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HomeMy WebLinkAbout1993-08-12; Arts Commission; MinutesMINUTES MEETING OF: ARTS COMMISSION DATE OF MEETING: August 12, 1993 TIME OF MEETING: 4:00 p.m. PLACE OF MEETING: City Council Conference Room CALL TO ORDER: Chairperson Ladouceur called the Meeting to order at 4:00 p.m. ROLL CALL: Present: Commissioners Ladouceur, Batter, Portera and Wood. Absent: Commissioners Plainer, Spencer and Wrench. APPROVAL OF MINUTES: On motion by Commissioner Wood, the Minutes of the July 1, 1993, Meeting were approved as presented. AYES: Ladouceur, Batter, Portera and Wood COMMITTEE REPORTS: Chairperson's Report Chairperson Ladouceur thanked the Commissioners that are going to the Jazz Concerts. She reminded the Commission that the last concert will be August 20 at Calavera Hills Park. She reminded the Commissioners that the Arts Associates will be selling sack dinners at that concert. Ms. Ladouceur said she attended "Charlotte's Web" and that was well done by the Patrons of the Arts. Chairperson Ladouceur stated that the Rotary Club will be manning most of the assignments at the Pops Concert. She said a sign-up sheet will be available for those who would like to help at the Concert. Commissioner Gary Wrench has resigned from the Commission, due to a move to San Francisco. Chairperson Ladouceur will contact him to find when he will be in town for the Commission to honor him for his service to the Arts Commission. Ms. Ladouceur mentioned the MiraCosta Art Faculty show and the shows at the Art Museum in Balboa Park and in La Jolla. She explained how the "Make-A-Circus" people entertain the children and stated that it is fun for the adults as well. She also stated that Target Stores should be thanked, as they were the major sponsor for the event. August 12, 1993 ARTS COMMISSION Page 2 Manager's Report Colleen Finnegan gave the Manager's Report, as Connie Beardsley is recovering from surgery. Ms. Finnegan reiterated that the last Jazz Concert will be August 20, and the Arts Associates are sponsoring a picnic dinner. The concerts have been very successful--in fact so much so, that parking has become a big problem. She estimated that between 1,000 and 2,000 people attend each concert. The concerts at Calavera Park are the most popular and staff has been working with the homeowners associations in that area to make arrangements to keep people from using their private parking. There is a shuttle bus available at Hope School, but even that has been filled to capacity. Commissioner Batter suggested that perhaps in planning for the concerts next year, consideration could be given to having the concerts in one central location that would be larger and provide more parking. Commissioner Wood concurred that parking is a big problem, and commented that when the concerts are at Magee Park, people do not complain about parking several blocks away. Ms. Finnegan continued her report, stating that approximately $200 per concert has been collected from donations. Chairperson Ladouceur reported on the Rotating Art Exhibition, stating that some pieces are up for the next phase. Arts Associates Connie Chartier gave the report, stating that part of Diane Toomey's art that was damaged is to be re- installed, but the third figure is damaged beyond repair. She encouraged the Commissioners to purchase the picnic suppers that will be on sale at the August 20 concert. Ms. Chartier reported that Meg Chaney will get volunteers for twelve major donors for the Pops Concert. There will be special tables for the donors and the Arts Associates will help sell sweatshirts. The sweatshirts will be black with white lettering. The Arts Associates have helped distribute the posters advertising the Pops Concert. NEW BUSINESS: 1993 Summer Pops Concert Colleen Finnegan gave the report, stating there are many different groups involved in getting the property ready for the Pops Concert. The property will be mowed, and there is much to be done to get the parking lot area ready. The grounds need to be cleaned, and that is the Arts Department's responsibility. The Utilities and Maintenance Department and the Parks and Recreation Department are all involved. On the Friday before the Concert, the people will set up the staging area, and Coast Waste Management will loan dumpsters for use. On Saturday night, the stage crew will test the lights. August 12, 1993 ARTS COMMISSION Page 3 1993 Summer Pops Concert (Continued) On Sunday the volunteers will be working on setting up the stage flooring, placing the chairs and arranging the back stage area and a tent for shelter. The tables and chairs for the guests will be put in place (donor tables), trash cans placed around the area and the road dividers and barricades put in place. The orchestra rehearses in the afternoon, and the band begins to play at 5:00 p.m. Ms. Finnegan continued, stating there will be traffic control at Poinsettia and I-5, and with everything feeding into Avenida Encinas, there will be Police at the traffic signal. Also, there will be volunteers in the parking lot of the Poinsettia Center to keep people from parking there and walking to the concert. However, those who think they can walk in free will be surprised to find a barricade on the sidewalk where admission will be charged. The primary source of volunteers will be the High Noon Rotary Club. There will be an Arts Office table with someone sitting there, there will be a medic van and security back stage. Chairperson Ladouceur stated that the Commission had decided that there should be a charge for people walking in to the concert, but that if that becomes a matter of good will, the charge should be determined on a case-by-case basis. People should be informed that the City cannot afford to fund the concert, and that is why a charge is being made. Ms. Finnegan stated that after the concert, there will be certain clean-up crews needed. There will be fireworks following the concert. Chairperson Ladouceur stated that the Arts Office staff needs to be commended for all their work on this concert. Chairperson Ladouceur stated that the Vendor Policy needs to be discussed by the Commission. Ms. Finnegan stated that "Cappuccino in the Park" would like to be one of the vendors for the Pops Concert. Chairperson Ladouceur commented that the only vendor for the concert at this time is Arts Associates. The consensus of the Commission was that this would be a good vendor to have at the concert, and Ms. Finnegan said she would check with the City Attorney to be certain the vendor complies with City codes. ACTION: On motion by Commissioner Batter, the Arts Commission invited "Cappuccino in the Park" and Chipwich to be vendors at the Pops Concert and staff to negotiate with the vendors for the financial arrangements. AYES: Ladouceur, Batter, Portera and Wood PUBUC COMMENT: No one wished to address the Commission on a non-agenda item. August 12, 1993 ARTS COMMISSION Page 4 NEW BUSINESS: Save Outdoor Sculpture (SOS! David Richardson, SOS! Project Manager and Mario Lara, SOS! Project Coordinator, presented their program for recruiting volunteers to train for surveys of outdoor sculpture throughout San Diego County. This program is part of the Urban Corps non-profit youth job training organization dedicated to developing cultural awareness and preservation of cultural and historic resources. The Urban Corps of San Diego is coordinating a year-long survey sponsored by the National Museum of American Art (Smithsonian Institution) and the National Institute for the Conservation of Cultural Property. The volunteers need to be people who know their communities and will be trained in the volunteer program before they go out to conduct the survey. Mr. Lara stated he would like to have the support of this Commission to help them make the proper contacts in Carlsbad to get the volunteers. There will be a workshop September 25, 1993, at Balboa Park in San Diego. There will probably be another workshop some time in November. The survey should be completed by May of 1994. Chairperson Ladouceur stated that the Arts Office would be an excellent source of information for the project and the Arts Associates. Also, the Arts Departments of the junior colleges would be another source for recruits for the training. Ms. Ladouceur stated the Arts Commission would certainly be in favor of any program that furthered the preservation of outdoor sculpture. ADJOURNMENT: By proper motion, the Regular Meeting of August 12, 1993, was adjourned at 5:30 p.m. Respectfully submitted, COLLEEN FINNEGAN Community Arts Coordinator Harriett Babbitt Minutes Clerk