staffing availability and all necessary approvals. Upon review of the application, Recreation staff will determine if a Certificate of Liability Insurance will be required for the activity. Applications to use Carrillo Ranch facilities must be submitted 30 days in advance. Applications to use Swim Complex lanes for more than one day a month may bo submitted up to 45 days in advance. EXHIBIT 1 Facility and Park reservations are accepted for the current calendar year. Reservations for the upcoming year will be accepted from Resident private parties, and-non-profit organizations, and businesses starting November 1st of the year prior to their requested dates. Non-resident private parties, and resident organizations, and businesses may submit reservations as of December 1st of the prior year. Applications will be accepted up to eighteen (18) months in advance of reservation date for Leo Carrillo Ranch Historical Park. 2. Any group of 50 or more individuals must fill out a Park and Facility Use Application for any City park whether there are rental fees or not. 3. Community Centers regular hours of operation are Monday through Friday, 8:00 a.m. to 10:00 p.m., and Saturdays and Sundays, 8:00 a.m. - 5:00 p.m. and Sundays, 8:00 a.m. 4:00 p.m. On Friday and Saturday nights, programs must end by 1 :00 a.m.12:00 a.m., with a departure time no later than 2400 1:00 a.m. Senior Center Auditorium, Dining Room, Kitchen, Art Studio are is available for rental after 5:00p.m., Monday through Friday, and from 8:00 a.m. on Saturdays and Sundays. On Friday and Saturday evenings, programs must end by 1:00 a.m., with departure time no later than 2:00 a.m. Sunday through Thursday evenings, programs must end by 10 p.m. Safety Center conference room regular hours of operation for the Palowski & Fox meeting rooms are Monday through Friday 2:00 p.m. to 10:00 p.m., Saturdays 8:00 a.m. to 5:00 p.m. In the event of a major emergency occurring within the city, the meeting rooms may be used by City officials. Groups scheduled to use the rooms will be preempted during that time. An appropriate refund of room reservation fees collected, or rescheduling of the canceled meeting will be arranged. Recreation Department personnel will process applications no more than thirty (30) days in advance. Police, Fire, and other City Departments will have first priority to use the conference rooms. Leo Carrillo Ranch Historical Park hours of operation are: SUMMER HOURS: Tuesday - Saturday, 9:00 a.m. - 6:00 p.m., Sunday, 11 :00 a.m. -6:00 p.m. FALL/SPRING/WINTER: Tuesday - Saturday, 9:00 a.m. - 5:00 p.m., Sunday, 11:00 a.m.-5:00 p.m. On Friday and Saturday evenings, programs must end by 10:00 p.m. with departure time no later than 11:00 p.m. Sunday through Thursday evenings; programs must end by 8:00 p.m., with departure time no later than 9:00 p.m. Swim Complex regular hours of operation are Monday through Friday, 6:00 a.m. to 7:30 p.m., Saturdays 8:00 a.m. to 4:00 p.m., and Sunday 12:00 p.m. - 4:00 p.m. Park hours are from 8:00 a.m. to 10:00 p.m., seven days a week. Facilities will be closed on City observed Holidays. Additional fees will be charged for use of facility after regular hours of operation. 4. Applications will be approved for specific rooms, park areas, athletic fields, and pool lanes depending on group size, type of activity and availability. No activity shall be scheduled for more than room capacity. 5. Special Event Permit is required to be submitted to the Carlsbad Police Department when: a. Park activities are expected to exceed an attendance of 300 b. Park activities require modification to street, parking lot or sidewalk traffic. Planned activities may require a Special Event Permit to be submitted to the Carlsbad Police Department. Events that have an expected attendance exceeding 1,000 and/or require modification to street, parking lot or sidewalk traffic flow are required to file a permit. c. Any amplified sound is expected to be heard beyond park boundaries. d. Park activities desire to use glass containers for drinking. Permit submittals are due no less than §0 90 days prior to the event. The City Special Events Committee reviews permit requests and may set specific conditions or restrictions for the event. 6. The Department may refuse or cancel any application. Written notices of refusal or cancellation, with appropriate explanation, will be given by the Department. Applications for use may be denied for the following reasons: a. Unsatisfactory prior use b. Hazardous condition exists c. Application submitted less than fourteen (14) days in advance d. Non-payment of fees before due date e. Higher priority taking place f. Groups that do not give proper cancellation notice g. Applicant is under eighteen (18) years of age If an application is denied, the decision may be appealed in writing to the Recreation Area Manager. The next option, if the applicant is not satisfied, is to appeal it to the Recreation Services Manager, then to the Recreation Director, then to the Parks and Recreation Commission (Senior Center appeals will be directed to the Senior Commission). The final appeal can be made to the City Council. The Department reserves the right to limit the number of daily, weekly, or monthly uses by any one group or organization so that the entire community may make use of the limited facilities available. 7. In the event of a cancellation less than 30 days in advance (for pool rental cancellation, notice must be given 10 working days in advance) the applicant will forfeit all rental fees paid. Cancellations received at least 30 days prior to the rental date will be charged a $50 cancellation fee. The $50 cancellation fee will be taken from the security cleaning/damage deposit and the balance of the cleaning/damage deposit will be refunded. Picnic reservations that are rained out may be rescheduled or refunded with no processing charge. 8. All fees must be paid at the facility being reserved. Checks or money orders are to be made payable to the "CITY OF CARLSBAD". 9. A signed copy of your approved Rental Permit application by the Recreation Supervisor Director or designee is your confirmation of the requested date. On the day of the facility rental, the event contact person must be present and have a copy of the Facility Use Regulations, submitted Park & Facility Use Application form and signed approved Rental Permit in his/her possession, along with valid identification during the entire rental agreement period. Any preparation for an event prior to approval is solely at the applicant's risk. 10. The Recreation Supervisor Director or designee may impose additional requirements on the applicant as a condition of approval. These additional requirements may include, but are not limited to, additional security, increased cleaning/damage deposit, City staff or insurance. Any financial obligations incurred by the City to accommodate the applicant will be deducted from the required deposit upon notice of cancellation. Cost incurred for additional requirements shall be the responsibility of the applicant. 11. All groups must be under the direction of their own leadership. There must be at least one adult present and responsible for each twenty minors and an adult must be present at all times. Minors are defined as those under the age of 18, except in the case where alcohol is served, when minors are defined as those under the age of 21. At the Swim Complex, there must be at least one adult present and responsible for each twenty minors on deck. For every eight children (age eight or under) in the pool, there must be one adult in the pool. Exceptions may be made by the Aquatic Supervisor with prior approval. 12. No activity will be permitted which is in violation of local, state or federal statutes. Applicants must adhere to all City policies and fire codes during their use of the facility. The City Manager or designee may revoke an approved Rental Permit without prior notice upon any violation of the Facility Use Regulations. 13. Any celebration for a minor (under the age of 21) will not be allowed to serve alcohol. 14. Groups are responsible for controlling noise that could be disturbing to other activities or the surrounding neighborhood. No applicant shall permit or allow the operation of any sound system that can be heard outside park boundaries unless the applicant has an approved Special Events Permit. Cancellation of the event may occur if the noise level is not controlled and/or police are required to respond. 15. Groups having live musical entertainment or serving alcoholic beverages must abide by the following additional security requirements: a. Groups selling alcohol must obtain "Daily On-sale General License" from the Alcohol Beverage Control Board. b. Guard service (California State Licensed) will be arranged by the Department but paid by the applicant. Guards will act as security forces and not as I.D. checkers. Additional guards may be assigned by the Recreation Supervisors Director or designee, if deemed necessary. c. Alcohol consumption is strictly limited to the event time defined on the approved Rental Permit. d. In the interest of safety, alcoholic beverage service may be terminated at any time by city staff. 16. The Recreation Department reserves the right to full access for all activities in order to ensure that all rules and regulations are being observed, and may terminate the activity for the safety and welfare of the citizens or City property. 17. Approval for use will not be granted to persons under eighteen (18) years of age. When serving alcohol the applicant must be twenty one (21) years of age. 18. Organization membership rosters may be used to assist in determining the appropriate classification category for the use of meeting rooms, picnic areas, athletic fields, and Swim Complex. Once the determination has been made and approved by the Recreation Director or designee, the determination is final and the membership rosters will be returned to the organization. 19. All rentals will be charged for total hours used, including set-up and clean-up time. INSURANCE REQUIREMENTS The City of Carlsbad is not liable for accidents, injuries, or loss of individual property in connection with any of its facilities. Depending upon the risk factor of the activity, the City may require liability insurance in an amount up to $5,000,000. Liability insurance is subject to approval by the Risk Manager or designee and must include, without limitations, the following parameters: name the City of Carlsbad, its officers, employees, and volunteers as an additional insured by Endorsement for the specific location and date(s) of the event(s) and insurance company must meet the most current rating and other criteria established by City Council Resolution No. 91 -403. Insurance may be obtained through applicant's own broker or through Applicants can also obtain special event liability insurance through Diversified Risk Insurance Brokers through the City of Carlsbad. Athletic activities will require athletic participant coverage. If alcohol is served at an event, liquor liability coverage must be obtained. FACILITY/SWIM COMPLEX PROCEDURES AND POLICIES 1. A $200 refundable cleaning/damage deposit must be made upon application approval., with the exception of the Carrillo Ranch facility, a $500 refundable deposit is required. The cleaning/damage deposit is paid to ensure proper clean-up will be completed and to cover any replacement, repairs, damages or loss to facility or equipment. The applicant shall be required to pay the full cost of materials, labor, replacement, repairs or damages (over and above the deposited funds) regardless of the amount. If damage occurs and it is less than deposited amount the difference shall be refunded. 2. The remainder of the fee is due 30 days before scheduled use. Groups using facilities on a weekly, semi-monthly or monthly schedule must pay on or before the first meeting of the month. For the Swim Complex, full payment must be made for all fees 10 working days in advance. 3. An employee of the Recreation Department shall be present during all hours of use. Rules and requests made by Recreation staff must be complied with at all times. 4. Applicants that have been approved by the Department may be issued a key for off-site locations. The Applicant is then responsible to secure the facility when leaving. 5. Clean-up/Refunds a. On the day of the event, the patron must initially inspect the premises with a staff person and fill out a "Condition of Facility Report." This report is a checklist that identifies any facility conditions which need to be addressed before the facility is used. It also helps insure the facility is returned to the same condition it was in before the use occurred. b. Groups are responsible for the following clean up at the end of their event: D Cleaning of all equipment used D Cleaning of any counter areas used D Cleaning and wiping of all tabletops used D Cleaning of any floor or carpet areas soiled or dampened D Cleaning of the kitchen and all amenities used (i.e. refrigerator, stove, oven, sink, etc.) D Putting all trash in proper receptacles, D Removal of all equipment supplies, personal articles, displays, etc., immediately following clean up. c. At the end of the rental and clean up period, the patron will inspect the premises with a staff person and complete the Condition of Facility Report. d. If a group fails to sufficiently clean up after the activity, the total deposit may be forfeited. If the facility is left in a satisfactory condition, a refund will be issued approximately three to four wooks after tho date of the facility use. All refundable deposits shall be refunded if proper clean-up is completed and no breakage or damage has occurred. Proper clean-up shall be determined by the Recreation staff. 6. Recreation Department equipment is available for use in the City's facilities, but may not be removed to any other location without proper written authorization by the Recreation Supervisor Director or designee. 7. No duct, masking, or electrical tape, nails, staples, etc. are permitted on the walls of any facility. 8. Alcoholic beverages shall not be purchased or brought into the building by other than the person responsible for the activity or a licensed caterer. Alcoholic beverages are not to be consumed outside the building. If minors appear to be in possession of alcoholic beverages, or if participants appear to be in possession of illegal drugs, the activity will be terminated immediately. In addition, any suspected unlawful activity will be reported to the Police Department. 9. No one shall sell, offer for sale, rent or lease any merchandise, article or thing, whatsoever, unless granted a valid permit. Any organization providing any item in exchange for a donation must be a registered State of California 501(c)3 non profit organization and have an authorized permit. All food sales must comply with San Diego County Health Department Rules and Regulations. 10. Stagecoach and Calavera Community Centers/Gymnasiums: a. Gymnasium usage will not be granted when other City facilities are deemed more suitable for requested usage. b. No food, beverages, or hard sole shoes allowed. c. Floor cover to be in place for all events other than sports. 11. Scout groups in Carlsbad have first priority for use of Scout House, at no charge. The Scout troops must submit a "Park & Facility Use Application" with the Department. This form will be good from September through June. If summer use is needed, a separate application must be submitted. 12. SMOKING IS NOT PERMITTED IN OR WITHIN 20 FEET OF ANY CITY FACILITY. SMOKING IS NOT PERMITTED WITHIN 200 FEET OF ANY "TOT-LOT" OR PLAYGROUND EQUIPMENT. 13. The use of confetti, birdseed, rice, silly string, etc. (for throwing) is prohibited. Also, the use of hay and straw will not be allowed except at Leo Carrillo Ranch Historical Park with permission by the Recreation Director or designee. PARK PROCEDURES AND POLICIES 1. Designated group picnic areas can be reserved by individuals, organizations or businesses. Areas not reserved will be available for public use on a first-come, first-served basis. Hourly fees charged will be based on group size, classification category and amount of time requested. 2. Liability insurance or security guards may be necessary depending on: a) risk factor level, b) serving of alcohol, and c) nature of use, such as music, dancing, inflatable party jump. 3. No vehicles are permitted on turfed areas. 4. Car Shows: It is the policy of the Parks and Recreation Commission that Car Shows are not allowed on any park turf area, however, shows will be allowed in authorized parking spaces at the park as designated by Parks and the Recreation Director or designee staff. Any appeals will be reviewed on a case- by-case basis. 5. Inflatables a. Are only allowed by permit, b. are from the approved list of vendors on file with the City of Carlsbad, c. may only be set-up in designated areas, d. must use "quiet" generators where electricity is not available, and e. generator must be placed on a plywood board. Non-permitted inflatabtes will need to be taken down. ATHLETIC FIELD PROCEDURES AND POLICIES 1. The City of Carlsbad is an "A" classification and therefore has first priority in reserving use of ball fields. 2. Community sports organizations that qualify as a "B" classification are invited to the field allocation meetings prior to their regular season. These meetings are held typically around October/November and May/June each year. New sports organizations need to submit field use requests ninety (90) days prior to the field allocation meeting. A minimum of 150 participants is required to constitute a league. Recreation staff Director or designee will determine field allocations if league representatives are unable to reach an agreement. D Thirty (30) days prior to ball field allocation meetings, community sports organizations are required to submit their projected field needs for their upcoming season. Projected field needs should include pre- season, opening day, practices, regular season games, and proposed tournaments. D Baseball/softball organizations have priority in the spring season, January 15 - July 15, and Soccer/Pop Warner football in the fall, July 16-January 14. 3. All resident sports organizations are required to submit their membership rosters prior to each season in order to prove residency status. The Recreation Director or designee staff uses the previous year's final resident membership figures submitted by each organization to assist in determining the current year's allocation of fields. Recreation Staff Rosters will be returned festefs once classification is determined. Once the classification determination has been made by staff and approved by the Recreation Director or designee, the decision is final. 4. If a current "B" classification organization does not meet the 70% residency requirement, the group will be given a lower category status and charged fees for ball field use. 5. A list of proposed activities for special events such as opening day, must be submitted to the appropriate park supervisor ninety (90) days prior to the event. It may be determined that a City Special Event permit is required. 6. Approved proof of liability insurance naming and endorsing the City and/or any school district as additional insured is required prior to usage of athletic fields. Original certificates of insurance are necessary. 7. Requests to use a snack bar facility need to be submitted at the semi-annual ball field meetings. If the operation of the snack bar is subcontracted by the league to an outside business or individual, then written permission from the league, a City of Carlsbad business license and appropriate liability insurance is required. 8. Fields can not be sublet or field time given to a group other than the approved applicant without prior authorization of the Recreation Director or designee. 9. A $5 fee will be assessed each non-resident player on teams and/or organizations in classifications "B" and "C" that reserve ball fields in excess of 30 calendar days per season. FACILITY RENTAL SPORTSMANSHIP PROGRAM CRITERIA In order to promote the importance of good sportsmanship and ensure that Carlsbad Recreation Programs and Facilities are and will remain safe places to gather, all sports organizations that request to use City recreation facilities are required to provide their membership with, appropriate sportsmanship training. Prior to approval of facility rental applications and/or priority registration, Recreation Department staff will review the sportsmanship training programs used by the individual organizations. All organizations not promoting a sportsmanship program as part of their organizational activities must sign a City of Carlsbad Recreation Department Code of Conduct prior to obtaining authorization to utilize Carlsbad Recreation Facilities. If organizations wanting to rent Carlsbad Recreation Facilities do not have active sportsmanship programs, department staff can be made available to give presentations on Carlsbad's T.R.U.S.T. program. The acronym T.R.U.S.T. stands for Teaching Respect, Unity, and Sportsmanship through Teamwork and it promotes the philosophy of good sportsmanship which is actively engaged by the City of Carlsbad in its' recreation programs. ATHLETIC CAMPS/CLINICS PROCEDURES 1. A "Park & Facility Use Application" is required for any proposed camp or clinic. Applications for field use in the summer months will be accepted from December 1st through December 31st. The summer months include June 15th through August 31st. During summer months, fields may be reserved from 8:00 a.m. to 3:30 p.m., Monday through Friday. Final allocations are contingent on appropriate insurance being approved by Risk Manager and fees being paid. 2. Winter, Spring and Fall camps or clinics, applications will be accepted six (6) months in advance. 10 C2, LI 3. Recreation staff will review requests and determine field allocations. If scheduling conflicts occur, staff will contact organizations involved to work out a solution. 4. Field allocations are not official until a "Park & Facility Use Application" and "Rental Permit" have been approved by the Risk Manager or designee and Recreation Supervisor Director or designee and is returned to applicant. LEO CARRILLO RANCH HISTORICAL PARK APPLICATION PROCEDURES AND POLICIES 1. Please remember that the Carrillo Ranch is a historic site and must be respected for its preservation. 2. If event is canceled at least 60 days prior to use, a $50 fee will be charged. If cancellation is made less than 60 days prior to use, the City of Carlsbad will retain tho entire deposit. 3. Rental equipment will be applicant's responsibility. Equipment must be dropped off and picked up within the hours specified on the approved Park & Facility Use Application and Rental Permit. 4. Decorative lights may be gently placed on top of shrubs but not placed in trees or on any portions of the historic Adobe. Table decorations and freestanding decorations will be allowed. Candles must be contained within glass votives. 5. Spike-heeled shoes are not recommended at the Ranch due to uneven surfaces of the historic site. & Rice, birdseed, confetti or anything of this nature is not allowed. 7. Children must be under adult supervision at all times. 8. Horses or ponies are permitted in designated areas as specifically authorized by the Recreation Director or designee. SENIOR CENTER PROCEDURES 1. Limited seating re-configuration for dining room rentals will be considered. Set up for "head tables" and buffet lines are acceptable. £ The use of confetti, birdseed, rice, etc. (for throwing) is prohibited. Also, the use of hay and straw in not allowed. 3. Displayed decorations are not to be removed from dining room. Removal of any decorations without prior approval by staff will result in forfeiture of part or all of cleaning/damage deposit. 11 -""^ f"'jr *w-«aB^. ;> *~s