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HomeMy WebLinkAbout1988-01-12; Arts Commission; MinutesMINUTES Meeting of: Time of Meeting: Date of Meeting: Place of Meeting: ARTS COMMISSION 11:00 a.m. January 12, 1988 City Council Conference Room COMMISSIONERS CALL TO ORDER; Chairman Bear called the Meeting to order at 11:08 a.m. ROLL CALL; Present - Chairman Bear, Commissioners Bischoff, Brierley, Frye and Roston. Commissioner Meilach arrived 11:14- a.m. and Commissioner Straub arrived at 12:20 p.m. Absent - None. Staff Members Present: Connie Beardsley, Manager, Arts Office Cliff Lange, Library Director Lynn Fitzgerald, Management Analyst I. APPROVAL OF MINUTES; Minutes of the Meeting held December 10, 1987, were approved as amended to show "a series of three meetings" on page 3, Item #VII, on line 4-. II. CHAIRMAN'S REPORT; Chairman Bear reported a letter had been received relating to the handbook prepared by the City giving a description of the different Commissions. Connie Beardsley and he modified the description submitted and sent it back. Chairman Bear announced the artist in residence will be Miko the Mime, and he will be in Carlsbad from January 25 through the 29th. He stated the Commission needed to discuss the matter of a place for Mr. Machalski to stay and the possibility of a reception. Connie Beardsley added two rooms were needed for Miko and his companion. The performance will be Thursday evening at the Cultural Arts Center, and that would be the appropriate time for a reception to be held. Commissioner Bischoff said he would check on hotel rooms for Monday and Tuesday nights. It was felt that the receiption could also be held at a hotel—possibly the same one supplying the rooms for them. Chairman Bear stated there would be a discussion at Council Meeting tonight regarding the streetscape. He said it was not a public hearing, but the merchants on Elm Avenue were upset due to the proposed loss of parking spaces. After a discussion, the Commission consensus was to support the streetscape proposal and artwork as presented, but take no position on the traffic and parking problems. Arts Commission designated Commissioner Frye to represent the Commission at Council Meeting, January 12, 1988, to state the Commission's support of the streetscape proposal as presented, including the artwork, but not take any position on the circulation and parking problems. Bear Bischoff Brierley Frye Roston Bear Bischoff Brierley Frye Meilach Roston MINUTES January 12, 1988 ARTS COMMISSION Page 2 COMMISSIONERS Chairman Bear stated the Commission would be two years old in April, and he felt it would be beneficial to request a joint meeting with City Council to go over what this Commission has accomplished. Connie Beardsley stated they are working on a slide presentation which could be shown at that meeting. Connie Beardsley stated the California Arts Council has an organizational grant category that this Commission is eligible for, since it has been in existence for two years. The application is due February 1, 1988, and Ms. Beardsley requested permission to file this application. By unanimous consensus, the Commission granted this request. NE* BUSINESS: Technical Assistance Workshops - Contract with Southern California Center for Non-Profit Management - for approval Connie Beardsley referred to the letter from the Southern California Center for Non-Profit Management contained in the packet, and stated these workshops were designed to help the arts organizations of the City with management skills that they could utilize as far as their own strategic planning. Mr. Kumamoto and Ms. Beardsley both felt it was important to charge the organizations to attend this training. Ms. Beardsley stated a questionnaire would be sent out this week dealing with the dates of the training and another sheet for sign-up by organizations planning to attend. Ms. Beardsley stated she would also call the organizations to ascertain how many would be interested in attending. She also felt at least two Arts Commissioners should attend. The minimum price to be charged would be $25.00. Arts Commission approved the scheduled meetings February 24- and February 27, 1988, for the Southern California Center for Non-Profit Management, with a fee of $25.00. Special Event - Pops Concert - Batiquitos Festival/San Diego Symphony Connie Beardsley reported the San Diego Symphony had volunteered to present a free concert on May 19, 1988, with Carlsbad to pay for the lighting, sound and publicity. She stated the Batiquitos Festival Board was not interested in holding the concert at their site, and the problem would be getting a site for the concert. Scott Pedersen and Seena Trigas were present from the Batiquitos Festival and spoke on this subject. Mrs. Trigas spoke first, reiterating the proposed schedule for concerts and the Festival. She recommended the Commission defer making any decision as far as the San Diego Symphony concert, as they felt there was a misunderstanding and the Batiquitos Festival Board would like to talk with the Symphony staff first. A free concert in May could possibly undermine the Festival, and the Batiquitos staff would be happy to work with the Symphony for a concert at a later time. Bear Bischoff Brierley Frye Meilach Roston X X X X X X X MINUTES onuary 12, 1988 ARTS COMMISSION Page 3 COMMISSIONERS Scott Pedersen, Batiqultos Festival, stated they are planning a major Festival and want to let the pubic know about it. They also want to be self-supporting and do not intend to be in competition with any other organization — as this is something new and different for the City of Carlsbad. Mr. Pedersen stated they wished to work with the San Diego Symphony, but felt a free concert in May would make It difficult to ask people to pay to sit on the grass for a concert. Arts Commission declined the free concert offer by the San Diego Symphony Orchestra, through the Arts Commission, but requested staff attempt to put them in contact with organizations in North County that might wish to have this free concert. Budget 1988/89 - for approval Connie Beardsley explained Budget Proposals A and B, and the Commission felt Budget Proposal B should be strongly recommended. Arts Commission approved Budgets A & B for 1988/89, as changed to indicate the request for grants and special events, such as the Batiquitos Festival, to indicate a need for the B Budget to be accepted. Public Art Plan/Budget - for approval Commission discussion indicated the consensus of the group was to state the full amount of the 1% for art was needed. The Commission acquiesced without protest to the omission of the 1% last year in recognition of the financial problems of the City, but wished to state that the Council indicated last year that it was not a precedent-setting action. Arts Commission recommended the 1% for Public Art be allocated, as set out in the Ordinance, without any cut in funding for the present year. Calavera Hills Public Art Proposal - for discussion Lynn Fitzgerald, Management Analyst, representing the Historic Preservation Commission, reported the school site and cistern had been removed at Calavera Hills Park, and the Historic Preservation Commission had requested this Commission and the Parks & Recreation Commission be approached with regard to an art piece representing what occurred with the school and the grove of trees. Bear Bischoff Brierley Frye Meilach Roston Bear Bischoff Brierley Frye Meilach Roston Straub Bear Bischoff Brierley Frye Meilach Roston Straub X X X X X X X X X X X X X X X X X X X X X X X MINUTES January 12, 1988 ARTS COMMISSION Page COMMISSIONERS Ms. Fitzgerald stated the word "representational" was changed to "commemorative" to describe the art object to be chosen to illustrate the life from the history of this site. Connie Beardsley stated If part of the public art funds were to be used for this art piece, then the Arts Commission woulc make the selection and the process would be determined by the guidelines of the Arts Commission. Discussion among the Commissioners determined there had been a representational structure at Calavera Hills Park, and the decision was made to destroy it. Another suggestion was for the Arts Commission to fund the art piece and the Parks & Recreation Department to construct it. The consensus of the Arts Commission was to table this matter until after the Stagecoach Park piece was further along and the 1988/89 budget had been determined. Connie Beardsley was directed to write a memorandum to Lynn Fitzgerald stating the general concept does have appeal to the Commission for consideration at a later date. ADJOURNMENT; By proper motion, the Meeting of January 12, 1988, was adjourned at 1:12 p.m., to Thursday, January 14, 1988, at 7:00 a.m., City Council Conference Room. Respectfully submitted, CONNIE BEARDSLEY Manager, Arts Program Harriett Babbitt Minutes Clerk