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HomeMy WebLinkAbout1991-10-03; Arts Commission; MinutesMINUTES Meeting of: lime of Meeting: Date of Meeting: Place of Meeting: ARTS COMMISSION 4:00 p.m. October 3, 1991 Stagecoach Park COMMISSIONERS CALL TO ORDER; Chairperson Meilach called the Meeting to order at 4:00 p.m. ROLL CALL; Present: Commissioners Meilach, Batter, Kauffman, Ladouceur and Straub. Commissioner Schuling arrived at 4:05 p.m., and Commissioner Wrench arrived at 4:07 p.m. Absent: None. Staff Members Present: Connie Beardsley, Arts Manager APPROVAL OF MINUTES; The Minutes of the Regular Meeting held September 5, 1991, were approved as amended to correct the spelling of "exciting" on page 2 under Symposium. COMMITTEE REPORTS; Chairperson's Report Chairperson Meilach stated she would announce the card project of the Arts Associates from the stage at the opening of the Sculpture Exhibition this evening, and she wished them lots of luck on the project. She announced An Evening in Japan, October 18, 1991, with the tickets costing $20. Chairperson Meilach stated that she felt attendance at Commission meetings should be discussed and some sort of policy established about members who do not attend meetings. Connie Beardsley stated that since Commissioners are appointed by Council, the Commission would not have the power to remove anyone for non-attendance. The consensus of the Commission was that a policy should be formulated to state if a certain number of meetings is missed, the Chairperson would discuss this with the member, to ascertain whether or not their resignation would be in order. Chairperson Meilach felt this policy statement should be given to new Commissioners upon their appointment to the Arts Commission. Manager's Report Connie Beardsley stated she had talked with Gary Wayne, Assistant Planning Director, about the Symposium discussed at the September meeting. He did not know how the Commission wanted the Planning Department to participate and what the goals of the Symposium would be. Further clarification is needed, and Ms. Beardsley said if he did not come to the meeting today, this matter would be discussed at the workshop. He will be invited to the next Arts Commission meeting. Ms. Beardsley called attention to the Censorship Brochure she had distributed to members and asked whether anyone wished to attend that workshop. Meilach Batter Ladouceur Schuling Straub MINUTES October 3, 1991 ARTS COMMISSION Page 2 COMMISSIONERS Arts Associates Jackie Wrench reported that the Associates are working on a lecture series next year and also on a new membership brochure to try to encourage members to renew. She thanked the Commissioners for attending the Arts Associates reception and added that the Arts Commission's help and support is appreciated by the Arts Associates. There are 525 members in the Arts Associates at this time. It was felt that the kiosk at the Library was one of the best projects of the Associates, and they want to have a kiosk at the new Library. The Arts Associates are very anxious to have this, due partly to the response to the one installed at the main Library. Connie Beardsley stated that the idea of a kiosk in front of the new Library has been discussed. The City has expressed concern about it not being in the original plans and that it might detract from the building. Jackie Wrench stated the Arts Associates want to pursue it further. The Arts Commission agreed. Business Focus Commissioner Schuling reported on a list that she has gotten of the companies in Carlsbad and Human Resource Directors. She stated she has labels for 100 names and that could be a starting place for the people for a Business Focus Group. NEW BUSINESS; Business Focus Group Commissioner Schuling stated that the list she referred to previously would be the starting place for this group. Chairperson Meilach thought it might be helpful to draw in the employment service companies in Carlsbad. Connie Beardsley added that the idea is to determine how the arts can service business to build audiences. The thought was to get the employees of the companies involved—but not for money—rather to build audiences such as providing employees activities during their lunch hour. Plans were discussed for the first meeting, and whether this should be a breakfast or luncheon meeting. The consensus of the Commission was to hold a luncheon meeting and ask those attending to pay for their lunch. Chairperson Meilach volunteered to prepare a program and suggested that the first meeting should be for the H/R people, and the second meeting a month or so later with the CEO's to be invited. The second meeting could be announced at the first meeting. The date of January 23, 1992, was tentatively selected as the date for the first luncheon meeting, with the second meeting to be at least two months later. Agenda for Workshop - October 22, 1991 - 5 - 8 p.m. Connie Beardsley stated that the Cultural Plan indicates "the community awareness needs to be heightened". A plan needs to be developed to "market" the arts in Carlsbad. This plan should be related to and tied to the Cultural Plan. This item would be on the agenda for the workshop. MINUTES October 3, 1991 ARTS COMMISSION Page 3 COMMISSIONERS Ms. Beardsley said that facilities need to be discussed and how to market the facilities that are needed in the City. Ms. Beardsley reminded the Commissioners that the workshop is to be a potluck dinner. PUBLIC COMMENT; There was no Public Comment. Commissioner Wrench commented that he was impressed with the letter from the Friends of Carrillo Ranch, and felt that perhaps the Arts Commission should express interest in the planning of this project. He said there seems to be some concern that this historical ranch might become more soccer or ballfields, and it would be a pity to have the setting lost. Commissioner Straub requested this item be added to the agenda for the workshop, along with the symposium. Chairperson Meilach asked Commissioner Wrench to put together a report for the workshop and draft a letter to be presented at that time. Chairperson Meilach stated that the Planning Commission is having a new survey made and the consultants will be talking with the Chairpersons of the Commissions, asking what they feel the priority items are for the upcoming few years. She said the need for facilities and cultural plans are the items she will bring up and she asked for any ideas from the Commissioners. ADJOURNMENT; By proper motion, the Meeting of October 3, 1991, was adjourned at 5:02 p.m., to attend the opening of the Temporary Sculpture Exhibition at Stagecoach Park from 5 - 7:00 p.m. Respectfully submitted, CONNIE BEARDSLEY Arts Manager Harriett Babbitt Minutes Clerk