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HomeMy WebLinkAbout2004-07-01; Arts Commission; MinutesARTS COMMISSION MINUTES Carlsbad Arts Commission July 1, 2004 Carlsbad Council Chambers Present: Commissioners Francis, Hill, Iserloth, Juncal, Okamoto, Shaw Absent: Commissioner Rutledge Meeting Called to Order: 9:02 am May Minutes - tabled to next meeting New Business II. Tabled, presenters not prepared to present today. Old Business III. Starting Time of Meetings Chairperson Hill opened for questions the Action Item of a revised starting time for the meetings. Ken Okamoto said he had emailed members regarding the possibility of changing the Commission —• meetings. He stated that a 9:00 a.m. meeting means the loss of an entire weekday morning, which is difficult for working people. Either an earlier start time or a late afternoon start time is preferable. Motion: That the regular meeting of the Carlsbad Arts Commission be moved to 8:00 a.m. on the first Thursday of each month. Moved by: Ken Okamoto Second: Felicia Shaw No discussion. Carried by unanimous vote 5 Ayes, 0 Noes Arts Manager Peter Gordon then asked for a clarification regarding members sending emails to the Committee concerning Commission business. Chairperson Hill said the Brown Act disallows arts-related communication among all members or through linked messages one-to-one-to-one. These acts constitute a "public meeting." Commissioner Francis asked if three members, or a number fewer than a quorum of the Commission, could communicate without transgressing the Brown Act, and where members could review the Act. The Chair referred her to two websites and noted that all members can meet at social functions if no business is discussed. Mr. Gordon added that if a Commissioner wants to put an item on the monthly meeting Agenda, the staff should be contacted. It will be included in the review with the Chair held fourdays in advance of the meeting. Chairperson Hill directed staff to puta discussion of the Brown Act on the agenda for August. IV. Commission Workshop Update Mr. Gordon said he has developed an agenda and arranged a meeting to discuss it with Cliff Lange and Frank Mannen. Because the Arts Commission is the Mayor's commission, and neither is supervised by nor supervises the staff, there is uncertainty about what the staff role should be. Because the jazz concerts and Creative Arts Camps stretch staff thin for most of the summer, autumn or late summer is a better time for staff to organize and hold a workshop. One issue is the clarification of Commissioner Rutledge's role. Commissioner Shaw asked what issue, and Chair Hill said that Mr. Rutledge is not a Carlsbad resident at this time, which has been brought to the Mayor's attention but not resolved. He has not attended since moving out of the City. Mail sent to his most recent address was returned, and in an email sent to the Chair, he stated he plans to return to Carlsbad and wants to stay on the Commission but did not indicate how long he would be living away. Commissioner Francis said she'd like to see him remain, since he has made good contributions to the meetings; but he needs to attend them regularly. She pointed out that the hour of the meetings had been changed to mornings to accommodate him. Ms. Francis said she wants to have a workshop for the Commission in late summer or fall regardless of the issue regarding Mr. Rutledge. The Commission is very new overall and the members need it. Chairperson Hill asked the members for additional subjects. Commissioner Iserloth asked if there is a current agenda, and Mr. Gordon said that there was currently a draft agenda developed by Commissioners Francis, former Commissioner Pynes, and himself. Mr. Gordon also hoped that the Commission would take more and more ownership over the content of the workshop. He said the staff will help organize and present topics and that right now, the general purpose of the workshop was to help the Commissioners understand their duties and the Commission's role in relation to the City. V. Outreach to Area Arts Commissions Chairperson Hill asked what the mechanism might be to make outreach to other area arts commissions happen. Ms. Shaw said she wants to see it occur; the region is growing, and the newly established Arts Commission in Encinitas is making strides with its Arts Master Plan. She envisions a mixer, with a possible guest speaker, perhaps Al Maitland from the California Association of Local Arts Agencies. Carlsbad would take a leadership role and invite other communities. Solana Beach, Vista and Oceanside have arts commissions and Encinitas, Carlsbad and Escondido's programs are also staffed. All the cities have volunteers who would be interested. Ms. Francis agreed that the Carlsbad Arts Commission would find it valuable to take a leadership role in such an endeavor. Ms. Shaw offered to contact the California Advocates for the Arts and the San Diego Arts & Culture Coalition for other possible speakers. She would look for common agendas in the north county communities, and she asked for help. All members present volunteered. Mr. Okamoto asked if it would be necessary to post a notice if all five worked on this effort. Ms. Shaw said she would conduct business with the other members by email, but Ms. Iserloth said she would have to do one phone call and ask that member to call the next member. Ms. Francis suggested polling some other Commissions' members to find out how they'd like to see the event set up: mixer then speaker or some other method. Ms. Shaw said she knows several and would call some of them. Commissioner Juncal suggested inviting some leaders of other cities to attend the planning meetings. Ms. Shaw agreed to research the possibility of other Planning Group members. Mr. Gordon said staff would find out if there is money in the Mayor's budget for such an event. Mr. Hill said a budget needed to be developed and Mr. Juncal suggested that if Carlsbad took on the largest portion, other communities might chip in. Ms. Shaw said to leave it to the planning committee; she would gauge their interest. Mr. Okamoto asked if this event would be a prelude to some kind of regional arts agency. The Commissioners agreed this was an interesting topic, but at this time there is no countywide agency or call for one. The Chair called for public comment, noting there we no members of the public present. Committee Reports Chair's Report At the meeting of the Chamber of Commerce board, a presentation was made by the downtown (Village) enhancement study group that has some items of possible import to the Arts Commission. The Chair suggested scheduling a presentation by Julie Baker or Mark Warlich. A public workshop had been held with citizen input, creating maps of feasible uses from which a concept was created that is "going forward." The Arts Commission should play a role, or at least be fully aware of the process. A One Year Action Plan was being kicked off that includes seminars for property owners, an inventory of area properties, and a planning design competition for architects. There is interest in a Downtown Main Street corporation like Encinitas developed. Peder Norby might be a good person to invite to address the Commission as well. The Commission needs to know what other cities have done with opportunities like this. The Village Redevelopment Act expires in 2007 and City Council is beginning to look at the area in depth: height limits, parking density, and especially economics. The Commission could provide valuable contributions and develop community support for ideas like an Arts Complex, artists' bungalows, residence over retail shops and other elements. Mr. Gordon noted that the new Goal, "Connecting Artists, Community, Place and Spirit" could contribute to this process. He was surprised that the Arts Office hadn't been included in the downtown meetings. Mr. Juncal noted that residents of Carlsbad are not always sure "what connects to what" and wants to encourage rather than stifle people with new ideas. He suggested that the Oceanside Museum of Art leadership might contribute information on how to get things done. Chairperson Hill requested updated information on ArtSplash to be presented at the August meeting. Mr. Gordon said he would invite Joni Miringoff. Mr. Juncal offered some information for new members. It will be a non-retail-focused event with a Pageant of the Masters flavor. Mr. Hill wants an official presentation to be recorded in the minutes and said he believes the Arts Commission needs a more active role. Manager's Report At the June 25 City Council meeting, the Arts Associates donated $23,000 for Arts Office programs. More was actually contributed, which went into separate accounts, bringing the actual total to $25,500. The Arts Associates' accounting system is changing and from now on, the contribution will be made as one gift per year, targeted to help fund a variety of Arts Office programs. The Jacob Kass exhibition closed; it received rave reviews from everyone. The next show, Between Warp & Weft: Contemporary Fiber Arts, opens July 10th. The Sculpture Garden exhibition of works by Kenneth Capps is installed, but no date for an official opening has been determined. Creative Arts Camps are doing well. Jazz concerts are underway and new elements have been successfully integrated. If any Commissioners are interested in serving as Guest Announcers to introduce the bands, they should contact Colleen Finnegan. Arts Commission nametags are being made. The Community Arts Grants process will begin soon, and Commissioners interested in serving on the panel should contact the Chair for assignment. When the events begin, Commissioners will again be invited to attend funded events for free and are encouraged to do so for the dual purpose of representing the City and the Commission and to report on the quality and success of the activity. NOTE: Commissioners Juncal and Iserloth were appointed to this year's Community Arts Grants peer review panel. Commissioner Francis is the liaison to the Arts Associates, and all members should have received invitations to the annual meeting. Ms. Iserloth said she is a member but did not receive an invitation and Mr. Gordon said the roster would be reviewed for corrections. Chairperson Hill noted that Arts Commission meeting information must be changed where it is currently posted to reflect the new meeting time. Arts Education Report Commissioner Francis reported that the Arts Education Committee has no new business to report and will meet again in the fall. Arts Associates Report The Arts Associates have changed their fiscal year to a ca lendar year and adjusted Officers' terms to fit the new arrangement. She said the new Board is very dynamic and invited Commissioners to attend meetings, held the second Monday of each month at 4:30 in the Cole Library Community Room. She will hand over the liaison position to any Commissioner who is interested. The meeting adjourned at 10:05 a.m.