HomeMy WebLinkAbout2019-01-03; Senior Commission; ; 0119-4 SENIOR COMMISSION WORK PLAN DISCUSSIONMeeting Date:
To:
From:
Staff Contact:
Subject:
January 3, 2019
Senior Commission
Margaret Hamer, Recreation Area Manager
Char Buckalew
Senior Commission Work Plan Discussion
Recommended Action
Informational
Executive Summary
Commission will discuss creating a work plan for the Senior Commission.
Exhibits
1.Memo from city attorney
2.City of Carlsbad Senior Work Plan FY 19/20 template
3.Senior Commission Ordinance Chapter 2.38
4.Examples of other cities work plans
SENIOR COMMISSION
Memorandum
December 18, 2018
To:
From:
Via:
Re:
All Boards and Commissions
Celia A. Brewer, City Attorney
Boards and Commissions Staff Liasions
Work Plans
{city ofCarlsbad
The City Council recently revised the Municipal Code to create uniform policies and procedures
related to boards and commissions. Included in those revisions is a requirement for each board
and commission to submit an annual work plan and a subsequent report of the activities it has
undertaken to the City Council. The workplan should include the activities that the board or
commission anticipates undertaking in the coming year. The City Council will review, amend if
necessary and approve the work plan. The purpose of the work plan is to encourage increased
dialogue between the boards and commissions and the City Council. It will also help ensure
that the boards and commissions are working in line with the priorities of the City Council. Your
staff liaison will present you with an initial draft work plan. Please spend some time at your
next available meeting to review, modify if necessary and approve the draft work plan. In
addition, please also consider any modifications to your authorizing ordinance or resolution
which you may be necessary. The City Council will be reviewing the authorizing ordinances and
resolutions at a future meeting.
City Attorney
1200 Carlsbad Village Drive I Carlsbad, CA 92008 I 760-434-2891 t
City of Carlsbad
Senior Commission Work Plan
Fiscal Year 2019-2020
I. Mission Statement
II. Composition
Ill. FY 2019-2020 Goals & Tasks
The City of Carlsbad Senior Commission has selected to focus on the following goals and tasks:
•
•
•
•
Chapter 2.38
SENIOR COMMISSION
Created.
Membership-Appointment-Terms.
Meetings.
Functions.
Funds-Disposition of money.
Sections:
2.38.010
2.38.020
2.38.030
2.38.040
2.38.050
2.38.060 Powers delegated to commission to be advisory.
2.38.010 Created.
A senior commission of the city is created. (Ord. NS-45 § 1, 1988; Ord. 1282 § 1, 1985)
2.38.020 Membership-Appointment-Terms.
The senior commission shall consist of five members appointed by the mayor with the approval of the city
council. Members shall serve four-year terms. The senior coordinator shall be an ex officio member of the
commission. The ex officio member shall not be entitled to vote. (Ord. NS-169 § 5, 1991; Ord. NS-45 § 1,
1988; Ord. 1282 § 1, 1985) .·.
2.38.030 Meetings.
The senior commission shall meet at such time or times as the commission may establish by rule, provided
that a regular meeting shall be held at least once each month. The majority of the appointed members shall
constitute a quorum for the purpose of transacting the business of the commission. The commission shall
elect a chair and shall establish rules and procedures necessary for the conduct of its business. (Ord. NS-45
§ 1, 1988; Ord. 1282 § 1, 1985)
2.38.040 Functions.
It is the responsibility of the senior commission to make recommendations to the city council and to advise
the city council on the special needs and concerns of seniors, including the creation, operation, mainte-
nance, management and control of senior programs, activities and facilities. (Ord. NS-45 § 1, 1988; Ord.
1282 § 1, 1985)
2.38.050 Funds-Disposition of money.
The senior commission is authorized to and may receive donations, gifts, legacies, endowments or bequests
made to the city or to the commission for or on behalf of the city. All donations, gifts, legacies, endowments
or bequests so received by the' commission shall be turned over to the city treasurer and shall be kept in a
special fund to be designated as the senior fund. All moneys in the fund shall be used for promotion, super-
vision and operation of senior programs. No moneys in the fund shall be spent without prior council authori-
zation. (Ord. NS-45 § 1, 1988; Ord. 1282 § 1, 1985)
2.38.060 Powers delegated to commission to be advisory.
Nothing in this chapter shall be construed as restricting or curtailing any of the powers of the city council, or
as a delegation to the senior commission of any of the authority or discretionary powers vested and imposed
by law in the city council. The city council declares that the public interest, convenience and welfare require
the appointment of a senior commission to act in a purely advisory capacity to the city council for the pur-
poses enumerated. Any power herein delegated to the commission to adopt rules and regulations shall not
Quality Code Data 10/24/2017, Page 84
be construed as a delegation of legislative authority but purely a delegation of administrative authority. (Ord.
NS-45 § 1, 1988; Ord. 1282 § 1, 1985)
Quality Code Data 10/24/2017, Page 85
1.Mission Statement
The purpose of the Committee shall be to consult with and advise the Community Development
Commission (CDC) and its staff on such matters as may from time to time be requested by the
Commission, including policy, practice and technical matters, with the objective of facilitating
the development process and encouraging the timely development of the Downtown by
providing businesses, developers and the public with proactive, qualified, community based
assistance and guidance during the processing of business licenses and development projects.
2.Composition
The Committee is composed of nine (9) members all of whom must be Oceanside residents. One
(1) member shall be from the Community At Large. One (1) member shall be a representative of
the Oceanside Chamber of Commerce. One (1) member shall be a representative of MainStreet
Oceanside. One (1) member shall be a residential owner-occupant within the Downtown area.
One (1) member shall be a Business Owner within the City of Oceanside. One (1) member shall
be an Oceanside Planning Commissioner. One (1) member shall be a member of the Tourism
Industry. One (1) member shall be a member of the Economic Development Commission. One
(1) member shall be qualified in the real estate professions such as architecture, real estate
development, real estate/land use law, commercial real estate sales, asset management,
engineering, land planning, or finance.
3.2017 & 2019 Goals & Tasks
The Downtown Advisory Committee (DAC) has selected to focus on the following goals and
tasks:
Consult with and advise the CDC and its staff on such matters that may be requested by
the CDC including policy, practice and technical matters.
Work with the CDC and staff to help facilitate the development process and encourage
timely and appropriate development in the Downtown.
Participate with Development Services to develop streamlining processes/procedures in
the Downtown.
Evaluate economic opportunities in the Downtown Area for the City’s long term
sustainability.
Hold public workshops or discussion items early in the review process of larger
development proposals, in order to provide conceptual input, well in advance of the
project’s public hearing.
Participate in the design review of projects, on an as needed basis as determined by the
Committee. The goal is to have an ad-hoc sub-committee evaluate the design of some
projects that have completed staff review, in order to facilitate their subsequent review by
the entire Committee.
Review and make recommendations to the CDC on the following planning policy matters
as they affect the Downtown area:
General Plan Update - The DAC will make recommendations regarding:
Adoption of a new Economic Development Element; and
Adoption of an Energy & Climate Element.
Local Coastal Plan Update – The DAC will make a recommendation regarding the
update to the Local Coastal Plan.
Zoning Ordinance Updates – The DAC will make recommendations regarding zoning
ordinance updates affecting the downtown area, including substantive revisions to the
residential zoning districts.
Coast Highway Corridor Study – The DAC will make a recommendation regarding
converting the highway into a complete street, and adoption of a zoning Development
Incentive Overlay.
1
COUNTY OF SANTA CLARA
ADVISORY COMMISSION ON CONSUMER AFFAIRS
FISCAL YEAR 2010-2011 WORK PLAN
AND
2009-2010 ACCOMPLISHMENTS
Ellis Levinson, Chair
Charlotte Casey
Bill Ferguson
Japneet Kaur
Matthew Rafat
Neil Salem
2
MISSION STATEMENT:
The Advisory Commission on Consumer Affairs was established by Ordinance No. NS300.197 of Santa Clara County
Ordinance Code. We generally assist and advise the Board of Supervisors of Santa Clara County appropriate action to be
taken to protect the interests of consumers in this county. When necessary or advisable, we also consult and work with other
government agencies to enhance our efforts to reach the consumer and to avoid duplication of efforts. We also take in
consumer complaints and have meetings where consumers can participate and alert the commission to various problems
within the community.
HISTORICAL BACKGROUND:
The Advisory Commission on Consumer Affairs was established by Ordinance No. NS 300.197 of Santa Clara County
Ordinance Code.
3
FISCAL YEAR 2010-2011 WORK PLAN
GOAL/OBJECTIVE PROPOSED ACTIVITIES PRIORITY
RANKING
TIMELINE FOR
COMPLETION
Give input to the County’s legislative
proposals for the upcoming year.
Review the proposals and determine whether any
proposals fall within the scope of our
commission. If so, give feedback.
1 July
Give input to the Board of Supervisors (BS)
on internet-related issues such as net
neutrality, ad privacy, media consolidation,
and the need to update the electronic privacy
laws.
Research and investigate these issues.
Try to agree on proposals to submit to BOS.
2 July
Investigate the issue of payday loans and
decide whether we need to suggest action on
this issue to the BOS.
Get a presentation from local people who are
looking into the issue.
Draw up a proposal, discuss it, and try to reach
agreement.
3 August
Investigate and take action on the issue of
whether restaurants should be required to
recycle their recyclable plastics.
Investigate and discuss current situation in local
restaurants.
Draw up a proposal, discuss it, and try to reach
agreement.
4 September
Discuss and take action on the issue of the
“Move your money” (bank locally)
campaign.
Discuss this campaign.
Investigate which bank the county currently uses.
Draw up a proposal, discuss it, and try to reach
agreement.
5 October
Continue discussion and take action on the
issue of whether Santa Clara County needs
its own Department of Consumer Affairs.
Continue discussion, try to reach agreement. 6 November
Investigate, discuss and take action on the
controversy around PG&E “smart meters”.
Get information from TURN (The Utility
Reform Network)
Discuss what action would be appropriate.
7 August
Look into whether the Health Advisory
Commission has taken a stand on the issue of
hospital checklists.
Discuss whether we should make a
recommendation to the Health Advisory
Commission on this issue.
8 October
•
•
•
•
•
•
•
•
•
•
•
•
•
•
4
PRIOR YEAR ACCOMPLISHMENTS
GOAL/OBJECTIVE ACTIVITIES SUPPORTING GOAL STATUS
1.Publicized the important consumer
issues and alerted public to various
consumer scams.
Received regular reports from Consumer Protection
Unit (Office of District Attorney) regarding issues that
they are handling, including the successful prosecution
of fraudulent mortgage brokers.
.
Completed
2.Discuss consumer issues related to
the deteriorating economy such as
mortgage modification schemes and
insurance fraud and how to educate
the public about these and other
consumer protection issues.
Discussed mortgage banking reforms and disclosure of
interest rates in advertisements.
Investigated possible avenues for legislation on the
issue.
Did not agree on any specific
proposal
3.Follow up on the issue of clarifying
the terms “vegetarian”, “veggie” and
“vegie” in restaurant advertising.
Took note of the addition of the issue that we had raised
to the BOS regarding increased food labeling
transparency, particularly for items labeled “veggie” ,
“vegie” or “vegan”.
Completed
4.Make a recommendation to Board of
Supervisors on the proposed county
ordinance banning plastic bags.
Attended a meeting of the Recycling & Waste
Reduction Commission to find out what was happening
with the proposed ordinance.
Discussed pros and cons but did not take action because
county had already reached agreement.
No action needed
•
•
•
•
•
•
5
ONGOING PROJECTS
PROJECT ACTIVITIES
Educate ourselves and alert the public about important consumer issues. Work with Consumer Protection Unit (Office of District
Attorney) to find out about what issues the public is bringing to
that office.
Invite speakers to Commission meetings from groups such as
the Better Business Bureau and the state Department of
Insurance.
Monitor consumer issues with a view toward recommendations to be
forwarded to the Board of Supervisors.
Review state Department of Consumer Affairs web site on a
regular basis.
www.dca.ca.gov
Send delegates to the annual conference of the California
Consumer Affairs Association
www.cca-net.org
Review other web sites with information of interest to
California consumers:
Consumers’ Union: www.consumersunion.org
California Public Interest Research Group (CalPIRG)
www.calpirg.org
Stay informed about issues raised in the Action Line column of
the San Jose Mercury News
•
•
•
•
•
•
Approved by PC on 4-24-17
Approved by CC on 5-3-17
City of Oceanside
Planning Commission
FY 2017-2018 Work Plan
I MISSION STATEMENT
The Oceanside Planning Commission shall guide, encourage and promote
responsible and sustainable development as it relates to the physical,
environmental, social, economic, and cultural and safety needs of the
community.
II COMPOSITION/ROLE
The Commission is composed of seven members: Louise Balma, Chairperson;
Jay Scrivener, Vice Chair; and Commissioners Claudia Troisi, Colleen Balch,
Curtis Buck, Dennis Martinek, and Kyle Krahel. As stated in City Council Policy
No. 300-021, adopted on May 21, 1997, the members of the Planning
Commission have the knowledge and experience as citizens of Oceanside to
represent the community as a whole in their decisions and recommendations.
The Council Policy also includes ethical standards for the Planning Commission.
These standards require the advancement of the public interest; the importance
of independence in judgment; observing the letter and spirit of laws; and fairness.
III STRUCTURE
The Planning Commission serves under provisions of local ordinance and state
law. Its secretary is the City Planner, and principal staff support is provided by
the Development Services Department/Planning Division.
From time to time various ad-hoc sub committees are appointed by the Chair to
work on specific issues. In addition, one Commission member will serve on the
Downtown Advisory Committee (DAC). The Chairperson of the Commission also
serves as the Planning Commission representative on the Oceanside
Mobilehome Park Financing Authority.
IV GENERAL GOALS AND TASKS
The Planning Commission‘s primary goal is to consider land use requests and
study land use issues in light of the City of Oceanside’s General Plan and its
elements and implementing documents including zoning regulations. The
Commission is responsible for land use decisions and recommendations under the
auspices of Federal, State, regional and local laws, ordinances and City policies.
2
The Planning Commission works to improve the quality of life for members of the
Oceanside community and makes recommendations and decisions that
contribute to the vision that will shape and define the City in the future.
The Commission works strongly and consistently for the enhancement of public
participation and knowledge of the planning process.
To carry out its work the Commission conducts approximately 45 public hearings
annually on land use applications for Development Plans, Conditional Use Permits,
Tentative Maps, Zone Changes and other discretionary actions. The Commission
also forms ad-hoc sub committees to consider planning matters that would benefit
from early input from the Commissioners and holds public workshops that serve as
educational forums for community members, staff and Commissioners on planning
related issues. The Commission schedules 24 meetings and four workshops each
year.
V SPECIFIC GOALS AND TASKS
1. The Planning Commission shall conduct public hearings and make land use
decisions and/or recommendations to the City Council on project applications.
2. The Planning Commission shall hear all sides of any issue before it, by
providing a complete opportunity for all interested parties to be heard in a
public meeting.
3. The Commission shall conduct an in-depth review and complete public
discussion of all projects it hears prior to making any decisions or
recommendations.
4. The Commission shall review, affirm and adopt all of the findings required by
State law and local regulation for the actions it takes on any projects either for
or against.
5. The Commission shall consider all of the environmental documentation
provided with a project and make findings based on the requirements of the
California Environmental Quality Act.
6. The Commission shall continue to place and support conditions on projects to
ensure that potential impacts are mitigated appropriately.
7. The Commission shall continue its practice of in-depth review of the
architecture, design, infrastructure and landscaping of all development
projects to insure their compatibility with and enhancement of the surrounding
neighborhoods and the overall community.
3
8. The Commission shall provide input to the Community Development
Commission (CDC) on projects within the Downtown project area as
requested by the City Council/CDC through the Downtown Advisory
Committee (DAC).
9. The Commission shall provide review of transportation and capital
Improvement related items and/or concerns.
10. The Planning Commission will hold public workshops or discussion items
early in the review process of larger development proposals, in order to
provide conceptual input, well in advance of the project’s public hearing.
11. The Planning Commission will participate in the design review of projects, on
an as needed basis as determined by the Planning Commission. The goal is
to have an ad-hoc sub-committee evaluate the design of some projects that
have completed staff review, in order to facilitate their subsequent review by
the entire Planning Commission.
12. During the coming two years the Planning Commission’s work is anticipated
to include the following:
a) General Plan Update - The Planning Commission will hold hearings and
make recommendations regarding:
i. Adoption of a new Economic Development Element; and
ii. Adoption of an Energy & Climate Element.
b) Local Coastal Plan Update – The Planning Commission will a hold hearing
and make a recommendation regarding the update to the Local Coastal
Plan.
c) Zoning Ordinance Update – The Planning Commission will hold hearings
and make recommendations regarding the zoning ordinance update
project, including:
i. Non-substantive amendments to consolidate zoning districts.
ii. Amendments to update residential zoning districts, including
development regulations.
d) Accessory Dwelling Units – The Planning Commission will hold a hearing
and make a recommendation on adopting zoning provisions for accessory
dwelling units (ADUs).
e) Telecom Ordinance Update – The Planning Commission will hold a
hearing and make a recommendation concerning federal and state
mandates facilitating review of telecom facility applications.
4
f) Density Bonus Provisions - The Planning Commission will hold a hearing
and make a recommendation concerning proposed updates to Density
Bonus provisions.
g) Coast Highway Corridor Study – The Planning Commission will hold a
hearing and make a recommendation regarding converting the highway
into a complete street, and adoption of a zoning Development Incentive
Overlay.
h) Circulation Element Revision – The Planning Commission will hold a
hearing and make a recommendation concerning revising the Circulation
Element of the General Plan to remove the extension of Melrose Drive
and remove the Rancho del Oro/SR 78 interchange.
i) CEQA Threshold – Vehicle Miles Traveled - The Planning Commission will
hold a hearing and make a recommendation concerning proposed
changes to the CEQA threshold from Level of Service to Vehicle Miles
Traveled.
j) Agri-Tourism – The Planning Commission will hold a hearing and make a
recommendation concerning revisions to zoning regulations affecting Agri-
Tourism Tier 1 provisions.
k) Farmworker Housing – The Planning Commission will hold a hearing and
make a recommendation concerning revisions to zoning regulations
affecting the permitting of farmworker housing.
COUNTY OF SANTA CLARA
Planning Commission
Work Plan for Fiscal Year 2017
(July 1, 2016 to June 30, 2017)
and
Accomplishments for Fiscal Year 2016
(July 1, 2015 to June 30, 2016)
Commissioners:
Scott Lefaver, Chairperson
Marc Rauser, Vice Chairperson
Debra Cauble
Aaron Resendez
Dorsey Moore
Aimee Escobar
Kathy Schmidt
MISSION STATEMENT:
The Santa Clara County Planning Commission is a seven-member body of community representatives appointed by the Board of Supervisors. It
is the primary decision-making authority for certain development applications, and it advises the Board of Supervisors on various land-use policy
matters.
HISTORICAL BACKGROUND:
State law and local ordinance prescribe the roles and responsibilities of the Planning Commission. In general, state law defines a planning
commission as a committee appointed by the elected legislative body (Board of Supervisors) to review matters related to planning and
development and as a general advisory body on land use planning. Santa Clara County ordinances together with applicable provisions of state
planning law define the roles and responsibilities of the commission as follows:
•Hold public hearings and make recommendations to the Board of Supervisors regarding proposals to adopt or amend the General Plan
and Zoning Ordinance, adoption or amendment of specific plans, change of zoning district, major subdivisions.
•Serve as decision-making authority for conditional use permits and cluster permits.
•Serve as hearing body for appeals of decisions of the Planning Director, the Architecture and Site Approval Committee, and the Zoning
Administrator.
•Provide Zoning Ordinance interpretations.
•One member serves as Chair of the Architecture and Site Approval Committee on a rotational basis.
•One member serves as ongoing Chair of the San Martin Planning Advisory Committee (typically that member appointed by the District
Supervisor to represent South County) and to serve on membership of the South County Joint Planning Advisory Committee.
•One member of the Planning Commission serves on the Cordevalle Golf Course Board of Directors.
FISCAL YEAR 2017 WORK PLAN
•Schedule, notice, and conduct monthly meetings (usually held on the 4th Thursday of each month), for the purpose of carrying out the
roles and responsibilities described within this Work Plan.
•Conduct workshops, open to the public, (generally on the day of each regularly scheduled monthly meeting) for the purpose of studying,
evaluating, and facilitating decision-making regarding items scheduled for public hearings, or with relevance to land use. These
workshops serve to educate the Planning Commissioners about County planning policies, legal requirements, department procedures,
and work programs. Workshop topics may include the following and other topics as suggested throughout the year.
•Planning Commission Budget Operations and Rules
•Housing Element Implementation and Farmworker Housing
•Ag Preservation, Southern Santa Clara County
•Homelessness and Affordable Housing Programs
•CEQA/Legislative updates
•Local-serving Uses Report Back
•Overview of water quality and storm water permit requirements and compliance related to land development
•Ground Water Quality as related to Cemeteries
•Water supply and conservation, and impact on land development
•San Martin Overlay Zone
•Transformation and Modernization Program – Conversion to all electronic review, permitting process improvements
•Attend the APA California Conference in October 2016 in Pasadena
FISCAL YEAR 2016 ACCOMPLISHMENTS
Forwarded to the Board of Supervisors recommendations on the following:
o General Plan amendment and Zoning Ordinance amendment addressing local serving policy provisions of the rural
unincorporated areas of the County and recommend adoption of the proposed “Local Serving Data.”
o Zoning Ordinance text amendment relating to Assembly Bill 551, Urban Agriculture Incentive Zones Act.
o Zoning Ordinance text amendment relating to establishing additional regulations regarding alcohol sales and adult uses.
o Amendment to the Santa Clara County Ordinance Code Division B11.5 regarding Stream and Riparian Protection in the San
Martin area
o Zoning Ordinance text amendment regarding Secondary Dwelling regulations
o Zoning Ordinance miscellaneous text amendment, including but not limited to, update of obsolete language associated with
access for individuals with disabilities and other non-substantive updates, revisions and corrections
Accepted required status reports for the following approved uses:
o George Chiala Farms (Hill Road)
o Vulcan Materials/Lexington Quarry (Limekiln Canyon Road)
o Lehigh Southwest Cement Company (Stevens Creek Blvd.)
o Two year status report on the On-Site Wastewater Treatment Systems Ordinance and related General and Zoning Ordinance
amendments
o Kirigin Cellars (Watsonville Road)
o Operation Freedom Paws (Llagas Avenue)
o Express Concrete Breaking & Cutting Inc. (Llagas Avenue)
o Stevens Creek Quarry (Stevens Canyon Road)
Attended the following conferences:
o California American Planning Association Conference in October 2015
o American Planning Association National Conference in April 2016
Decided Appeals of decisions of the Zoning Administrator and ASA Committee:
o Design Review approval for a new two-story single family residence on an underlying lot in the –n1 Los Altos unincorporated area
(Charles & Ruth Spirakis/Fairway Drive)
Decided and made environmental determinations for the following land use projects:
o Use Permit, Architecture and Site Approval, and Grading Approval for the proposed Religious Institution (Canh Thai Temple/Klein
Road)
o Use Permit, Architecture and Site Approval, and Grading Approval for the proposed Religious Institution (VVGC Hindu
Center/Monterey Road)
o Use Permit, Architecture and Site Approval, and Grading Approval for the proposed Religious Institution (Metta Tam Tu Buddhist
Temple/Fisher Avenue)
o Use Permit Post Approval Monitoring request for Escondido Village Graduate Housing Expansion
Convened Workshops regarding the following topics: o County Zoning Ordinance regarding Secondary Dwelling RegulationsoCounty Zoning Ordinance for streamlining including:
eliminating the Architectural & Site Approval (ASA) Committee
amendments to Cluster Subdivision requirements
amendments to Single Building Site Approval on Slopes Exceeding 30%
amendments changing the review and granting authority for subdivisions
Conducted the following training: o CEQA Primer