HomeMy WebLinkAbout2020-06-01; Traffic and Mobility Commission; ; FISCAL YEAR 20-2021- TRAFFIC AND MOBILITY COMMISSION WORKPLANItem 8
Meeting Date: June 1, 2020
To: Traffic and Mobility Commission
Staff Contact: Nathan Schmidt, Transportation Planning and Mobility Manager
nathan.schmidt@carlsbadca.gov or 760-602-2734
David Graham, Chief Innovation Officer
david.graham@carlsbadca.gov or 760-434-5992
Subject: Fiscal Year 2020-21 – Traffic and Mobility Commission Workplan
Recommended Action
The Traffic and Mobility Commissioners will discuss the Fiscal Year 2020-2021 work plan for
future submittal to City Council.
Executive Summary
The Traffic and Mobility Commission (TMC) is requested to prepare a draft work plan that
identifies activities that the TMC anticipates undertaking in the coming year. The purpose of this
work plan is to encourage increased dialogue between the TMC and City Council. City staff will
facilitate this work and develop a draft work plan that will include a list of goals and related tasks
that will guide the TMC agenda for the coming year.
Next Steps
The FY20-21 Traffic and Mobility Commission work plan will be submitted to City Council for
review and approval.
Exhibits
1. Draft City Council Resolution
2. Memo from City Attorney, Dec. 18, 2018
3. Traffic and Mobility Commission Work Plan FY 2019-20
4. Traffic and Mobility Commission Communications Plan
5. Correspondence from Commissioner Linke
TRAFFIC AND MOBILITY COMMISSION
EXHIBIT 1
RESOLUTION NO. .
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING THE TRAFFIC AND MOBILITY COMMISSION WORK
PLAN FOR FISCAL YEAR (FY) 2020-21.
WHEREAS, Chapter 2.15 of the Carlsbad Municipal Code requires that each board or
commission provide to the City Council for its approval an annual Work Plan of activities to be
undertaken by the board or commission; and
WHEREAS, consistent with the duties of the Traffic and Mobility Commission under Chapter
2.28 of the Carlsbad Municipal Code, staff prepared a draft annual Work Plan for the Traffic and
Mobility Commission that is designed to promote mobility and traffic safety within the city and to
implement the General Plan Mobility Element; and
WHEREAS, the draft annual Work Plan includes development of a communications plan,
consistent with City Council direction to staff at its Jun. 1, 2020, meeting to include a communications
plan under which the Traffic and Mobility Commission Chair will provide semi-annual reports to the
City Council on the Commission’s activities and recommendations on specific matters; and
WHEREAS, on Jun 1, 2020, the Traffic and Mobility Commission considered and unanimously
recommended City Council approval of the draft annual Work Plan for Fiscal Year (FY) 2020-21.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1.That the above recitations are true and correct.
2.That the City Council of the City of Carlsbad approves the Traffic and Mobility
Commission Work Plan for FY 2020-21, attached hereto as Attachment A.
PASSED, APPROVED AND ADOPTED at a regular Meeting of the City Council of the City of
Carlsbad, California, California on the __ day of ________, 2020, by the following vote, to wit:
AYES:
NAYS:
ABSENT:
_________________________
MATT HALL, Mayor
_________________________
BARBARA ENGLESON, City Clerk
(SEAL)
Memorandurn
December 18, 2018
To: All Boards and Commissions
From: Celia A. Brewer, City Attorney
Via: Boards and Commissions Staff Liasions
Re: Work Plans
{cityof Carlsbad
The City Councll recently revised the Municipal Code to create uniform policies and• procedures
related to boards and commissions. Included in those revisions is a requirement for each board
and commission to submit an annual work plan and a subsequent report of the activities it has
undertaken to the City Council. The workplan should include the activities that the board or
commission anticipates undertaking in the coming year. The City Cou11cil will review, amend if
necessary and apprnve the work plan. The purpose of the work plan is to encourage increased
dialogue between the boards and commissions and the City Council. It will also help ensure
that the boards and commissions are working in line with the priorities of the City Council. Your
staff liaison will present you with an initial draft work plan. Please spend some time at your
next available meeting to review, modify if necessary and approve the draft work plan. In
addition, please also consider any modifications to your authorizing ordinance or resolution
which you may be necessary. The City Council will be reviewing the authorizing ordinances and
resolutions at a future meeting.
City Attorney
1200 Carlsbad Village Drive I Carlsbad, CA 92008 I 760-434-2891 t
Exhibit 2
..
City of Carlsbad
Traffic and Mobility Commission Work Plan
Fiscal Year 2019-2020
I.Mission Statement
The Traffic and Mobility Commission is committed to enhancing safe mobility for the city and
its residents by using data-driven decision-making and a forward-looking approach to
transportation. We are transparent and do the right thing the right way.
II.Duties
The City Council has established a goal to have the City of Carlsbad become a leader in
multimodal transportation systems and creative approaches to moving people and goods
through and within the City of Carlsbad. Consistent with Carlsbad Municipal Code Chapter
2.28, the City of Carlsbad Traffic and Mobility Commission was established. The duties of the
Transportation and Mobility Commission are defined as follows by the Carlsbad Municipal
Code section 2.28.050:
It shall be the duty of the Traffic and Mobility Commission to study matters concerning
mobility and traffic safety, including implementation of the General Plan Mobility
Element, and to make written recommendations to the City Council and Planning
Commission regarding measures that should be taken to promote mobility and traffic
safety within the city as follows:
A.Review staff studies and reports, and make recommendations to the City Council
and Planning Commission on mobility and traffic safety matters, including but not
limited to those related to pedestrian, bicycle, vehicular, and transit modes of
travel, and parking and school safety;
B.Provide a public forum to review community input regarding mobility and traffic
safety matters, including but not limited to those related to pedestrian, bicycle,
vehicular, and transit modes of travel, and parking and school safety;
C.Review and provide recommendations for revision to the city codes and plans on
mobility and traffic safety matters, including but not limited to pedestrian, bicycle,
vehicular, and transit modes of travel, and parking and school safety.
III.FY 2019-2020 Goals & Objectives
Consistent with Carlsbad Municipal Code Chapter 2.15, the Traffic and Mobility Commission
will provide advisory recommendations within the scope of this work plan.
The Traffic and Mobility Commission will focus on the following FY 2019-20 Goals/Tasks:
1.Goal: Review staff recommendations on the multimodal transportation system, and provide
input based on data, best practices and public input.
a)Objective: Review and provide input on mobility policies, programs, processes and
informational reports including the Growth Management Program (GMP) Annual
Monitoring Report and other reports within the purview of the Commission.
Exhibit 3
b)Objective: Review and provide input on mobility plans currently in process including the
Sustainable Mobility Plan and Traffic Signal Master Plan.
c)Objective: Review and provide input on Carlsbad Residential Traffic Management Program
projects and proposed traffic control devices such as parking restrictions, speed limits, stop
signs, roundabouts and traffic signal evaluations.
d)Objective: Review and provide input to the new Mobility Systems Evaluation and
Monitoring (MSEM) manual which may include: Transportation Impact Analysis (TIA),
Growth Management Program Annual Traffic Monitoring, vehicle level of service (LOS)
evaluation methods, and multimodal (pedestrian, bicycle, and transit) LOS evaluation
methods.
e)Objective: Provide opportunities for public input on scheduled city projects that have the
potential to improve mobility options.
2.Goal: Focus on mobility around school locations including safety.
a)Objective: Review and provide input on significant mobility and safety projects near
schools.
b)Objective: Receive informational reports from the Carlsbad Police Department regarding
school traffic education and enforcement.
3.Goal: Develop a Commission communications plan
a)Objective: Review and consider recommendations to improve the existing communication
practice between the Commission and City Council.
b)Objective: Discuss and determine the roles of the Chair and Commission members in
providing in-person input to the City Council at City Council Meetings.
c)Objective: Revise the Commission’s Rules and Regulations to be consistent with the
communications plan.
d)Objective: Propose upgrades of the city website to enhance public input related to mobility
issues.
Page 1 of 3
Traffic & Mobility Commission
Proposed Communications Plan
Goals
•Facilitate communication between the commission and the City Council regarding the Traffic
and Mobility Commission work plan, including implementation status and City Council actions
related to work plan items.
•Promote opportunities for the public to engage with the commission and obtain information
about the commission’s activities.
Strategies & tactics
Staff Reports
•When city staff plans to bring forward an item related to the work plan for action to the Planning
Commission or City Council, staff will seek an advisory recommendation from the commission
beforehand.
•When preparing staff reports for items coming before the commission for action, city staff will
include the following:
1.Requests for advisory recommendations from the commission.
2.Opportunities for public input.
3.A clear overview of whether the item will require further consideration by the Planning
Commission and/or City Council and whether the item will be considered on the consent
calendar or as a presentation.
•When preparing staff reports for commission items coming before the Planning Commission or City
Council, city staff will include as an exhibit the approved commission meeting minutes related to the
item. If the Commission minutes have not yet been approved, draft minutes will be submitted on
that item.
City Traffic Engineer Comment
•During City Traffic Engineer comment at each commission meeting, city staff will provide an updated
status report on:
1.any City Council actions taken on items related to the commission work plan since the last
commission meeting;
2.other pending mobility-related items to be addressed by the City Council with or without
prior commission review; and
3.unresolved requests from the commission
Annual Work Plan
•City staff will collaborate with the commission to prepare an annual work plan to the City Council
and a subsequent report of its accomplishments per Carlsbad Municipal Code section 2.15.020(C).
Exhibit 4
Page 2 of 3
Participation at City Council meetings
• Per Carlsbad Municipal Code section 2.15.020(D), the commission (chair or another commissioner
designated by the commission) will provide periodic written reports to the City Council, which
should include:
1. Recent activities of the commission.
2. Attendance at the commission’s meetings.
3. Any ad hoc subcommittees which the commission has formed.
4. Any proposed amendments to the commission’s work plan; and
5. Any matters which the commission wishes to bring to the attention of the City Council or to
have placed on a future City Council agenda.
• In addition to providing the above-described written reports to City Council, the commission (chair
or another commissioner designated by the commission) will also:
1. Participate in the semi-annual update to City Council by city staff on traffic and mobility
initiatives.
2. Participate in the presentation to City Council on the commission’s annual work plan.
3. Affirm the commission’s recommendations and provide input on traffic and mobility items
being presented to City Council.
• The commission will also undertake other tasks from time to time as requested or approved by the
City Council per Carlsbad Municipal Code section 2.15.020(F). Commissioners will coordinate
participation at City Council meetings with the staff liaison to ensure proper protocols are followed.
Meeting Agendas and Public Records
• Items requested by a majority commission vote shall be agendized within a reasonable time if they
are related to the work plan and staff resources are available.
• The commission may place a time-certain item on their next agenda related to the items listed in
CMC section 2.15.020 (D).
• Best efforts will be made to distribute the commission agenda packet, staff reports, and meeting
minutes available to the public and commissioners at least five (5) days in advance of a scheduled
commission meeting. When not feasible, city staff will attempt to publicly circulate the full agenda
package a minimum of 72 hours prior to the commission meeting in accordance with applicable law,
including posting on the city’s website.
• Commissioners may submit pre-meeting questions to staff, and staff shall make reasonable efforts
to answer the questions prior to the meeting, consistent with City Council practice.
• Additional materials received by the Friday before the scheduled meeting shall be distributed by
staff to the commission and the public consistent with City Council practice.
Exhibit 3
Page 3 of 3
• Commission meeting minutes will focus on noticed agenda items and accurately record
recommendations, actions and public comments, so the commission’s activities are transparent to
the public.
• Commission records will be retained in accordance with the records retention schedule adopted by
the City Council and applicable law.
Exhibit 3
1
Traffic and Mobility Commission, Commissioner Correspondence
From: Commissioner Steve Linke
Meeting Date: June 1, 2020
Subject: Traffic and Mobility Commission FY 2020-21 Work Plan
Below is the rationale for my proposed changes to our work plan, which are attached at the end of this
correspondence in the form of tracked changes to our current work plan.
Goal 1A
Growth Management Plan (GMP). For the most part, Goal 1A includes review of annual reports,
including the GMP Annual Monitoring Reports. I am proposing specifying both the FY 2018-19 and FY
2019-20 reports for our new work plan. The FY 2018-19 report should have been reviewed under our
current work plan, but it presumably is being held back because it includes several more street facilities
that have failed the vehicle level of service (LOS) standard, as well as some multi-modal LOS (MMLOS)
results that will be difficult to reconcile with previous assessments and real-world observations.
Capital Improvements Program (CIP). As part of the annual city budgeting process, staff proposes lists
of capital projects with “Project Scores” and funding sources for the CIP. The “Circulation System”
portion of the CIP largely determines if and when mobility related projects will get done. As such, it is
one of the most important documents in the implementation of the General Plan Mobility Element and
for the promotion of mobility and traffic safety (our commission’s duties). Therefore, I feel it is
extremely important for us to review the proposed CIPs and provide our recommendations to the City
Council. The proposed FY 2020-21 CIP will be presented to the City Council in June, so this should be
presented to the T&MC at our June 1st meeting. The commission last received a report related to the
CIP in February 2019.
Traffic signal performance. I am also proposing replacing the review of the Traffic Signal Master Plan in
Goal 1B, which is likely a very technical document, with a traffic signal performance report in Goal 1A,
which could show quantitatively how the traffic signal program is affecting trips on major streets under
various conditions.
Goal 1B
Sustainable Mobility Plan (SMP). The SMP is currently under review and should be completed soon.
Traffic Signal Master Plan. As described above, I am proposing removing this if we add a traffic signal
performance report to Goal 1A.
Goal 1C
No changes are proposed to this ongoing goal. We should continue to review these projects as they
arise, which the commission has done for many years.
Exhibit 5
2
Goal 1D
The following guidelines and programs have closely related trip generation/distribution methods,
screening criteria, thresholds of significance, mitigation approaches, monitoring methods, etc. that are
applied to proposed land use developments, street projects, and periodic monitoring:
• Transportation Impact Analysis (TIA) Guidelines, including:
o Vehicle LOS evaluation methods (service volume tables)
o MMLOS (pedestrian, bicycle, and transit) evaluation methods (point systems)
o GMP Annual Traffic Monitoring Manual
• Vehicle miles traveled (VMT) Analysis Guidelines
• Transportation Demand Management (TDM) Program
TIA guidelines (GMP/LOS). The TIA guidelines, including the LOS methods and GMP monitoring manual,
are in our current work plan. We have not seen these yet, but I think this should be a top priority. I
believe the MMLOS methods, in particular, require scrutiny. They appear to be treated as “living
documents,” with frequent changes to the point systems that substantially change LOS grades (e.g., the
pedestrian and bicycle LOS grades went from D/E/F to A/B for the Poinsettia Lane area due solely to
point system changes between two analyses done by the same consultant on the same data). Further,
transit LOS is effectively given an automatic passing grade citywide due solely to the existence of a TDM
ordinance (regardless of how limited that is) and engineering discretion. That is contrary to the findings
of the Carlsbad Active Transportation Strategy, which gives transit failing grades citywide.
VMT guidelines (CEQA/VMT). We recently reviewed the screening and threshold criteria in these
guidelines. However, the mitigation and evaluation methods were not presented, and staff also
characterized these as “living documents,” which is a red flag to me, so I am proposing reviewing them.
TDM Program. As we continue to transition from vehicle capacity-increasing street improvement
projects to approaches that rely on reducing peak period vehicle demand, the TDM program becomes
critical. The current program is extremely narrow and, in my opinion, does very little to meaningfully
change demand. A consultant was hired in March 2019 to review and expand the TDM program. I am
proposing that we review and provide input on the TDM program expansion, including the way it will be
tracked and evaluated for success.
Mobility Systems Evaluation and Monitoring (MSEM) Manual. It was my understanding that there was
going to be an overarching document called the MSEM Manual that would harmonize all of the above
individual components, which should make the whole project review process much simpler to
understand. This is already in our work plan.
Exhibit 4
3
Goal 1E
This is a catch-all goal for us to review mobility related projects.
Carlsbad Boulevard corridor projects. I am proposing that we add this specific set of projects to our
work plan. There are a number of individual projects that have been presented to us (e.g., the Tamarack
intersection project and the three beach access projects). There is another ongoing project to make
infrastructure repairs in these same areas, but an improvement project that includes changes to the
street was recently added without our review, mixing repair and improvement funding. In addition,
there is a long-standing proposed “realignment” project south of Palomar Airport Road for which
multiple studies apparently have been done and more studies are planned. Millions of dollars already
have been spent on planning, and the total cost for all of these projects is in the tens of millions.
Therefore, I am proposing that we review the overall corridor strategy to put all of the individual
components we are seeing into a broader context.
Goal 2
Safety. We should leave the school-based safety items here, and, similar to a proposal I made for our
current work plan, I am proposing encouraging creation of an annual safety-based monitoring program
to be done in parallel with the GMP monitoring, which staff previously said they were considering.
Goal 3
Policies/Administrative
Tasks 3A and 3B have been completed. However, adoption of our Rules and Regulations (currently 3C)
should be a high priority, and we already have had significant discussions about that. In conjunction, we
should also propose upgrades to the city website (currently 3D).
Exhibit 4
The Traffic and Mobility Commission will focus on the following FY 2019-20-21
Goals/Tasks:
1. Goal: Review staff recommendations on the multimodal transportation system, and
provide input based on data, best practices and public input.
a) Objective: Review and provide input on mobility policies, programs, processes
and informational reports, including the FY 2018-19 and FY 2019-20 Growth
Management Program (GMP) Annual Monitoring Reports, the mobility project
portions of the FY 2020-21 and FY 2021-22 Capital Improvements Program
(CIP) proposals, a traffic signal performance report and other reports within
the purview of the Commission.
b) Objective: Review and provide input on mobility plans currently in process including
the Sustainable Mobility Plan and Traffic Signal Master Plan.
c) Objective: Review and provide input on Carlsbad Residential Traffic Management Program
projects and proposed traffic control devices such as parking restrictions, speed limits,
stop signs, roundabouts and traffic signal evaluations.
d) Objective: Review and provide input to on the new Mobility Systems Evaluation and
Monitoring (MSEM) manual, which may includeincluding: Transportation Impact
Analysis (TIA) Guidelines, Growth Management Program Annual Traffic Monitoring
Manual, vehicle level of service (LOS) evaluation methods, and multimodal
(pedestrian, bicycle, and transit) LOS evaluation methods, revisions to the
Transportation Demand Management (TDM) Program, and mitigation methods in
the Vehicle Miles Traveled (VMT) Analysis Guidelines.
e) Objective: Provide opportunities for public input on scheduled city projects that have
the potential to improve mobility options, including a global look at projects in the
Carlsbad Boulevard corridor.
2. Goal: Focus on mobility around school locations including safety.
a) Objective: Review and provide input on significant mobility and safety projects
near schools.
b) Objective: Receive informational reports from the Carlsbad Police Department
regarding school traffic education and enforcement.
c) Objective: Encourage the creation of an annual safety based monitoring program.
3. Goal: Develop a Commission communications planEnhance procedures and transparency
a) Objective: Review and consider recommendations to improve the existing
communication practice between the Commission and City Council.
b) Objective: Discuss and determine the roles of the Chair and Commission members
in providing in-person input to the City Council at Council Meetings.
c)a) Objective: Revise the Commission’s Rules and Regulations to be consistent with the
communications plan.
d)b) Objective: Propose upgrades of the city website to enhance public input related to
mobility issues.
Exhibit 4
I -_