Loading...
HomeMy WebLinkAbout1997-07-03; Arts Commission; MinutesMINUTES Arts Commission Meeting July 3, 1997 • 4:30 p.m. City Council Conference Room Meeting Called To Order at 4:30 p.m. Present: Commissioners Wood, Batter, Chartier, Kacher/Dolnick, Lignante, Willis Absent: Commissioner Pynes MINUTES FOR APPROVAL On Motion by Commission Batter, The Minutes of June 4, 1997, were approved. AYES: Wood, Lignante, Batter, Willis, Kacher/Dolnick, Chartier OLD BUSINESS Report on Communicating the Arts - Commissioner Chartier Commissioner Chartier gave a brief overview of the Commission's workshop that resulted in a report on communicating the arts. He stated the purpose of this meeting's report was to review where the Commission is on the tasks it undertook. (Please refer to attached list.) Adopt Another Commission: Planning Commissioners Lignante and Willis have been observing and will continue to observe the Planning Commission. Staff will request that Planning Commission agendas be sent to both. Seniors Chair Wood has and will continue to observe the Senior Commission. Chamber Commissioner Lignante stated he promotes the arts with the Chamber of Commerce. Chair Wood stated he has been communicating with Council. Commissioner Batter stated she felt more "friendly" public art would be a way to generate Council support. Commissioners then discussed seeking private champions for the arts. Chair Wood asked that public art/private champions be presented on a separate agenda for Commission discussion. School Arts/Arts Ed. Arts Manager Connie Beardsley stated that Commissioner Pynes has been actively involved with both areas. Communication Plan Commissioner Chartier presented an outline of a communication plan to the Commission. (Please refer to attached) Arts Commission Minutes -July 3, 1997 I Review of Cultural Mrs. Beardsley informed the Commission that a couple of arts Facilities specs. organizations had approached staff regarding space needs. A meeting has been scheduled for August 4 to discuss this issue. Commissioners Batter and Willis will attend the meeting if available. Chair Wood also appointed Commissioner Kacher/Dolnick to this task. Design generic slide Mrs. Beardsley informed the Commission she has both a public art presentation and generic art slide presentation. Commissioner Batter asked Mrs. Beardsley to provide Commissioners with a script. Reprint format Commissioner Chartier presented the new form to the Commission. It will be used for reprinting various arts articles and be made available to the public. Develop logo/theme Commissioner Chartier showed Commissioners the new arts office logo staff developed. Information sheet Commissioner Chartier stated this task is on hold at the present time. NEW BUSINESS Consider a design competition concept for lifeguard towers on Shore Protection Wall Commissioner Batter stated that during the shore protection wall dedication ceremony, Raul Guerrero mentioned the concept of the City holding a design competition for the lifeguard towers. Ms. Batter spoke to a State representative during the ceremony who expressed interest in the concept. Mrs. Beardsley informed the Commission that if the Commission was interested in supporting such an endeavor, certain steps needed to be followed as there several agencies involved. The Arts Commission directed Mrs. Beardsley to inquire with the State how proceed with this project. COMMITTEE REPORTS Chair's Report Chair Wood reported that the raffle drawing at the Carlsbad Village Faire Gallery will be held on July 19. He also reported that there will be a Carrillo Ranch open house on July 23. Paul Hobson, a San Diego artist, has been involved with this project and will have models on display. Manager's Report Mrs. Beardsley reported that the number of copper trellises that Jan Sanchez is creating is five (5). Modern dance visiting artist Mary Noonan will arrive from Ireland on September 15. Arts Commission Minutes -July 3, 1997 2 She will be here for four weeks to work with Carlsbad High School and La Costa Canyon High School. Arts Associates Report Chair Janice Merrill-Green stated that 13 of the 15 board positions have been filled. The Associates made $2300 during the first jazz concert, and the t-shirts are very popular. The September Arts Commission meeting will be moved from Thursday, September 4, 1997 to Thursday, September I I, 1997. The meeting adjourned at 5:50 p.m. Arts Commission Minutes -July 3, 1997 3 ARTS COMMUNICATION PLANS Each major arts event or project that involves the arts requires an Arts Communication Plan. Communication to the various audiences will happen even without a plan, but it will happen in an uncontrolled and haphazard way. If the process is thought through in advance and a road map is prepared, then the communication process is directed and maximum benefit results. The following outline will be used as a basis for all Arts Communication Plans: OBJECTIVE: What clearly are the objectives? MESSAGE: What is it we want to say? AUDIENCE: Whom do we want to say it too? ASSUMPTIONS: What assumptions can we make? STRATEGY: How should it best be said? SCHEDULE: What is our detailed sequence of events'? RESPONSIBILITIES: Who specifically will do what? COST: How much will it cost? MEASUREMENTS: How will results be determined? By planning the communication of arts events and project involving the arts we can know better what is going to happen, secure necessary support in advance, reduce surprises and help to guarantee success. Gene Chartier TASKS Adopt another commission Planning Parks, Design review Historical Preservation,School Board Senior Chamber of Commerce. Network City Council Seek private champip'ons School arts ed. Adult arts ed. Communication plans for projects Review specifications for cultural facilities. Develop Logo and Theme. Design generic presentation, Set up speakers bureau. Design information sheet format. Arrange literature rack at Rly.Sta. Design format for re-prints Dress up Library kiosk Set up WEB Page Set up feedback block in Arts News Contact Local colleges Seek out business champions COMMISSIONERS See below Willis, Lignante Chartier Pynes Wood Lignante Wood, et al. Lignante Pynes Pynes Chartier Batter, Willis pending Pynes, Beardsley Chartier. In progress Wood. Not possible, Chartier Done, Sherry Done Open Done , Beardsley Open