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HomeMy WebLinkAbout2010-03-15; Parks & Recreation Commission; 0310-5; Relocation of Historic Rotary Gazebo to Magee ParkPARKS & RECREATION COMMISSION - AGENDA BILL AB#: MTG. DATE: 0310-5 03/15/10 STAFF: LANCASTER RELOCATION OF THE HISTORIC ROTARY GAZEBO TO MAGEE PARK f ^ ACTION INFO RECOMMENDED ACTION: Receive an update on the relocation of the historic Rotary Gazebo to Magee Park. ITEM EXPLANATION: On May 18, 2009, staff presented the Parks and Recreation Commission with the first update on the relocation of the Historic Rotary Gazebo to Magee Park. The attached agenda bill provides a summary of staff's presentation. As of that date, the Hi-Noon Rotarians had raised over $18,000 to put toward the relocation effort. The Rotarians and staff had also preliminarily agreed upon a contractor to perform the bulk of the structural related work. Over the subsequent several weeks, the Rotarians determined that the contractor's complete proposal for the relocation work was over $30,000. The Rotarians therefore continued with their fundraising program and have now raised in excess of an additional $12,000 for the project. On February 11, 2010, staff met with selective Rotarians to review several details regarding the receipt/acceptance of the Rotary's donation, the processing/administration of a construction contract, and the schedule/scope of work for the parties involved (contractor, Rotarians, and Parks Maintenance Staff). Staff is currently awaiting receipt of the donation of funds from the Rotary. Once the donation is received, staff's intention is to return this item to the City Council for an update on the project, acknowledgement of the proposed contract/construction plan, and acceptance of the donation. Presuming that action is completed, staff will process a contract with the chosen contractor, and schedule commencement of the work as soon as practical thereafter. FISCAL IMPACT There will be a moderate direct fiscal impact to the city associated with this project. The majority of the funding needed for the relocation of the gazebo will be provided from the Hi-Noon Rotary Club. Staff, however, has committed to separately contract and fund the electrical wiring and lighting to the structure, and assist with the conversion of the existing shuffleboard court to concrete walkways and turf for the placement of portable tables and chairs during events. These costs are expected to be absorbed within the existing Parks Maintenance Budget. Likewise, the ongoing maintenance costs for the structure, after it is relocated, are expected to be absorbed by the existing Parks Maintenance Budget. EXHIBITS: 1. Parks and Recreation Commission Agenda Bill No. 0509-6, dated May 18, 2009 EXHIBIT 1 PARKS & RECREATION COMMISSION - AGENDA BILL AB#: 0509-6 STAFF: LANCASTER MTG DATE- 05/18/09 I UPDATE ON THE "^LOCATION OF THEMi^.uAit. uwio/us | H|8TOR|C ROTARY GAZEBO TO MAGEE PARK INFO ACTION CO Oo RECOMMENDED ACTION: Receive an update on the relocation of the historic Rotary Gazebo to Magee Park. ITEM EXPLANATION: On October 1,2007, the Carlsbad Hi-Noon Rotary Club sent the attached letter to the City Council advising of the pending demolition of the historic Rotary Gazebo from the North County Transit District's property northeast of the intersection of Washington Street and Carlsbad Village Drive - commonly known as Rotary Park. The letter further provided a brief history of the gazebo, and informed the Council of the Rotary Club's desire to save the structure from demolition, restore its roof, and rebuild it on a new site to meet current building standards. Lastly, the letter sought the Council's guidance on selecting a new site for the gazebo, and requested that the item be agenized for discussion at an upcoming City Council Meeting. On November 2, 2007, the Hi-Noon Rotary Club's Committee for Restoration of the Gazebo sent the attached letter to the City Council, reiterating the club's desire to have the structure restored and placed in a prominent location of the city. The letter also included a more detailed history of the gazebo, and photographs of the structure in its original location at the Twin Inns Hotel on the northeast corner of present day Carlsbad Boulevard and Carlsbad Village Drive. On November 6, 2007, the attached Agenda Bill Item (#16) was presented to the City Council by the Hi-Noon Rotary, requesting consideration for relocating of the Rotary Gazebo. As noted in the City Council Meeting Minutes (attached), several Rotarians and Recreation Director Ken Price addressed the Council on this matter. Although a number of city park and facility locations were reviewed, staff concluded that Magee Park would be the most appropriate site for relocation of the structure. After receiving inquiry responses from Mr. Price and the Rotarians, the City Council Voted unanimously to approve the request to relocate the Rotary Gazebo to Magee Park. After completing the initial dismantling of the structure, the Rotarians transported its roof and other historically significant components to a storage site for performance of the restoration tasks. Over the course of the last year and a half, those efforts have continued, and Rotarians Robert Richardson and John Simons have served as the primary points of contact with Parks and Recreation Management Staff. Several meetings have been held between these parties to _ . review site plans (attached) and structural drawings for the gazebo's relocation, which — ' Mr. Richardson drafted via the use of his skills as a landscape architect. Those plans have now been approved by the applicable city departments, and a building permit has been issued for current code assembly of the structure. Since the date of the City Council approval, the Hi-Noon Rotary Club has also held a fundraising campaign to address the costs associated with the relocation of the gazebo. Part of this campaign included the sales of inscribed pavers that will serve as the flooring components of the gazebo, and other extenuating features. An advertisement for the paver fundraiser is attached for the Commission's review. To date, the Rotarians have raised over $18,000 to put toward this effort. The Rotarians and staff have also preliminarily agreed upon a contractor to perform the bulk of the structural related work. Within the next several weeks, staffs intention is to return this item to the City Council for an update on the progress made and for the acceptance of the corresponding monetary donation by the Hi-Noon Rotary. Presuming that action is completed according to plan, staff would then process a contract with the agreed upon contractor, and schedule the work as soon as practical thereafter. FISCAL IMPACT There will be a moderate direct fiscal impact to the city associated with this project. The majority of the funding needed for the relocation of the gazebo will be provided from the Hi-Noon Rotary Club. Staff, however, has committed to separately contract and fund the electrical wiring and lighting to structure, and assist with the conversion of the existing shuffleboard court to a decorative pad for the placement of portable tables and chairs during events. These costs are expected to be absorbed within the existing Parks Maintenance Budget. Likewise, the ongoing maintenance costs for the structure, after it is relocated, are expected to be absorbed by the existing Parks Maintenance Budget. EXHIBITS: 1. Letter from Hi-Noon Rotary Club to the City Council, dated October 1, 2007 2. Letter from Hi-Noon Rotary Club to the City Council, dated November 2, 2007, with Attachment 3. City Council Agenda Bill #19,221, 'Rotary Park Gazebo', dated November 6, 2007 4. City Council Minutes of Agenda Bill #19,221, 'Rotary Park Gazebo', dated November 7, 2007 5. Photograph of the Rotary Gazebo, as Previously Located on North County Transit District Park 6. Site Plans of the Rotary Gazebo, as to be Relocated at Magee Park 7. Advertisement for the Hi-Noon Rotary Gazebo Flooring Paver Fundraiser SENT BY: COS PBINTINO;780 438 2512;OCT-2-07 11 :12AM;EXHIBIT 1 EXHIBIT 1 The Carlsbad Hi-Noon Rotary Club CityofCadsbad 1200 Carbbad Village Drive Carlsbad, CA 92008 10/0172007 Honorable Mayor Bud Lewis and Council Members, A part of the history of Carlsbad is in danger of being demolished and with it many fond memories will be gone forever. We an writing this letter to you on behalf of the Carlsbad Hi-Noon Rotary Club with the intention to cave the historical Gazabo, now located in Rotary Park. The roof structure, which we warn to preserve, is said m be made of materials from the original twin Inns dated back to the late 1920s. The remainder of die structure will be rebuilt on die new site wiib cunent building mafrm'*1, yet with the same historical details as the original Gazebo. This Gazebo has been a part of Carlsbad's past, a gathering place, a wedding destination, a birthday party to remember and to cherish. Our LOO-strong membership has unanimously voted to save Carlsbad's historic Gazebo, which b scheduled to be demolished by NCTD at the end of October 2007. We intend to move the Gazebo and refurbish it to its previous glory. The move and reconstruction entails a great deal of attention to detail*, community involvement and most importantly, the City Council's guidance. We request mat the Council direct staff to schedule the Gazebo for a near future Council Meeting agenda so our members can present the past, present and future of this Gazebo hi detail to the Council Members and seek your advice. Pleaxe keep in mind that me Gazebo will be demolished by the end of October if our members are not able to move ft. Should you have any questions, please do not hesitate to call John Simons at 760-729-6*65. Yout attention to this request is greatly appreciated. On Hi-Noon Rotary Club's 100 Members, P.O. Box 741 CaxUbad, CA 92MS xcxNDArnMf EXHIBIT 2 November 2,2007 May or Bud Lewis Members of Carlsbad City Council Re: 'Twin Inns'Gazebo I understand that subject will be on your agenda Tuesday, Novemb 6. Marcela and I will be on vacation and will be unable to attend but would appreciate your serious consideration of Carlsbad Hi-Noon Rotary Club's Restoration Plan of subject Please note a brief history of subject compiled by Kip McBane. There is so much sentiment attacked to this over these many yean By residents and tourists that we feel it should be restored and placed in a prominent location Your positive vote on this matter would certainly be appreciated. YQUW truly A> Smith unittee for Restoration of Gazebo A Brief Informal Metery of the Twin Inne" Rotary Soseebo July 12, 2007 The Sozebe wo* buftf In the eorty WTO* by Edde "iJup" K«ntner, Jr. ton of Eddto Kentner, ST., and manager of the Twin bra at the time. Bub recall*: >e for the Santo, I deotanod H- e«rfy to the 7Cw. I had ijndertaken the reetoratlon of the Twin Ima buttdkig In 197O, In hop** of having H- flntah«d fcr •*• bhMrtwinlal year 09761. A+ that ttme about the onVn^K^ of nwcr^leVWbuld^ of ihs^nWfcee.oJid the Sajth faring elde. I decided. among other ohangee, to dupfcat* me crafnd Victorian look* by repfeefag at the plain «ldna with ftmey^xitt «h(nrf^ Ar tmpfeym, Emtlo Lop«a, b^on cutting flhlnglM In -Hw Inn's werkihop "*« 0 *iul S*" bond MW. H* vwukl cut a firw hundred «Nn^«^ itwn «tes and *p Kwn In uMte paint, thw cut a flnrt1 hundred drtod, ondfoen. BMOUM Hi* bundte ef •NnglM com* in random widtfw, ltw« w«r« doxtm tflson doan* ofahhgtM too norrow to ait fer •*• What * do wHh -Hw T«fr evw" *vw 1tw Imp^u* fer tt» dMl0n of . Th«y would b* uMd -to Nolle* <twt MVWOJ •htnflU pottvnw am vWbto h ttw roof .. . It dl <kp«id«i on -rtw widtli of *• •crop* from -Hw band «twi A§ I rwn«nb«r, wt eld UM some ahlnglc •crop* fer 5' ftney- buthi on lt» tow«r», but lf« been a long wnl« ago) Th« octagon «hflpc of the rtruchr* to pur« Vteterian, vvtieh d*6 H«i In nlerfy with ihi trdn «fcir*« POOITI a«hHienr«. P«rnae« It would b« of Mm* Intarwt to anyone trying to prwwrvw, or rwtor*, -Hw Sawbo 1» itwntion tarn* detail* of »• construction. Th« airvi In th« roof Int to o. cahnory arv« . . . ttw Vletarlan* Mldom, If «v*r, bufrf a toww or a 3anbo roof with BtroJght lumber. To serwrot* th« eotwury airv» I MMjMndMl a Ight chain b^w^n two of tht floorjototi of tt» main dNng room, draping -Hw chain to iMorly in* DOM nwnt floor, itwn tuing a cpray eon and a 4' x S ptoec of plywood, trflrvfinrtd the curv» to -ttw plywood. The Oazebo roof roftvra were Hien «onetruet^ from <mto pattern by Robert (Etob) Unlnger, the reetdent carpenter. Ae you prebably know tfie <9axebo woe In great dervind for weddlna*. Marie MocPhereon, my banquet manager, handled al the Icgletice fer theee event*. She probably hoe many •toriMtor*^, >f**[HletorMS<>ri«tvl«lm^M^^ Marie atoo •erved the Rotary Club of Cartobad fcr many yeare, and eo may be of Intiereet to the current member*. She to new retired, IMng an Redwood Stniet In Cartobad" The Kemnere owned the Twin Ime from 190. Thr property wo* eold In 19fi4s and after extvnelve remodeling and the development of the ac.faeent Vlaae Fair* flhopplny Centre H- became Neiman'e (now Ocean Houee) Reetaurant. Aftw ihe famly «c4d the property, In order to moke -way for the development of the ehoppbv center the Saxebe woe moved to adjacent Rotary fork in 1965. /Apporemly Into -tranefir woe very caeuaL ft eeemed to take place between the developere and the Oty, and the Kentner fomSy doee not appear to have been Imdvud. The Cartobad rietory Room at the Cariebad CHy fieerghna Cole LJbrary hoe no offldai or formal ownereWp tranenir, nor any paperwork aetairg how the <3arebo got to the jork. The preeldent of the Cartobad Htotorlcal Society know* of no euch record* etther. Thb Meory wot owatod by Cartesad MHtoon faXakm Kb MB kvM (tam oonvwMlloniwthandNoimallon ptovldKi by Sunn QaHaam. CaM9ad Oy Ubay Meoiy Roon^Oeoigim Cole Ubian/. and Ma)oil*HowaRf- The CHy received the lease on Rotary Park and -the Depot in May of 1563. Carlsbad Rotary Club member Chris Christiansen wa« Instmriental in gaining the permission for use from the Santa Fe Railway Company, wrth contact made through Raymond T. Anderson, also a member of the Carlsbad Rotary Club. The Park was Intended to be a memorial to Paul Harris, the founder of Rotary International. Over the years the Sazebo ho* suffered neglect aid its location has made it a focus for loiterers considered undesirable by neighboring businesses and shoppers. In 2OO7 the City 3* Corisbad was considering demolishing the Gazebo to clean-up the Park and reduce liability. When members of the Carlsbad Hi-Noon Rotary Club (distinct from the Carlsbad Rotary C ub) heard about the proposed demolition in the Soring of 2OO7, they determined to try to move the Sazebo to a more appropriate location, restore it, and once again make It a focal pan* for visitors to and residents of Carlsbad. The CoHsoad Historical Society and the Carlsbad -tlstorical Sites Commission have been i->rormed of this effort and are supportive of the mov«. '-•-Noc-i !<ctariflrt and author Dave Dana has offersd to prepare an "oral history" of the Gazebo and will be put in touch with related parties vsho have agreed to be interviewed. moao Historical photo* are used courtesy of the Carlsbad >• Mory Room, Georglna Cole Library. TMs history was created by Carlsbad Ht-Noon Rotation Kip Mel one from conversations wttri and miarmnttoo provided by Susan Gutierrez. Carlsbad City Library Htitory Roorr. Georglna Cote Library, and Marjorie rtoward- Jones, tocat hbtorion and author of SeeKera of ttiajSgltog (* Htetory o< Cortsbad). Historical photos are used courtesy o( the Carlsbad iKstoiy Room, Georalna Cote Library. </>& Historical photos are used courtesy of the Carlsbad History Room. Seorglna Cole Ubrory. mis history was created by Carlsbad Hi-Noon Botalan (Op Me lane from conversattons wOh and Inlormatlon provided by Susan Gutierrez. Carlsbad City Library History Room Georglno Cole Library, and Marjorie Howard- Jones, local hbtorian and author of Seekers ojjt eJarirja (A Hshxy of Carlsbad). Historical photos are used courtesy of the Carlsbad Hstory Roar i, Georglna Cola Ubrary. uo Hlitortcal photos are u«ed courtesy of the CarMxid HMory Boon, Georgjna Cole library. rhis history was creatod by Carlsbad HhNoon Rotartan Kip McB me Irom convetsafloiw with and Information provided by Susan Gutierrez, Carlsbad City Library History Room. Georgjno Cola Library, and Marjorte Howard- Jonas, loco) hlstorlon and author of SeflteOflLttn JJOfJpq (A Hbtory of Carttfaod). CITY OF CARLSBAD - AGENDA BILL AB* 18.221 MTG. 11/06/07 DEPT. Recreation Rotuy Pmrk GozeAo DEPT. HEAD CrTYATTY. CITYMGR. 16 ^ EXHIBIT 3>/te RECOMMENDED ACTION: Receive presentation and consider request from the Carlsbad High Noon Rotary to relocate the gazebo currently located in Rotary Park. The City Council provides an opportunity for citizens and organizations to have an Hem placed on a City Cound Agenda by submitting a letter to the City Manager. Attached is a letter (Exhibit 1), from Carlsbad Hi-Noon Rotary to make a presentation and 'seek the City Council's guidance" on this issue. FISCAL IMPACT: None ENVIRONMENTAL IMPACT: None EXHIBITS: 1. Letter from the Carlsbad Hi-Noon Rotary Club dated 10/1/07 DEPARTMENT CONTACT: City Employee 760-434-2826 koricQd.cartebad.ca.us FOR Cmr CLERKS USE ONLY. COUNCIL ACTION: APPROVED aa CONTMUED D WITHDRAWN D AMENDED D CONTMUED TO DATE SPECIFIC D _ CONTMUED TO DATE UNKNOWN d RETURNED TO STAFF Dy OTHER - SEE MINUTES JK EXHIBIT 4 November 6.2007 Carlsbad C*y Cound Meeting Page 6 ADJOURNMENT TO THE JOINT SPECIAL MEETING OF THE CITY COUNCIL AND HOUSING AND REDEVELOPMENT COMMISSION. Mayor Lewis adjourned to the Joint Special Meeting of the City Council and Housing and Redevelopment Commission at 6:38 p.m. with five Council Members present. RECONVENE CITY COUNCIL I Mayor Lewis adjourned the Joint Special Meeting of the Carisbad City Council and Housing and Redevelopment Commission and reconvened the City Councfl Meeting at 8:35 p.m. with all five Council Members present RECESS: Mayor Lewis declared a recess at 8:36 p.m. Council reconvened at 8:44 p.m., with aH five members present. DEPARTMENTAL AND CITY MANAGER REPORTS; 15.AB #19.223 - REPORT ON EMERGENCY RESPONSE TO THE COUNTY-WIDE FIRESTORMS. Emergency Preparedness Coordinator David Harrison gave the staff report and PowerPoint Presentation (on file in the Office of the City Clerk) on Carlsbad's response to the late October 2007, fires. Mayor Pro Tern Kutehin read a letter to the Carlsbad Fire Chief thanking the Carlsbad Fire Department, from Scott Fisher, Principal from Poway High School (not on file in the Office of the City Clerk). 16.AB #19.221 - ROTARY PARK GAZEBO. Ken Ryan, 3490 Seacrest Drive. Carlsbad, representing the Carisbad High Noon Rotary Club, came forward requesting assistance from the City to save the gazebo currently located in Rotary Park, that is scheduled for demolition by North County Transit District Kip McBane, 2961 Crest Drive, Carisbad, provided the history of the gazebo with a PowerPoint Presentation (on file in the Office of the City Clerk). John Simmons, 2744 Carlsbad Boulevard, Unit 209. Carisbad, explained how the gazebo was moved to current site in Rotary Park and the current condition of the gazebo. Mike Pfankuch, 3532 Donna Drive, Carisbad, addressed the Rotary Gub's plans to repair the gazebo. Mr. Pfankuch said that the Rotary Club would like to keep the gazebo in the downtown area. Recreation Director Ken Price, stated that staff had reviewed the Rotary Club's proposal to relocate the gazebo. Mr. Price stated that the Rotary Club asked about Pine Avenue Park, and staff determined this would not be the best location. Mr. Price added November 6,2007 Carlsbad City CouncH Meeting Page 7 that staff reviewed several other downtown parks and the area next to City Had as potential sites. He said that staff recommended relocating the gazebo to Magee Park. In response to an inquiry from Mayor Lewis, Mr. Price said the gazebo would be located in an area between the bam and the house at Magee Park if the location does not conflict with irrigation systems. Council Member Nygaard asked when the gazebo could be moved. City Manager Lisa Hildebrand stated staff would return with a timeline to Council on site location and preparation. Mario Monroy. 749 Magnolia Avenue came forward to address Council. Mr. Monroy stated he felt that Pine Park was an ideal location to place the gazebo. Council Member Hall asked how and where the Rotary dub intended to repair the structure. Mr. Pfankuch replied that the Rotary Club had an offsite location to rebuild and repair the structure. In response to an inquiry from Mayor Pro Tern Kulchin, Mr. Pfankuch stated that the historical value of the gazebo is in the roof, and the intent of the dub is to save the roof and rebuild the remainder of the structure. ACTION: On a motion by Mayor Pro Tem Kulchin, Council adopted approved the request of the Carlsbad High Noon Rotary to relocate the gazebo to Magee Park after it has been repaired. AYES; Lewis, Kulchin, Hall and Nygaard and Packard. NOES: None. ABSTAIN: None. 17.AB #19.222 -AGRICULTURE CONVERSION MITIGATION FEE AD HOC CITIZENS' ADVISORY COMMITTEE APPOINTMENT. Mayor Lewis requested to continue this item to a future Council meeting to be determined. COUNCIL REPORTS AND COMMENTS: Mayor Lewis and Council Members reported on activities and meetings of some committees and sub-committees of which they are members. CITY MANAGER COMMENTS: None. CITY ATTORNEY COMMENTS; None. in H go x X UJ UIO CD DO I X LU DESIGN CRITERIA .7007 CALFOW* SLECTWCAt COOt |]O» NEC) 7BOTC*L^OfWl*FI*IBD3Oe lXK» |FC| 3007 CAJ.»Om(A 9UL0*+G CODE - TITlE I' |ZOO« E VICINITY MAP \ x V CONSULTANT INFORMATION PLANNING t DE«QN DU06K1AS8OCUTE9 NC M'l EL CAWINO BEAi «J05CAW.9BW C*«OOTCCftMCI MflR*NOOt.3l*S Twin inns Gazebc Celccaticn Magee Park, Carlsbad, California SHEET INDEX A31 0 fWOPDSED PROJECT INFORMATION riTT HP TAflLSBADPUBi-IC WORKS *05 O*K AVENUECARL3OAC C» KOW!CONTACT KYLEL*NC*STEfi Kamik Planning 1 Dulgn GtnboRtioeiUonto Cover / Title Sheet C1.0 BES LEGEND Q] ID a a (j] K>TM¥MTBMtT|aNM.U]aO HUf OUT OP CZMMC TU trwaawr tr WON «.OND IE in I or r*ra •" n rn n i n Cazebc Fleer Plan CCNCCPT#1 — on[HDD Itarrak Panning "KSSS Ganbo R«toci«onto MagMPaifc QAZECO FLOCKIPIAH A2.3 EXHIBIT 7 Carlsbad Gazebo Walk of Honor 1 We invite you to immortalize yourself in Carlsbad's Future. Carlsbad's Hi-Noon Rotary is revitalizing our historic Gazebo which was the site of so many weddings, parties, and social gatherings. In order to restore it to mint condition, we need your help. In keeping with the redevelopment of downtown Carlsbad, the path leading up to our Gazebo will also get a new look. Please become part of our "Walk of Honor." This walkway will be comprised of bricks and granite pavers leading up to, as well as going inside of, the Gazebo. If you would like to have your family name or a personalized sentiment immortalized within this lovely walk, please fill out the form below. Thank you in advance for all your help, and for now becoming a part of history of Carlsbad Village. Architectural Rendering of the Gazebo in Magee Park Which paver would you prefer: n Brick for $100.00 or a Granite for $150.00 Each paving stone has three lines of inscription with a maximum of 22 letters per line including spaces. The lines will be centered on the paver. Please TYPE or PRINT your Paving Stone Message here: Payment information: •• JpF*5* Name: _ Address: City: _ State: _ Zip: Home or Cell Number: / E-mail: Pay By:n Cash nCheck # _ VISA MasterCard Card # Expiration Date: _ /__/_ V-Code _ (last 3/4 digits) Signature: _ _____ The name on the card: ___ Please make your check payable to: Carlsbad Hi-Noon Rotary Foundation. Your contribution is tax deductible as a result of Carlsbad Hi-Noon Rotary's 501(c)(3) status. For more information, please contact: Dawn Van Siclen @ 760-521-4320 or e-mail dawn@teamvansiclen.com Thank you.