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HomeMy WebLinkAbout1993-03-04; Arts Commission; MinutesMINUTES MEETING OF: ARTS COMMISSION DATE OF MEETING: March 4, 1993 (Regular) TIME OF MEETING: 4:00 p.m. PLACE OF MEETING: City Council Conference Room CALL TO ORDER: Chairperson Ladouceur called the Meeting to order at 4:00 p.m. ROLL CALL: Present: Commissioners Ladouceur, Batter, Portera, Spencer, Straub, Wood and Wrench. Absent: None. APPROVAL OF MINUTES: On motion by Commissioner Wrench, the Minutes of the January 7, 1993, Meeting were approved as amended on page 2 to change "!" to "1". AYES: Batter, Spencer, Straub, Wood and Wrench ABSTAIN: Ladouceur and Portera On motion by Commissioner Wood, the Minutes of the Workshop held February 6, 1993, were approved as presented. AYES. Ladouceur, Batter, Portera, Straub, Wood and Wrench ABSTAIN: Spencer COMMITTEE REPORTS: Chairperson's Report Chairperson Ladouceur reported that the Workshop was very productive and that perhaps another Workshop should be held in six to nine months. She asked the Commissioners to think of their individual goals and keep them in mind. Chairperson Ladouceur stated that fundraising is an issue for all existing programs as well as the Pops Concert. She reminded the Commissioners that March 25 is the opening for the Rotating Exhibition from 5:00 p.m. to 7:00 p.m. Recent arts events were mentioned by Ms. Ladouceur and coming events that Commissioners might want to attend. Chairperson Ladouceur introduced Council Member Ramona Finnila, who was in attendance. March 4, 1993 ARTS COMMISSION Page 2 Manager's Report Connie Beardsley distributed copies of the calendar with high-lighted dates for this month and April. She stated she will keep the Commissioners apprised of events that were funded by grants from this Commission. She mentioned a two-day conference on fundraising skills and key issues in the arts. Any Commissioners interested in attending should let Ms. Beardsley know immediately. Chairperson Ladouceur indicated she would attend the conference. Ms. Beardsley stated there would be a Barrio Arte Public Art Workshop, tentatively scheduled for May 15 at the Harding Center. Students will attend the workshop and then develop a portable mural. Commissioner Wood reported that four finalists had been chosen in the Sister City Student Ambassador contest, and an announcement will be made in a few weeks. Ms. Beardsley called attention to the draft of the Annual Report 1992. She stated there will be a few minor changes in the final report. Arts Education Task Force Report Chairperson Ladouceur reported on the January and March meetings where discussions were held on the goals and objectives and how to implement them. Funding was a major issue and identifying resources, as well as the need to get the information out to the schools and the community. She stated that arts education for the schools, seniors and all different areas of the community is a very important issue. The Task Force will meet quarterly, and there may be a yearly plan for them to go into the schools. Fundraising Committee Report Commissioner Wrench reported there is a total of approximately $10,000 that has been pledged for the Pops Concert, and this is almost half way to the goal of $25,000. Workshop Follow-Up Reports Commissioner Wood stated he had met with the Mayor about a presentation at the Quadrant Meetings; however, there is such a small attendance at those meetings, and for anyone watching on TV, the graphs are very difficult to read. The Mayor said to submit a request in writing if the Commission wishes to be placed on the Agenda. He stated he attended the Planning Commission meeting last night, and Culbertson Winery from Fallbrook was approved for a wine tasting room by Pea Soup Andersen's. Commissioner Batter left the meeting at 4:30 p.m. Commissioner Straub stated that the Arts Commission overlaps with other City Commissions, and that communication with the other Commissions is very necessary in order to combine forces for more efficient programs. She said she had attended an Ad Hoc Committee meeting where the Redevelopment area cultural plan was being reviewed, and some of the items discussed there would be of interest to this Commission. March 4, 1993 ARTS COMMISSION Page 3 Carrillo Ranch Commissioner Wrench stated that the land use decisions for the area surrounding the Ranch are slowly grinding forward. Two recommendations to the Parks and Recreation Commission were approved at its last meeting outlining the requirements for the developers. The committee has established guidelines for the desirable and undesirable characteristics if and when the Ranch is developed, and that work is substantially finished. There will be no theater or gallery, but there will be a community lecture facility and rooms available for group meetings. Arts Associates Ann L'Heuruex, Vice President of the Arts Associates, reported on a recent Workshop and stated their goals and those of the Arts Commission were almost identical. She stated that the meeting time of Arts Associates will be changed, and that will be discussed at their next meeting. The Arts Associates will be hosting the reception for the Rotating Art Exhibition, March 25. OLD BUSINESS: Commissioner Wood asked if Ms. Beardsley had a response from the City Attorney regarding the artist's contract for Larwin Park. Ms. Beardsley reported she had spoken with the City Attorney and he agreed something should be included in future contracts which would terminate the contract after a period of time, should the project not be built or be extended indefinitely. PUBLIC COMMENT: There were no requests to address the Commission on a non-agenda item. tNEW BUSINESS: 1993 Summer Pops Concert Connie Beardsley reported that the Pops Concert will be at the Saiga Property, and the total cost is $25,000. With an admission charge, approximately $5,000 to $10,000 could be earned. The fundraiser with Vista Gallery should bring in more funds. Ms. Beardsley requested the Commission to take action at this time on whether a commitment should be made with the orchestra: The concert will be held September 5, 1993, Labor Day Weekend. If funding is short, the fireworks could be eliminated. She added that with an admission charge of $10 per vehicle, a minimum of $5,000 should be raised. ACTION: On motion by Commissioner Wood, the Arts Commission directed staff to make a commitment to the orchestra for the 1993 Pops Concert to be held September 5, 1993, at the Saiga Property. AYES: Ladouceur, Portera, Spencer, Straub, Wood and Wrench The request was made to review the wording on paragraph #4 of the Policy Statement Regarding Vendors at Annual Pops Concert. March 4,. 1993 ARTS COMMISSION Page 4 1993 TGIF Jazz in the Parks Concerts Connie Beardsley reviewed her previous report on the jazz concerts to be held this year. The Special Events Committee had concerns about pedestrian traffic on Carlsbad Boulevard, and Ms. Beardsley asked for the Commission's direction on whether to hold the concerts at Stagecoach Park and Calavera Hills Park only. The suggestion was made to paint a pedestrian crosswalk by the Park to enable people to cross with some degree of safety. The Commissioners felt it was important to hold the concerts at Magee Park. ACTION: On motion by Commissioner Wood, the Arts Commission voted to continue the jazz concerts with the same schedule as in the past. AYES: Ladouceur, Portera, Spencer, Straub, Wood and Wrench 1993 Rotating Art Exhibition Connie Beardsley reported that there will be four art works in the temporary exhibition. The first one will be placed March 9, and the others between March 20 - 25. The art work at the Safety Center is entitled "Cowgirl". The second one will be installed at the Paseo Plaza Real Shopping Center (where the new Library will be built), and will be three ceramic figures, eight feet tall. The third piece will be placed by the main Library and will be three bronze children figures. The fourth piece will be installed in the courtyard of City Hall where the reception will be held, and will be a zebra and egg. These pieces will stay through June and then new ones will replace them every three months. The Arts Associates are paying for the insurance on the art works. The consensus of the Commission was for staff to proceed with the planning for this Exhibition. Quadrant Meeting Agenda/Letter Commissioner Wood covered this item previously. (See page 2) Commissioner Wood stated he would like to see the City take a hard look at the format for their Quadrant meetings and maybe change them back to small neighborhood meetings. ADJOURNMENT: By proper motion, the Regular Meeting of March 4, 1993, was adjourned at 5:32 p.m. Respectfully submitted, CONNIE BEARDSLEY Arts Manager Harriett Babbitt Minutes Clerk City of Carlsbad Arts Commission POLICY STATEMENT REGARDING VENDORS AT ANNUAL POPS CONCERT Whereas, the annual Summer Pops Concert has expanded to an audience of 6,000 people; and Whereas, the enjoyment and convenience of this audience may be enhanced by the provision of on-site vendor services of food, novelty items and other consumer products. Therefore, the Carlsbad Arts Commission establishes the following policy concerning vendor operations at the annual Summer Pops Concert: The number of on-site vendors shall be limited to five, including the Arts Associates. The vendor shall be a local not-for-profit organization whose proceeds will be used for community benefit, or The vendor shall be a business operation contributing a specified sum of monies to the Carlsbad Arts Office or its designee in exchange for vending privileges. No on-site cooking of foods shall be allowed excepting certain beverages and snack goods by pre-arrangement. All vendor applications shall be reviewed and approved by the Carlsbad Arts Commission, with first consideration being given to the Arts Commission's support group, the Arts Associates. Food will not be sold during the concert performance.