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HomeMy WebLinkAbout1987-04-08; Arts Commission; MinutesMINUTES Meeting of: Time of Meeting: Date of Meeting: Place of Meeting: ARTS COMMISSION 3:30 p.m. April 8, 1987 Safety and Service Center COMMISSIONERS CALL TO ORDER: Commissioner Frye called the meeting to order at 3:38 p.m. ROLL CALL: Present - Commissioners Frye, Meilach, Roston and Straub. Commissioner Bischoff arrived at 3:43 p.m. Absent - Commissioners Bear and Brierley. Staff Members Present: Connie Beardsley, Manager, Cultural Arts Program Cliff Lange, Library Director Charles Grimm, Assistant Planning Director APPROVAL OF MINUTES: Minutes of the meeting held March 11, 1987, were approved as amended. In the Roll Call, Commissioner Brierley should be removed from the absent column. OLD BUSINESS: PLANNING DEPARTMENT REPORT ON AMPHITHEATRE SITES - Charles Grimm. Charles Grimm, Assistant Planning Director, presented slides showing possible potential sites for an amphitheatre site and described the advantages and disadvantages of those sites. Mr. Grimm stated that the important features that were taken into consideration for site selection were the existing topography, proximity to arterial streets and parking. The parking needs are obvious and it may be desirable to share parking with another facility. Another consideration would be the planned use for this facility, both present and in the future. Another factor to be considered would be the land use. The possibility of this being in a residential area could create problems (noise, traffic) in the future when the use of the facility increased. Items to be considered would have to be the hours of operation, the types of uses and the number of people involved in the use of that facility. Of the sites recommended, some were close to the airport, and that would have an impact on the use of the facility due to the airplanes flying overhead. These were the possible sites shown: 1) Sammis Property, which has a master plan approved, will be a densely developed area and limited as to the amount of space. There will be single- family homes immediately adjacent to the site area, and that could mean restricted use for a amphitheatre. Also, the location of the lagoon nearby could require an EIR on the grading and the use of the facility on the lagoon with regard to the Impact on the habitat. 2) The valley east of El Camino Real east toward Carrillo Rancho and near a pond that forms the north portion of La Costa Golf Course. Alga Norte Park will be in that area, but the location is not definite. Carrillo Way will be coming through the valley. In conjunction with the park, parking could be shared and there could be other facilities in the area. Frye Meilach Roston Straub X < X X K MINUTES April 8, 1987 ARTS COMMISSION Page 2 COMMISSIONERS OLD BUSINESS: (continued) 3) Another site was shown, just north of the previous site. This is in the master plan for La Costa and there are no land uses for that area at the present time. This site could share parking with possible future offices and industrial buildings. The disadvantage of this site would be it is farther north and closer to the Palomar Airport flight pattern. In answer to query, Mr. Grimm stated they had not investigated the landing patterns at this time. 4-) Another site shown was Macario Canyon, which is owned by the City, and the parking could be shared. Eventually, this will be a regional park. One disadvantage is the SDG&E easements with powerlines. Mr. Grimm showed several slides with that area. However, due to the muddy terrain, they were unable to get close to the park area. The airport would also be a disadvantage to some parts of the canyon but many potential sites exist here. 5) Another site shown was Hosp Grove, off of Marron Road. Wickham Way north of the old ampitheatre site. This area was ruled out mainly because of the proximity of residential development. There would not be a very large area available and the residential developments are very close by. 6) Another site indicated was Lake Calavera. This area could be a Cultural Art Center and other facilities at the same time. This area is close to the three cities and access would be by College Drive and Cannon Road. There are no roads in the area at this time, and it would take a major economic commitment to utilize this area. One of the advantages is that its already owned by the City. 7) The next suggested site was the Hunt property. There are no approvals at the present time on any of the proposed projects on the Hunt property, but staff did look at the site near the proposed hotel and golf course. There are a number of potential sites within that area, and Poinsettia would be the access from 1-5, with Alga Road the access from El Camino Real. The disadvantages would be this is several years off as far as development, and it would possibly mean a redesign of the present HPI plans. This also might be too close to a residential area. In answer to Commission query regarding Carrillo Ranch, Mr. Grimm stated they had no slides of that area because they could not get in there due to the muddy terrain and it should be added as a possibility. In conclusion, Mr. Grimm stated staff would like to know whether the Commission felt staff was on the right track as far as site criteria, and this Commission may want to discuss this item at future meetings. The Commissioners discussed possibilities of the Calavera Lake site and the Macario Canyon site. The Macario Canyon site would be ideal, inasmuch as the City already owns the land, and that area also should be developed before the Calavera Lake area. The sites mentioned south of Palomar Airport Road and east of El Camino Real were discussed briefly, with staff indicating they would not be too far behind the Hunt property, as far as the timing of the development. Mr. Grimm stated staff would work with La Costa Ranch Company on revising their master plan and bring up the possibility of an amphitheatre. MINUTES April 8, 1987 ARTS COMMISSION Page 3 COMMISSIONERS OLD BUSINESS; (continued) Commissioner Frye asked whether there were any projections for the use of this type of facility—whether it will just be occasional use. Commissioner Bischoff stated the minimum capacity needed would be 4,000 people. If you put on events of that size in a residential area, there could be problems with the neighbors. Commissioner Bischoff stated the advantage of Macario Canyon would be the large size of the park, which would then provide its own buffer, as far as disturbing any neighbors. Mr. Grimm suggested a temporary ampitheatre could be designed with grass slopes similar to the Wild Animal Park. Commissioner Straub stated other facilities should be considered in the same area, to create a cultural arts center type of complex. She added Carrillo Ranch is designated a cultural center. Mr. Grimm stated he felt that was a good idea and he would speak with Dave Bradstreet regarding that. The City also owns that property. Commissioner Bischoff stated he would like a tour to see all of the suggested sites. Connie Beardsley stated she would ask for a tour of the sites. It was stated by the Commissioners that the surrounding areas do not have any facilities of this type, and the ones available need upgrading. If this type of facility could be combined with other uses, it would probably result in a higher use factor. It was felt it was important to study the site and perhaps narrow the choices down. The La Costa and HPI sites would need to be determined before those projects were too far along. The Commissioners stated they would like a chart with the locations presented, with the advantages and disadvantages of each proposed site. They would also like to see the capacity available at each site. STAGE/BANDSHELL REPORT - Wayne Bischoff Commissioner Bischoff reported Carlsbad was going to have four regional parks, one in each of the four quadrants. He stated they were in the process of getting the dimensions, and need to know what the different dance groups, theater groups, etc., would want as far as the size bandshell needed. He showed a picture of a shell in Seattle, which was not portable. Photographs were also shown of fabric shells. Commissioner Bischoff gave reading material to the Commissioners for their perusal. Commissioner Bischoff stated if they had four permanent shells, one at each park, the groups that gave concerts in other places would have to supply their own shell. Commissioner Bischoff will consult with Connie Beardsley and report further on this item at the next meeting. MINUTES April 8, 1987 ARTS COMMISSION Page COMMISSIONERS OLD BUSINESS; (continued) POPS CONCERT REPORT - Connie Beardsley Connie Beardsley reported one proposal had been received and copies of this proposal were distributed to the Commissioners. This proposal was from the San Diego Chamber Orchestra. She stated she did not have a price from the San Diego Symphony Musicians. Connie Beardsley stated she had checked with the Glendale Symphony, and the price was $27,000 for the concert without any of the stage costs, sound, lighting, etc. Ms. Beardsley stated there is no definite date for the concert as yet and they are considering the Koll property on the west side of Faraday. Also, the Sammis property was considered, and she would check with the Police Department as to whether that could be used. Also, Stagecoach Park was considered, but there was not enough parking available. Ms. Beardsley stated she will continue to work on this concert. Commissioner Roston stated there had been a concert on the golf course at La Costa. OUTDOOR SCULPTURE PROPOSAL - Report on sites - Connie Beardsley Connie Beardsley gave the report on this item, stating she had talked with Dave Bradstreet about the possibility of using Stagecoach Park or Holiday Park in addition to Magee Park. He and staff had both recommended not using Holiday Park because of vandalism. Everything at this point is pending the approval of the budget and nothing can be determined until after the budget is approved. Commissioner Frye stated the Commission does need to convince the City Council that Carlsbad can be made more interesting for tourists. He felt Magee Park would be more available to tourists than Stagecoach Park. Connie Beardsley stated the request for proposal will go out after the budget has been approved. NEW BUSINESS; CHILDREN'S THEATRE - grant proposal 3ohn Quartarone, Children's Youth Theatre, gave the report on this item. The Commission had asked for information regarding the children's theatre and the work they have been doing. He gave the background of the theatre group, presented a short video tape showing their production of Pinnochio, and spoke about the grant proposal. He distributed handouts to the Commissioners giving the breakdown of the expenses of the next production which would be Cinderella. MINUTES April 8, 1987 ARTS COMMISSION Page 5 COMMISSIONERS NEW BUSINESS; (continued) Commissioner Frye asked about the funding, and Mr. Quartarone answered there are volunteers and different businesses in town supporting the theatre group. In answer to query regarding costumes, Mr. Quartarone stated they get the costumes through other places. Some times there is a fee for costumes of $15 to $20. When there is a charge for costumes, they let the children help out in the production, or the parents, in order to not deny any child the opportunity to be in the production. Mr. Quartarone stated Parks and Recreation had budgeted for this group previously. However, that budget will expire in Duly of this year. They would like to use a portion of the grant to defray the expenses for the Cinderella production and in December use the remaining funds for the second production. The question was asked about City staff receiving any funds, and the statement was made this could not be done with grant money. Mr. Quartarone stated the grant would pay for operating expenses. They put that amount in an account with the Friends of the Library which is a non- profit organization. Mr. Quartarone was asked about the printed programs for their production, and he stated they do print programs each time. The suggestion was made to perhaps seek advertising from local merchants to help defray the expense of the program and to raise money for the production. Connie Beardsley asked if they paid for the copyright for the productions, and John Quartarone stated the plays they have selected are totally rewritten, with their own music, and a complete overhaul of the production itself. He stated the children are Informed of the productions by the newsletter from the Children's Department of the Library. The suggestion was made that the Carlsbad Journal would like to report this type of thing, and they might be willing to assist In publicizing the productions. No decision was made on releasing grant funds to Youth Theatre. The Commission agreed to discuss the proposal again at their next meeting. ART IN PUBLIC PLACES - report on Redevelopment area At this point, two Members of the Commission had to leave, causing a loss of the quorum. MINUTES April 8, 1987 ARTS COMMISSION Page 6 COMMISSIONERS ADJOURNMENT; By proper motion, the Meeting of April 8, 1987 was adjourned at 5:08 p.m. Respectfully submitted, C&WJL(JUL CONNIE BEARDSLEY Manager of the Cultural Arts Program Harriett Babbitt Minutes Clerk HB:tb