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HomeMy WebLinkAbout2008-05-19; Parks & Recreation Commission; 0508-2; Receipt of donationPARKS & RECREATION COMMISSION - AGENDA BILL AB# 10508-2 MTG. DATE: | 05/19/08 STAFF: | SANGSTER RECEIPT OF DONATION FOR OPPORTUNITY GRANTS PROGRAM h(l ACTION RECOMMENDED ACTION : Receive donation and recommend acceptance by the City Council. ITEM EXPLANATION : On April 9, 2008, Mr. Mitch Mason made an employee grant donation in the amount of $500 from FIJI Water on behalf of Roll Giving, a division of Roll International Corporation. This donation is given to the Recreation Department with the intent of helping us to do "the important work we do" to enrich the lives or our citizens. The Opportunity Grants program was designed to contribute to the future growth, well being, and development of Carlsbad's youth through participation in Recreation Department programs. There are many benefits to both the youth and the community when the youth from deserving Carlsbad families are exposed to opportunities to develop positive self-esteem and social responsibility. These basic skills and activities help to decrease the occurrence of juvenile crimes and promote overall physical fitness and health. The Opportunity Grants program is one of many ways the Recreation Department creates a strong and safe sense of community. The generous donation on behalf of Mitch Mason will help us to continue this mission to provide financial assistance to children from low income families who could not otherwise afford to participate in recreation programming. A thank you letter was sent to Roll Giving on behalf of the Recreation Department. FISCAL IMPACT: The donation in the amount of $500 was deposited into the Recreation Department's Opportunity Grants Special Revenue account #1404515-5650 to be used for purposes related to the development and enrichment of our youth in Carlsbad. EXHIBITS: 1. Letter received from Roll Giving 2. Thank you letter to Roll Giving EXHIBIT 1 RollGiving 11444 W. Olympic Boulevard, 10th Floor Los Angeles, California 90064-1557 (310)966-5788 April 1,2008 To Whom It May Concern: On behalf of Roll Giving, the two-part employee charitable giving program of Roll International Corporation, FIJI Water, POM Wonderful, Paramount Farms, Teleflora, AgriSense, Consep de Mexico, and Suterra, we are pleased to make the enclosed donation to City of Carlsbad (for Recreation Dept). Roll Giving Employee Grants uses company money to support non-profit organizations chosen by eligible company employees. This Employee Grant of $ 500.00 is being made to your organization at the request of Mitch Mason, an employee of FIJI Water. Please note that Roll Giving also offers a Matching Gifts program - when an eligible employee makes a donation to an approved charity, Roll will match each dollar or pound contributed. Since some of your donors may be employees of one of our companies, you may wish to publicize this program. For tax purposes, please send a written acknowledgement of our donation to: Mitch Mason c/o Roll Giving 11444 W. Olympic Blvd., 10th Floor Los Angeles, CA 90064 USA The acknowledgement needs to include the following information: 1. The amount of the contribution. 2. The date of receipt of the contribution. 3. Representation by your organization that the donation will be used in compliance with the purpose or function which is the basis for your charitable organization's tax exemption, and that no goods or services were received in return for the contribution. 4. If Roll Giving received goods or services in return for the contribution, the acknowledgement must also include a good faith estimate of the value of such goods and services. If you have questions, please contact Laura Borsecnik at the number listed above. Thank you for the important work you do. We know that you will put this money to good use. Sincerely, Joel Epstein Director of Charitable Giving JE:lb Enclosure P.S. Please do not put our company's or our employees' names on your mailing list ^ . L EXHIBIT 2 City of Carlsbad R e c r o D e p .) April 9,2008 OPEN SPACE STRONG COMMUNITY LIFELONG LEARNING SAFE PLACES TO GATHER Mr. Mitch Mason c/o Roll Giving 11444 W. Olympic Blvd., 10* Floor Los Angeles, CA 90064 TO WHOM IT MAY CONCERN: The City of Carlsbad Recreation Department received a check in the amount of $500 on April 3, 2008. This donation will be used in compliance with the purpose of our charitable organization's tax exemption status, and no goods or services were received in return for the contribution. On behalf of the Recreation Department and the many participants who will benefit from this donation, thank you. The City of Carlsbad is an incorporated municipality, a political subdivision of the State of California. As a municipal government, the City of Carlsbad is exempt from taxation. No annual income tax filing and no federal income tax withholding are required. The Internal Revenue Service considers the City of Carlsbad to be a qualified charitable organization under IRS Code Section 170(cXl). This section defines a qualified charitable organization as a "state, a possession of the United States, or any political subdivision of any of the foregoing, or the United States or the District of Columbia, but only if the contribution or gift is made for exclusively public purposes." Contributions made to the City of Carlsbad would be used exclusively for public purposes, are a qualified charitable donation, and can be deducted as such. Our taxpayer identification number is 95-6004793. Charitable contributions or donations to Carlsbad are treated in one of two ways. If the giver specifies that the donation is for a particular purpose or program, the funds are placed into a particular department budget or in a special revenue fund. Expenditures are made only for a specified program or purpose and typically only one department in the City is responsible for requesting disbursements. Examples are the Carrillo Ranch contributions, Parks and Recreation donations, library gifts and bequests, Sister City program, and Cultural Arts Foundation donations. Other donations for a specific program, such as the Triathlon, National Night Out for Crime, or DARE donations, will be appropriated into the responsible department's annual operating budget. The second type of donation is made to the City with no particular program specified. These donations would go into the General fund and become co-mingled with other revenue. Unless specifically appropriated by Council, funds would remain with the City to be used for any general purpose. If you have any questions, please contact Kevin Branca, Assistance Finance Director at (760) 602- 2418. Sincerely, Lolly Sang Management Analyst www.carlsbadca.gov 799 Pine Avenue, Suite 2OO Carlsbad. CA