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Home My WebLink About2000-01-06; Arts Commission; MinutesMINUTES Arts Commission Meeting January 6,2000 • 4:00 p.m. City Council Chambers The Meeting Was Called To Order at 4:00 p.m. Present: Commissioners Wood, O'Meara, Lignante, Chattier, Shaw, Pynes, Willis MINUTES FOR APPROVAL NEW BUSINESS Approval of Temporary Display of Two Sculpture by Niki de Sainte Phalle Mrs. Beardsley explained the background and work of artist Niki de Sainte Phalle and the two pieces available to the city - a sculpture of Miles Davis and a sculpture of Louis Armstrong. Each piece is about 10 ft. tall. She stated the work is available for a period of three months to one year on loan. The City will be responsible for installation costs. Commissioner Shaw asked if the sculptures were meant to be installed together. Commissioner Pynes asked if the sculptures were available for purchase. Discussion ensued on the costs associated with installation, insurance coverage and placement. On motion by Commissioner Pynes, the Arts Commission endorsed the lease of the two Niki de Sainte Phalle sculptures with the option to purchase (if available). Ayes: Unanimous On motion by Commissioner Pynes, the Arts Manager is authorized to work with the artist or her representative(s) to determine the location/placement of the sculptures and report back to the Commission at its next meeting. Report on Carrillo Ranch by Alan and Joan Kindle This item has been deferred to a future meeting. OLD BUSINESS Presentation of New Initiative Guidelines Mrs. Beardsley presented the initiative guidelines (attached) to the Commission. She informed the Commission it needed to decide whether or not it wanted to act as the jury to review applications or appoint a peer review panel. Commissioner Shaw stated a peer panel was a good idea to generate more community support and to add additional expertise. She also asked that the fiscal receiver of the grant application be added for those applicants that were not 503(c) organizations. Commissioner Lignante asked how the peer panel would be appointed. Mrs. Beardsley replied that the panel would be set up in the same manner as the Arts Office does for the Community Arts Grants. Commissioner O'Meara asked if members of the Arts Associates have served on peer panels. Mrs. Beardsley replied that Arts Associates members have been asked in the past to serve. He further asked how the Arts Office would inform the public about the grant. Mrs. Beardsley replied that it would be announced in the Carlsbad Arts News, Chamber of Commerce newsletter, phone calls to Arts Commission Minutes - January 6, 2000 I local organizations and press releases. Mrs. Beardsley further stated that emphasis will be community-based. On motion by Commissioner Shaw, the Arts Commission approved appointing a peer review panel to review grant applications for this grant initiative. AYES: Unanimous COMMITTEE REPORTS Chair's Report Chair Wood reported that the Public Art Blufftop Walkway Committee met on January 5. He further reminded the Commission of the new Gallery exhibition. Manager's Report Mrs. Beardsley reported student tours are being scheduled for the Cutting Edges exhibit now on display at the Gallery. Staff is working on the glass exhibition and Sculpture Garden. Public Art Blufftop Walkway Report Commissioner Willis reported the committee addressed placing artwork on portions of all the benches. The Committee would also like the City to look into removing the new benches and replacing them with benches that match the existing ones. The committee is also looking into placing artwork on the wall next to the fish restaurant. Arts Education Report Mrs. Beardsley reported that Encinitas is hiring the San Diego Institute for Arts Education for staff and teacher training on arts education. She further reported that Encinitas has its music program in place. The meeting adjourned at 5:54 p.m. Arts Commission Minutes - January 6, 2000 2 NEW INITIATIVES 2000 GRANT: "Lagoon Arts Projects" S5.000 Available to Celebrate Unique Environmental Heritage through the Arts Application Deadline - March 24,2000 Program Objectives The Carlsbad Arts Office is seeking proposals which celebrate the city's lagoons through the arts from organizations in the City of Carlsbad. Envisioned by the Carlsbad Arts Commission, the New Initiatives Grant Program is a way to encourage Carlsbad organizations to create community events, objects or activities which express Carlsbad's unique character. Arts Manager Connie Beardsley states "The purpose of New Initiatives is to discover new ideas, new ways of celebrating, new forms of community expression. Carlsbad is full of imaginative, energetic people who appreciate living here. We want to hear from them." All proposals using the arts as the primary means of activity will be considered. Examples of possible projects include performances, exhibits, the creation of works for public presentation or permanent display, and special events. 2000 Theme: Carlsbad's Lagoons Carlsbad is the only community in the state to contain within its borders three coastal lagoons, Batiquitos, Agua Hedionda and Buena Vista, each with its own character, history and use. New Initiatives 2000 grants provide funding for programs which use the arts to increase community awareness or identification with the lagoons, or which promote citizen participation in the arts through the experience of the lagoons. As expressed by the Carlsbad Arts Commission, "These three lagoons are a very important part of daily life here. They provide open space, wildlife sanctuary, water recreation, water-based agriculture and gorgeous vistas that define our boundaries, turn us toward the open sea and create images distinctive to Carlsbad alone. The arts are humanity's tools for reflection, expression and communal contexts. They can help us share with each other our thoughts and feelings about our lagoons and about our lives here." Grant Amounts and Criteria The total amount available for funding is $5,000. From this amount, the Arts Office will fund up to two proposals. The grant does not require matching funds; however, applicants may provide additional income sources, such as money from the applicant organization itself, sponsors, earned income, etc. to meet the budget needs of proposals of greater scope. Who Is Eligible to Apply? Applicants must be Carlsbad-based: • Incorporated not-for-profit organizations or chapters of organizations; • Community groups which regularly conduct activities within Carlsbad • Coalitions of individuals and/or organizations and groups formed to propose and carry out the New Initiatives Lagoon Proposal Potential applicants (individuals or organization representatives) must contact the Arts Office (760) 434-2920. No proposal will be accepted without an initial consultation, which will include requirements for applying, type of project, and budget planning. What Are the Criteria for Selection? In general, individual proposals will be evaluated on the merits of the project itself, the grantee's capability to implement the project and how the project will serve the goals of the Initiative. Specific criteria for selection of projects) include: • Excellence and integrity of artistic concept and content; • Potential for the project to promote meaningful exposure to th.e arts by a large segment of Carlsbad residents; • Well-conceived plans for the involvement of artists and community members/volunteers to achieve project goals; • Quality of planning, appropriateness, and feasibility of the project workplan/timeline and budget; • Qualifications and track record of personnel to carry out the project. Application Format All applications must be presented in 12-point type on the provided Application Form, and must include: Applicant Information - Organization(s); Representative Name & Title for each organization; Address, Telephone/Fax/Email for each organization; Authorizing Signature Description of proposed New Initiative Project - (Description should address Criteria above) Budget - All Expenses and Income Sources Workplan/Tlmeline - Start-to-Finish calendar of preparations, meetings, promotions, activities, completion and evaluation Timeline January 21 Announcement of New Initiatives Grant March 24 Deadline for Submission of Proposals April 3 Panel or Commission Review of Proposals April 7 Announcement of Funded Proposal(s) April 27: Funds Available May - December: Project takes place, to be completed by end of 2000