HomeMy WebLinkAbout2010-02-22; Parks & Recreation Commission; 0210-4; North County Parks and Recreation SummitPARKS & RECREATION COMMISSION - AGENDA BILL
AB#: 0210-4
MTG.
DATE:02/22/2010
STAFF: SPICKARD
NORTH COUNTY PARKS AND RECREATION
COMMISSION SUMMIT
INFO
ACTION
RECOMMENDED ACTION:
Appoint three Commissioners to attend the North County Parks & Recreation Commissioners
Summit February 27, 2010.
ITEM EXPLANATION:
On September 23, 2009 Commission Lyons and staff attended an initial meeting (Exhibit 1) to
investigate the interest in having all North County Parks and Recreation Commissioners meet to
share information and get familiar with each other and the functions of commissions in the North
County. The cities of Carlsbad, Escondido, Oceanside, San Marcos, Solana Beach and Vista
were represented.
It was agreed that a North County Parks & Recreation Commissioners Summit had merit. It
would provide an opportunity where Commissioners could discuss issues of concern and share
challenges, frustrations, and solutions. There will be five topic areas discussed: Facilities;
Resources; Volunteerism; Partnerships; Programming. Each Commissioner attending will be
asked to attend one of the topic areas. A motivational speaker will present during lunch. The
day will end at approximately 1 p.m. with a back stage tour of the newly renovated Moonlight
Amphitheater.
FISCAL IMPACT:
The cities present were asked for financial support for the event. Carlsbad was asked to supply
drinks (water and sodas), the amount is not to exceed $100.
EXHIBITS:
1. Minutes of the September 23, 2009 planning meeting
EXHIBIT 1
Parks and Recreation Commission
North County Summit
Update of September 23,2009 Meeting
Attendee*:
Angie Stonebreaker, Commissioner, Oceanside
Eileen Turk, Oceanside, Staff
June Dudas, Poway, Staff
Lori Simon, Poway, Commissioner
Gerri Retman, Solana Beach, Commissioner
Sally Lyons, Carlsbad, Commissioner
Sue Spickard, Carlsbad, Staff
Kathleen Kildoo, San Marcos, Commissioner
Craig Sargent-Beach, San Marcos, Staff
Dolly Pitcher, Escondido, Commissioner
Linda Rhoades, Vista, Commissioner
Sam Beukema, Vista, Staff
1. Planning Committee - September 23.2009
a. Agree on goals and outcomes
Adopted goals and outcomes as presented below
b. Establish format
Adapted format with one change. Remove morning speaker and replace
with an Ice Breaker/Reporting Out activity. Each commission will answer
five questions that will reveal the uniqueness of each individual
commission. June Dudas will develop questions and share with planning
group
c. Establish five major topic areas to discuss at the Summit
They are: Facilities, Resources, Vohmteerism, Partnerships, and
Programming (see attachment for the details)
d. Create a name for the program (Summit, Workshop, Think Tank, Meeting)
Selected "Summit"
e. Set logistical details - location, time, date
Location: Vista. Facility: TBA
Time: 9:00am-1:0Opm
Date: Saturday, February 27, 20JO
f. Plan youth involvement
Any two youth per city are invited to participate
II
Paries & Recreation Commission
North County Summit
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g. Plan involvement of other Commissioners
Participating Commissioners mil report back to groups
h. Opening/closing speakers
Opening speaker cancelled. Eileen Turk, Oceanside, will seek a
motivational closing speaker
i. Food/refreshments
Sam Beukema, Vista, will approach Famous Dave's. The cities of San
Marcos, Poway, and Carlsbad offered to assist
2. Event Planning - Adopted
Goals/Outcomes
a. Discuss Topic Areas and Develop Suggested Solutions
b. Create New Ideas
c. Networking/Resourcing
d. Inspire/Educate
e. Bring Information Back to Home City
Structure
a. Attendees pre-divided into five sub-groups of five
b. Each sub-group assigned one issue
c. Sub-groups led by a trained facilitator (Vista Commissioner/Committee
Member)
d. Lunch serves as networking time
e. Opening and closing speaker
f. Sub-groups define/discuss/broaden issue(s)
g. Sub-groups define solutions and develop ideas
h. Sub-groups report back to group
Participating City Number Participating City Number
Carlsbad 3 San Marcos 3
Escondido 3 Solana Beach 3
Oceanside 3 Vista 7
Poway 3 TOTAL 25
Each city will check with their city attorney to determine the level of participation
allowed. Need to discuss equitability.
Possible Timeline
9:00 a.m. Check-in/continental breakfast
9:15 a.m. Welcome and introductions
9:30 a.m. Opening activity
10:00 a.m. Break into sub-groups/introdudions/introduce topic
10:15 a.m. Discuss topic/brainstorm related issues
10.30a.m. Develop solutions and ideas related to the topic
11:00 a.m. Present findings back to group
11:45 a.m. Lunch
12:00 p.m. Closing speaker/desert
Paries & Recreation Commission
North County Summit
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Other]
Provide networking contact lists
Provide final report to all participants
Make contact for media coverage
Participant evaluations
Committee evaluation
Other Items
Provide and informational table with printed materials
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