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Home My WebLink About1993-02-06; Arts Commission; MinutesARTS COMMISSION WORKSHOP MINUTES February 6, 1993 Present: Laurie Batter, Sue Ladouceur, Michael Portera, Patra Straub, Gary Wrench, Arthur Wood Absent: David Spencer Staff: Connie Beardsley, Cliff Lange Facilitator: Alan Kumamoto The meeting was called to order at 9:05 am. Public Comment John Jones spoke regarding Streetscape. He commented that he did not want the proposed brick work and streetlights and did not want the new transit. Commissioner Straub asked if he had a vision for what he would like to see. He stated his vision for the Village is to leave it as it is. Mr. Jones was advised by Arts Commission members to contact the Redevelopment agency and City Engineer's office for further information and to voice his concerns. Workshop Facilitator Alan Kumamoto opened the workshop with a review of the July workshop in which the Commission discussed its mission statement, its role and its relationship to other groups. He reviewed the five year vision discussed in July. Alan asked if there were new issues and/or constraints since the last workshop which) needed to be discussed. The budget was listed as the major constraint. Both the reduced city budget and the fact that in a recession all organizations are fundraising and competing for the same private dollars. Resources were discussed and the Arts Associates were listed as a major resource for volunteers, for educational support and for fundraising support. Another issue raised was understanding the residents' needs and how to best accomplish that. The Commissioner's role was further discussed and refined. Communicator was listed as the most important. Educator- with the idea that the Commission is a focal point from which to define art in the broader sense. Champion - to help champion special programs. Facilitator- between the community and the City Council. In discussing ways to champion programs, the commissioners felt the grants program was one of the most important programs and one of the least recognized. They recommended that the grants awards be announced at a City Council meeting for better visability. The Commission decided to focus on the period through the next fiscal year for a workplan (through June 1994). Since Communication was identified as the most important role of the Arts Commission, the group further refined what it meant and discussed ways to improve it. Meet with other groups, community needs assesment and an information campaign were discussed. Providing information on the importance of arts education was also discussed as a priority. Bringing in professionals to give information is one method. "In your face" communication was considered the best way of communicating. One-on-one or in small groups is the most effective. Quadrant meetings are a way of getting the information to a broader group of residents. Sue Ladouceur mentioned that she felt the programs speak for themselves and sell themselves. Laurie Batter suggested a flow chart/organizational chart which showed the vision, who is benefitting and who is providing services and how. A joint workshop with redevelopment to discuss common interests was suggested. Ways to communicate the Arts Commission Workshop Minutes February 6, 1993 Commission's vision were listed: • workshops with other commissions who share common interests • collaboration/alliances with other groups • promoting commercial developments that support arts, artists, and aesthetics. It was noted that winter/fall were the times where fewer activities were happening. In discussing programming, it was mentioned that the artist-in-residence program should be out before the public. The breakfasts should reacha broader range people, and there is not enough communication between the Arts Commission and the Arts Associates. The business focus group was mentioned as a good example of working with another group. A festival in which the City closed off downtown such as Street Faire in San Diego was mentioned as a good idea. The Commission divided into two groups to develop the workplan. One discussed communication and the other programming. Communication Gary Wrench reported that the goal was to make everyone aware of the benefits of the arts - the present activities and support new activities. Additionally, the goal is to collect feedback from the citizens. The outcome will be expanded participation, expanded funding support from all sources and expanded alliances with boards, commissions and private groups. The method is to: • participate in quadrant meetings • Take 5 or other Cable TV opportunities • Speakers Bureau • build on existing audiences/venues • involvement of the Arts Associates • one-on-one communication with other commissioners and leaders • group presentation for other commissions/leaders • chair to chair" issue definition session (informal) • attendance by Arts Commission at all arts events city sponsored or not • advocacy for arts education Programs Michael Portera reported that the goal was to use the existing programs (Jazz, pops, visiting artists, grants, sister cities) to improve relationship with City Council and the community. These programs make the arts visible. The programs address the community needs and provide a product they want. The method is to: • use the jazz concerts to educate the public about the Arts Commission and to fund raise. (For the pops [jazz?]) A popcan was suggested. (A soda pop can to be used for raising funds.) • for visiting artists substitute public performances for smaller and more frequent ones when appropriate. Arthur Wood - Arts Commission Workshop Minutes February 6, 1993 • have the grant awards presented at City Council • become more involved with Sister City • involve other interest groups at the breakfasts / specific groups • have more communication with the Arts Associates • communicate and provide joint support and goals • have a workshop jointly with the Arts Associates • form a permanent subcommittee for fundraising Alan then asked the Arts Commission to look at the action items and decide what each commissioner was willing to work on. The following commitments were made: PatraStraub - Will take responsibility for publicizing and fundraising at the jazz concerts with the exception of the "cans" Will plan bus trips in cooperation with the Arts Associates if they wish. She will handle logistics, venues, artists, buses and destinations Will talk with the Mayor regarding possible presentation(s) at quadrant meeting(s). Will talk with Planning Commissioners and/or attend meetings when arts issues overlap with planning issues. Will take responsibility for writing the script and help with the visuals for the presentation to community groups, (she cannot start until the end of March). Will serve on the fundraising committee Will work on updating the script for presentations Will serve on the speakers bureau and will train presenters Will serve on the Carillo Ranch sub-committee Will serve on the fundraising committee Will design the "pop cans" Will work with the Mira Costa college community, artists and arts students Will serve on the fundraising committee Will serve as Chair of the Arts Education Task Force Will work on better communication with the Arts Associates Will communicate with City Council Connie Beardsley- Will send a monthly calendar to the Arts Commission highlighting the events they should attend Will talk to grantees about providing tickets for the Arts Commissioners Will work with the speakers bureau to schedule presentations and to develop the presentation Laurie Batter - Gary Wrench - Michael Portera Sue Ladouceur - Arts Commission Workshop Minutes February 6, 1993 Each Commissioner agreed to give one presentation per quarter (7 presentations per quarter or 28 per year). The Commission thanked Alan Kumamoto for an excellent workshop. The meeting was adjourned at 1:00 pm. Respectfully submitted, Connie Beardsley /| Arts Manaer \-/Arts Manager saf