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HomeMy WebLinkAbout1986-09-10; Arts Commission; MinutesMINUTES Meeting of: Time of Meeting: Date of Meeting: Place of Meeting: ARTS COMMISSION 3:30 p.m.. September 10, 1986 Library Conference Room COMMISSIONERS CALL TO ORDER; The regular meeting was called to order by Chairman Bear at 3:4-0 p.m.. ROLL CALL: Present - Chairman Bear, Commissioners Frye, Meilach and Roston. Absent - Commissioners Bischoff, Brierley and Straub. (Commissioner Straub arrived at 3:45 p.m. and Commissioner Bischoff arrived at 5:15 p.m.) Staff Members Present: Cliff Lange, Director of Library Connie Beardsley, Manager of the Cultural Arts Program APPROVAL OF MINUTES The Arts Commission approved the minutes of August 13, 1986 as presented. Commissioner Straub arrived at 3:45 p.m. CHAIRMAN'S REPORT A discussion ensued among the Commissioners regarding the San Diego Pops Concert recently held. The feeling was that the concert was excellent and well attended; an estimate of 6,000 people attended. The concern was raised about finding a permanent site to hold future concerts. Ms. Beardsley advised that she would check into the site in which the Sammis Company was interested in developing an amphitheatre (the Coastal Commission turned it down), and report back to the Commission. Commissioner Roston also suggested Stagecoach Park as a possible location. Following further discussion wherein various sites were mentioned as possible locations, Commissioner Meilach pointed out that all possible angles should be investigated at this point for next year and definitely plan on having another concert next year. She further mentioned that more speakers will be needed if there is as large a crowd as this time, and there should be some portable lights at the exit for the audience leaving the concert when it's dark. Ms. Beardsley added that the portable toilets should be in various places rather than all in one area. Chairman Bear pointed out that the Commission needs to think on a continuing basis where it plans to hold a concert again. Ms. Beardsley informed that many calls and letters were sent to the symphony in appreciation. She was sent a letter of appreciation from the Commission. Chairman Bear commended the Police Department on the fine work they did as far as the parking was concerned. Bear Frye Meilach Roston MINUTES September 10, 1986 ARTS COMMISSION Page 2 COMMISSIONERS PROCLAMATION Ms. Beardsley announced that a proclamation from the City of Carlsbad in memory of Samantha Smith will be sent to Manchester, Maine. A portrait of Samantha Smith, which will also be sent, is presently hanging at the public library for a period of time. Following a brief discussion, the Arts Commission directed Ms. Beardsley to compose a letter of congratulations and appreciation to those involved with the Samantha Smith portrait for the Commission's signature. GRANTS Chairman Bear stated that 12 grant applications have been received. The Commissioners agreed that the $10,000 grant fund should be spread out as much as possible to help as many applicants as possible. At this time a lengthy discussion was held wherein the Commissioners discussed the applications which did not meet the criteria set out in the grant guidelines. The Commissioners mentioned that they would support the Carlsbad-Oceanside Art League when it falls within the guidelines, because it does certainly enhance arts in the Carlsbad area. The question was raised whether the League should be given the opportunity to rewrite their grant application. It was pointed out the reopening of the process could encumber a number of other proposals with individuals wanting the same treatment. It was suggested that a letter be sent explaining the reasons an applicant is being rejected and listing the restrictions contained in the grant guidelines. Further, a small meeting should be established in the future to help applicants in writing out their grant application. The Arts Commission rejected the following proposals for the following reasons: La Jolla Civic University Symphony - Criteria No. not benefit Carlsbad directly) and Restriction No. (costs incurred before contract). (does Carlsbad-Oceanside Art League - Criteria No. k (does not benefit Carlsbad directly); Restriction No. 5 (costs incurred before contract) and Restriction No. 8 (Competition) . Commissioner Meilach inquired how it was determined whether the proposals met Requirement No. 2 (non-profit). Ms. Beardsley explained that anyone who submitted a grant application who was not a non-profit organization had to be sponsored by a non-profit organization. Bear Frye Meilach Roston Straub Bear Frye Meilach Roston Straub MINUTES September 10, 1986 ARTS COMMISSION Page 3 COMMISSIONERS A discussion ensued regarding the reasons various Commissioners felt that the Boehm Gallery proposal should be rejected. Commissioner Straub expressed her support of the proposal. The Arts Commission rejected the grant application received by Boehm Gallery based upon the fact that it did not meet Criteria No. 1 - Artistic merit of the project. The Commission will be distributing a newsletter which will reach more than the projected 1,000 people proposed by the Gallery. The Commissioners reviewed the North Coast Symphony Orchestra proposal. The Arts Commission rejected the grant application received by North Coast Syphony Orchestra based upon the fact that it does not meet Requirement No. 4 (primary purpose not art directed), and Criteria No. 6 (Manager- ial and fiscal confidence.) The Commission reviewed the Rubaiyat, Inc. proposal. The concern was raised that the budget lacked specifics. Further, there was not a clearly identified need for the funds being requested. The Arts Commission rejected the grant application received by Rubaiyat, Inc. based on the fact that it does not meet Criteria No. 5 (audience development) and Criteria No. 7 (capability to carry out the program in the number they set). However, they should be encouraged to resubmit at a later time with more specific detail. In response to a question regarding the submission of a resume of past history by the applicants, Ms. Beardsley explained that some of the applicants have a proven track record. Others, however, are young. The Commission can encourage them by taking a chance and offering assistance and guidance. If on the first go-round they don't come through, then they will not be eligible for funding again for sometime; if they do, then the Commissionn will be helping them to get that track record. The Commission discussed the possibility of funding the North Coast Oazz Society with a certain amount of flexibility on the Society's part to turn around and book the artists who have submitted individual applications through them. It was pointed out that two of the individuals who submitted separate applications are included in the six concerts being proposed by the North Coast 3azz Society. The Arts Commission approved the grant application of North Coast dazz Society for $3,000 - six concerts @> $500 - with the specification that the three artists who submitted separate applications be given one of the concerts. (The total grant amount was later changed and approved at $2,500.) Bear Frye Meilach Roston Straub Bear Frye Meilach Roston Straub Bear Frye Meilach Roston Straub MINUTES September 10, 1986 ARTS COMMISSION Page COMMISSIONERS At this time, various Commissioners expressed their support of the grant application submitted by the Patrons of the Arts Foundation. A suggestion was made that $5,000 be granted. The Commission took a break from the grant reviews at this time to view the public art slides brought in by Commissioner Meilach. PUBLIC ART SLIDES Commissioner Meilach showed and described the public art slides taken in Canada. Commissioner Roston left the meeting at 4:4-5 p.m. The Commissioners reviewed the remaining two applications, 3's Company & Dancers and Carlsbad Concert Band. Following further discussion, the Arts Commission approved the following grant applications as follows: $1,500 - 3's Company & Dancers; $1,000 - Carlsbad Concert Band; $5,000 - Patrons of the Arts Foundation; and $2,500 - North Coast dazz Society. MANAGER'S REPORT A. Evelyn de la Rosa residency Commissioner Meilach informed that Marge Howard-Clones will be happy to host Ms. de la Rosa. Ms. Beardsley advised that the performance will be held on October 17, 1986, Friday night, at the Cultural Arts Center. She suggested that a reception be held for her afterwards with the Council and the Commission. Following a brief discussion, the reception was left pending at this time. B. Public Art report Ms. Beardsley advised that she has spoken with Mayor Casler and Council Member Kulchin about the proposed joint meeting. However, she has not had an opportunity to meet with the other Council Members. The Mayor was in full support. Council Member Kulchin felt that all proposals for public art needed to go before the Council for its approval at this time and that she hoped that it would be something traditional for the first few times. A discussion ensued at this time regarding the desirability for the Council to see the selection of public works of art is an artistic decision and not a political decision. Chairman Bear related the information he received on the selection process of the Arts Commission in Seattle, Washington. He pointed out that the Council there was not involved in anyway with their selection process. Further, no Arts Commissioners were members of the selection board. They attempt to get outside artistic administrators - artists themselves - to comprise the selection board. Ms. Beardsley added that in many cities, the City Council approves a yearly budget. Once the budget is approved, the Commission is free to select whatever proposal as long as it stays within the budget that was approved. Chairman Bear stated that the ground rules dealing with the selection process should be changed. Bear Frye Meilach Straub MINUTES September 10, 1986 ARTS COMMISSION Page 5 COMMISSIONERS Commissioner Bischoff arrived at 5:15 p.m. In the discussion that ensued, Ms. Beardsley pointed out that she did have information regarding the selection process of other cities and would provide it to the Commission if they so desire. It was pointed out that it might be helpful for the City Council to see how other cities are operating. It was strongly recommended that the Council not be approached until the election is over. OTHER BUSINESS A. Banners Commissioner Meilach advised that she completed her research on banners and provided the information to the Commission. Banners depending upon the complexity and size will average about $600 per bannner pending the material, etc. More costly then the banners themselves are the poles. Adjournment By proper motion, the meeting of September 10, 1986 was adjourned at 5:40 p.m. Respectfully submitted, (jUu\ CONNIE BEARDSLEY Manager of the Cultural Arts Program Elizabeth Caraballo Minutes Clerk EC:tb