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HomeMy WebLinkAbout1990-08-27; Housing and Redevelopment Advisory Committee Ad Hoc; MinutesMINUTES Meeting of: Date of Meeting: August 27, 1990 Time of Meeting: 4:OO p.m. Place of Meeting: City Council Chambers HOUSING AND REDEVELOPMENT ADVISORY COMMITTEE CALL TO ORDER: Chairperson Densham called the Meeting to order at 4:06 p.m. ROLL CALL: Present: Chairperson Densham, Members Gonzalez, McCoy, Norby and Rowlett. Absent: Members Hamilton, Hayes, Meloy and Rombotis. Staff present: Kathy Graham, Housing and Redevelopment Director Patty Cratty, Senior Management Analyst Lynn Brown, Senior Management Analyst Clint Phillips, Senior Management Analyst Debbie Fountain, Senior Management Analyst APPROVAL OF MINUTES: The Minutes of the Regular Meeting held July 23, 1990, were approved as presented. PUBLIC COMMENT: There were no requests to address the Committee on a non- agenda item. CHAIRPERSON'S REPORT: Chairperson Densham stated there was information to be given to the Committee on the Christmas decorations for the downtown area. Clint Phillips reported that the Housing and Redevelopment Agency has $8,000 €or supplies related to the Holiday Season. This money is available to be spent for this coming Holiday Season or could be added to the funds for next yea*. Committee Member Norby stated that the intent of his suggestion was to see that funds were allocated for decorations next year, as that would tie in with the completion of the streetscape. He felt this should be discussed now in order to get the funds into the budget for next year. Committee Member Gonzalez stated she felt this was important to the downtown area and she would like to see this in the budget on a regular basis. Committee Member Rowlett concurred. Committee Member McCoy said he would like to know what was going to be done and how much it would cost. Patty Cratty said the banners from last year will be put up after Thanksgiving and there will be additional decorations. Densham Gonzalez McCoy Norby Row let t MINUTES HOUSING AND REDEVELOPMENT ADVISORY COMMITTEE August 27, 1990 Page 2 ~ CHAIRPERSON'S REPORT: (Continued) Chairperson Densham stated that he felt this should be included in the budget for next year and staff should bring back to this Committee what can be purchased for $8,000 and have the most impact. He said that something should be done within the next two or three weeks. Member Norby added that various groups should make proposals to staff as to what they could supply as far as decorations, and also what could be purchased for the $8,000 available this year. Also, it should be determined whether the maintenance facilities people has the manpower to install such decorat ions. Chairperson Densham suggested that perhaps the money could be spent on lights or on various caroling groups throughout the downtown, expanding the tree-lighting, or perhaps just one event. Member McCoy said he would like input from the Redevelopment Agency and input from the merchants. Chairperson Densham asked the Committee Members to get their thoughts on this to staff and staff will investigate what can be purchased for the money available. OLD BUSINESS/INFORMATIONAL: 1. 2. CARLSBAD STREETSCAPE PROJECT Kathy Graham reported that the next two phases will go to the Housing and Redevelopment Commission in September to go out to bid. Phase 5 of the streetscape, which is east of the railroad tracks to 1-5, is due to start in 1991. The Christmas Season will be bypassed in order not to impact the shoppers. BLOCK GRANT PROJECT STATUS/GRANTEE PERFORMANCE REPORT Debbie Fountain referred to the Grantee Performance Project Report, copy of which was included in the packet. This report gives the status of Block Grant Projects and will1 go to the Housing and Redevelopment Commission for approval, and then be submitted to HUD by September 30, 1990. Ms. Fountain stated approval was needed by this Committee to submit this to the Commission for final approval before its submission to HUD. This report contains the projects approved for 1989-90, and proves the relationship between those projects and the goals and objectives of the City. The other action needed by this Committee is the reallocation of the funds for the Bandstand at Magee Park and the balance of the funds left in the Buena Vista Playground Improvements and the Pedestrian Access Ramps accounts. Ms. Fountain said that staff needs direction as to how this Committee wants those funds spent. The Bandstand was not allowed by HUD, and the other two accounts have funds left over. \'" \I MEMBERS MINUTES HOUSING AND REDEVELOPMENT ADVISORY COMMITTEE August 27, 1990 Page 3 OLD BUSINESS/INFORMATIONAL: (Continued) Member McCoy expressed concern that not all the ramps had been installed and inquired why. Staff answered that the original contractor bid the job low and there was money left over. The contractor left the job and now it would be necessary to rebid this job. Mr. McCoy felt all the ramps should be completed. The Paint-a-Thon was discussed by the Committee and Clint Phillips indicated this was a very successful program. He aaid that they could have issued a total of 33 vouchers. The Fair Housing Analysis was also discussed, and the consensus of the Committee was that this was of primary importance, and no ceiling should be placed on the amount of money available to complete that report. Also, that survey should be done as quickly as possible before there are any rule changes. The Housing and Redevelopment Advisory Committee recommended reallocating CDBG entitlement funds as follows: $5,000 to the Paint-a-Thon Program; whatever funds necessary to complete the Fair Housing Analysis, and the remainder to go to the completion of the Pedestrian Access Ramp Program. The Housing and Redevelopment Advisory Committee accepted the Grantee Performance Report as presented. 3. 4. 5. REDEVELOPMENT MASTER PLAN Kathy Graham reported there had been an internal meeting with the Mayor and Council Members to get direction from them as to the nature of the Committee to work on the Master Plan. When a meeting is set up, Ma. Graham will notify the Members of the Long-Range Planning Subcommittee. HOUSING TASK FORCE Kathy Graham reported on several meetings, and stated the task force is trying to fine-tune their ideas for affordable housing units in Carlsbad. She will report back to this Committee when more information is available. SUBCOMMITTEE REPORTS Hou s inq Committee Member Rowlett reported on several meetings and stated the Subcommittee recommended the Housng 8 Report. Parkinq No report. Finance No report. \r MEMBERS Densham Gonzalez McCoy Norby Row 1 et t Densham Gonzalez McCoy Norby Row let t MINUTES HOUSING AND REDEVELOPMENT ADVISORY COMMITTEE August 27, 1990 Page 4 SUBCOMMITTEE REPORTS (Continued) Redevelopment Master Plan No Report. Chairperson Densham stated that the individual subcommittees will provide input to the Master Plan. 6. PROCEDURES FOR COMMITTEE Kathy Graham reported that the Procedures had been reviewed by the City Attorney's Office, and there are no conflicts with the Codes. She asked the Committee to discuss the Procedures and take action to adopt them. Chairperson Densham stated that the Brown Act does apply, even though this Committee acts in an advisory capacity. Also, there was some discussion about the conflict of interest section. Patty Cratty stated that whether that section is included or not, it does not conflict. Member Norby stated he felt that section should be deleted, as he felt the Members of this Committee would be in conflict all of the time. They are here because they are part of the Redevelopment Area. Member Rowlett concurred. Chairperson Densham stated the Members of this Committee need to be in conflict of interest, as they are members of the business community, housing program or residents in the area. They are special interest groups that are supposed to bring forth to this Committee their views, so the Housing and Redevelopment Commission can be aware of the feelings of the community. The Housing and Redevelopment Advisory Committee adopted the Rules and Procedures for the Housingsand Redevelopment Advisory Committee, as amended with the deletion of Section 35, and language in other sections consistent with that deletion. 7. CARLSBAD THEATRE Kathy Graham reported there had been a previous proposal by Landmark Theatre, and this is not the proposal coming before this Committee now. Paul Normandin, 2822 State Street, representing the owners of the Carlsbad Theatre, stated they were applying for a business license. He said they had rejected Landmark's proposal, as they had requested the City provide land to build additional theatres. Mr. Normandin said they intend to show classic films at the theatre, and the earthquake and fire requirements were being taken care of. The theatre meets Los Angeles standards as far as earthquake requirements. The Manager of the theatre, Allen Largent, is working with the Fire Department to satisfy their requirements. Mr. Normandin stated they are anxious to start work and get the theatre in operation. There is no date for this at this time. \k' v IEMBERS Densham Gonzalez McCoy Norby Row let t 1\ \ 8 S P - 1 A . 1 7 . . A . A MINUTES HOUSING AND REDEVELOPMENT ADVISORY COMMITTEE August 27, 1990 Page 5 OLD BUSINESS/INFORMATIONAL: (Continued) 8. ROOSEVELT/CARLSBAD VILLAGE DRIVE PARKING LOT Kathy Graham reported that a design acceptable to staff had been reached for the parking lot, and this will be going out to bid in September, with a construction date as soon as possible. Construction is to take 20 working days. The comment was made that it was hoped this would be ready before the Holidays. suggested that perhaps it could be used on a "temporary" basis, if not completely finished at that time. Chairperson Densham NEW BUSINESS/INFORMATIONAL: 9. WAIVER OF PARKING REOUIREMENTS Chairperson Densham commented that this Committee was involved in this issue as staff wants the Committee to look at the parking situation in two projects in the Redevelopment Area. special medical use is consistent with the policies of businesses encouraged to locate in the downtown area.Member McCoy stated the City Attorney had said the Design Review Board approved special parking in this building, and asked for 2,100 square feet to be left vacant, and this needed to be done by the Housing and Redevelopment Commission. The question is whether this Kathy Graham continued the report, stating the request went to the Design Review Board, and needed to go back to the Housing and Redevelopment Commission--as they can change the conditions of approval. Dr. Tracy's request is going forward, and staff wanted to present this Committee with the research and facts and find what this Committee felt about the parking. Debbie Fountain continued, stating that she had researched this item, going to the buildings and found the following: 3050 Madison - this is a residential duplex that the owner is trying to change to commercial. Dr. Tracy felt this would take too long. 2755 Jefferson - this is a 10,000 square foot building, parked 1 to 300 square feet and 33 parking spaces--with 30 regular parking spaces there. If he went in there, they would be short. 785 Grand - this was Dr. Tracy's first choice, and Ms. Fountain looked at the present tenants, classifications and parking requirements. At the present time, they have enough parking--as there are three offices vacant. However, if all offices were leased as professional, they would need 66 parking spaces and would be short 7. If those offices were leased as medical, they would need 69 spaces and would be ten short. If all offices were parked as professional, including the medical offices there, they would need 60 spaces and would be one short. The building at 2588 Roosevelt has 8,400 square feet, with 28 parking spaces and one handicapped parking space. No medical offices are allowed in that building. The building at 2755 Jefferson is all attorneys--and there is space available there. MINUTES HOUSING AND REDEVELOPMENT ADVISORY COMMITTEE August 27, 1990 Page 6 NEW BUSINESSIINF'ORMATIONAL: (Continued) Ms. Fountain said that staff had come up with some alternatives; first, deny Dr. Tracy's request; don't waive the parking requirement and allow no additional medical in the buildings mentioned and tell him to find a medical building. Second, recommend a waiver of exception to the parking requirements and allow medical uses for professional buildings, but make no changes in the existing zoning. She said that the Housing and Redevelopment Commission has the final authority, and this is merely a discussion item for this Committee. Third, the Committee could recommend all professional office buildings in the Village area make an allowance with a maximum of office space of 2,000 square feet in the building, to park at a ratio of one space to every 300 square feet. This would be the same whether or not they were medical offices. The fourth option would be to recommend an allowance of maximum square feet of selected medical offices within professional buildings and change the parking requirement for medical to one space for 250 or 300 square feet for that selected medical or dental. The volume for selected medical or dental is lower than full-service dental or doctor offices. Ms. Fountain also gave comparisons of other cities in California and their requirements for parking in professional and medical buildings. Dr. David Tracy, D.D.S., 1716 Panorama Road, Vista, the applicant, stated his practice does not involve a large number of patients at one time, but normally just one person. Henry Tubbs, 1991 Village Parkway, Encinitas, representing the owner of 2588 Roosevelt, stated he is negotiating to lease additional parking adjacent to this building. This would add six additional parking spaces to cover the impact of medical offices. Member McCoy asked whether the lease term on the parking lot would be tied into the leases for the medical offices. Mr. Tubbs indicated that was their intent. He said they were providing an alternative, but if the parking requirement were to be waived, that would be fine . Chairperson Densham stated that the Redevelopment Agency could change the standards as they see necessary, and it was whether or not they wanted to encourage the use of medical offices in the Redevelopment Area or not. He felt there should be a consistent policy for all office buildings. Member McCoy felt it would be wrong to make any changes now, when the requirements were made known at the time the buildings were built. Chairperson Densham said that employees should be encouraged to park in the City lots nearby and leave the close-by parking for customers. Member Norby stated he was not ready to recommend that the Commission lower the parking standards without further research. He felt Dr. Tracy should get a special permit, as it is a special case. \ MEMBERS MINUTES HOUSING AND REDEVELOPMENT ADVISORY COMMITTEE August 27 , 1990 Page 7 MEMBERS \ NEW BUSINESS/INFORMATIONAL: (Continued) Member McCoy stated that parking for employees must be considered as well as parking for customers. Member Rowlett felt such special medical uses should be encouraged, but he did not think any changes should be made in the parking requirements. Chairperson Densham recommended that perhaps the Commission could direct staff to work toward a solution to the idea of a parking study of the area with a comparison of selected medical versus full-time medical. Member McCoy reiterated there must be sufficient parking for the customers and he added the parking at 785 Grand is at the maximum now. He felt the rules should be enforced and it is up to the builders to provide parking. Member Norby agreed there should be no drop in the parking standards. He felt if there was a vehicle for this Doctor to use for his special case, that was the way to go, short of changing the parking regulations. The Housing and Redevelopment Advisory Committee recommended that the Housing and Redevelopment Commission encourage ways of increasing medical uses in the downtown area of Carlsbad. The Committee discussion determined that without further study, the parking requirements should not be changed at this time. Staff was directed to compile a list, expanding the term "professional" to redefine it to include specialized medical and dental offices at the discretion of staff, as opposed to regular professional, dental and medical,. These specialized medical uses should be encouraged in the Redevelopment Area. This recommendation is to include staff's suggestions for accomplishing this use. The Housing and Redevelopment Advisory Committee recommended that the concept presented by the Brittany Court Building owners, 2588 Roosevelt Avenue, to lease the land adjacent to that building for additional parking, was acceptable to the Housing and Redevelopment Advisory Committee. This would allow medical office use in their building, provided they provide the additional parking required by current City parking standards. 10. HOUSING ADMINISTRATIVE PLAN Lynn Brown explained the amendments to the Housing Administrative Plan, reading through the changes as contained in the copy of the plan included in the packet. She stated that Carlsbad's standards are higher than those required by the Federal Government. Ms. Brown also explained that the Federal preferences are to receive equal weight on the waiting list for units. The Housing and Redevelopment Advisory Committee accepted the Amendments to the Housing Administrative Plan, as submitted. Densham Gonzalez McCoy Norby Rowlett Densham Gon z a le z McCoy Norby Rowlett Densham Gonzalez McCoy Norby Rowlett s P - X X X X X X X X X X X X K K K MINUTES HOUSING AND REDEVELOPMENT ADVISORY COMMITTEE August 27, 1990 Page 8 NEW BUSINESS/INFORMATIONAL: (Continued) 11. SUMMARIES OF VARIOUS BOARDS, COMMITTEES AND COMMISSIONS This is an information item. 12. SEPTEMBER CALENDAR This calendar was attached to the packet. 13. PEDESTRIAN CONFERENCE Kathy Graham asked whether this Committee wished to send a representative to this Conference. stated that the City should send either staff or an interested Commission/Committee person to this Conference. Chairperson Densham 14. DIRECTOR'S REPORT Kathy Graham reported on Redevelopment activities. ADJOURNMENT: By proper motion, the Meeting of August 27, 1990, was adjourned at 6: 16 p.m. / opment Director Harriett Babbitt Minutes Clerk MEMBERS \