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HomeMy WebLinkAbout1983-03-16; Chapter 1.24 Committee Ad Hoc; MinutesMINUTES Meeting of: CHAPTER 1.24 COMMMITTEE Time of Meeting: 8:30 A.M. Date of Meeting: March 16, 1983 Place of Meeting: City Council Chambers The following Committee Members were present: Mary Casler, Chairman Ann Kulchin, Council Member Michael Straub Patrick O'Day Margie Cool Alan Feld Resignation: Chairman Casler announced Mr. Skotnicki's resignation from the committee, and read his letter of resignation. 11. APPROVAL OF MINUTES: The March 3, 1983, minutes were approved as submitted. AYES: Casler, Straub, O'Day, Cool and Feld. ABSTAIN: Kulchin 1II.A. DRAFT GUIDELINES: Mr. O'Day referenced draft Guideline #5, and questioned whether the Guideline, as written, reflected the discussion of the committee. The City Attorney indicated that the previous committee action had been to use the wording on page 16 of the discussion paper and insert a sentence to the effect that the Council would decide on a case by case basis when approving a project and would make specific findinqs as to the applicability of the ordinance. Mr. O'Day used examples of a park and a major arterial, and noted that previous committee discussion reflected that the cost of the entire park project should be considered, which may require it to be placed on the ballot. However, it may be appropriate to only consider a phase of a rnaSor arterial in that it would be difficult to determine when the road would be needed and what funds would be used to construct same. CHAPTER 1.24 COMMITTEE MINUTES Page 2 . March 15, 1983 Chairman Casler suggested keeping the first two sentences of the draft guideline, and adding the last sentence on page 16. Committee discussion related to the many ways the wording could be stated, but indicated their desire to keep the wording succinct. The committee expressed their desire to have the guideline state clearly the need for Council to make specific findings for each project, reasons for their findings, procedures for noticing and public hearing on the projects and findings, and to give some guidance on types of factors considered during the consideration of the project. The Committee emphasized the importance of informing people about the projects, Council's determinations on the projects, and allowing them the opportunity to speak to Council regarding the projects and Council's findings with regard to the applicability of the ordinance. The Committee made no determination on the actual wording for the guideline, but asked staff to prepare a guideline based on the comments of the Committee members for discussion at the next meet ing . 1V.A. Inflation Adjustment. Chairman Casler expressed the opinion that there is no need for a guideline reGarding an inflation adjustor, and the committee con cu r r ed . 1V.B. Rewrite of Ordinance. The Committee determined not to rewrite the ordinance. V. PROJECT STATUS SHEET. The Cornmittee referred to the Project Status sheet distributed with their agenda dated March 8, 1983. It was noted that a preliminary recommendation could be made on whethef the items would need to go to a vote of the people based on the guidelines prepared by the committee. The Committee first discussed the City Hall Expansion and how the guidelines would relate to the project. It was noted that the source of funding had not been determined, and therefore, it would be difficult to apply the guidelines to.the project. The committee then discussed revenue bonds and noted that the actual determination of how the bonds are paid could affect whether a vote is required. CHAPTER 1.24 COMMITTEE MINUTES Page 3 March 15, 1983 Also briefly discussed was results and affects should a new Building Authority be created to sell bonds for the City Hall expansion. It was noted that if tax money was used to pay the rental, and total rental exceeded one Pillion dollars, it might be subject to the ordinance. On the other hand, it was noted that the City has the right to lease property on a year-to-year basis, and as long as the annual lease payments do not exceed one-million dollars, it would not require a vote of the people. Therefore, paying annual lease payments to the Building Authority could be viewed on a similar basis. The Committee agreed to recommend that all the items on the list with the exception of the City Hall expansion and the Police/Fire Operations Center would not require a vote of the people. The Committee agreed that the Police/Fire Operations Center should be placed on the ballot, but determinations would need to be made by Council whether to put each phase on the ballot as they are being considered or the entire master plan for the site on the ballot at one time. The Committee agreed that a recommendation could not be made at this time on the City Hall expansion since the funding source had not been determined. Mr. Straub suggested that the matter of creating future agencies be discussed by the committee at their next meeting. ADJOURNMENT. The Committee adjourned to Tuesday, March 22, 1983, at 8:30 a.m. in the Council Chambers. Remectfuyrft submitted, V City Clerk