HomeMy WebLinkAbout1994-08-04; Arts Commission; MinutesMINUTES
MEETING OF: ARTS COMMISSION
DATE OF MEETING: August 4, 1994 (Regular Meeting)
TIME OF MEETING: 4:30 p.m.
PLACE OF MEETING: City Council Conference Room
CALL TO ORDER:
Vice Chairperson Batter called the Meeting to order at 4:30 p.m.
ROLL CALL:
Present: Commissioners Batter, Plainer, Pynes, Willis and Wood.
Absent: Commissioners Ladouceur and Spencer.
APPROVAL OF MINUTES:
On motion by Commissioner Wood, the Minutes of the Regular Meeting held July 7, 1994, were
approved as presented.
AYES: Batter, Plainer and Wood
ABSTAIN: Pynes and Willis
Vice Chairperson Batter introduced Susan Pynes, the new Arts Commissioner.
COMMITTEE REPORTS:
Manager's Report
Connie Beardsley stated that volunteers are needed for the September 4 concert, and she presented a
sign-up sheet for the Commissioners to indicate when they would be able to help.
Ms. Beardsley reported that work is being done on the arts education plan for the school district, and will
be presented to the school district on September 26. She will have more information on this at the
Commission September meeting. It looks as though the San Diego Institute for Arts Education will work
with the teachers to get a program into the elementary and junior high schools, with the reinstatement
of the feeder programs in the band and orchestra programs. Just how much they can do for these
programs is still to be determined because of the lack of funds. Ms. Beardsley stated that Richard Keeley
will be the liaison and coordinator for the school district. It has not been decided how his time will be
divided between the Institute and the school district. The name of the Arts Education Task Force has
been changed to the Arts Education Advisory Committee. The committee would be composed of the
cultural chairs from last year and would add a teacher from each school. The proposed plan is to meet
bi-monthly-last year the group met quarterly-and Ms. Beardsley stated this might require too much time.
August 4, 1994 ARTS COMMISSION Page 2
Manager's Report (Continued)
Ms. Beardsley stated that the Arts Associates and the Arts Office both want to have a party to thank the
many volunteers. A date of October 20 was tentatively set for the volunteer party.
Ms. Beardsley stated she had contacted La Costa with regard to sponsoring a thank-you party for the
large subscribers for the concert. This would be some time in September-from 5:00 p.m. to 7:00 p.m.,
on a week day.
Ms. Beardsley reported she has talked with Martha Heavenston, and she could come to Carlsbad
December 8. She asked the Commission to agree to change the meeting date in December to December
8, which would be the second Thursday. The Commission concurred with the date change. Ms.
Beardsley had talked with Ms. Heavenston about how to get the community involved in the art work.
There would be no problem in getting the children involved in the project, with perhaps letting the children
do tiles to put in the base of the art work. Ms. Beardsley said she would like to contact the Buena Vista
Foundation to determine whether they would be interested in working on ideas for the project. This
morning the Arts Associates suggested contacting the Audubon Society, as they are in charge of the
nature center at Buena Vista Lagoon.
Commissioner Wood commented that people are already referring to this as a $23,000 park bench, and
not as functional art work. It is not a bench-but art.
Commissioner Willis stated that it is very important to have a positive term for any such functional art work.
He said that if that had been done with the Split Pavilion, perhaps it would not have become a negative
object and called the "bars". He said that the sooner that type of thing can be interrupted, the better off
the project will be.
Commissioner Wood stated that the project should have a title that would indicate that it is functional art
work and that it will be located by one of the three lagoons in Carlsbad. There are only 17 lagoons in the
entire State of California.
Commissioner Willis suggested that this be a stopping point in the proposed walkway from the beach.
Vice Chairman Batter stated that she felt that public art should be emphasized more than it is at the
present time. She said that there should be a bullet sheet explaining the different kinds of art and the
funding. Examples of well-known art works should be included, either nationally or internationally. Also,
there could be a photograph of the project in progress and a request for input. If possible, pictures of
the other works of the artists should be included.
Ms. Beardsley stated she will put this item on next month's agenda for discussion.
Commissioner Pynes stated that the plan for art in the Carlsbad schools is minimal and certainly not back
to what it was before it was cut out of the budget. She said there needs to be more action by the public
in order to get the school board to listen.
Vice Chairperson Batter suggested that a flyer be printed for distribution at the jazz concert giving
information about the September school board meeting.
Ms. Beardsley called attention to a note from Joyce Gammon dated July 24,1994, which reads as follows:
I want to go on record as considering it our loss that the campaign against the Split Pavilion has resulted
in the removal of the verticals (bars). I considered this piece well suited to the area-exceptional, in fact."
August 4, 1994 ARTS COMMISSION Page 3
Fund-raising Report
Commissioner Wood reported that enough money has been raised to afford to do the Labor Day weekend
concert. He distributed a flyer for the California Association of Professional Artists Foundation, Inc., for
the Carlsbad Art Fair, to be held the 2nd and 4th Saturdays of each month from 9:00 a.m. to 5:00 p.m.,
at Carlsbad Rotary Park.
Arts Associates
Connie Chartier reported that the total cost of the stage has been collected, and with the remaining
concerts, enough money to pay for the security enclosure for this stage should be raised. She reported
that $1,900 has been made from the sale of T-shirts, and with the dinner coming up, more money will be
coming in. Ms. Chartier said they would like to sell twice as many box suppers as they did last year. She
said she hoped there will be an announcement made about the box suppers at tomorrow night's jazz
concert.
Sister City Committee Report
Colleen Finnegan reported that 11 artists' works are leaving Karlovy Vary this week and will arrive in
Carlsbad sometime next week. Gallery Vista will mount the exhibit and open on September 1, with a
reception on September 10, from 5:30 p.m. to 8:30 p.m. She said the Arts Commission and the Sister
City Committee need to solicit food and perhaps flowers for the reception. Also, there are mailings to be
gotten out. Gallery Vista will keep 25 percent from the sale of the works; the Sister City Committee will
take 15 percent for future cultural exchanges, and the remainder will be sent back to Karlovy Vary to the
artists. The exhibit will be mostly paintings, with some photographs, ceramics and statues. The exhibit
will run from September through December.
Ms. Finnegan reported on the planned visiting artists program, with performances before schools and
community groups, in addition to the workshops and public performances. The cost is paid one-half by
the Sister City Committee and one-half by the Arts Office. The two groups are working together to
determine the kind of public performances; how the proceeds will be handled, and the housing for the
artists.
Connie Beardsley stated that a Member of this Commission is needed to volunteer as the liaison for each
of these performances. Commissioners Batter volunteered for Taiko Drummers, Pynes for Theatre of
Ytigen and Wood for Vista Gallery.
PUBLIC COMMENT:
There were no requests to address the Commission on a non-agenda item.
OLD BUSINESS:
Update on Programs and Special Events
Connie Beardsley stated that the jazz concerts and the 'Salute to America* concert have been discussed.
Augusst 4, 1994 ARTS COMMISSION Page 4
Discussion on next year's 10th anniversary celebration
Connie Beardsley stated that in January of 1995, it will be the start of the 10th year for the Arts Office and
Arts Commission, and she asked the Commissioners to be thinking about ideas for a celebration.
Commissioners Platner, Batter and Ladouceur will form a committee to start planning for this anniversary
celebration.
Arts Office Sculpture Garden
Connie Beardsley reported that nothing further can be done about the Sculpture Garden until the storage
problem for the stage has been resolved.
In reply to query, Ms. Beardsley stated that the Summer Camp is over and was a huge success.
ADJOURNMENT:
By proper motion, the Regular Meeting of August 4, 1994, was adjourned at 5:50 p.m.
Respectfully submitted,
CONNIE BEARDSLEY
Arts Manager
Harriett Babbitt
Minutes Clerk
AGENDA AUGUST 4, 1994
Board of Directors
Carlsbad Arts Associates
ELMWOOD HOUSE, 8 a.m.
1. Cal1 to Order
2, Approval of Minutes
3. Treasurer's Report -- Kay Smith
4. Membership Report -- Paul Guess
5. Arts Commission Report -- Arthur Wood
6. Arts Office Report -- Connie Beardsley
7. Old Business
New Business
9. Ad j ourn
Stage A Picnic -- Drawing, Connie, Mig
Chaney; Publicity, Carol Landis, Janice
Merrill; Ticket Sales, Janice Merrill
T-Shirts -- Ann Duncan, Ann L'Heureux
Art Cart -- Connie Chartier, Ann L'Heureux
Picnic for the Arts -- Ann L'Heureux,
Duncan, Carol Landis
Ann
to America -~ T-Shirts
Party for Volunteer s
CARLSBAD ARTS ASSOCIATES
MINUTES OF THE BOARD OF DIRECTORS MEETING
OF
July 7, 1994
MEMBERS PRESENT: Connie Chartier; Ann Duncan; Gene Forsyth; Shelley
Grossman; Paul Guess; Ann L'Heureux; Janice Merrill;
Norma Reis; Kay Smith.
EX-OFFICIO MEMBERS: Connie Beardsley; Arthur Wood
MEMBERS ABSENT: Trisha Askren, Mig Chaney, Carol Landis, Barbara Otwell
The Meeting was called to order by President Connie Chartier at 8:10.
Minutes of the previous Meeting of June 2, 1994 were read and approved.
TREASURER'S REPORT: A year end treasurer's report was given by Kay Smith
who presented the attached summary for the Board's review and approval.
MEMBERSHIP REPORT: The Membership Report was given by Paul Guess. Much
information has been entered into the CAA data base which has 600 forms. .Paul
shared copies of the decent and phone volunteers lists. The July renewal letter will
include a return envelope. There was discussion of a membership solicitation letter
being sent to the Arts Office mailing list, excluding CAA members, about 1400. No
action was taken.
ARTS COMMISSION REPORT: Arthur Wood did not report from the Arts Commis-
sion as there was no meeting. Fundraising for the Labor Day concert continues,
-1-
assisted greatly by Laurie Batter who effected a donation of $5000 from one of her
contacts. Ralphs Markets, another major donor, will in the future limit their donations
to $25,00 gift certificates.
ARTS OFFICE REPORT: The Arts Office Report was given by Connie Beardsley.
She shared the new brochure on public art in North County and lauded the partner-
ship of the arts and tourist industries that produced it. Rotary is again volunteering
at the Labor Day concert which will be held Sept. 4 from 3 to 7:30 pm at Stagecoach
Park. It will feature music indigenous to America. Food sales will benefit the YES to
Art program at the Boys and Girls Club which may start as soon as September. The
Mayor of Karlovy Vary, our Sister City, is expected to attend the reopening of the well
at Alt Karlsbad July 24. The trip to Middle Europe is still trying to fill. Connie
thanked CAA for the Rotating Temporary Reception. $8,100. has been raised toward
the Labor Day concert. Arts Camp starts Monday; Leslie Volmer and an aid will run
it. 22 kids have signed up, there is a waiting list of 22, and we should plan to do it
next year.
OLD BUSINESS: Stage A Picnic - Jan Merrill requested names to be called for
ticket sales. Money raised so far: June 24, $792.00; July 1, $1,087.00. There was
also discussion on the Daniels Cablevision classified ad offer. Consensus was to
use that air time for arts advocacy and membership advancement.
-2-
T-Shirts ~ We've sold 89 t-shirts and 3 sweat shirts and are reordering 3 dozen.
There is a gross of $1104.00 as of today. We will also sell the Htibble Village Visions
posters for $5.00 each starting at the Magee Park concerts.
Art Cart - Connie Chartier suggested that the Art Cart needs its own focus and that
it should be launched at a holiday event in the fall, also giving extra needed time.
Scott Grissit has been contacted about a design and proposed a vertical cart that
would easily disassemble and transport. Cost, $1,000. Paul Guess moved, Norma
Reis seconded that CAA get the Art Cart rolling using monies from the general fund.
Motion passed. A committee will be formed.
Reception/ Temporary Art Exhibition -- Shelley Grossman listed the contributors and
in-kind donations as follows: Trader Joe's -- cheese, crackers, champagne ($180.-
19); Ralphs -- cheese ($34.95); Schwab -- rental of tables, chairs, linens, glasses,
flowers, space ($214.00); Barbara Wood - cash outlay for fruit, which she and Arthur
Wood gave as a donation; Shelley Grossman ~ cash outlay for paper plates ($9.61.)
Total out of pocket from CAA: $9.61. It was suggested and acted upon that CAA
give memberships and t-shirts to Trader Joe's and Schwab as thank yous.
NEW BUSINESS: Picnic for the Arts - Ann L'Heureux shared the post card that will
be sent to all former picnic purchasers and a "Dear Former Fellow Board Member"
letter signed by Charlotte White. Carol Landis has sent out press releases.
-3-
Gene Forsyth reported that a Farmers Market sponsored by the Village Merchants to
be held each Wednesday in the Depot parking lot will start in September.
NEXT MEETING DATE: 8:00 am, August 4, 1994
Meeting was adjourned at 10:10.
Respectfully submitted,
Ann L'Heureux, Secretary
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