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Home My WebLink About2008-04-21; Parks & Recreation Commission; 0408-5; Arena Soccer subcommittee reportPARKS & RECREATION COMMISSION - AGENDA BILL AB#: MTG. DATE: 0408-5 4/21/08 STAFF: | STEYAERT ARENA SOCCER SUBCOMMITTEE REPORT INFO x ACTION RECOMMENDED ACTION: Receive a report from the Arena Soccer Subcommittee (ASSC) and staff and make a recommendation to the City Council to authorize staff to pursue public/private partnership opportunities for an arena soccer facility. ITEM EXPLANATION: At the October 15, 2007 meeting, the Commission received a report from the Arena Soccer Subcommittee (Lyons, Comstock, and Hubbard) and staff on the possibility of locating an arena soccer facility at various potential sites (refer to Exhibit 1, minutes, and Exhibit 2, sites). The Commission determined it was premature to recommend a particular site. The ASSC met again on 2/31/08 (Comstock absent) to discuss the issue. They proposed that the full Commission recommend City Council direct staff to pursue requests for proposals (RFP) and/or letters of interest (LOI) from private parties. The RFP/LOI would solicit interest from private companies to construct and/or operate an arena soccer facility. The ASSC recommends that several acceptable sites be included in any RFP/LOI. The following sites to be considered (not prioritized) are: 1. Poinsettia Community Park 2. Zone 5 Park 3. Robertson Ranch Park Interested private parties will be allowed to propose other locations that might be more beneficial for their business models and at the same time meet the City's needs. Finally, staff recommends that the Commission's report be brought forward to the Council with a package that includes both the Commission's recommendation on RFPs/LOIs and the staffs "public /private partnership policy" that will give staff the general parameters to follow while soliciting interest in this project. The public/private partnership policy is anticipated to move forward to Council in late May or early June of 2008. EXHIBITS: 1. Minutes Park and Recreation Mtg. - 10/15/07 2. Map showing potential sites. EXHIBIT 1 Parks and Recreation Commission -3- October 15,2007 On motion by Commissioner Lyons, AB #10pJ=4-rAB~#1007-2, _AB#1007-3 of the Consent Calgnetertfvefe approved. AYES: Chairper&of^Graig, CommjsstoTfers Cooper, Hubbard, Lyons, and Martyns NOES: None, lone Commissioners Comstock and George DEPARTMENTAL REPORTS 4. AB # 1007-4 ARENA SOCCER SUBCOMMITTEE REPORT- (ACTION) Mark Steyaert, Park Development Manager, presented a report on the Arena Soccer Subcommittee's findings regarding identifying a site for an arena soccer facility. He explained that on February 6, 2007, Mr. Jeff Kuester gave a presentation to the City Council on the concept of entering into a public/private partnership to construct a temporary arena soccer facility at Aviara Community Park, on the site where the Park's Community Center is proposed to be built. Mr. Steyaert explained that staff could not support the site and referred to a letter from the Recreation Director to Mr. Kuester dated September 5, 2006, which was attached to the City Council Agenda Bill. After hearing Mr. Kuester's request, the City Council's action was to have staff investigate public/private partnership policies and guidelines. The City Council also requested that the Parks and Recreation Commission recommend potential sites for an arena soccer facility. Mr. Steyaert reported that the Commission's Arena Soccer Sub-committee looked at potential sites, came up with six possible locations within the City, and subsequently narrowed it down to two. He explained that a rating form was used which evaluated the Pros and Cons of each site, as it relates to visibility, neighborhood disturbances, parking, and infrastructure. He reported that the subcommittee has recommended the Aviara Park site as the first choice and the Poinsettia Park as the second choice. Commissioner Hubbard commented that Mr. Kuester has stated that Aviara Park was the only park he would consider for an arena soccer facility. She stated that his concern was high visibility and the concessions. She expressed her concerns that the community center at Aviara Park would not go in for another 10-15 years. Mr. Steyaert stated that if it is determined a good idea to have an arena soccer facility, we would go through the RFP process to other businesses for proposals. He explained that we cannot sole source this to one business. Questions and discussion about the proposed sites included the following issues: • Bleachers/seating • Parking • How important is high visibility • Public/private partnership • Temporary site at Aviara Park Mr. Steyaert pointed out that he is on a goal team that is looking at financial issues and that the City has a $20 million shortfall to finish the parks that are currently on the books, which might make it difficult to have the City fund a new facility. Parks and Recreation Commission -4-October15, 2007 The Recreation Director clarified that the work staff is doing on the public/private partnership policy and guidelines is not just for arena soccer but is broader to include possibly tennis courts, skate parks or ball parks. Chairperson Craig stated that it is premature to identify an appropriate site. ACTION: On motion by Commissioner Hubbard, AB #1007-4, to accept and file a staff report was approved. AYES: Chairperson Craig, Commissioners Cooper, Hubbard, and Lyons NOES: None ABSTAIN: Martyns ABSENT: Commissioners Comstock and George AB # 1007-5 SKATEPARK SUBCOMMITTEE REPORT- fACTION) ([ark Steyaert, Park Development Manager, presented a report on the Skatepar Subcommittee's findings regarding identifying a site for a skatepark facility. HXsaid that on July TT^ 2007 staff presented a proposal from the Parks and Recreation Commission to the City Cc^cil to expand the existing Skate Park at the Safety Center. He reported that City Council directed staff to 1) work on further exploring the costs involved vfith the proposed expansion anfck2) work with the Parks and Recreation Commission to^evaluate potential sites for an alterative skate park. Mr. Steyaert explained that the Commission's Skatepark subcommittee revie\yed several sites for a proposed skatepark^alid has recommended the Reservoir site as the rrcst choice and the Hosp Grove site as \Jrfe second choice. Pam Drew, Associate Planner, explained that the Reservoir site is zoned for residential use and would have to be changeckto open space in the General Plan. She stated that the Conditional Use Permit amendment would have to go to the City Council and could take a minimum of six months, and up to a^ear, at the oraximum. Commissioner Cooper asked about the R^si/Grove site and the environmental impacts there. Pam Drew responded that it looks Im^there is sensitive vegetation at that site and mentioned that possibly the area could be fenced off. She stated that an environmental review could add months, and up to a^year, to the^rocess. Commissioner Craig asked if the'Reservoir site had ariyxenvironmental issues. Pam Drew responded that she is not an expert but, in her opinion, it aid not appear that there was any sensitive habitat at that site/Commissioner Craig commentedthat it would be zoning issues at the Reservoir sjte versus environmental issues at HOSR Grove. Ms. Drew concurred. Commissioner Hubbard mentioned a new publication, Public Skatepark^Qevelopment Guide, as a great resource manual. Commissioner Martyns commented that he would like to contact Tony Hawk be'bause he knows h*m personally. He also asked why Pine Park was eliminated as a potentiahsjte. Mr/teyaert responded that Pine Park site was eliminated because residents were opposed a previous plan to expand the ball field onto the proposed location, and that they were Cannon Lake Poinsettia Aviara Robertson Ranch Veteran's Memorial Park Zone 5 recommended m ro H ho