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HomeMy WebLinkAbout1986-07-09; Arts Commission; MinutesMINUTES Meeting of: Time of Meeting: Date of Meeting: Place of Meeting: ARTS COMMISSION 3:30 p.m. Duly 9, 1986 Library Conference Room COMMISSIONERS CALL TO ORDER; The regular meeting was called to order by Chairman Bear at 3:36 p.m. ROLL CALL; Present - Chairman Bear, Commissioners Bischoff, Brierley, Frye, and Straub. Absent - Commissioners Meilach and Roston. Staff Members Present: Mayor Casler Frank Mannen, Assistant City Manager Connie Beardsley, Manager of the Cultural Arts Program Geoff Armour, Assistant Library Director APPROVAL OF MINUTES The Arts Commission approved the minutes of Oune 17, 1986 as presented. SELECTION COMMITTEE REPORT - TED FRYE Commissioner Frye stated that the Selection Committee is requesting the Commission to approve the proposal which they are recommending as the public work of art for the Safety Center. He gave the background in detail leading up to the selection of the proposal submitted by Mr. Hubbell. He related the architect's concerns and pointed out that the artist is willing to address these problems and make any necessary changes. He continued to describe the piece of sculpture proposed by Mr. Hubbell which will be placed outside in the plaza in front of the Safety Center. Commissioner Frye pointed out that the Committee members were evenly split as to two other proposals which were also considered. Because the Committee Members could not come to an agreement as to either of those two proposals, the third proposal {Mr. Hubbell's) was selected as a compromise. Mr. Hubbell has been asked to provide a three-dimensional model of the sculture for the selection committee's review. Mr. Hubbell Indicated that he would, and has further indicated that he will be able to complete the sculture by the deadline of October. A brief discussion ensued among the Commissioners regarding the minor problems with the proposal. Connie Beardsley, Cultural Arts Program Manager, pointed out that this is an ongoing process. There will be minor revisions as they (City, Commission, and Artist) work it out. They questioned whether the plaza was strong enough to hold the weight of the sculpture. There is also a potential problem with core-ten steel, whether it will rust through and that it will rust and stain the concrete; a separate drain at the location of the sculpture may be needed. It was pointed out that the artists has made certain suggestions to eliminate these problems. Bear Bischoff Brierley Frye Straub MINUTES Ouly 9, 1986 ARTS COMMISSION Page 2 COMMISSIONERS In response to question, Commissioner Frye described the art work of the other two artists which the Committee members were split on. Ms. Beardsley advised that those two models were in her office if the Commissioners wished to see them. The Arts Commission approved the art proposal submitted by Mr. Hubbell as recommended by the Selection Committee to be located in the Safety Center and to be funded through the % for the Arts fund. Ms. Beardsley commented, and the Commissioners agreed, that the Selection Committee did a wonderful Job. They worked hard and were sensitive to the public views. The process worked well. Chairman Bear added that this Committee has set the process in motion for the larger processes that the Commission will face when It begins to make recommendations for the 1% for the Arts. Ms. Beardsley added that she has asked everyone on the committee to Jot down their comments about how they felt about the process and to make any recommendations for changes in the process. In a discussion that ensued wherein Ms. Beardsley questioned the need to bring this matter before the City Council, Frank Mannen, Assistant City Manager, advised that if there is a purchase order to be made over $10,000, it should go before the City Council for Its approval. Chairman Bear stated that because this is a pilot program and the first significant activity of the Commission, he felt that it was a good idea to go before the City Council. Following further discussion, It was agreed that Ms. Beardsley would speak to Mr. Hubbell to see when he could complete the three-dimensional model of the proposed sculpture to give the City Council an opportunity to view It when the matter comes before them. Chairman Bear added that the background leading up to the selection of this project could also be provided the City Council, i.e., the chronological events, and the criteria used in making the selection. It was agreed that Commissioner Frye would make the presentation to the City Council. Ms. Beardsley was instructed to report back to the Commission with the date that this matter will be on the Council's agenda after she has had an opportunity to speak to the artist to see when he will complete the three- dimensional model of the project. Ms. Beardsley stated that one of the newspapers has requested to publish a photo of the art work selected for the Safety Center. It was agreed they preferred no picture until the unveiling at the Safety Center Itself. Bear Blschoff Brierley Frye Straub MINUTES July 9, 1986 ARTS COMMISSION Page 3 COMMISSIONERS ORCHIDS AND ONIONS PROPOSAL Ms. Beardsley explained that she has been provided with the Information and a nomination ballot for the Orchids and Onions Awards for the best and worst projects, sponsored by A.I.A. She Inquired whether the Commission wished to submit a nomination. She stated that the time deadline is 3uly 31, 1986. Commissioner Frye pointed out that the Commission is already involved in this type of process itself, and felt that the Commission should wait until it has more experience before participating in this program. Ms. Beardsley pointed out that when the newsletters are ready for distribution, this type of information could be included in the newsletter as a matter of information, giving the public an opportunity to participate. Commissioner Brierley pointed out that he felt that the onions awards accomplishes the direct opposite of what the program attempts to accomplish, and felt that it was good to point out the projects that are well done. It was the general consensus of the Commission to not take any action on this program, and to leave it open for any individual who wants to participate on an individual basis. COMMUNITY ARTS SUPPORT FUNDS Chairman Bear pointed out as a matter of clarification to the general public that the Community Arts Support Funds is distinctly different from the 1% for the Arts. Connie Beardsley, Cultural Arts Program Manager, stated that she has been asked when the next granting period will be and how much will be given out. A sheet was distributed showing the proposed expenditures for the funds set aside for fiscal year 1986-87 and the previously approved expenditures for fiscal year 1985-86. Ms. Beardsley pointed out that the proposed amount for Information services could be partly freed by finding sponsors for these services. Commissioner Frye expressed his concern that no funds were left for arts In education. Ms. Beardsley suggested that $10,000 could be used for grants, and leave $5,000 for that purpose if the Commission so desired. Commissioner Brierley stated that he Is very Interested in having something going on in the schools. He stated that there is a definite interest there. Commissioner Straub Inquired how the Commission would go about promoting arts in the schools. Commissioner Brierley stated that a set amount should be determined first, then the schools could go about the mechanics of implementing a program. He stated that there is a good nucleus—a committee formed of concerned citizens and artists who meet Informally. That committee could make recommendations to the Commission and the schools. MINUTES Ouly 9, 1986 ARTS COMMISSION Page COMMISSIONERS Chairman Bear suggested that the Commission could Indicate its intent, after gaining experience through the first granting process In September, to implement other projects, including the information services, not yet funded. It would allow some flexibility to not encumber all of the funds at the outset. The Arts Commission approved another granting cycle In February with no specific dollar amount set aside at this time. Commissioner Bischoff felt that the funding of arts-in- education programs should be broadened to include input from individuals throughout the City outside of the granting process. Commissioner Straub raised questions regarding the time and money Involved for the Arts-In-Educatlon Institute program. Ms. Beardsley stated that the time is volunteered on the part of the teachers. This program will be incorporated in the academic school programs. She explained the process In general and stated that the program pays for the artist. The artists are trained how to work in the school system. MANAGER'S REPORT 1. Jazz Music at Magee Connie Beardsley, Cultural Arts Program Manager, reported that everything is going according to schedule. The dates of this event are: Ouly 17, 18, 25 and August 1, 1986. 2. San Diego Pops Concert Ms. Beardsley announced that the site has been accepted, and now $15,000 has to be raised for this concert. The tentative date is Labor Day. She stated that she has been told that not more than 6,000 people should be accommodated on the site (Sammis Property) because the sound system will only reach that amount of people. She suggested that 6,000 tickets be printed up and made available to the public for free. The public would then be required to present the tickets, and this would be one way to ensure that no more than 6,000 people attend. Ms. Beardsley advised that John Briggs of Sammis Properties has offered to take care of parking and other temporary problems which will arise. Although she has been told that she could get approximately 10,000 people to this event, the sound system will only cover 6,000. Bear Bischoff Brierley Frye Straub MINUTES July 9, 1986 ARTS COMMISSION Page 5 COMMISSIONERS 3. Grants Ms. Beardsley advised that she held a meeting with various arts organizations and artists to review the approved grant guidelines. She stated that there was only one problem presented to her. The Carlsbad Band pointed out that in the guidelines an organization must be non-profit or have applied to be non-profit to apply for a grant. They are not non-profit nor In process of being. They stated that they had contacted a lawyer who said that they did not have to go through all that trouble to obtain a grant. Ms. Beardsley pointed out that this requirement protects the City, making sure that the organization is legitimate. If the organization Is interested in developing and becoming a more viable organization, it is a process they should go through down the road. Commissioner Bischoff stated that it Is a maturing process for an organization to go through the process of becoming a non-profit organization, and is a good requirement. An organization will be very limited In what they will be able to do until they are non-profit. This broadens the organization. It was the consensus of the Commission that the guidelines would continue In its present form. 4. Public Art Discussion - Duly 23, 1986 A brief discussion ensued on a suggestion presented by Ms. Beardsley to have Cable TV tape the whole discussion on Duly 23, 1986. Ms. Beardsley explained what would be involved, and pointed out that this would be a good tool to educate the community. Ms. Beardsley added that there is also a least expensive way to go, and that would be to merely taperecord the session, edit it, and publish it in written form. The Commission recommended that Cabletelevlsion tape the program. 5. National Endowment for the Arts Ms. Beardsley distributed copies of a document listing the information she will need to submit a letter of intent to the National Endowment for the Arts. She stated that they will be selecting four sites in the country. She briefly explained the process that may be followed In coming up with a design recommendation on an overall concept and informed that the design team will be working with the entire area, recommending street furniture, medium strips, etc., as part of the overall concept. A brief discussion ensued regarding the design team and its role. Ms. Beardsley stated that she believed that this team would be working with the City, and that eventually they will come up with something that will include some type of public work of art in the area they will be evaluating. Ms. Beardsley continued responding to further questions for clarification on the process involved. MINUTES Ouly 9, 1986 ARTS CESSION Page «COMM|SS|ONERS NEW BUSINESS - ELECTION OF CHAIRMAN The Arts Commission selected Commissioner Bear as the Chairman of the Arts Commission for the remainder of the year. OTHER BUSINESS Mayor Casler advised that she had spoken to the City Attorney regarding the Commission's inquiry on reviewing grant requests in closed sessions and was advised that the Commission could not meet in closed session. A subcommittee not consisting of a quorum (three or less members), however, can meet in closed session. ANNOUNCEMENT Chairman Bear announced the next regular meeting of the Arts Commission is set for August 13, 1986. Adjournment By proper motion, the Arts Commission Meeting of Ouly 9, 1986 was adjourned at 4:55 p.m. Respectfully submitted, (W^^a^Uj CONNIE BEARDSLEY Manager of the Cultural Arts Program Elizabeth Caraballo Minutes Clerk EC:tb Bear Bischoff Brierley Frye Straub X X X X X X