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Home My WebLink About2007-03-19; Parks & Recreation Commission; 0307-5; Arena Soccer Sub-CommitteePARKS & RECREATION COMMISSION - AGENDA BILL AB# 0307-5 MTG. DATE: [3/19/07 STAFF: |STEYAERT ARENA SOCCER SUB-COMMITTEE INFO x ACTION RECOMMENDED ACTION : Form a sub-committee'to evaluate and recommend sites within the City to the Parks and Recreation Commission for an arena soccer facility and to forward this recommendation to the City Council. ITEM EXPLANATION : In 2006, the Recreation Department received a proposal from Mr. Jeff Kuester requesting that he be allowed to enter into a public/private partnership to locate an arena soccer facility at Aviara Park (at the site of the future community center). He requested, and was granted, the opportunity to make a presentation before the City Council on 2/6/07 concerning this proposal (refer to City Council Agenda Bill #18,892, Exhibit 1). As outlined in the Agenda Bill, staff could not support the proposal for the Aviara Park site for the reasons stated in the attachment. Staff recommended that the City Council remand this issue to the Parks and Recreation Commission to: 1. Research alternative sites within the City 2. Identify pros and cons of each alternative site This would be the charge of the recommended sub-committee. In addition, staff will be separately developing a policy for dealing with public/private requests such as Mr. Kuester's, since none currently exists. This will be done in conjunction with the City Attorney's Office and will be presented back to City Council for their consideration. FISCAL IMPACT: EXHIBITS: 1. City Council Agenda Bill - #18,892 2. Minutes of the February 6, 2007 City Council Meeting CITY OF CARLSBAD - AGENDA BILL EXHIBIT 1 16 AB# 18,892 MTG. 2/6/07 DEPT. Recreation ARENA SOCCER FACILITY AT AVIARA COMMUNITY PARK DEPT. HEA& CITY ATTY. CITY MGR. & (&' /A/ RECOMMENDED ACTION: ADOPT Resolution No. 2007-026 requesting that the Parks and Recreation Commission evaluate and recommend appropriate sites within the City for an arena soccer facility; and also direct staff to return with a policy for City Council consideration to assist the City in processing this request and future public / private partnership proposals. ITEM EXPLANATION: In 2006 the Recreation Department received a proposal from Mr. Jeff Kuester requesting that ARENA SPORTS enter in a public/private venture to build an arena soccer complex at Aviara Community Park (Exhibit 2) With the assistance of the city, ARENA SPORTS would like to construct and manage an enclosed soccer facility currently where the future community center is planned to be located (Exhibit 3). They would like io remain at this site until such time that the city is ready to build the new community center. The community center is currently scheduled in the Capital Improvement Program Budget in FY 2016-2021. ^i*1***' Recreation staff reviewed this proposal in-depth and determined that this request could not be supported and has recommended that Mr. Kuester consider alternative sites because of the following:i o A thorough community outreach was conducted in late 2000 and early 2001 that culminated in an agreed upon Aviara Community Park Master Plan which included a Community Center with a Senior Component. This plan was approved by the City Council in 2001. o A lengthy Conditional Use Permit process was under taken to obtain entitlements for the park and center based on the Master Plan. o A temporary installation may create community expectations and make it difficult to remove' a soccer arena. A letter to Mr. Kuester detailing these issues has been identified in Exhibit 4. Mr. Kuester indicated that no other site will fit his needs, thus would like direction from the City Council as how to proceed FOR CITY CLERKS COUNCIL ACTION: USE ONLY. APPROVED DENIED CONTINUED WITHDRAWN AMENDED D D D D D CONTINUED TO DATE SPECIFIC CONTINUED TO DATE UNKNOWN RETURNED TO STAFF OTHER - SEE MINUTES Daaa 7607206917 City of Carlsbad/Clerk 121132pm 01-30-2007 1/1 Page 2 If Council is interested in pursuing public/private partnerships such as Mr. Kuester has suggested, there are two questions that would need to be addressed: 1) what locations could be considered and 2) what terms and conditions would be acceptable. To answer these questions staff is recommending that the City Council request that the Parks and Recreation Commission bring back a recommendation for Council consideration for an arena soccer facility This would include researching alternative sites within the city, identifying pros and cons and doing an analysis to determine land values and best use practices for these sites. It is als.o recommended that staff obtain advice from the City Attorney's office as to the legal boundaries the city must adhere to upon entering into a partnership agreement with any other public/private opportunity that may occur in the future. Staff would like the City Council to be aware that the Recreation Department is currently working on a number of park projects. They include: Alga Node Park, Golf Course, Pomsettia Tennis Courts, Senior Center Expansion, and a multitude of additional City goals. It should be noted that staff is eager to explore this opportunity and at the same time being realistic when it comes to taking on additional work load. If Council directs staff to pursue this business venture we wilt incorporate it into the 2007-08 goal cycle, unless directed otherwise. FISCAL IMPACT; There is no fiscal impact at this time. ENVIRONMENTAL IMPACT: None at this time. EXHIBITS: 1. Resolution No. 2007-026 requesting that the Parks and Recreation Commission review and recommend an appropriate site for an arena soccer facility. 2. Site map of Aviara Community Park. 3. Photo of an arena soccer facility. 4. Letter to Mr. Kuester from Recreation Director dated September 5, 2006. DEPARTMENT CONTACT: Ken Price 760-434-2826 kpric@ci.carlsbad.ca.us o £/''.. W, \ RESOLUTION NO. 2007-026 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, REQUESTING THE PARKS 3 AND RECREATION COMMISSION TO IDENTIFY AN APPROPRIATE SITE FOR AN ARENA SOCCER FACILITY; AND FOR STAFF TO RETURN WITH A POLICY TO 5 ASSIST THE CITY IN PROCESSING THIS REQUEST AND FUTURE PUBLIC/PRIVATE PROPOSALS. 6 WHEREAS, The Parks & Recreation Commission is appointed by the City 8 Council and consists of seven members; and, 9 WHEREAS, The City received a request from Mr. Jeff Kuester requesting that 10 ARENA SOCCER enter into a public / private partnership; and 11 WHEREAS that the City Council has no such policy to assist the City in 12 processing'public / private partnership proposals; 14 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 16 1. That the above recitations are true and correct. 17 2. That the City Council is requesting that the Parks and Recreation 18 Commission evaluate and recommend appropriate sites within the City for an 19 arena soccer facility. 20 3. To direct staff to return with a policy for City Council consideration to21 assist the City in processing this request and future public / private 23 partnership proposals. 24 25 26 27 28 n 1 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City 2 Council of the City of Carlsbad on the day of 3 2007, by the following vote, to wit: 4 AYES 6 NOES' 7 ABSENT: 9 10 11 CLAUDE A. LEWIS, Mayor 12 ATTEST: 14 15 16 LORRAINE M. WOOD, City Clerk (SEAL) 17 18 19 20 21 22 23 24 25 26 27 28 /o. o 03 U_ 0 O O O V) 03 C CD EXHIBIT 2 EXHIBITS City of Carlsbad Recreation Department September 5, 2006 IMPROVING QUALITY OF LIFE BUILDING COMMUNITY PRIDE STRENGTHENING FAMILIES DEVELOPING TOMORROW'S LEADERS Jeff Kuester ARENA SPORTS 2986 Ridgefield Ave. Carlsbad, CA 92008 Dear Mr. Kuester: Thank you for submitting your proposal for a public/private venture to build an Arena Sports Complex at Aviara Community Park. We appreciate the submittal of your request, as the City is interested m pursuing public/private partnerships with local businesses and community leaders such as yourself. After a thorough analysis of the concept by our staff, we felt that your proposal had a good deal of merit and that an Arena Sports Complex might provide a great asset to the City of Carlsbad. However, our analysis also determined that we could not support an Arena Soccer complex at the site proposed in your request, namely Aviara Community Park. The City currently has an approved Master Plan for Aviara Community Park that was developed over several years with the input of citizens, the Parks and Recreation Commission, the Planning Commission, and City Council. The approved Master Plan calls for a community center to be built on the site at Aviara Community Park that was referenced in your proposal. While it's true that the City's current Capital Improvement Program shows a start date for the Aviara Community Center out in the future, the City Council regularly moves projects up and back during their annual review. Your suggestion was to build an Arena Sports facility "until such time that the City of Carlsbad is ready to build the new Community Center." Our reluctance to pursue that path is threefold. EXHIBIT 4 ^ www ci carlsbad ca us 1 20O Carlsbad Village Drive Carlsbad, CA 92OO8-1989 (760)434-2826 FAX (760)720-691 7 d\ First, the entitlement process to amend the current park permits will be long and possibly a contentious issue with the surrounding neighbors. Many of them were involved with the development of the current Park Master Plan and the change proposed would be a substantial deviation from the original plan (e.g. lighted active use vs. a community center). Secondly, if the Arena Sports Complex is used extensively there is likely to be objections by specific user groups when the time comes to remove the complex in order to facilitate building of the new structure. It is important to bear in mind that the future Aviara Community Center will serve a larger segmentof our community than_an Arena Sports^complex, including providirigTacTlTties for senior citizens, preschoolers, families, and various community groups. Our final concern relates to the design and construction costs of the "temporary" site improvements the City would be providing, including foundations, lighting and landscaping, as outlined in your proposal. Our analysis of your cost estimates and our current experiences with rising construction costs indicate that expenses for site preparation would_most likely bejiighgr than those shown hvyour plan, particularly in light of the need" ^usFgre vai Img wage rates^ Also, several of the site improvements would actually be~coris13ereaas more permanent in nature. Subsequent removal could be costly, driving the City's total required outlay to an even higher level. It was determined that investing a substantial amount of City funds for such an uncertain time frame would not be prudent or in the best interests of our citizens. In addition, there is currently a projected shortfall of between $12 to $17 million dollars to fund projects in the current Capital Improvement Program. Using unallocated funds for this project would mean fewer resources for our future parks. Due to the aforementioned reasons, we feel we cannot endorse the proposed facility at Aviara Community Park; however, we would like to suggest two alternate sites for your consideration. The first alternative would be at Poinsettia Park on Hidden Valley Road. The specific location would be in the northwest corner of the park, below the existing soccer field (see site map attached). This site is currently available, and an Arena Soccer facility at this location would be consistent with the City Council's approved Master Plan for Poinsettia Park. A second alternative would be at our Zone 5 Business Park on Faraday Avenue. Our staff felt that this would be a good fit for such a facility, but the process to initiate building on this site could be extensive. Since no existing Master Plan exists for this area, City Council approval would be required. In addition, there would need to be an interest for such a facility in the Business Park community surrounding the site before we would proceed with the approval process. It may take several years to obtain the necessary approvals, permits and funding required for such a project. While this is an involved process, the Business Park may be ideal for such a facility due to its proximity to a large number of area businesses and potential users. If either of these alternatives is of interest to you, we would encourage you to contact us again to explore these options further. Again, we very much appreciate your interest in pursuing a public/private venture with the City of Carlsbad and hope to work with you in the future. Respectfully, Ken Price Recreation Director cc: City Manager Assistant City Manager Parks Development Manager Recreation Services Manager Encl. EXHIBIT 2 February 6, 2007 Carlsbad City Council Meeting Page 6 RECESS: Mayor Lewis declared a recess at 7:24 p.m. Council reconvened at 7:30 p.m., with four members present. ORDINANCE FOR ADOPTION: 13.AB #18.889- ESTABLISH STOP CONTROLS. City Attorney Ron Ball titled the Ordinance. ACTION: On a motion by Mayor Pro Tern Kulchin, Council adopted ORDINANCE NO. NS- 830. amending Title 10, Chapter 10.28, Section 10.28.870 of the Carlsbad Municipal Code requiring stops on Wright Place at its intersection with Palomar Oaks Way. AYES: Lewis, Kulchin, Hall and Packard. NOES: None. ABSENT: Sigafoose. PUBLIC COMMENT: Michele Levy, 3021 Highland Drive, Carlsbad, requested that the City establish a Master Plan for the Fire Department. Jim Hensley, 2841 Esturion Street, Carlsbad, expressed concerns relating to the Engineering and Traffic Surveys prepared by the City of Carlsbad. Mr. Hensley requested that the Council take into account the citizen's concerns. ADJOURNMENT TO THE JOINT SPECIAL MEETING OF THE CARLSBAD CITY COUNCIL AND CARLSBAD MUNICIPAL WATER DISTRICT. Mayor Lewis adjourned to the Joint Special Meeting of the Carlsbad City Council and Municipal Water District at 7:45 p.m. with four Council Members present. RECONVENE CITY COUNCIL MEETING Mayor Lewis adjourned the Joint Special Meeting of the Carlsbad City Council and Municipal Wate District and reconvened the City Council Meeting at 7:46 p.m. with four Council Members present. DEPARTMENTAL AND CITY MANAGER REPORTS: 16. AB #18.892 - ARENA SOCCER FACILITY. Recreation Director Ken Price presented the staff report and reviewed a PowerPoint presentation (on file in the Office of the City Clerk). Mr. Price gave a brief overview of the proposal received by Mr. Jeff Kuester. He stated that Mr. Kuester was requesting to place a Arena Soccer Facility on the land reserved for a community center in Aviara Community Park. February 6, 2007 Carlsbad City Council Meeting Page 7 In response to an inquiry from Mayor Pro Tern Kulchin, Mr. Price stated that the community center at Aviara Park is currently scheduled for construction in the year 2016. Jeff Kuester, 2986 Ridgefield Avenue, Carlsbad, also reviewed a PowerPoint presentation (on file in the Office of the City Clerk), requesting that the Council approve his request to place an arena soccer facility at Aviara Community Park. James Courtney, 1861 Southview Drive, Carlsbad, encouraged the Council to consider placing an arena soccer facility somewhere within one of the City's parks. Council discussion ensued regarding their support for staffs recommendation. ACTION: AYES: NOES: ABSENT: On a motion by Mayor Pro Tem Kulchin, Council adopted RESOLUTION NO. 2007-026. requesting the Parks and Recreation Commission identify an appropriate site for an arena soccer facility; and directing staff to return with a policy to assist the City in processing future public/private proposals. Lewis, Kulchin, Hall and Packard. None. Sigafoose. COUNCIL REPORTS AND COMMENTS: Mayor Lewis and Council Members reported on activities and meetings of some committees and sub-committees of which they are members. CITY MANAGER COMMENTS: None. CITY ATTORNEY COMMENTS: None. ADJOURNMENT: By proper motion, the Regular Meeting of February 6, 2007, was adjourned at 8:34 p.m. LO City Clerk Sheila R. Cobian Deputy City Clerk