HomeMy WebLinkAbout2008-10-20; Parks & Recreation Commission; 1008-4; Update on Chase Field Concessiom StandPARKS & RECREATION COMMISSION - AGENDA BILL
AB#1008-4
MTG. DATE: | 10/20/08
STAFF: | ELLIOTT
UPDATE ON CHASE FIELD CONCESSION STAND
INFO
ACTION
RECOMMENDED ACTION :
Receive staff report regarding Chase Field Concession Stand.
ITEM EXPLANATION :
Chase Field Concession Stand consists of 850 square feet, which has been actively used by
Carlsbad's youth baseball, softball, and football activities for the past 30-plus years. Volunteers
originally constructed the stand with improvements done in 1980s from City funds. In 2001, the
City determined that the facility was in need of replacement and proposed replacing the existing
single-story building with a 2,692 square foot, two-story building. Use of the new building would
continue to be for restrooms, concessions, and storage.
In addition to the renovation plans, the project included the installation of two batting cage
facilities.
Carlsbad Youth Baseball organization reviewed the plans and was in agreement with the project.
On November 20, 2000, the City's Parks and Recreation Commission reviewed and approved
the project. And, on February 7, 2001, the City's Planning Commission adopted Resolution No.
4907 approving CUP 00-16 for the project so it could go out to bid. It was estimated that the
project would cost $160,000.
Five bids were received, opened, witnessed, and recorded on December 18, 2001. The bids
ranged from $442,989 to $539,300. In accordance with Section 22038 of the Public Contract
Code staff recommended rejection of the bids due to the lowest bid being well over the $160,000
and the uncertainty of the facility during the master planning of Pine/Chase Park Complex.
Staff then met with representatives from Carlsbad Youth Baseball (CYB) organization, the
primary user of the facility, to discuss cosmetic modifications to the existing building. CYB
agreed to the modifications and staff completed the upgrades, at a cost less than $30,000, in
January 2002.
Over the years the laws regarding food sales has tightened. In October 17, 2007, staff met with
the County Health Department to inspect the Chase Field Concession Stand in order to identify
areas of the building that would need to be modified in order to bring it up to code for permitting.
The sale of pre-packaged food and open food items were addressed. If selling pre-packaged
food/drink no permits or food handling certifications/food handling manager certification would be
required. The building would not need any modifications.
At the time of the building review, staff was informed of several areas that would need to be
addressed prior to obtaining a building permit in order to sell open food product. No costs were
obtained due to the extensive amount of work that would be required.
In May 2008, staff again contacted the Health Department to get clarification on the sales of open
food by youth sports organizations and it was determined that these leagues could sell to their
participants, participants' families and friends without obtaining a permit. They could not sell to
outside consumers. Signs could be posted stating that fact in order to alleviate the need to
provide proof of participation.
Staff recommends that youth sports organizations post signs when selling concessions stating
that sales are only for their organization's participants, families, and friends; no outside
consumers allowed.
ACTION:
FISCAL IMPACT:
None
EXHIBITS:
1. PowerPoint