HomeMy WebLinkAbout1991-01-28; Arts Commission; MinutesMINUTES
Meeting Of:
Time of Meeting:
Date of Meeting:
Place of Meeting:
ARTS COMMISSION
2:00 p.m.
January 28, 1991
Elmwood House, 2955 Elmwood, Carlsbad COMMISSIONERS
CALL TO ORDER:
Vice Chairman Meilach called the Meeting to order at 2:00 p.m.
ROLL CALL:
Present:
Absent:
Commissioners Bischoff, Jersey, Schuling
Commissioner Straub arrived at 2:12 p.m.
Commissioners Bear and Ladouceur
Staff Members Present:Connie Beardsley, Arts Manager
Colleen Finnegan, Community Arts
Coordinator
NEW BUSINESS:
Connie Beardsley asked Commission Members if they could meet
on February 13 at 3:30 p.m. instead of February 14, because the
Library Board meeting was changed from the 14th to the 13th.
The artists will be here on February 13 to make their presenta-
tion to the Library Board and can also make their presentation
to the Arts Commission on the same date as well. They agreed.
Ms. Beardsley presented the 1991/92 Arts Office budget to the
Commission. She pointed out to the Commission to look over the
Maintenance and Operation portion of the budget. She explained
that city departments were instructed to keep their budgets
within a 3.5% increase of the 1990/91 budget along with no
new staff positions.
Ms. Beardsley stated that each department presents its goals to
the City Council. Objectives are developed from the goals.
She then explained the goals and objectives listed on the
summary page of the budget. Significant changes in next year's
budget - The Arts Commission had asked and recommended last
year that concerts be added in the fourth quadrant of the
city in the jazz series. Those have been added and the Arts
Office has asked to use the Aviara Oaks School site. This
represents an increase in the budget from $6,000 to $10,000 for
the twelve jazz concerts. To keep the budget in line within
the 3.5%, the Arts Office has decreased the artist in the
community program. This does not necessarily represent a
decrease in the number of events, but may represent a decrease
in the number of artists in a group or their stay in Carlsbad
may be shorter.
Commissioner Bischoff asked if it was a possibility for the
Arts Office to obtain sponsors to supplement and still maintain
this program. Ms, Beardsley stated yes» and the Arts Office
would look into this, however* fund raising.takes additional
staff time. She-then asked^the Community. Arts Coordinator to
list those-.artists the City, has contracted with to perform in
the•_next:fiscal year. They are: Mother Lode Musical Theatre,
a: group-that: performs musicals based an.California history;
Africa-American.Drama Company; Make-A-Circus and possibly
Three's Company.
Ms. Beardsley also pointed out that although the Arts Office has
not requested new staff, the Community Arts Coordinator is
working now as staff liaison for the Sister City Committee whicl
does represent a decrease in the amount of staff working on
the arts programming. Another significant change is the part
time Public Art Coordinator. The working hours are the same as
he is working now, but an increase in the budget is recognized
because paitof this salary was paid by a grant this past year.
MINUTES
JANUARY 28, 1991 ARTS COMMISSION MEETING Page 2 COMMISSIONERS
The final significant change in the budget is the inclusion
of the gallery in the South Carlsbad Library.
The gallery budget was explained by Ms. Beardsley. She stated
that she has asked for a part time Gallery Director to be on
board during the last three months of the next fiscal year
(April, May, June 1992) in order to be prepared to open the
gallery. It is anticipated the gallery will open in July or
August of 1992. She will ask for the Gallery Director position
to be made full time the next fiscal year. Commissioner Straub
asked if the budget went directly to the Arts Office or if it
went to the Library first. Ms. Beardsley said that this
budget applied directly to the Arts Office. She explained
that $12,000 was placed in this program because she did not
know how much money would be required for down payments for the
following year's exhibitions. Many exhibitions are normally
booked two years in advance. The 1992/93 fiscal year budget
contains funds for insurance, maintenance, equipment and a
part time preparator to work between exhibitions.
The 1991/92 Arts Office budget was approved as presented.
ADJOURNMENT:
By proper motion, the meeting adjourned at 2:36 p.m.
Respectfully submitted,
I
CONNIE BEARDSLEY
Manager, Arts Office
Sherry Freisinger
Secretary
Schuling
Meilach
Jersey
Straub
Bischoff
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