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HomeMy WebLinkAbout1992-06-04; Arts Commission; MinutesV MINUTES OF: ARTS COMMISSION TIME OF MEETING: 4:00 P.M. DATE OF MEETING: JUNE 4, 1992 PLACE OF MEETING: Council Chambers, 1200 Carlsbad Village Dr. CALL TO ORDER: Chairperson Ladouceur called the Meeting to order at 4:07 p.m. ROLL CALL: Present: Commissioners Ladouceur, Batter, Straub, Portera, Wood and Spencer. Commissioner Wrench arrived at 4:12 p.m. Absent: None Staff Members Present: Connie Beardsley, Arts Manager Cliff Lange, Library Director APPROVAL OF MINUTES: On Motion by Commissioner Wood, the Minutes of the Regular Meeting held May 7, 1992, were approved as presented. AYES: Ladouceur, Batter, Wood, Portera, Wrench, Spencer, Straub COMMITTEE REPORTS: Chair's Report Chairperson Ladouceur stated she was trying to put together the workshop. The date that seems to fit more people's schedules is Saturday, July 25, between 9 and 1 pm. The Commission agreed to hold the workshop on that date. Mrs. Beardsley will inform the Commission of where the workshop will take place - either the Senior Center or the Arts Office. Manager's Report Mrs. Beardsley explained that she is preparing a review of the public art process. This process will go before City Council sometime in July. It will be given to the Arts Commission before going to Council. Each individual art project will be addressed separately as well as the overall general process. She also informed the Commission the 1992 Pops Concert will be an issue statement before City Council at its June 16 meeting when Council is asked to adopt the budget. This item has been pulled from the overall operating budget and will be discussed separately by City Council. The Arts Office is checking with the Symphony to see if the date is still available so that if Council decides to go ahead it can do so. The only way the Symphony could perform would be for the Corrected July 1992 City to underwrite it. If the Arts Office charges, the City would be reimbursed with whatever monies were raised. Mrs. Beardsley further explained there is a certain risk for the City if it is not fully reimbursed. Council may not be willing to do that. The Commissioners discussed funding possibilities. It is possible to rope off the Pops site area, have two entrances and charge $5 per person. Even with could have a lot of volunteers, there's no way to keep people who don't want to pay out. One just has to rely on most people being willing to contribute to have it happen. Commissioner Batter stated that we could do PR and use the local newspaper for free advertisements and explain why we need to charge. Mrs. Beardsley stated that $5 per person probably won't pay for the whole concert. For the City to charge much more than $5 probably wouldn't work. Commissioner Wood asked if Mrs. Beardsley would anticipate any dropoff of attendance if we charge. Mrs. Beardsley and Commissioner Ladouceur stated yes. Commissioner Ladouceur stated that what has been so wonderful about the concert is the goodwill that it creates and the fact that it is free. Roping the sets it apart. People would probably sit on the outside of the rope and listen to the music. Commissioner Spencer stated we should ask for a donation instead of charging and let it go at that. He further stated that we're putting people on a more positive footing about it. Mrs. Beardsley stated that Escondido and the Batiquitos Foundation had tables in front for people who could contribute large amounts. Commissioner Wood stated that if we're going to pay we should keep it as simple as possible - it would be better to keep it $5 per adult. Commissioner Wrench agreed that it should be kept simple because of using volunteers, but thought charging by the car would be better. Mrs. Beardsley stated that the drawback to charging by the car would be whether the police would let us do it. We don't know how it would back up traffic, it could be a problem from their point of view. Mrs. Beardsley suggested waiting until the 16th, and if Council decides to go ahead with the Pops concert, she would get together with the Police Department and see if charging by car is feasible. She felt the Arts Office could get volunteers from the Big Bang Committee, Rotary and the Arts Associates to help out. Commissioner Straub stated that Harold Stidolph would love the City to have the Youth Symphony perform and they are a less expensive. She further stated she understood that Mrs. Beardsley had reservations on whether they would draw a crowd. Mr. Wrench stated that on a given day they are certainly as good as the Symphony. Mrs. Beardsley stated she explained to Mr. Stidolph the City does not have a stage, lights, shell, etc. Mr. Stidolph seemed to think that they could probably arrange to use the Symphony's. Mrs. Beardsley asked the Commission if they wanted her to pursue the Youth Symphony. Mrs. Ladouceur stated that it may be a good idea to have the figures for the youth symphony. Mr. Wrench stated that his feeling was that the Youth Symphony was not as good a draw as the San Diego Symphony although they should be. Mr. Spencer asked if Mrs. Beardsley was going to present this request to the City Council on June 16. She stated she would not. She explained that the Finance Department prepares the Corrected July 1992 Minutes/Arts Commission June 4, 1992 information for Council and she would be at the meeting for further clarification and to answer questions from Council. Commissioner Batter felt that Council was still interested in the Pops. Mrs. Beardsley updated the Commission regarding Tuesday night (June 2, 1992). The City Attorney has talked with Andrea Blum. She is going to go ahead with the landscape changes. The Parks planner will be talking to her during the next week. The landscape changes will be underway probably in the next couple of weeks, and then the artist will be asked to remove the north boundary bars. Then Council will decide at that point whether or not they want to proceed to the next step. Ms. Batter asked if Andrea was aware of the waiver. Mrs. Beardsley stated that Ms. Blum was aware. Mrs. Beardsley said she will get a copy of the minutes of the Council meeting to the Commission when they are available. She will see that the Commission gets a copy once they become available to look at. Commissioner Wrench asked if there was a tape of this meeting as well. Arts Staff replied that there is a videotape of this meeting that is available to be checked out at the Library. Mr. Wrench stated it would be interesting to compare the official record with the videotape. Consultants to the Housing and Redevelopment Department have recommended a black box theatre showing movies in the Village. The Arts Commission needs to be aware of what is happening with the Housing and Redevelopment Advisory Committee. Commissioner Straub asked if regular movies were going to be shown at the Carlsbad Theatre. Staff did not know of any plans. Mrs. Beardsley informed the Commission she would be attending the National Assembly of Local Arts Agencies conference taking place in Phoenix and Tucson June 5 through June 9. Mrs. Beardsley also informed the Commission about the CALAA (California Assembly of Local Arts Agencies) Board Meeting/Retreat taking place on July 17 and 18. She suggested that perhaps the Commission would like to host this group before or during the July 17 jazz concert. Arts Associates Report In the absence of an Arts Associates Board member, Mrs. Beardsley gave the Arts Associates report. The Festejando a las Madrecitas was held on May 9 and was a very successful multi-cultural event. Throughout the day attendees at the event numbered more than 500 even though the weather was not the best. It represented the cultures from South America not just Mexico. The Arts Associates will be holding their fundraising event for the new art gallery during the last jazz concert of this year, August 28 at Calavera Hills Park. They will be selling box suppers and would appreciate the Arts Commission's support on this event. The Arts Associates also held their annual meeting on May 21 at the Arts Office. It was a time 3 Corrected July 1992 Minutes/Arts Commission June 4, 1992 to recognize the board members as well as being a very nice affair. Mrs. Beardsley also stated that Mrs. Wrench has been president of this organization since its inception in 1987 and she is going off as President and off the Board. Commissioner Straub stated it would be nice for the Commission to give outgoing President Jackie Wrench a goodbye celebration/thank you at one of the jazz concerts with the Arts Associates Board of Directors. The Commission chose June 19. Mrs. Straub will organize the event and ask other Commissioners to contribute. She also stated it would be nice to give Mrs. Wrench a coffee mug or plaque in recognition of her contribution. New Business Arts Element Chairperson Ladouceur introduced the revised Arts Element and stated Commissioners should be addressing the Element that was dated June 1,1992 Revision No. 5. Mrs. Beardsley informed the Commission she had invited Planning staff to the meeting to address the Commission. Commissioner Wrench asked if Planning had seen this draft. Mrs. Beardsley stated they had. She further said that Planning staff said they wanted them all to be similar in form and she did not know if they wanted any changes to this or not. Principal Planner Dennis Turner commented that the Planning Department did not like to refer to other documents because it was easier for the citizens to have it all in one. Mrs. Beardsley informed him that the Committee felt that the Cultural Plan was too much to put into one document. Chairperson Ladouceur stated that if the Commission had been able to compare it to the last draft received from the Planning Department, that one could see that it has been a changed document. It's been condensed and also you might notice the emphasis on aesthetics on all of the City's landforms, landscaping and architecture. Commissioner Wood asked if at the end of page one if there should be a period at the end. He stated that a period should be put there. Mr. Wrench asked if the Commission was familiar on how this issue came to be before it? The Planning Department put the Arts Commission on notice that the General Plan was being redone and if we wanted to have any input, then we better get busy - this was about four months ago. There has been some consistency in pursuing this. Chairperson Ladouceur asked if there was anything they were concerned about or had any additions. Mrs. Beardsley stated that the next step was for this to go to the Planning Department. Commissioner Wrench stated it seemed to him that if there are any changes introduced to this by any other department.city or citizens or commission that this Commission should have the opportunity to a) be informed of it and b) comment on it. Mr. Wrench moved that the Arts Element be forwarded to the Planning Commission with the two provisos. Mr. Wrench stated that the Commission should have the opportunity to comment on anything that's changed without its involvement. Commissioner Wrench moved that this draft be adopted for forwarding to the City and processing into the 4 Corrected July 1992 Minutes/Arts Commission June 4, 1992 General Plan. AYES: Wrench, Ladouceur, Batter, Wood, Spencer, Portera, Straub Committee Assignments Kite Festival Arthur Wood and Laurie Batter Larwin Park Arthur Wood and David Spencer Alta Mira Park Laurie Batter and Michael Portera Carrillo Ranch Gary Wrench Library Sue Ladouceur Arts Associates Patra Straub and Arthur Wood as alternate Arts Element Patra Straub, Gary Wrench, Sue Ladouceur Commissioner Batter asked if the Arts Commission would be forming a fundraising committee. Chairperson asked Commissioner Batter if she would also serve on the kite festival. Chairperson Ladouceur asked if there was a date chosen for the kite festival. Mrs. Beardsley stated it was April 24. Mrs. Beardsley further explained some of the programs that could take place during the kite festival but nothing has been decided. She stated that the San Diego Kite Club will be handling the kite portion/competition of the event. Chairperson Ladouceur asked if the schools were going to be involved. Mrs. Beardsley replied they were. Commissioner Straub suggested that the Arts Commission enter a kite in the event. The meeting adjourned at 5:08 p.m. Respectfully submitted: CONNIE BEARDSLEY Arts Manager Sherry Freisinger Secretary Corrected July 1992