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HomeMy WebLinkAbout2010-02-22; Parks & Recreation Commission; 0210-4; North County Parks and Recreation SummitPARKS & RECREATION COMMISSION - AGENDA BILL AB#: 0210-4 MTG. DATE:02/22/2010 STAFF: SPICKARD NORTH COUNTY PARKS AND RECREATION COMMISSION SUMMIT INFO ACTION RECOMMENDED ACTION: Appoint three Commissioners to attend the North County Parks & Recreation Commissioners Summit February 27, 2010. ITEM EXPLANATION: On September 23, 2009 Commission Lyons and staff attended an initial meeting (Exhibit 1) to investigate the interest in having all North County Parks and Recreation Commissioners meet to share information and get familiar with each other and the functions of commissions in the North County. The cities of Carlsbad, Escondido, Oceanside, San Marcos, Solana Beach and Vista were represented. It was agreed that a North County Parks & Recreation Commissioners Summit had merit. It would provide an opportunity where Commissioners could discuss issues of concern and share challenges, frustrations, and solutions. There will be five topic areas discussed: Facilities; Resources; Volunteerism; Partnerships; Programming. Each Commissioner attending will be asked to attend one of the topic areas. A motivational speaker will present during lunch. The day will end at approximately 1 p.m. with a back stage tour of the newly renovated Moonlight Amphitheater. FISCAL IMPACT: The cities present were asked for financial support for the event. Carlsbad was asked to supply drinks (water and sodas), the amount is not to exceed $100. EXHIBITS: 1. Minutes of the September 23, 2009 planning meeting EXHIBIT 1 Parks and Recreation Commission North County Summit Update of September 23,2009 Meeting Attendee*: Angie Stonebreaker, Commissioner, Oceanside Eileen Turk, Oceanside, Staff June Dudas, Poway, Staff Lori Simon, Poway, Commissioner Gerri Retman, Solana Beach, Commissioner Sally Lyons, Carlsbad, Commissioner Sue Spickard, Carlsbad, Staff Kathleen Kildoo, San Marcos, Commissioner Craig Sargent-Beach, San Marcos, Staff Dolly Pitcher, Escondido, Commissioner Linda Rhoades, Vista, Commissioner Sam Beukema, Vista, Staff 1. Planning Committee - September 23.2009 a. Agree on goals and outcomes Adopted goals and outcomes as presented below b. Establish format Adapted format with one change. Remove morning speaker and replace with an Ice Breaker/Reporting Out activity. Each commission will answer five questions that will reveal the uniqueness of each individual commission. June Dudas will develop questions and share with planning group c. Establish five major topic areas to discuss at the Summit They are: Facilities, Resources, Vohmteerism, Partnerships, and Programming (see attachment for the details) d. Create a name for the program (Summit, Workshop, Think Tank, Meeting) Selected "Summit" e. Set logistical details - location, time, date Location: Vista. Facility: TBA Time: 9:00am-1:0Opm Date: Saturday, February 27, 20JO f. Plan youth involvement Any two youth per city are invited to participate II Paries & Recreation Commission North County Summit Page 2 of3 g. Plan involvement of other Commissioners Participating Commissioners mil report back to groups h. Opening/closing speakers Opening speaker cancelled. Eileen Turk, Oceanside, will seek a motivational closing speaker i. Food/refreshments Sam Beukema, Vista, will approach Famous Dave's. The cities of San Marcos, Poway, and Carlsbad offered to assist 2. Event Planning - Adopted Goals/Outcomes a. Discuss Topic Areas and Develop Suggested Solutions b. Create New Ideas c. Networking/Resourcing d. Inspire/Educate e. Bring Information Back to Home City Structure a. Attendees pre-divided into five sub-groups of five b. Each sub-group assigned one issue c. Sub-groups led by a trained facilitator (Vista Commissioner/Committee Member) d. Lunch serves as networking time e. Opening and closing speaker f. Sub-groups define/discuss/broaden issue(s) g. Sub-groups define solutions and develop ideas h. Sub-groups report back to group Participating City Number Participating City Number Carlsbad 3 San Marcos 3 Escondido 3 Solana Beach 3 Oceanside 3 Vista 7 Poway 3 TOTAL 25 Each city will check with their city attorney to determine the level of participation allowed. Need to discuss equitability. Possible Timeline 9:00 a.m. Check-in/continental breakfast 9:15 a.m. Welcome and introductions 9:30 a.m. Opening activity 10:00 a.m. Break into sub-groups/introdudions/introduce topic 10:15 a.m. Discuss topic/brainstorm related issues 10.30a.m. Develop solutions and ideas related to the topic 11:00 a.m. Present findings back to group 11:45 a.m. Lunch 12:00 p.m. Closing speaker/desert Paries & Recreation Commission North County Summit Page 3 of3 Other] Provide networking contact lists Provide final report to all participants Make contact for media coverage Participant evaluations Committee evaluation Other Items Provide and informational table with printed materials /3