HomeMy WebLinkAbout2020-01-06; Traffic and Mobility Commission; ; AWARD TRAFFIC SIGNALS ON POINSETTIA LANE AND CASSIA ROAD, POINSETTIA LANE AND ORIOLE COURT/SKIMMER COURTItem #4
Meeting Date: Jan. 6, 2020
To: Traffic and Mobility Commission
Staff Contact: Jonathan Schauble, Senior Engineer
jonathan.schauble@carlsbadca.gov, 760-602-2762
Subject: Acceptance of bids, award of contract to Select Electric Inc., and
appropriation of additional funds for construction of the traffic signal at
Poinsettia Lane and Cassia Road and the traffic signal at Poinsettia Lane
and Oriole Court/Skimmer Court, Capital Improvement Program Project
Nos. 6329 and 6330.
Recommended Action
Receive and informational report about the upcoming City Council agenda item to adopt a
Resolution accepting bids, awarding a contract to Select Electric Inc., and appropriating
additional funds for construction of the traffic signal at Poinsettia Lane and Cassia Road and the
traffic signal at Poinsettia Lane and Oriole Court/Skimmer Court, Capital Improvement Program
(CIP) Project Nos. 6329 and 6330 (Project), in an amount not to exceed $575,000.
Executive Summary
This Project will construct two traffic signals on Poinsettia Lane: one at Cassia Road and one at
Oriole Court/Skimmer Court. On Nov. 19, 2019, the City Council adopted Resolution No. 2019-
239 approving the plans and specifications and authorizing advertisement of the Project for
construction bids. The Project was advertised using the city’s formal bidding procedures.
Construction bids were received on Dec. 17, 2019, and the lowest responsive and responsible
bidder was Select Electric Inc., with a bid in an amount of $575,000.
Carlsbad Municipal Code Sections 3.28.080(C) and 3.28.080(I)(6) require the City Council to
award all formally bid contracts when the value exceeds $200,000; therefore, the Project is
subject to this requirement. Staff recommends award of the construction contract to Select
Electric Inc. in an amount not to exceed $575,000 and appropriation of an additional $322,000
from the Gas Tax Fund.
Discussion
Reach E of Poinsettia Lane is currently being constructed by the developer (Lennar Homes of
California, Inc.) of a certain real property commonly known as Poinsettia 61. The Poinsettia 61
project, associated with Carlsbad Tract 14-10, is located within the boundaries of Bridge and
Thoroughfare District No. 2 and was approved by the City Council on March 14, 2017. The
developer was required to design and construct Reach E of Poinsettia Lane and a traffic signal
at the intersection of the new residential road, Artemisia Court, and Poinsettia Lane.
On Dec. 10, 2019, the City Council received a presentation from the City Traffic Engineer which
provided the findings of the Poinsettia Lane Traffic Analysis performed by LSA Associates (LSA).
LSA analyzed the intersections of Poinsettia Lane with Cassia Road and Oriole Court/Skimmer
Court utilizing traffic signal warrant guidelines from the California Manual on Uniform Traffic
Control Devices. Based on this analysis, it was determined that both intersections met at least
one or more warrants and that traffic signal control is recommended for both intersections.
Location maps for the two traffic signals are shown in Exhibit 2.
On Dec. 17, 2019, six sealed bids were received for construction of the Project. Staff has
completed reviewing the bids and determined that Select Electric Inc. is the lowest responsive
and responsible bidder. Select Electric Inc. is responsive as their bid meets the requirements of
the bidding documents. The bidder is also deemed responsible as they submitted a list of
similar projects to show their capability and qualification to perform the specified work. The
contract documents for construction contain general performance standards and references
technical specifications, which if not met, allow the city to withhold payment. The contract
documents also require the contractor to provide the city with a one-year warranty period for
the work performed.
Fiscal Analysis
The Project is financed by the Gas Tax Fund and a summary of the estimated construction costs
and available funds for the Project are shown in the following table. Currently, there are
insufficient Gas Tax appropriations in the project account. Additional Gas Tax funds in the
amount of $322,000 will be needed to complete construction of the Project.
Next Steps
This item will be presented to the City Council for approval on Jan. 28, 202. Once contract
documents are fully executed, staff will issue a purchase order, schedule a pre-construction
meeting with the contractor, and issue a notice to proceed for construction of the Project. The
Project is scheduled to commence in early 2020 with fabrication of the signal poles and mast
arms. Once construction is started, the duration of the contract is 45 working days, exclusive of
TRAFFIC SIGNALS AT POINSETTIA LANE AND CASSIA ROAD AND AT
POINSETTIA LANE AND ORIOLE COURT/SKIMMER CORT, CIP PROJECT NOS. 6329 AND 6330
Current Appropriation – Gas Tax Fund $500,000
Current Expenditures/Encumbrances $17,000
TOTAL AVAILABLE FUNDING $483,000
Construction Contract $575,000
Construction Contingency (est. 20%) $115,000
Construction Management, Inspection and Material Testing (est. 20%) $115,000
TOTAL ESTIMATED CONSTRUCTION COSTS $805,000
ADDITIONAL GAS TAX APPROPRIATION NEEDED $322,000
rain days and change orders that may extend the contract duration. Upon successful
completion of the Project, a notice of completion to release bonds will be recorded.