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HomeMy WebLinkAbout2020-07-06; Traffic and Mobility Commission; ; AMEND PROCEDURAL RULES AND REGULATIONS THAT ADD A CONSENT CALENDAR TO MEETINGS OF THE TRAFFIC AND MOBILITY COMMISSIONItem 3 Meeting Date: July 6, 2020 To: Traffic and Mobility Commission Staff Contact: Nathan Schmidt, Transportation Planning and Mobility Manager nathan.schmidt@carlsbadca.gov or 760-602-2734 Subject: Amend Procedural Rules and Regulations that Add a Consent Calendar to meetings of the Traffic and Mobility Commission Recommended Action Approve the amended Procedural Rules and Regulations that add a Consent Calendar to meetings of the Traffic and Mobility Commission and adopt Resolution No. 2020-2 that supersedes Resolution No. 2020-1. Executive Summary Chapter 2.15.090 of the Carlsbad Municipal Code requires that meetings be held pursuant to the rules contained in Chapter 1.20 of the Carlsbad Municipal Code and any additional rules and regulations developed by the city clerk working in conjunction with the board or commission. As mentioned at the June 1, 2020 Traffic and Mobility Commission (TMC) meeting, staff now returns to the commission with this item to include a consent calendar within the Rules and Regulations which were adopted by the TMC at the June 1st meeting. A consent calendar is intended to be an effective and efficient tool to save meeting time so the commission may devote more time to other matters that warrant more detailed discussion. Consent agenda items are typically routine and non-controversial and can be grouped together for approval in a single motion. Adoption of Resolution No. 2020-2 will supersede Resolution No. 2020-1. Discussion The TMC adopted the latest version of the Commission’s Rules and Regulations on June 1, 2020. In order to make the Traffic and Mobility Commission meetings more efficient and to allow the commission to devote more time towards detailed agenda items, staff has proposed that the Commission establish a consent calendar policy. Under parliamentary rules governing city meetings outlined in Chapter 1.20 of the municipal code, Consent Calendar items are reserved for items that are deemed to be non- controversial. They allow a city council, board or commission to save the bulk of its meeting time for issues where there is a need for serious public debate. TRAFFIC AND MOBILITY COMMISSION Consistent with Carlsbad Municipal Code section 1.20.120, the items listed under Consent Calendar are considered routine, noncontroversial, or related to housekeeping and will be grouped together for action by a single motion. There will be no separate discussion on these items before the time the Commission votes on the motion unless Commission members, the Staff Liaison, or the public request specific items be discussed and/or removed from the Consent Calendar for separate action. In that event, the Chairperson will defer action on the particular matter or matters as part of the regular agenda in any order deemed appropriate. A Commission Member may record a negative vote or an abstention on a consent calendar item without removing the item for discussion by so stating prior to the vote on the motion to approve the Consent Calendar. A request from the public to discuss an item must be submitted to the Staff Liaison in writing prior to Commission consideration of the Consent Calendar. Since the consent calendar component was not included in the first set of Rules and Regulations approved by the Commission on June 1, 2020, adoption of Resolution No. 2020-2 will supersede Resolution No. 2020-1. Next Steps None. Exhibits 1. Traffic and Mobility Commission Resolution No. 2020-2 2. Traffic and Mobility Commission Resolution No. 2020-2 with revisions indicated in redline format TRAFFIC AND MOBILITY COMMISSION RESOLUTION NO. 2020-2 A RESOLUTION OF THE TRAFFIC AND MOBILITY COMMISSION OF THE CITY OF CARLSBAD, CALIFORNIA, AMENDING PROCEDURAL RULES AND REGULATIONS FOR MEETINGS AND SUPERSEDING RESOLUTION NO. 2020-1. WHEREAS, Chapter 2.28 of the Carlsbad Municipal Code establishes the Traffic and Mobility Commission as an advisory body to the City Council with the following duties per Carlsbad Municipal Code Section 2.28.050: It shall be the duty of the Traffic and Mobility Commission to study matters concerning mobility and traffic safety, including implementation of the General Plan Mobility Element, and to make written recommendations to the City Council and Planning Commission regarding measures that should be taken to promote mobility and traffic safety within the city as follows: A. Review staff studies and reports, and make recommendations to the City Council and Planning Commission on mobility and traffic safety matters, including but not limited to those related to pedestrian, bicycle, vehicular and transit modes of travel, and parking and school safety; B. Provide a public forum to review community input regarding mobility and traffic safety matters, including but not limited to those related to pedestrian, bicycle, vehicular, and transit modes of travel, and parking and school safety; C. Review and provide recommendations for revision to the city codes and plans on mobility and traffic safety rl)atters, including but not limited to pedestrian, bicycle, vehicular, and transit modes of travel, and parking and school safety. WHEREAS, the Traffic and Mobility Commission established the following mission statement: The Traffic and Mobility Commission is committed to enhancing safe mobility for the city and its residents by using data-driven decision-rrJaking and a forward-looking approach to transportation. We are transparent and do the right thing the right way. WHEREAS, on October 7, 2019, the Traffic and Mobility Commission adopted the following goals: 1. Review staff recommendations on the multi-modal transportation system and advise City Council based on data, best practices and public input. 2. Focus on mobility around school locations including safety. 3. Develop a Commission communications plan. WHEREAS, Carlsbad Municipal Code Section 2.12 .090 requires that boards and commissions conduct their meetings pursuant to the rules contained in Carlsbad Municipal Code Chapter 1.20 and any additional rules and regulations developed by the city clerk working in conjunction with the board or commission. I. MEETINGS OF THE TRAFFIC AND MOBILITY COMMISSION: A. TYPES OF MEETINGS: 1. Regular Meetings: The Traffic and Mobility Commission shall hold regular meetings on the first Monday of each month at 5:00 PM, in the Council Chambers at the City Hall, 1200 Carlsbad Village Drive, Carlsbad, or such other place as shall be duly noticed. If the day for any regular meeting falls on a-City holiday, such meeting shall be held at such other time as designated by the Traffic and Mobility Commission. 2. Special Meetings: A special meeting of the Traffic and Mobility Commission may be called by the chairperson, by majority vote of the commission, or by the staff liaison. A special meeting is held outside of the Commission's regular meeting schedule, with 24-hour notice of the special meeting given and posted. No action or substantive discussion shall be taken on any item not appearing on the agenda. B. MEETING AGENDA: 1. How and when prepared: In order to facilitate the orderly conduct of the business of the Commission, an agenda shall be prepared for each regular meeting containing the specific items of business to be transacted and the order thereof. 2. Placing items on agenda: Items of business may be placed on the agenda by the Staff Liaison, or by majority vote of the members of the Commission. C. CORRESPONDENCE: 1. Available at meeting: i. Correspondence received specific to an agenda item shall become part of the record for that agenda item and be filed with the Minutes Clerk of the Commission. Correspondence shall not be read aloud at a Commission meeting unless requested by a majority vote of the Commission. ii. Sufficient copies of each item of correspondence shall be provided so that each Commissioner and Staff Liaison will have a copy in a timely manner. In addition, three additional copies for public inspection at the meeting shall be provided. D. MINUTES: The minutes of the meeting shall reflect the actions taken by the Commission and include Commission member's specific statements that are requested to be made part of the record by initiating the request with a statement beginning with: "I would like the minutes to show ... " E. STAFF REPORTS: In some cases where files are too large to be efficiently attached to the agenda package, staff will include a link to the file location at the appropriate page on the city website and make a hardcopy of the files available through the Minutes Clerk. PASSED, APPROVED AND ADOPTED by the Traffic and Mobility Commission of the City of Carlsbad at a regular meeting held on July 6, 2020 by the following vote, to wit: AYES: Gocan, Johnson, Perez, Linke, Penseyres, Fowler, Hunter NOES: None ABSENT:None ~V 3;~ MONA GOCAN, Chairperson CARLSBAD TRAFFIC AND MOBILITY COMMISSION ATTEST/J SLL-- NATHAN SCHMIDT TRANSPORTATION PLANNING AND MOBILITY MANAGER Exhibit 2 TRAFFIC AND MOBILITY COMMISSION RESOLUTION NO. 2020-2 A RESOLUTION OF THE TRAFFIC AND MOBILITY COMMISSION OF THE CITY OF CARLSBAD, CALIFORNIA, AMENDING PROCEDURAL RULES AND REGULATIONS FOR MEETINGS AND SUPERSEDING RESOLUTION NO. 2020-1. WHEREAS, Chapter 2.28 of the Carlsbad Municipal Code establishes the Traffic and Mobility Commission as an advisory body to the City Council with the following duties per Carlsbad Municipal Code Section 2.28.050: It shall be the duty of the Traffic and Mobility Commission to study matters concerning mobility and traffic safety, including implementation of the General Plan Mobility Element, and to make written recommendations to the City Council and Planning Commission regarding measures that should be taken to promote mobility and traffic safety within the city as follows: A. Review staff studies and reports, and make recommendations to the City Council and Planning Commission on mobility and traffic safety matters, including but not limited to those related to pedestrian, bicycle, vehicular and transit modes of travel, and parking and school safety; B. Provide a public forum to review community input regarding mobility and traffic safety matters, including but not limited to those related to pedestrian, bicycle, vehicular, and transit modes of travel, and parking and school safety; C. Review and provide recommendations for revision to the city codes and plans on mobility and traffic safety matters, including but not limited to pedestrian, bicycle, vehicular, and transit modes of travel, and parking and school safety. WHEREAS, the Traffic and Mobility Commission established the following mission statement: The Traffic and Mobility Commission is committed to enhancing safe mobility for the city and its residents by using data-driven decision-making and a forward-looking approach to transportation. We are transparent and do the right thing the right way. WHEREAS, on October 7, 2019, the Traffic and Mobility Commission adopted the following goals: 1. Review staff recommendations on the multi-modal transportation system and advise City Council based on data, best practices and public input. 2. Focus on mobility around school locations including safety. 3. Develop a Commission communications plan. WHEREAS, Carlsbad Municipal Code Section 2.12.090 requires that boards and commissions conduct their meetings pursuant to the rules contained in Carlsbad Municipal Code Chapter 1.20 and any additional rules and regulations developed by the city clerk working in conjunction with the board or commission. Exhibit 2 WHEREAS, on June 1, 2020 the Traffic and Mobility Commission approved Resolution No. 2020-1 which adopted Procedural Rules and Regulations for Meetings. WHEREAS, the Traffic and Mobility Commission finds that the addition of a consent calendar to the Procedural Rules and Regulations for Meetings would reduce the time needed to vote on routine, noncontroversial or housekeeping matters. WHEREAS, the Traffic and Mobility Commission wishes to supersede Resolution No. 2020-1 with this Resolution No. 2020-2 that adds a consent calendar to Traffic and Mobility Commission meetings. NOW, THEREFORE, BE IT RESOLVED by the Traffic and Mobility Commission of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. Traffic Safety Commission Resolution No. 2017-1 is hereby rescinded and replaced in its entirety by this resolution. 3. For purposes of the Traffic and Mobility Commission’s meetings, references to Carlsbad Municipal Code Chapter 1.20 are amended to apply as follows: “City Council” is replaced with “Traffic and Mobility Commission”, the word “Mayor” is replaced with “Chairperson”, the word “Council Member” is replaced with “Commissioner”, “Mayor Pro Tem” is replaced with “Vice Chairperson”, “City Clerk” is replaced with “Minutes Clerk”, and “City Manager” is replaced with “Staff Liaison”. The following procedures and rules for the conduct of Traffic and Mobility Commission meetings are adopted to supplement the requirements contained in Chapters 1.20 and 2.15 of the Carlsbad Municipal Code and are hereby amended to include a consent calendar as follows: Sections: I. Meetings of the Traffic and Mobility Commission A. Types of meetings 1. Regular Meetings 2. Special Meetings B. Meeting Agenda 1. How and when prepared 2. Placing items on agenda C. Correspondence D. Minutes E. Staff Reports F. Conduct of business: readiness for meeting G. Call to order H. Roll call I. Order of business 1. Order of business 2. Traffic and Mobility Commission Comments Exhibit 2 I. MEETINGS OF THE TRAFFIC AND MOBILITY COMMISSION: A. TYPES OF MEETINGS: 1. Regular Meetings: The Traffic and Mobility Commission shall hold regular meetings on the first Monday of each month at 5:00 PM, in the Council Chambers at the City Hall, 1200 Carlsbad Village Drive, Carlsbad, or such other place as shall be duly noticed. If the day for any regular meeting falls on a City holiday, such meeting shall be held at such other time as designated by the Traffic and Mobility Commission. 2. Special Meetings: A special meeting of the Traffic and Mobility Commission may be called by the chairperson, by majority vote of the commission, or by the staff liaison. A special meeting is held outside of the Commission’s regular meeting schedule, with 24-hour notice of the special meeting given and posted. No action or substantive discussion shall be taken on any item not appearing on the agenda. B. MEETING AGENDA: 1. How and when prepared: In order to facilitate the orderly conduct of the business of the Commission, an agenda shall be prepared for each regular meeting containing the specific items of business to be transacted and the order thereof. 2. Placing items on agenda: Items of business may be placed on the agenda by the Staff Liaison, or by majority vote of the members of the Commission. C. CORRESPONDENCE: 1. Available at meeting: i. Correspondence received specific to an agenda item shall become part of the record for that agenda item and be filed with the Minutes Clerk of the Commission. Correspondence shall not be read aloud at a Commission meeting unless requested by a majority vote of the Commission. ii. Sufficient copies of each item of correspondence shall be provided so that each Commissioner and Staff Liaison will have a copy in a timely manner. In addition, three additional copies for public inspection at the meeting shall be provided. D. MINUTES: The minutes of the meeting shall reflect the actions taken by the Commission and include Commission member’s specific statements that are requested to be made part of the record by initiating the request with a statement beginning with: “I would like the minutes to show…” E. STAFF REPORTS: In some cases where files are too large to be efficiently attached to the agenda package, staff will include a link to the file location at the appropriate page on the city website and make a hardcopy of the files available through the Minutes Clerk. Exhibit 2 F. CONDUCT OF BUSINESS: READINESS FOR MEETING: The business of the Commission shall be conducted in substantially the order and in the manner herein provided. G. CALL TO ORDER: The Chairperson, or in their absence the Vice-Chairperson, shall take the chair at the hour appointed for the meeting and shall call the Commission to order. In the absence of the Chairperson and the Vice-Chairperson, the Staff Liaison shall call the Commission to order, where upon a temporary Chairperson shall be elected by the Commission members present. Upon the arrival of the Chairperson or the Vice-Chairperson, the temporary Chairperson shall relinquish the chair at the conclusion of the business then before the Commission. Whenever the term ‘Chairperson’ is used in these rules, and the Chairperson is absent, it shall apply equally to the Vice-Chairperson, and if they are also absent, to the Chairperson elected pursuant to this section. H. ROLL CALL: Before proceeding with the business of the Commission, the Minutes Clerk or Chairperson shall call the roll of the Commission Members and the names of those present shall be entered into the minutes. I. ORDER OF BUSINESS: 1. The order of business established on the agenda shall be followed unless the Chairperson, with the consent of a majority of the Commission, permits a matter to be taken out of the regular agenda order: i. Call to Order ii. Roll Call iii. Approval of Minutes iv. Public Comments v. Consent Calendar vi. Departmental Reports vii. Public Comments (continued) viii. City Traffic Engineer Comments ix. Traffic and Mobility Commission Comments x. Adjournment 2. Consent Calendar: Consistent with Carlsbad Municipal Code section 1.20.120, the items listed under Consent Calendar are considered routine, noncontroversial, or related to housekeeping and will be grouped together for action by a single motion. There will be no separate discussion on these items before the time the Commission votes on the motion unless Commission members, the Staff Liaison, or the public request specific items be discussed and/or removed from the Consent Calendar for separate action. In that event, the Chairperson will defer action on the particular matter or matters as part of the regular agenda in any order deemed appropriate. A Commission Member may record a negative vote or an abstention on a consent calendar item without removing the item for discussion by so stating prior to the vote on the motion to approve the Consent Calendar. A request from the public to discuss an item must be submitted to the Staff Liaison in writing prior to Commission consideration of the Consent Calendar. 3. Traffic and Mobility Commission Comments: During the Traffic and Mobility Commission comments portion at each Commission meeting, Commissioners will have an opportunity to provide information on mobility issues. Commissioners may request future agenda items that are consistent with the approved work plan be placed on a future meeting agenda. --------------------------- Exhibit 2 PASSED, APPROVED AND ADOPTED by the Traffic and Mobility Commission of the City of Carlsbad at a regular meeting held on July 6, 2020 by the following vote, to wit: AYES: NOES: ABSENT: _______________________________________ MONA GOCAN, Chairperson CARLSBAD TRAFFIC AND MOBILITY COMMISSION ATTEST: _______________________________________ NATHAN SCHMIDT TRANSPORTATION PLANNING AND MOBILITY MANAGER