HomeMy WebLinkAbout1967-10-13; Building Authority; MinutesCITY OF CARlMBo - Jfe
Minutes of: ^ Carlsbad Building Au^Writy
Date of Meeting: October 13, 1967
Time of Meeting: 10:00 A.M.
Place of Meeting: Council Chambers
The first meeting of the Carlsbad Building
Authority was called to order by Chairman Peterso
Members of the Board present were Peterson, Helto
and Jose. Also present were City Manager Mamaux
and Fritz Stradling, representing the firm of
Rutan & Tucker, Attorneys at Law.
Mr. Fritz Stradling reviewed the purpose of the
Carlsbad Building Authority for the members of
the Board members .
Adoption of Roberts Rules of Order. The first
order of business presented by Mr. Stradling was
the adoption of Rules of Order for conducting al"
meetings of the Authority.
By motion of the Board, Roberts Rules of Order
'were adopted for conducting all meetings of the
Carlsbad Building Authority.
Resolution #1 , establishing annual and regular
meetings of Authority. A resolution was pre-
sented, establishing the annual and regular meet-
ings of the Carlsbad Building Authority. It was
noted that the date for the regular meetings
would be established according to the need, and
it was agreed that the meetings would be held in
the Council Chambers of the City Hall at the hour
of 4:00- P.M.
After further consideration, by motion of the
Governing Board Resolution No. 1 was adopted,
establishing the Annual and Regular Meetings of
the Authority.
Election of Officers. Nominations were submitted
for the office of Vice-chairman and Secretary.
By common consent of the members E. H. Jose, Jr.
was elected Vice-chairman and C. R. Helton was
elected Secretary of the Governing Board of the
Carlsbad Building Authority.
Appointment of Special Counsel. Mr. Stradling
pointed out the firm of Rutan and Tucker were
employed by t,he City to prepare the Joint Exer-
cise of Powers Agreement between the City of
Carlsbad and the County of San Diego, creating
the Carlsbad Building Authority. A letter was
sent to the City Council in regards to their fee
as Special Counsel for preparing the Agreement,
as well as their fee as Special -Counsel for the
Authority. It is necessary that Special Counsel
be appointed for the Authority.
Upon motion of the Board it was agreed that the
firm of Rutan & Tucker be appointed as Special
Council for the Governing Board of the Carlsbad
Building Authority, in accordance with the terms
set forth in. the letter addressed to the City
Council dated August 11, 1967.
Review of Financing Program, including Calendar
of Proceedings. Mr. Stradling reviewed the finan
financing program, and presented a calendar of
proceedings. It was noted the bids for the City
Hall and Police Facilities would be received on
October 18, 19'67. The Building Committee would
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review the bids at their meeting scheduled for
October 25, 1967,.and make their recommendation
to the City Council at an adjourned regular
meeting of the City Council to be held on
November 7, 1967.
Appointment of Financial Consultant. , After re-
viewing the financing p
proceedings, Mr. Stradl
it was necessary for th
Financial Consultant to
and to handle the sale
pointed out the Council
rogram and calendar of
ing informed the Board
e Board to appoint a
prepare the Prospectus
of the bonds. It was
previously employed the
dman and Associates tofirm of William L. Fi e1
prepare a feasibility study of the project.
By motion of the Board the firm of William L.
Fieldman and Associates was employed as Financia'
Consultants for the Authority.
Employment of Title Company. By proper motion
of the Board it was agreed that Title Insurance
and Trust Company be -employed to furnish the
necessary title insurance policies.
Employment of Pointer. Mr. Stradling suggested
that Jeffries Banknote Co. be engaged to do the
legal printing for the proceedings.
By motion of the Board Jeffries Banknote Co. was
employed to do the legal printing for the pro-
ceedings.
App_o_i ntment of Trustee. Mr. Stradling
the Board members a~Tr~ustee would have
appointed
moni es .
to act as fiscal agent for
i nformed
to be
al1 bond
A letter from
National Bank
fee as fiscal
the Trust Department of the U. S.
was presented, setting forth their
agent for the Authority.
By motion of the Board the U. S. National Bank
was appointed Trustee for the Authority.
Adjourned meeting scheduled. Due to the fact
there would be certain documents that would have
to be acted upon by the Authority prior to being
presented to the City Council at their meeting
scheduled for November 7 , 1967, it was suggested
that an adjourned meeting of the Authority be
held at 4:00 P.M. on November 7, 1967, in the
Council Chambers.
By proper motion the meeting was adjourned to
November 7, 1967 at 4:00 P.M.
Respectfully submitted,
V//W^
M¥r g a~Fe t E. Adams
Recor/ding Secretary
Peterson
Helton
Jose
Peterson
Helton
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Peterson
Helton
Jose