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HomeMy WebLinkAbout1986-04-09; Arts Commission; MinutesMINUTES Meeting of: Time of Meeting: Date of Meeting: Place of Meeting: ARTS COMMISSION 3:30 p.m. April 9, 1986 Council Conference Room COMMISSIONERS CALL TO ORDER; The organizational meeting was called to order by Connie Beardsley, Manager of the Cultural Arts Program, at 3:35 p.m. ROLL CALL; Present - Commissioners Bear, Frye, Meilach and Bischoff. Absent - Commissioners Roston, Straub and Brierley. (Commissioner Brierley arrived at 3:4-5 p.m.) Staff Members Present: Mayor Casler Frank Aleshire, City Manager Frank Mannen, Assistant City Manager Connie Beardsley, Manager of the Cultural Arts Program Cliff Lange, Director of Library Introduction - Mayor Casler Mayor Casler expressed her pleasure that the Arts Commission has now been formed. She distributed copies of a letter she wrote to the City Council two years ago regarding the formation of an Arts Commission. City Manager Aleshire also addressed the Arts Commission and expressed his pleasure with the formation of this Commission. Mr. Aleshire briefly explained the process followed in City Government working together with the City Council, and pointed out that the City departments will assist the Arts Commission in carrying out its work. The City Council may be referring items to the Arts Commission and vice versa, the Arts Commission will advise the City Council what to do in the area of Cultural Arts. He stated that Frank Mannen, Assistant City Manager, will be responsible to work with the Arts Program as well as Cliff Lange, Director of Library. On a more direct basis, Connie Beardsley, Manager of the Cultural Arts Program, has been assigned to assist and work with the Arts Commission. Selection of length of term The Commission drew lots to determine the length of their terms, as follows: Ooe Bear Ted Frye Dona Meilach Wayne Bischoff - 2 years - 3 years - 3 years - 2 years MINUTES ARTS COMMISSION April 9, 1986 Page 2 COMMISSIONERS Setting of Commission meeting time and place The meeting time and place of the Arts Commission was set for the second Wednesday of each month at 3:30 p.m., location to be determined. However, since It was noted that various Commissioners would not be available the second Wednesday in May, the meeting for May was set for Tuesday, May 20 at 3:30 p.m. Election of Chairperson Commissioner Frye's suggestion that a temporary Chairman of three months be selected to give the Commissioners an opportunity to know each other better before selecting a permanent Chairman was accepted. Motion; Commissioner Bear moved and Commissioner Meilach seconded to nominate Commissioner Frye as Chairman. Commissioner Frye requested that someone who has been a resident of Carlsbad longer and knows the City better be selected. The above motion was withdrawn with the consent of the second. Motion; Commissioner Bischoff moved and Commissioner Frye seconded to nominate Commissioner Bear as Chairman. The motion passed unanimously. Commissioner Brierley arrived at 3:4-5 p.m. and drew a lot to determine the length of his term. His term will be for one year. Open Forum - discussion Ms. Beardsley explained the type of forum that she is proposing wherein the public will be invited to give input to the Arts Commission. She stated that the only problem would be not knowing in advance how many people will attend the forum. A discussion ensued wherein the Commissioners made suggestions as to the publicity for the forum. It was suggested that the local newspapers publicize this event requesting that the public write in whether or not they will attend or to make a written statement to the Arts Commission of what they would like to see involving the arts. City Manager Aleshire suggested that the Arts Commission could put an ad in the City's quarterly newsletter which will be coming out in Dune. The ad will contain brief information regarding the Arts Commission, an invitation to the open forum, and request for the public to indicate in advance whether they will be attending. Bear Frye Meilach Bischoff MINUTES ARTS COMMISSION April 9, 1986 Page 3 COMMISSIONERS In a brief discussion which followed regarding the appropriate date for the forum, It was agreed that it should be around one week after it is publicized in the quarterly newspaper; also, this will give Ms. Beardsley an opportunity to contact the various arts organizations regarding this forum. It was further agreed that the forum should be held before school is out and people are out on vacation. As to the content of the forum, Ms. Beardsley stated that the public could be divided into various groups to have brainstormlng sessions and will prioritize their recommendations. This information will be useful to the Commission. Chairman Bear requested that the design of the format be placed on the Commission's agenda for the May meeting, so that the news releases announcing the format are fairly definitive. Ms. Beardsley advised that she will present the format for discussion at the May 20, 1986 meeting. General Discussion - Ordinance and Arts Element of the General Plan Ms. Beardsley reviewed the contents of the Ordinance and Arts Element of the General Plan and classified various sections under (1) education; (2) information services; (3) technical assistance; (4-) administration-management; and (5) 1% for public art. Chairman Bear clarified that the educational process will extend beyond the local schools. In response to inquiry on whether the "works of art" portion contained in the Ordinance included performances, Ms. Beardsley stated that this matter could be presented to the Council for a determination on that. A general discussion ensued regarding the availability of arts facilities in Carlsbad for, and the eventual development of a theatre in Carlsbad. Regarding the proposed theatre, Mayor Casler advised the Commission to wait until the feasibility study on the Macario Canyon is completed and then to work with the Parks and Recreation Department on this matter. She agreed with Commissioner Meilach's suggestion to discuss possibilities on the premises of the Sammis Project and encouraged the Commission to make a proposal to Mr. Sammis. Chairman Bear discussed the need for the Arts Commission to be brought up to date as far as what the City has done up to this point, what options the City is facing in terms of development, and what cultural facilities other cities of comparable size have. Ms. Beardsley advised that she would gather that information for the Commission. MINUTES ARTS COMMISSION April 9, 1986 Page COMMISSIONERS Funding for the Arts A brief discussion ensued regarding the 1% CIP funding. Chairman Bear explained that he understood that the 1% CIP funding will be for the construction of tangible art objects that will have duration and permanence. Commissioner Brierley left the meeting at 4:4-2 p.m. Ms. Beardsley stated that other cities are going to their City Councils to remove restrictions on the 1% CIP funding as It Is better that it be flexible. She described the different ways that funding for future art programs can be obtained. Mayor Casler informed that the Finance Director is requesting to amend the language for the 1% funding to come from the Capital Construction funds rather than from each department. Additional Information 1. Request for funds - National Endowment for the Arts Ms. Beardsley stated that if the Commission wishes, she will submit a general letter of intent to the National Endowment for the Arts informing them that the Arts Commission of Carlsbad is In the process of working on a plan and will submit a request to NEA for public art matching funds. The deadline is set for May 30 to submit a letter of request for funds for a particular project which they will review and make a determination on. The Commission concurred with Ms. Beardsley. 2. Appointment of a subcommittee Ms. Beardley inquired whether the Commission wanted to appoint a subcommittee to deal with all the specifics of public art such as sites, constructions, etc., and to report back to the Commission. It was the consensus of the Commission to wait until the Commission has a better understanding of the exact work load that is Involved. Ms. Beardsley advised that determining possible sites for public art Is a first step. 3. Tour of the City Upon a suggestion made that the Commissioners meet to tour potential sites of the City, Mayor Casler cautioned the Commissioners to not make any decisions on this tour, but to merely gather Information. She added that the Parks and Recreation Department has a van that the Commissioners could utilize for this tour. She suggested that a member of the Planning staff could also accompany them to point out the future planned developments for certain sites. It was agreed that this tour would take place on April 30. MINUTES ARTS COMMISSION April 9, 1986 Page 5 COMMISSIONERS 4. List of businesses and industries involved in the arts A request was made for a list of all businesses and industries in Carlsbad involved in the arts. Ms. Beardsley stated that she will compile a list to submit to the Commission. Adjournment By proper motion, the meeting of April 9, 1986 was adjourned at 5:15 p.m. Respectfully submitted, ^AhJ[,MJJL< v cz^OtR@L/(JLj^j CONNIE BEARDSLEY Manager of the Cultural Arts Program Elizabeth Caraballo Minutes Clerk ECttc