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HomeMy WebLinkAbout1990-02-01; Arts Commission; MinutesMINUTES Meeting of: Time of Meeting: Date of Meeting: Place of Meeting: ARTS COMMISSION 3:30 p.m. February 1, 1990 City Council Chambers COMMISSIONERS CALL TO ORDER; Chairman Bear called the Meeting to order at 3:38 p.m. ROLL CALL; Present: Commissioners Bear, Bischoff, Jersey and Ladouceur Commissioner Meilach arrived at 3:53 p.m., and Commissioner Straub arrived at 4:00 p.m. Absent: Commissioner Mikhael. Staff Members Present: APPROVAL OF MINUTES; Connie Beardsley, Arts Manager Cliff Lange, Library Director The Minutes of the Meeting held January 4, 1990, were approved as presented. NEW BUSINESS; Connie Beardsley introduced two new members of her staff, Katya Williamson, Public Art Administrator, and Colleen Finnegan, Community Arts Coordinator. 1990 BUDGET - for approval Connie Beardsley presented the 1990 Budget, with the changes explained under the Budget Explanation. As discussed at a previous meeting, a special contract for services is included with the Carlsbad Community Band because they do provide a number of services for the City. Ms. Beardsley said this could have implications for other organizations to do the same thing; on the other hand, their services are specifically City-related, such as playing for Dedications. Ms. Beardsley added there was another major change; and that was the addition of three jazz concerts, making a total of nine. Also, the new program for the Sister City is included in the budget. She said there are also funds included in the budget for office machines in case they leave City Hall. Chairman Bear asked about the Public Arts Budget, and Ms. Beardsley said that is a separate budget. She said the Public Art will be included in the Capital Improvements Program. There is $50,000 for the Library this year and the Arts Office expects to encumber that amount, as the panel will be together and the artist hired. The budget for next year of $70,000 to total $120,000 for the new library—one percent of twelve million dollars. There is $30,000 requested for the three highway overpasses. Ms. Beardsley met with the Director of Engineering and Municipal Projects and agreed to put $30,000 in the budget for design fee. There will be one artist for all three overpasses. Ms. Beardsley said CalTrans is limiting what can be done, and she is to present some ideas for engineering to review. Bear Bischoff Jersey Ladouceur MINUTES February 1, 1990 ARTS COMMISSION Page 2 COMMISSIONERS NEW BUSINESS; (Continued) Ms. Beardsley reported there is $25,000 for the Temporary Sculpture Exhibition and $10,000 (not this year, but for the fiscal year 92-93) for the renovation of the existing Library. Ms. Beardsley said she would send copies to the Commissioners. The Arts Commission approved the 1990 Budget as presented. PRESENTATION AND DISCUSSION - The Wolf Organization Connie Beardsley introduced Thomas Wolf, Marc Goldring and Elizabeth Kennedy, representing the Wolf Organization. Thomas Wolf spoke first, speaking in general terms about cultural planning in cities. He said the whole idea of city arts agencies is a very new concept, as 25 years ago it was non-existent. Cultural planning in cities is even newer, with public support for the arts not needed until more recently. Mr. Wolf explained about the beginning of the National Endowment for the Arts, and then the responsibility going to the states and finally to the cities and municipalities to set up arts councils. He said that Carlsbad was a perfect example, as it is a quality community that attracts a certain type of citizen and industry, and that is good for everyone. Mr. Wolf said if the local arts programs are to be effective, it must be well-planned and with a cultural plan for the community. Mr. Wolf said this is a very exciting opportunity, as this is a community which is growing and wants to manage that growth. He said that the arts can play a major role. Mr. Wolf said that his organization will be here through June of this year. Marc Goldring gave an overview of what the planning process will look like, giving the schedule of the planned meetings and visits. The March 1 retreat will be for this group, with a public meeting on March 7. He said the Commissioners should attend that meeting, if possible. A Public Facility Committee Meeting will be held March 13, with another public meeting March 14, on facilities. He said the retreat would be #1, #2, the public meetings, #3, the fact-finding and survey, with a draft of the report to be submitted May 15. There will then be a second public meeting, another retreat and the revised report will be submitted. There will be recommendations on how to implement the plan. Connie Beardsley asked the Commission whether they wanted the first retreat to be separate or with the March meeting. The consensus was to have the Commission business conducted at 3:00 p.m., and then the retreat. Mr. Goldring said the Commission should also attend the June 6 public meeting, as they will be the main force for any changes to be made. Bear Bischoff Jersey Ladouceur MINUTES February 1, 1990 ARTS COMMISSION Page 3 COMMISSIONERS NEW BUSINESS; (Continued) In answer to Commission query regarding the success of public meetings, Marc Golding said the structure of the meetings is important. Elizabeth Kennedy added that the public meetings must reflect on what the public community is interested in. She felt it was a starting point, but it was important how you present what you are looking for. The people need to know what the questions are and what they are being asked to discuss. Ms. Kennedy said the questions somehow should be made public prior to the meetings. Chairman Bear said that he felt the retreats this Commissior has had have worked reasonably well, with the biggest problem getting the people there. The Arts Office has a great deal of work to do to assure adequate representation. Mr. Wolf said that to be successful, this has to be an on- going process, with the material designed so the people will feel it has been time well-spent and they had input. The consensus of the Commission was that a flyer was needed by next Tuesday. Ms. Kennedy said it was important to get the enthusiasm to the community. Commissioner Ladouceur suggested inviting special groups, such as the school systems and the seniors. Mr. Wolf said they intend to interview key people, and quite a few will be interviewed face-to-face. At the public meetings, it is hoped the people that have not been interviewed will give input. Connie Beardsley questioned whether the meetings should be noticed separately or together. Ms. Kennedy said they need to be together, so facilities are not discussed at the first meeting. Chairman Bear said this is an opportunity for people to become part of the plan that will be effective for a long time. Ms. Kennedy said a cultural plan means a lot of different things—and you can't define it all. She said concern about urban design could appeal to the environmentalists. The suggestion was made that the flyer should state additional information about the format of the meeting, call the Arts Office. Also, there should be formal press releases. The arts calendar will come out and a copy of that should be on it. Chairman Bear suggested the April newsletter be centered around this process, to tie in what is going on, the dates, and why this is being done; also, a report on the results of the public meeting and the issues. Commissioner Straub suggested that the City could pull out the names of businesses that might be interested—either through the business licenses or through the Chamber of Commerce computer. Chairman Bear said the Chamber newsletter is monthly and they could advertise in that. MINUTES February 1, 1990 ARTS COMMISSION Page 4 COMMISSIONERS NEW BUSINESS; (Continued) The Carlsbad Magazine was also mentioned as a possible place to advertise. Mr. Wolf said it was important to get names of people for interviewing to Connie Beardsley as soon as possible. Mr. Wolf said he would like the Commissioners to identify what you think are key concerns about this process; also, how to structure the retreat — key questions or issues. Chairman Bear said the integration of the business community in the arts efforts is an issue that this Commission has been struggling with, as public resources are limited, and the business community should be more widely used. Mr. Wolf said there are two basic approaches — voluntary and compulsory. In the East, it is more voluntary — but in the West, cities are more in the development stage, and that needs to be built into the development. He said they will look at the relationship between public funding and business funding to develop the art scene. Commissioner Straub said she would like to see the process educational as well as fact-finding. Mr. Wolf said that after the draft report and recommendations, the public can react and give input. At that time the Wolf Organization can tell why they recommended certain things. He said that would be more difficult at the beginning, and felt it would be reasonable to say it would be an educational process as the initial draft report comes out. Chairman Bear said it was an issue of integration of the City within the larger North County area, and there was a need to be asked about a sense of where we were going. Another issue is the degree of integration this plan should have with the tourist population. The funding issue is related to that, too. He said the tourists need to be interviewed also. Commissioner Meilach said this was an opportunity to make the public aware that this is a necessary factor. She suggested appearing before different groups to tell them about this process, and volunteered her services. Chairman Bear suggested attending a Council Meeting and explaining the organization schedule. Mr. Wolf added that the issues could be given and questions for the people to think about . Commissioner Jersey presented his outline for the proposed Art Fair, asking for Commission input. The Commissioners all agreed with the concept for the Fair. MINUTES February 1, 1990 ARTS COMMISSION Page 5 COMMISSIONERS ADJOURNMENT; By proper motion, the Meeting of February 1, 1990, was adjourned at 5:22 p.m. Respectfully submitted, CONNIE BEARDSLEY Manager, Arts Office Harriett Babbitt Minutes Clerk