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HomeMy WebLinkAbout1990-07-05; Arts Commission; MinutesMINUTES Meeting of: Time of Meeting: Date of Meeting: Place of Meeting: ARTS COMMISSION 4:00 p.m. July 5, 1990 City Council Conference Root COMMISSIONERS j, TO ORDER; Chairman Bear called the Meeting to order at 4:00 p.m. POT.T. PAT.T.. Present: Commissioners Bear, Bischoff, Jersey, Ladouceur and Schuling. Absent: Commissioners Meilach and Straub. Staff Member Present: Connie Beardsley, Arts Manager APPROVAL OF MINUTES; The Minutes of the Regular Meeting held June 7, 1990, were approved as presented. The Minutes of the Special Meeting held June 14, 1990, were approved as amended on page 7 to state that Commissioner Schuling didn't see a position that included promotion and marketing and that position was critical. COMMITTEE REPORTS; Chairman's Report Chairman Bear reported that the City Manager had indicated City staff would like to delay submittal of the Cultural Arts Plan until a work plan for implementation is submitted at the same time. The City Manager feels that the report is extensive and needs some prioritization and a time line for the suggested implementation. Chairman Bear stated that Connie Beardsley will submit a work plan to the Commission and with its approval will go forward with the recommendation to the Council. Ms. Beardsley stated she would return next month with a draft of the work plan, and added she was planning to divide the plan into three sections; public art, programming and facilities. Ms. Beardsley said that she had been asked to pull out the administrative issues, as the City Manager's office looks at that and not the City Council. Chairman Bear announced that the League of Women Voters had appointed an Observer for the Arts Commission meetings, Viola Peters. Chairman Bear reported on a meeting with members of the Arts Associates to discuss the direction of both organizations, and added he had asked Jackie Wrench to speak to that. Bear Bischoff Jersey Ladouceur Schuling Bear Bischoff Jersey Ladouceur Schuling MINUTES ARTS COMMISSION July 5, 1990 Page 2 COMMISSIONERS Manager'B Report Connie Beardsley reported she had nothing to add to the report on the Cultural Arts Plan. Ms. Beardsley announced the jazz concert dates and the Pops Concert September 2. Make-A-Circus will be held July 22, 1990. She commented that their office telephone rings constantly with questions about the summer events. The Public Art budget of $160,000 was appropriated by the Council, and included the seawall, the 1-5 overpasses, the new library and Larwin Park. Ms. Beardsley had talked with the Transit Authority with regard to public art at the two commuter railroad stations for Carlsbad. She said she will talk with them again, as it was appropriate for public art to be placed in those stations. Gallery Committee Report Ms. Beardsley was to have a report, but there has been no meeting. Commissioner Schuling reported she is trying to find $20,000 to pay for the entire Pops Concert. Connie Beardsley has prepared an agenda bill asking for funds for the concert. Commissioner Schuling said this should be talked about and included in the 1991 budget. Ms. Beardsley stated the Sister City Committee is considering another Sister City in Czechoslovakia. Arts Associates Report Jackie Wrench reported that the Arts Associates had hoped to have the kiosk completed in February, but the process has been changed somewhat. It is now a City project and Risk Management has to approve it, resulting in a few changes to be made. This was to be a small project with the community involved and to be duplicated in other parts of the City. The City has now recommended going out for bid. Also, the City is concerned about the quality of the project and the liability of the City. It was hoped the artist would be able to install her own project and supplement that with professional people as sub-contractors. Ms. Wrench reported on activities of the Arts Associates and the requested meeting with Chairman Bear. She said the Arts Associates would like a combined meeting with the Arts Commission to define the role of each group and to set priorities. Chairman Bear added that since the Arts Associates had formed, there had not been a meeting with the Arts Commission to determine whether or not they were covering the same territory and the opportunity to work in a complementary way. Volunteer time is very precious and he wanted it directed in the proper fashion. He reminded the Commission that any workshop would have to be open to the public. MINUTES ARTS COMMISSION July 5, 1990 Page 3 COMMISSIONERS The consensus of the Commission was that a workshop would be very beneficial, and a tentative date of July 25, 1990, was set, with an alternate date of August 15, 1990, for a workshop. The hours are from 5:00 p.m. to 9:00 p.m. OLD BUSINESS; Temporary Art Exhibition - Consider purchase of the five temporary pieces Connie Beardsley stated that at the opening of the temporary art exhibition, the Commission discussed the possibility of purchasing one or more pieces of art. The Commission decided to meet again and look at the pieces and make a recommendation regarding any purchase. This purchase recommendation would have to go to Council for approval, as there is no money appropriated for such a purchase. Ms. Beardsley said there is a balance left in the funds appropriated for this year's temporary exhibition, and it could make sense to ask Council to appropriate those funds for a piece of art. She added that the price for insurance does not necessarily mean that is the price the City would have to pay for that particular piece of art. For example, the price on the bench is $5,000, and the City has already paid $1,500 to put the bench in place. The price should be negotiated for each piece, as $1,500 has already been paid to each one. Discussion determined that the bench was a popular piece. Ms. Beardsley said that the two pieces in Magee Park will be there through August for the jazz concerts. The Commissioners felt it would be easier to maintain the bench on the seawall and the rock formation in stagecoach, and would cost the artists to remove them. The comment was made that the display at the barn in Magee Park was not permanent by its nature, but it was an opportunity to keep the story of Carlsbad. The tape would need to be redone in time. The Arts Commission recommended negotiations be instituted for the purchase of three of the temporary art exhibition pieces; the bench on the seawall, the rock formation in Stagecoach and the display in the barn in Magee Park. Connie Beardsley will contact Parks and Recreation and put this item on the Council agenda. Cultural Plan Connie Beardsley reported a new submittal has been made and is being reviewed at this time. The wording was changed on the Carlsbad theatre, as the City is not in a position to do anything at this time. It was felt the Cultural Plan would be helpful at the joint meeting. ADJOURNMENT; By proper motion, the Meeting of July 5, 1990, was adjourned at 5:07 p.m. Respectfully submitted, k- CONNIE BEARDSLEY j Manager, Arts Office) Harriett Babbitt Minutes Clerk Bear Bischoff Jersey Ladouceur Schuling